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HomeMy WebLinkAbout10-16-12 Little Rock Board of Directors Meeting October 16, 2012 5:00 PM Little Rock Board of Directors Meeting October 16, 2012 6:00 PM The Board of Directors of the City of Little Rock, Arkansas, met in a regular meeting with Mayor Mark Stodola presiding. City Clerk Susan Langley called the roll with the following Directors present: Hendrix; Richardson; Hurst; Cazort; Hines; Wright; Wyrick; Fortson; Adcock; Vice-Mayor Kumpuris; and Mayor Stodola. Director B.J. Wyrick delivered the invocation, which was followed by the Pledge of Allegiance. Mayor Stodola recognized recently elected Little Rock School Board Members Michael Peterson and Leslie Fisken that were present at the meeting. In addition, Mayor Stodola recognized Board Member Diane Curry, who had been reelected; however, was not present. PRESENTATIONS Sculpture at the RiverMarket Presentation City Beautiful Commission Landscape Awards Presentation City Beautiful Commission Landmark Award Presentation ADDITIONS M-1 RESOLUTION: To authorize the City Manager to execute a one (1)-year renewal of the Motorola Communications System Maintenance Agreement to Motorola, Inc. through its local dealer and subcontractor Grace Communications, Inc., in the total amount of$598,587.96; and for other purposes. Staff recommends approval. Synopsis: The Little Rock Police Department is requesting approval to renew the annual radio maintenance agreement for the City's radio infrastructure. M-2 RESOLUTION: To amend Little Rock, Ark., Resolution No. 13,575 (October 1, 2012) to authorize the City Manager to enter into a contract with Mansfield Oil Company to complete the terms of the contract originally issued to LaSher Oil as the primary vendor for bulk (tanker) fuel deliveries; and for other purposes. Staff recommends approval. Synopsis: A resolution to amend Little Rock Ark. Resolution number 13,575 (October 1, 2012) to authorize the City Manager to enter into a contract with Mansfield Oil Company to complete the terms of the contract originally issued to LaSher Oil as the primary vendor for bulk (tanker) fuel deliveries. Director Cazort made the motion, seconded by Director Hendrix, to add Items M-1 and M-2 to the Consent Agenda. By unanimous voice vote of the Board Members present, Items M-1 and M-2 were added to the Consent Agenda. 1 Little Rock Board of Directors Meeting October 16,2012 5:00 PM CONSENT AGENDA (Items 1 — 10 and Items M-1 & M-2) 1. MOTION: To approve the minutes of the Little Rock City Board of Directors Meetings of September 4, 2012, and October 1, 2012; and the Little Rock City Board of Directors Reconvened Meetings of August 28, 2012, and September 25, 2012. 2. RESOLUTION NO. 13,580: To authorize the City Manager to enter into a contract with GLMV Architecture to provide an updated Master Plan for the Little Rock Zoo, with reviews of the Zoo's strategic business plan and educational programs; and for other purposes. Staff recommends approval. Synopsis: This resolution awards a contract to GLMV Architecture for architect services for an updated master plan at the Little Rock Zoo and a corresponding review of the Zoo's strategic business plan and its educational programs. The resolution authorizes the City Manager to enter into a contract, in a form acceptable to the City Attorney, in a maximum amount of$77,500 for such services to GLMV Architecture. 3. RESOLUTION NO. 13.581: To authorize the City Manager to enter into a contract with Township Builders, Inc., for the Windamere and Walpole Drainage Improvement Project; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Project Funds) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Township Builders, Inc., for Windamere and Walpole Drainage Improvement Project, Bid No. 2012-277 4. RESOLUTION NO. 13.582: To authorize the City Manager to enter into a contract with Cove Creek Construction, Inc., for the Allis Street Drainage Improvement Project; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Project Funds) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Cove Creek Construction, Inc., for the Allis Street Drainage Improvement Project, Bid No. 2012-276. 5. RESOLUTION NO. 13,583: To authorize the City Manager to enter into a contract with Cove Creek Construction, Inc., for the Sunnymeade Drainage Improvement Project; and for other purposes. (Funding from the 2012 3/8-Cent Capital Improvement Sales Tax Project Funds) Staff recommends approval. Synopsis: Authorizes the City Manager to execute an agreement with Cove Creek Construction, Inc., for the Sunnymeade Drainage Improvement Project, Bid No. 2012-279 6. RESOLUTION NO. 13.584: To repeal Resolution No. 13,554; to authorize the City Manager to enter into a contract with Fishnet Security for the purchase of new firewall hardware and for the purchase of related technical support and software maintenance for the Information Technology Department in the amount of $63,521.32, plus applicable tax; and for other purposes. Staff recommends approval. Synopsis: The resolution repeals a prior resolution for a firewall upgrade in order to authorize the purchase of all required firewall hardware for the City's two (2) primary firewalls and the firewall located at the Special Investigation Division of the Little Rock Police Department and to authorize the purchase of technical support services and related software maintenance. 