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HomeMy WebLinkAbout6009 RESOLUTION NO 6,009 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH TEAM FOUR, INC . FOR PREPARATION OF A COMPREHENSIVE LAND USE PLAN FOR THE EXTRATERRITORIAL PLANNING AREA : AND FOR OTHER PURPOSES WHEREAS , the City of Little Rock , Arkansas by Ordinance #12 ,912 , approved an appropriation of $2 , 000 ,000 . 00 from Federal Revenue Sharing Funds to provide services , including , police , fire , water , storm drain- age , streets and other municipal purposes for a proposed annexation area, and WHEREAS , Team Four , Inc . , proposes to provide professional consul- tant services in the preparation of a Comprehensive Land Use Plan , which covers areas previously included in the proposed annexed territory for which the said $2 , 000 , 000 . 00 was appropriated , all as set out and con- tained on Attachment "A" attached hereto entitled "Agreement For The Preparation Of A Comprehensive Land Use Plan For The Extraterritorial Planning Area Of The City Of Little Rock , Arkansas" , with exhibits attached thereto , consisting of 20 pages , and made a part hereof the same as though set out herein word for word ; and WHEREAS , payment for this contract will be made from that original appropriation made in Ordinance No . 12 ,912 passed by the Board of Directors on March 27 , 1974 . NOW THEREFORE , BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS . SECTION 1 . The City Manager , acting for and on behalf of the City of Little Rock , is hereby authorized to enter into a contract in form and substance as shown on Attachment "A" , with Team Four , Inc . , a Missouri Corporation , wherein said Team Four , Inc . will provide certain professional consultant services in the preparation of a Comprehensive Land Use Plan for the extraterritorial planning area of the City . SECTION 2 . The City Manager and Director of Finance are hereby authorized and directed to issue the necessary warrant or warrants in payment of the contract price from the Federal Revenue Sharing funds previously appropriated for the annexed territory by Ordinance #12 ,912 . p h A . -2- SECTION 3 . This Resolution shall be in full force and effect from and after its adoption . ADOPTED : September 19, 1978 ATTEST ; IL 4...4%4// APPROVED : I City Clerk Mayor AGREEMENT FOR THE PREPARATION OF A COMPREHENSIVE LAND USE PLAN FOR THE EXTRATERRITORIAL PLANNING AREA OF THE CITY OF LITTLE ROCK, ARKANSAS THIS AGREEMENT made this day of , 1978 by and between the City of Little Rock, Arkansas, a municipal Corporation referred to as the "City", and TEAM FOUR, INC. , a Missouri corporation, referred to as "Consultant". WITNESSETH THAT: WHEREAS, the City desires to engage the Consultant to render certan agreed upon professional consultant services pursuant to the preparation of a Comprehensive Land Use Plan for the Extraterritorial Planning Area of the City of Little Rock, and the Consultant desires to provide said services, all upon the terms hereinafter set forth. NOW THEREFORE, in consideration of the premises, the parties hereto do mutually agree as follows: 1. Scope of Services The Consultant prepared a Scope of Services (Attachment A) that were responsive to the City's request for proposal of May 1, 1978 and to the supplement thereto of May 27, 1978. The consultant hereby agrees to perform said Scope of Professional Services which shall include and comprise John A. Castin and Associates, as a subcontractor (attached and made a part hereof as Attachment C). 2. Time of Performance The services of the Consultant shall commence on October 1, 1978, and the Scope of Services shall be completed within twelve (12) months. 3. Compensation The Consultant shall be compensated $99,000 for the services rendered by its professional staff as detailed in Attachment A. The consultant shall be responsible for the $30,000 compensation to the subcontractor as detailed in Attachment C. The City shall incur no liability whatsoever to any subcontractor in any matter arising out of this agreement. The Consultant agrees to indemnify the City for any sums of money the City is required to pay to the subcontractor resulting from the Consultant' s failure to pay the subcontractor for work done pursuant to this agreement. Failure of the City to accept the independent conclusions and recommen- dations of Consultant on the basis of differences of professional opinion shall not be the basis either for nonacceptance of the work performed by Consultant or for nonpayment to Consultant. However, notwithstanding this paragraph, the City shall have the right to refuse to accept the work performed by Consultant and to refuse to pay for same if in the opinion of the City said work is not performed as set forth in Attachment A. 4. Payments On or about the tenth day of each month, the Consultant will present the City with a statement of the payment due.for work completed during the previous month according to the terms of this Contract, and the City shall pay the Consultant within ten (10) days thereafter. Monthly billings will reflect time expended by the Consultant' s professional staff in the per- formance of the Scope of Services. Direct expenses including subcontractor services shall be separately identified and reflect direct cost to Team Four. A final bill for the amount remaining unpaid under this contract budget shall be submitted subsequent to the completion of the Scope of Services and shall be payable within fifteen (15) days thereafter. • 5. Time and Expense Records The Consultant shall keep and maintain time and expense records relating to the attached Scope of Services, together with supporting receipts, vouchers and the like. The City shall have the right to examine such records. 