HomeMy WebLinkAbout6047 RESOLUTION NO. 6,047
A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT FOR THE ANNUAL PURCHASE
ORDER FOR GASOLINE SUPPLIES; FOR WASTE PICKUP FOR VARIOUS
CITY BUILDINGS; FOR ANNUAL CONTRACTS FOR PURCHASE OF PARTS
AND MAINTENANCE SERVICES; AND FOR OTHER PURPOSES .
WHEREAS , Invitation to Bid was duly advertised and bids
received pursuant thereto attached as Exhibits according to
law for the following:
( a) Exhibit "A" : Annual Purchase Order for supplying
gasoline ;
( b) Exhibit "B" : Waste pickup for various City
buildings;
( c) Exhibit "C" : Annual Contract for the purchase
of parts and maintenance services .
WHEREAS , the lowest responsible and responsive bidders
have been determined , and it is the desire of the Board of
Directors to authorize the issuance of contracts for such
purchases and work to the lowest responsive and responsible
bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CITY OF LITTLE ROCK, ARKANSAS .
SECTION 1 . The City Manager is hereby authorized to
enter into contract with bidders named on the attached
exhibits for a total contract price as set out , the funds
for which have been allocated in the 1978 City Budget;
SECTION 2. All items authorized to be purchased herein
and all work authorized to be performed shall at all times
comply with bidding specifications . Upon receipt of the
items , or from time to time as may be required , the City
Manager and the Director of Finance are hereby authorized
and directed to issue the necessary warrants in payment of
said contract prices .
SECTION 3. This resolution shall be in full force and
effect from and after its adoption.
ADOPTED: December 19, 1978
ATTEST: 1,/ / APPROV •If ty ClerdpC.Cit,
Mayor
BOARD OF DIRECTORS COMMUNICATION
EXHIBIT "A"
M E M O R A N D U M
December 5, 1978
TO: Mayor and Board of Directors
FROM: Carleton E. McMullin, City Manager
RE: Gasoline Contract Renewal
DISCUSSION:
For the past five years, contracts for gasoline have been authorized to Gulf
Oil Company for tank wagon deliveries and American Oil Company for transport
deliveries. These two wholesaler suppliers must follow Federal Energy Admin-
istration allocation and price regulations established May 15, 1973.
During 1979, the City of Little Rock purchased 550,000 gallons of gasoline
from these two suppliers, This amount is a slight increase over 1977. The
present price of gasoline is as follows :
Regular .4945
Unleaded .5245
Premium .5245
We will spend approximately $282,000.00 for gasoline in fiscal year 1978.
Our plans are to continue to replace a number of full size vehicles with com-
pacts during 1979 for the.purpose of reducing vehicle fuel costs.
RECOMMENDATION:
It is recommended the contracts with our present suppliers, Gulf by tank
wagon deliveries and American by transport deliveries, be renewed for twelve
months. This will assure adherence to the guidelines set forth by the Federal
Energy Administration., These. guidelines assure us fulfillment of our gasoline
requirement for the next twelve months at .controlled prices, which may be in-
creased and decreased only by the cost of crude oil . If we bid and award to
another supplier that supplier will not be regulated by the Federal Energy
Administration guideline and if his allocation expires , the City is without
a supplier.
•
LILAPIA
Carleton E. McMullin
City Manager
CITY OF LITTLE ROCK, ARKANSAS
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EXHIBIT "C"
LAST YEARS ONLY SOURCE, MFG.
RESOLUTION NO. VENDORS NAME DISTRIBUTOR - BRAND NAME AUTHORIZED PURCHASES
5883 The Carl Bailey Co. International Harvester Service & replacement parts for
Industrial Farm & Outdoor tractors, mowers, attachments
Products
5883 Jones, Harley- Harley Davidson Service & replacement parts for
Davidson Co. Police Harley-Davidson
5883 Motor Bearing Rebuilt engines Service & replacement parts
Service, Inc. for engine.
5883 Adkins Generator Rebuilt generators Service & replacement parts
Company starters-armatures for generator starters-armatures