7. RESOLUTION NO. 13.585: To express support for statutory amendments to authorize improvements in the information provided to local governments by the State of Arkansas related to collections of local Sales and Use Taxes; and for other purposes. Staff recommends approval. Synopsis: The resolution demonstrates the Board of Director's support of the Municipal League's proposed legislation to improve sales tax collection information provided to local governments. 2 1 Little Rock Board of Directors Meeting October 16,2012 5:00 PM 8. RESOLUTION NO. 13.586: To authorize the City Manager, Mayor and City Clerk to execute any documents necessary and take other actions needed to purchase a commercial lot with improvements located at 501 Ferry Street to be used as a fueling station for City vehicles and to be used as a compressed natural gas fueling station pursuant to the terms of an Arkansas Economic Development Commission Grant; and for other purposes. Staff recommends approval. Synopsis: The resolution authorizes the City Manager, Mayor and City Clerk to execute any documents necessary and take other actions needed to purchase a commercial lot to be used as a fueling station for City vehicles and to be used as a compressed natural gas ("CNG")fueling station. 9. RESOLUTION NO. 13.588: To authorize the Mayor and City Clerk to execute an easement on behalf of Entergy, Inc., for the placement of equipment in MacArthur Park; and for other purposes. Staff recommends approval. Synopsis: To authorize execution of an easement to Entergy, Inc., for the placement of utilities in MacArthur Park at McMath Avenue. 10. RESOLUTION NO. 13,590: To authorize the execution of documents necessary to acquire 6.03 acres of additional land adjacent to Western Hills Golf Course for use as park property; and for other purposes. Staff recommends approval. Synopsis: A resolution to authorize City Manager to prepare appropriate documents to acquire additional land adjacent to old Western Hills Golf Course. M-1 RESOLUTION NO. 13,587: To authorize the City Manager to execute a one (1)- year renewal of the Motorola Communications System Maintenance Agreement to Motorola, Inc. through its local dealer and subcontractor Grace Communications, Inc., in the total amount of$598,587.96; and for other purposes. Staff recommends approval. Synopsis: The Little Rock Police Department is requesting approval to renew the annual radio maintenance agreement for the City's radio infrastructure. M-2 RESOLUTION NO. 13,589: To amend Little Rock, Ark., Resolution No. 13,575 (October 1, 2012) to authorize the City Manager to enter into a contract with Mansfield Oil Company to complete the terms of the contract originally issued to LaSher Oil as the primary vendor for bulk (tanker) fuel deliveries; and for other purposes. Staff recommends approval. Synopsis: A resolution to amend Little Rock Ark. Resolution number 13,575 (October 1, 2012) to authorize the City Manager to enter into a contract with Mansfield Oil Company to complete the terms of the contract originally issued to LaSher Oil as the primary vendor for bulk (tanker) fuel deliveries. Director Adcock made the motion, seconded by Director Cazort, to approve the Consent Agenda. By unanimous voice vote of the Board Members present, the Consent Agenda was approved. GROUPED ITEMS (Items 11 - 17) 11. ORDINANCE NO. 20.643: To establish the rate of taxation of property for the City of Little Rock to be collected in the year 2013 for various funds of the City of Little Rock, Arkansas; to declare an emergency; and for other purposes. Staff recommends approval. Synopsis: Adoption of an ordinance levying property taxes to be paid on real and personal property located within the City of Little Rock. 3 Little Rock Board of Directors Meeting October 16, 2012 5:00 PM 12. ORDINANCE NO. 20.644: Z-4125-A: To approve a Planned Zoning Development and establish a Planned Industrial District titled Greater Works Christian Church Short- Form PID, located at 3517 Asher Avenue, Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 10 ayes, 0 nays, and 1 absent. Staff recommends approval. Synopsis: The request is a rezoning from 1-2, Light Industrial District, to PID, Planned Industrial District,to add a church as an allowable use. 13. ORDINANCE NO. 20,645; Z-4470-H: To approve a Planned Zoning Development and establish a Planned Commercial District titled Crain Investments LLC Long-Form PCD, located at 15400 Chenal Parkway, Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 10 ayes, 0 nays, and 1 absent. Staff recommends approval. Synopsis: The request is a rezoning from C-2, Shopping Center District, to PCD, Planned Commercial District, to allow for the redevelopment of the site with mixed office and retail uses including an auto body and collision repair shop. 14. ORDINANCE NO. 20,646; Z-4565-D: To approve a Planned Zoning Development and establish a Planned Commercial District titled Lot 2 Kanis/Shackleford Revised Short-Form PD-C, located at 10701 Kanis Road, Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 10 ayes, 0 nays, and 1 absent. Staff recommends approval. Synopsis: The request is to amend the approved PD-C, Planned Development — Commercial, for Panera Bread to allow for the placement of the sign to serve Lot 2 (Panera Bread) within a sign easement located on Lot 1 (Bankcorp South). 