6. Authorization of Changes All changes or additions to the Scope of Services as contained in Attachment A to this agreement shall be authorized by the City in writing. The Consultant and subcontractor shall be compensated in accordance with its then current schedule of hourly fees for professional services for making major revisions or additions in its work when such additions or revisions are beyond and not customarily furnished in fulfill- ment of the attached Scope of Services, are inconsistent with written approvals or instructions previously given, or are due to causes beyond the control of the Consultant. Said compensation may exceed the project maximum established in paragraph 3 herein. 7. Termination All other provisions notwithstanding the City may terminate this Contract, with or without cause, by giving the Consultant five (5) days prior written notice of such termination. In the event of such termination, the City shall pay the Consultant its compensation and expenses to and through the actual date of termination as well as any reasonable expenses incurred as a consequence of terminating this project. 8. Ownership of Documents, etc. All original documents, studies, drawings, and plans prepared by the Consultant for the project shall be deemed the property of the City, but only after the payment by the City for same. 9. Confidentiality of Findings 4 Any reports, information, data, or any property whatsoever, given to or prepared or assembled by the Consultant under this contract shall not be made available to any individual or organization by the Consultant or subcontractor without the written approval of the City prior to the publishing of the same by the City. 10. Public Relations The Consultant shall have the right to receive from the City when printed by the City, or retain when printed by the Consultant and utilize twenty- five (25) copies of all work it produces on the project for dissemination in the Consultant' s resume, brochure, and other generally recognized forms of professional public relations. 11. Recognition for Specific Services Whenever the consultants are cited with regard to any report, publication, or development which emerges from the services covered by this Agreement, the Consultant shall be cited as Team Four, Planning, Design and Develop- ment Consultants. 12. City' s Responsibilities The City shall provide full information regarding its requirements for the projects. The City shall designate a representative authorized to act in its behalf with respect to the project. The City or its representative shall examine documents submitted by the Consultant and shall render decisions pertaining thereto promptly to avoid unreasonable delays in the progress of the Consultant' s work. The City' s responsibilities, identified specifically in Attachment B and Exhibits A & C in relation to the Consultant' s responsibilities, shall be furnished at the City' s expense, and the Consultant shall be entitled to rely upon the accuracy and completeness thereof. r=11=R 13. Successors and Assicips All the terms and provisions of this Contract shall inure to and be binding upon the parties thereto and their respective successors and assigns. Neither the City nor the Consultant shall assign, sublet or transfer its interest in this contract without the written consent of the other, except as stipulated in the Scope of Services . Attachment C provides the Scope of Services and budget for the Subcon- tract Services to be provided by the firm of John Castin and Associ- ates relative primarily to Phase I - Capacity Analysis of the assign- ment. 14. Extent of Agreement This Agreement represents the entire and integrated agreement between the City and the Consultant in relation to the Scope of Services out- lined in paragraph 1 herein and supersedes all prior negotiations , representations , or agreements , either written or oral . This agree- ment may be amended only by written instrument signed by both the City and the Consultant. 15. Interest of Consultant The Consultant covenants that he presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services requried to be performed under this contract. The Consultant further covenants that in the performance of this contract no person having any such interest shall be employed. This provision shall not however apply to the Subcontractor retained to perform services in accordance with the Scope of Subcontract Services provided in Attachment C. 16. Support of Results The Consultant agrees to provide professional services and expert testimony as requested in the adoption and implementation of the study findings including any special presentations, hearings or litigation resulting from any phase of this agreement. Such services shall be provided at standard billing rates for said services at the time of testimony. Professional services rendered under this paragraph shall be separate from, and in addition to, the base contract fee established in paragraph 3. Compensation. 17. Staff Assignments Richard C. Ward shall be the Principal-in-Charge and shall be the Project Manager and professional staff shall be called upon as required including Mr. Jack Pyburn who will be a major contributor. 