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Home My WebLink About6718 tor RESOLUTION NO. 6 , 718 A RESOLUTION ACCEPTING BIDS AND AUTHORI- ZING THE CITY MANAGER TO AWARD CONTRACTS FOR THE ANNUAL CONTRACT FOR CONCRETE AND FOR TERMINAL AND COMPUTER MAINTENANCE; DECLARING AN EXCEPTIONAL SITUATION; WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE CITY MANAGER TO AWARD A CONTRACT FOR THE ANNUAL PURCHASE OF PARTS FOR VEHICLE MAINTENANCE; AND FOR OTHER PURPOSES. WHEREAS , an invitation to bid was duly advertised and bids received pursuant thereto are attached as exhibits for the following : EXHIBIT A: Annual Contract for concrete ; EXHIBIT B : Terminal and computer maintenance for management support ; and WHEREAS, the lowest responsible and responsive bidders have been determined, and it is the desire of the Board of Directors to authorize the issuance of contracts for such purposes to the lowest responsive and responsible bidders ; and WHEREAS , an exceptional situation exists in the award of contracts for the annual purchase of parts for vehicle maintenance in that such awards are best made according to the need for such parts and the availability of such parts throughout the year; and WHEREAS , it has been determined that competitive bidding should be waived in the award of contracts for the annual purchase of parts for vehicle maintenance. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of Little Rock , Arkansas : Section 1. The City Manager is hereby authorized to enter into contracts with the bidders named on the attached Exhibits A and B for total contract prices as set out , the funds for which have been allocated in the 1982 budget . Section 2 . An exceptional situation is hereby declared to exist in the award of contracts for the annual purchase of parts for vehicle maintenance in that such awards are best made according to the need for such parts and the availability of such parts throughout the year. Section 3. Competitive bidding is hereby waived in the awarding of contracts for the annual pur- chase of parts for vehicle maintenance. Section 4. The City Manager is hereby authorized to enter into contracts for the purchase of parts for vehicle maintenance with various vendors throughout the year as the need for such parts arises and the Parts become available from various vendors , the funds for which have been allocated in the 1982 budget. Section 5. The concrete and terminal and computer maintenance to be purchased hereby shall comply with the bidding specifications . Section 6, Upon receipt of the parts or service to be purchased by the contracts authorized herein or from time to time as may be required, the City Manager and the Director of Finance are hereby authorized and directed to issue the necessary warrants in payment of the contract price . Section 7 . This resolution shall be in full force and effect from and after its adoption and approval. ADOPTED: January 5 , 1982 ATTEST: (A/„(,/ APPROVED: TY ER PYIR -2- ■ CITY OF LITTLE ROCK PURCHASING AWARD OF BIDS OR SERVICES FACT SHEET DATE December L7, 19R1 DESCRIPTION: RECOMMENDATION: Annual Contract for Concrete. XX ACCEPT WAIVE COMPETITIVE BIDDING Contract period: January 1, 1982 VENDOR: Gilliam Brothers December 31, 1982. Rt. 5. Box 415C Little Rock. AR 72212 BID PROCESS: xx LOW BID OTHER THAN LOW BID PROFESSIONAL SERVICES: LOW BID NEGOTIATED DISCUSSION: OTHER (EXPLAIN) Recommend award to low bidder FUNDING: for delivered. FUND: General/Street OPERATING EJ SPECIAL PROJECT ❑ AMOUNT BUDGETED: Annual Purchase Order APPROP. OR TRANS. REQUIRED: Ngne ACCOUNT NUMBER: Various AMOUNT OF PURCHASE: $ Annual Purchase Order not to exceed budget. BID NO: c1068 DATED: December 17, 1981. Certified By: Jerry Paul , CPPO Purchasing Agent "no n itig : ro d � °3 � = �z r ' 1- r•W W N a k O O • O • �III ro H I r•IIIIIIIUIlII1IIi ! R l IP 1111111111111111 • lii i m $IIIIIIIIIIli!1 W r i Oiiiiiiiiiii :11 .; " ►� 1 ►�Gi ' III 111111 11111111111 ' ' 1111111111111111111111 , i„ a iii$II1IIIIIIIIIIIIIIIIU I O x O 'il OC - _ I CITY OF LITTLE ROCK PURCHASING AWARD OF BIDS OR SERVICES FACT SHEET DATE December 