15. ORDINANCE NO. 20,647: Z-4923-K: To approve a Planned Zoning Development and establish a Planned Commercial District titled Shackleford Crossing Revised Long- Form PCD, located on Shackleford Road at Interstate 430, Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 10 ayes, 0 nays, and 1 absent. Staff recommends approval. Synopsis: The applicant is proposing to modify the approved signage plan for the two (2) existing ground signs; one located on South Shackleford Road and the second adjacent to Interstate 430. 16. ORDINANCE NO. 20,648: Z-6318-D: To approve a Planned Zoning Development and establish a Planned Commercial District titled Chenal Market Place Revised Long- Form PCD, located south of Chenal Parkway between Kanis and Kirk Roads, Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 10 ayes, 0 nays, and 1 absent. Staff recommends approval. Synopsis: The request is to amend the site development plan for the development to allow building envelopes for the two (2)vacant parcels at the intersection corners of Kanis Road &Chenal Parkway and Kirk Road &Chenal Parkway. 17. ORDINANCE NO. 20.649; Z-8364-C: To approve a Planned Zoning Development and establish a Planned Commercial District titled Hilton Garden Inn Short-Form PCD, located at 10914 Kanis Road, Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 10 ayes, 0 nays, and 1 absent. Staff recommends approval. Synopsis: The applicant is requesting a rezoning of the site from C-3, General Commercial District, to PCD, Planned Commercial District, to allow a five (5)-story hotel which exceeds the height typically allowed in the C-3, General Commercial Zoning District. 4 Little Rock Board of Directors Meeting October 16, 2012 5:00 PM The ordinances were read a first time. Director Adcock made the motion, seconded by Director Hurst, to suspend the rules and place the ordinances on second reading. By unanimous voice vote of the Board Members present, the rules were suspended and the ordinances were read a second time. Director Adcock made the motion, seconded by Director Hurst, to suspend the rules and place the ordinances on third reading. By unanimous voice vote of the Board Members present, the rules were suspended and the ordinances were read a third time. By unanimous voice vote of the Board Members present, the ordinances were approved. By unanimous voice vote of the Board Members present, the emergency clause for Item 11 was approved. SEPARATE ITEMS (Items 18 - 20) 18. RESOLUTION NO. 13.591: To extend the current contract with QualChoice to provide health care insurance for City employees for the year 2013; and for other purposes. Staff recommends approval. Synopsis: A Request for Proposal for Health Care Coverage for City Employees was issued with responses due September 12, 2012. Three (3) Insurers submitted responses including various options for coverage. City Manager Bruce Moore stated that the recommendation was for a multi-year approach and for the first time he was recommending that if City Employees did not participate in the designated wellness program in 2013, then they would pay a portion of their healthcare premium in 2014. Director Adcock asked if the same type of physical for the health assessment would be required of retired employees as opposed to current employees. Kurt Knickrehm, Rebsamen Insurance, stated that United States Taskforce on Preventative Services had compiled a series of age-appropriate tests Director Richardson asked what criteria was utilized to determine if an outside agency would be covered under the City's health insurance. City Manager Moore stated that over the past fifteen (15) years, the City had offered health insurance coverage to agencies whose Boards were appointed by the City Board of Directors, those agencies that receive some portion of funding from the City and regional agencies in which the City was a participant. City Manager stated that the philosophy was that if the City could build their pool, the costs would be decreased. City Manager Moore stated that the agencies that participated paid for their insurance coverage and paid the City a fee to administer the coverage. City Manager Moore stated that he had committed to holding forty (40) different sessions within the various City Departments to educate employees regarding the issues the City was facing with health care, the importance of participation in the wellness program and the fact that if employees did not participate in the health assessment this year, they would be responsible for a portion of their health care premiums in 2014. Director Hurst made the motion, seconded by Director Wright, to approve the resolution. By unanimous voice vote of the Board Members present, the resolution was approved. 5 Little Rock Board of Directors Meeting October 16, 2012 5:00 PM 19. ORDINANCE NO. 20.650: To establish the procedure for a member of the Board of Directors or the Mayor to place an item on the agenda; to declare an emergency; and for other purposes. (Requested by Director Cazort) The ordinance was read a first time. Director Cazort made the motion, seconded by Director Richardson, to suspend the rules and place the ordinance on second reading. By unanimous voice vote of the Board Members present, the rules were suspended and the ordinance was read a second time. Director Cazort made the motion, seconded by Director Hurst, to suspend the rules and place the ordinance on third reading. By unanimous voice vote of the Board Members present, the rules were suspended and the ordinance was read a third time. Mayor Stodola stated that the proposed ordinance was to establish the procedure for placing items on the Agenda by a member of the Board of Directors. Mayor Stodola distributed copies of a resolution that was adopted in March 6, 2001, accepting a Board of Directors Policy and Procedures Manual, but delegated the final draft, and any ordinances necessary, to the City Attorney's Office. Mayor Stodola stated that it was his understanding that the final draft had never been adopted by ordinance. Mayor Stodola stated that he would like for the City Attorney to review the document for consistency with State law and other City ordinances, so that the Board of Directors Policy and Procedures Manual could be adopted with additional amendments as necessary. Director Cazort stated that the purpose of the ordinance was to codify the practice that the Board had followed in regards to adding items to the agenda. Director Cazort stated that it remained the purview of the City Manager to create the proposed agenda for consideration and discussion and to add items to the agenda with a majority vote of the Board. Director Cazort stated that according to the proposed ordinance, if the Mayor or Board Member wanted to add an item to the agenda, they should send it to the City Attorney and City Manager two (2) weeks before the agenda meeting to be automatically placed on the agenda without a vote. In addition, if the Mayor or Board Member wanted to add an item to the agenda less than two (2) weeks prior to the agenda meeting, it would be done so only with a majority vote and they wanted it to be added the day of the meeting, it could only be done so with a 3 majority vote. By voice vote of the Board Members present, with Director Hendrix voting Present, the ordinance was approved. By voice vote of the Board Members present, with Director Hendrix voting Present, the emergency clause was approved. 20. ORDINANCE: To establish an incentive to bidders on appropriate City contracts to hire disconnected adults and youth; and for other purposes. (Requested by Director Richardson) The ordinance was read a first time. Director Richardson made the motion, seconded by Director Cazort, to suspend the rules and place the ordinance on second reading. By roll call vote, the vote was as follows: Ayes: Hendrix; Richardson; Hurst; Hines; Wright; Wyrick; Fortson and Vice Mayor Kumpuris. Nays: Adcock. Present: Cazort. By a vote of eight (8) ayes, one (1) nays and one (1) present, the rules were suspended and the ordinance was read a second time. 6 Little Rock Board of Directors Meeting October 16,2012 5:00 PM Director Richardson stated that since the agenda meeting, changes had been made to the proposed ordinance to clarify areas of concern. Director Wright asked if anyone had calculated any additional cost that might be incurred as a result of the passage of the ordinance. City Attorney Tom Carpenter stated that if the City released a bid and a contractor claimed the preference and bid an amount higher than the lowest bid, then there would be additional cost to the City. Director Richardson made the motion, seconded by Director Hendrix, to suspend the rules and place the ordinance on third reading. By voice vote of the Board Members present, the motion failed and the ordinance was held on second reading. Director Richardson made the motion, seconded by Director Kumpuris, to amend the ordinance to include the proposed changes. By voice vote of the Board Members present, the ordinance was amended. Robert Webb. 2209 South Martin Street: Voiced his support of the proposed ordinance. Juvaris Grant. 1014 Pulaski Street: Stated that he wanted to hold his comments until the next Board Meeting when the proposed ordinance would be read a third time. Keith Richardson, #10 Mystery Cove: Stated that he wanted to hold his comments until the next Board Meeting when the proposed ordinance would be read a third time. City Manager Moore stated that due to the fact that the month of October had five (5) Tuesdays, he would like for the Board to have a work session on October 23, 2013, for a presentation regarding the proposed skills center and the City's re-entry focus. EXECUTIVE SESSION (Item 21) 21. EXECUTIVE SESSION: Appointment to various City Boards and Commissions. Synopsis: City Beautiful Commission (4 Positions); Civil Service Commission (1 Position); Construction Board of Adjustment and Appeal (6 Positions); Little Rock Planning Commission (5 Positions); Little Rock Port Authority (1 Position); River Market District Design Review Committee (1 Position); and Sister Cities Commission (4 Positions). Mayor Stodola stated that he was still reviewing resumes to be considered for appointments and stated that since the Board would be meeting for a work session on October 23, 2013, the meeting could be recessed to that time for the purpose of appointments. CITIZEN'S COMMUNICATION Kenyon K. Lowe. Sr.: Traffic Signal at Madison Heights. Luke Skrable: Social Commentary Director Richardson made the motion, seconded by Director Hines, to recess the meeting until October 23, 2013, for the purpose of Board and Commission Little Rock Board of Directors Meeting October 16, 2012 5:00 PM appointments. By unanimous voice vote of the Board Members present, the meeting was recessed until October 23, 2013. ATTEST: APPROVD: ' * /- - A 1 -0,4-- 41, _ , , Musa y, City Clerk Mark Stodola7(IAayor 8