22, 1981 DESCRIPTION: Terminal and computer maintenance for RECOMMENDATION: Management Support. x ACCEPT WAIVE COMPETITIVE BIDDING VENDOR: Data Applications 4901 Keller Springs Road Dallas. Tx. 75001 BID PROCESS: LOW BID X OTHER THAN LOW BID See attached memo PROFESSIONAL SERVICES: LOW BID NEGOTIATED DISCUSSION: See recommendation letter attached. OTHER (EXPLAIN) Estimated value of this contract is $10,785. FUNDING: FUND: General OPERATING EJ SPECIAL PROJECT ED AMOUNT BUDGETED: $15,000 APPROP. OR TRANS. REQUIRED: None ACCOUNT NUMBER: 182-1300-4.12 AMOUNT OF PURCHASE: $ Not to exceed $15.000 BID NO:c1o66 DATED: 12/21/81 Certified By: Jerry Paul , CPPO Purchasing Agent BOARD OF DIRECTORS COMMUNICATION M E M O R A N D U M December 23 , 1981 TO: Mayor and Board of Directors FROM: Samuel B. Trotter Director of OMS SUBJECT: Award of Contract for Terminal Maintenance Based on the responses received to our Bid C1066 opened on December 21, 1981 , I am recommending that a contract be awarded to Data Applications Corporation of Dallas , Texas , for an amount not to exceed $15, 000 to cover maintenance of computer terminals for the year 1982. The recommendation is based on the following: 1 . The bid was the lowest one including all terminal items. There are advantages to dealing with one vendor. 2. Data Applications has the current contract so we are used to dealing with them, and they know our equipment. 3 . Lear Siegler (who bid only on the items they manufacture) would require us to ship the terminals to California. This is more expensive and takes longer than shipping to Dallas . 4. Sorbus (also located in Dallas ) bid on only a limited number of items. 5. Using the low items bid for Data Applications , Lear Siegler, and Sorbus would save the City only $321 for the year over awarding the total package to Data Applications. We would spend more than this amount in labor, trying to deal with multiple vendors. SBT: jwl CITY OF LITTLE ROCK, ARKANSAS o p r. G I ' % H ro (n ;Y I ■ O H 7o e--' 7d Hx C. trl tr, r M C7 % Iy t'7 En z c H 77 H H - -- Z Cn C=1 o,-< cc/2) HOHH X 9 011:11-91-1P- C ,.< z b x rrlz H z 9 CT1 t77 � ro � frt H 1111111111190 n w x a m ' Crf z ,< 0 rt (t (t) rt 1-1 7d C7 (D �t to C C '+7 rr a In Cn H r• r• cn 'Z O n Hr• p as r. [Cry ZC") 7� 0 I-1 0 m co co c) _ r. ca I rt 00 z cnr• . n OC O ■D co H rY r• ti 03H N r't b H H • � � 7� nn a d H • •� H a) n i ° z P H w N N 01110: H H n H H ,t H r H I II III Prow wi N .0 O N o, O .o ro H 0 o 0 O o 00 0 N 73 O o0000000 � 0H ttr "d C 7y Z H liii H H� H ro n r H IIF 7d O H H H hulL Cn77 r HO z m r n P y z w -1 x H __ En �-1 Cl) m n �7 I r d H H { 111111 7y O C Ti --I llIIOII! ,, , z w� Rn 0 o Z 7d rn O 111111 b IIIIIIIIIII IIHHO C cn O C en 0 ro C H H n H ra 11110011E01 NI zo " En r' H O C > 'd > dH trl H r� Z t71 b C r d G n H C �C z C7l t17 H C ■C b •• (D G9) d H Cl K t77 7y O `G n 9 R) ro t•-y r w cn G 'U H O Cl "dC rs 7y z H �H3 H t� d Pt 73 0 o H H n n 9 rn tt r CITY OF LITTLE ROCK • PURCHASING AWARD OF BIDS OR SERVICES FACT SHEET DATE December 1, 1981 DESCRIPTION: RECOMMENDATION: Annual Contracts for the purchase of ACCEPT parts for Vehicle Maintenance. x WAIVE COMPETITIVE BIDDING Contract Period: January 1, to December 31, 1982 VENDOR: J.B. Cook Company Genuine Parts Company Little Rock Dodge Company BID PROCESS: LOW BID OTHER THAN LOW BID PROFESSIONAL SERVICES: LOW BID DISCUSSION: NEGOTIATED OTHER (EXPLAIN) Whereas, the parts set forth herein are of FUNDING' a type and nature that issuance of Invitations for competitive bids, in the opinion of the FUND: General/Street Purchasing Division, would not improve our ED position, as nothing could be gained; and, OPERATING SPECIAL PROJECT therefore, the City Manager recommends AMOUNT BUDGETED: Annual Purchase Order awards be made based on availablity of APPROP. OR TRANS. REQUIRED' None parts when needed. ACCOUNT NUMBER: Various 4.06 The Purchasing Division will contact Vendors quarterly to obtain current prices charged the City. AMOUNT OF PURCHASE: $ Annual Purchase Order, Not to Exceed Budget BID NO: Waived DATED: Certified By: Jerry Paul, CPPO Purchasing Agent