18. Contracting Authority The City and Consultant represent and warrant to each other that each is authorized and empowered to enter into this agreement by the signa- tures below, and the City represents warrants to the Consultant that funds are available for payment to the Consultant hereunder without the further consent or authorization of any other person or organization. 19. Arkansas Contract It is mutually agreed by the parties hereto that this contract shall be considered an Arkansas contract and shall be interpreted , construed and enforced according to the laws of the State of Arkansas. 20. City' s Liability The City will not be liable for any personal or property damages inflicted by the consultant or subcontractor during the course of this study. IN WIINLSS WIILRLOF, the parties hereto have caused this Contract to be executed by their proper officers and attested to by their respective City Clerk and Corporate Secretary on the day and year first above written. CITY OF LITTLE ROCK, ARKANSAS T FOUR,�INCr" B Q ATTEST: ATT+ST t ,r City Clerk City Clerk - A SCUPL 01 SLIZVICLS: CONII.N1 AND PLAN IORMl11 The Land Use Plan for the Extraterritorial Area shall consist of the following elements outlined and described below: 1 .0 CAPACITY ANALYSIS 1 . 1 Land Use & Natural Technical analyses will be prepared of thoseaspects Environment of the natural environment and existing land use which shape development or which should be protected for the long range benefit of the City. These analyses will include the following factors : Topography - Areas where steep slopes are an important influence on development. Surface Hydrology - Surface drainage systems to be respected in order that the potential of future flood damage will be minimized and sources public water supply will be protected. Agriculture and Forestation - AReas of prime agricul- tural importance as well as natural vegetation cover which is important to maintaining soil stability or which may be important in providing needed public open space. Geology - Surface and subsurface geology which causes potential instability due to erosion or sub- sidence. Land Use - Existing land use patterns including single and multi-fancily residential , institutional , retail commercial , wholesale and light industry, manufacturing, mining, agriculture and open space uses will be mapped and analyzed. 1 .2 Public Facilities The capacity of the study area to accommodate develop- and Services ment may be constrained by the absence of essential public services and facilities. Of particular import- ance is the access provided by public roads and the availability of water and sewer utility systems. Local , state and federal funding or regulatory programs which affect their availability will need to be carefully evaluated. Public services such as fire protection or the relative quality of public education may likewise affect the rate and type of development. Water Simply (public and private) The extent and capacity of the water system is funda- mental to a definition of the overall development capacity of the extraterritorial areas. Treatment and delivery systems will be considered along with permit , rate and system extension policies. Private Utilities - Gas and Electric Any apparent distribution or capacity limitations to growth will be defined. -3- Sanitary Sewer Systems - Of obvious importance is the region' s "208" water quality management plan which is being prepared under the auspices of the Metroplan agency. The impact of this plan on the extraterritorial areas will he assessed along with public or private septic systems. In addition the status of "201" plan- ning must be evaluated. Streets and Highways City, county and state programs for constructing and improving public roads will be evaluated in relation to the physical capacity and current utilization of the present road system. Public Services The availability, capacity and quality of essential public services will be considered as they relate to the capacity and relative attractiveness of the study area. The major services to be considered include: - fire and police protection - police - schools 1.3 Land Ownership Available data on the size and distribution of prop- erty ownership of tracts of land 40 acres and greater in the study area will be considered. This data will indicate the scale and configuration of private land assembly which often occurs in response to development processes. This information compiled by the City will in turn suggest the likely pattern of residential and commercial development which can be anticipated. 1.4 Test Development The study area will be divided into a series of plan- Pattern ping districts which are defined by major roads, natural features, utility service areas or existing developments. The capacity of each district to absorb new development will then be assessed in light of the preceding analyses. The capacity of each district will be expressed in terms of gross residential density, or a commercial or industrial floor area ratio. The resulting esti- mate of housing units will be translated into popula- tion and commercial/industrial floor area. Employment data will be generated by means of appropriate plan- ning standards. It should be emphasized that this Test Development Pattern will not yield a "plan". Rather it will pro- vide an essential foundation for Alternative Develop- ment concepts (3.2) and finally a Development Plan for the study area. -4- • PRODUCT A Technical Memorandum on Development Capacity will be prepared which brings together the various analyses of the Development Capacity of the study area. This report will include at minimum the following maps and graphic material: 1. Slopes 2. Generalized Engineering Geography 3. Surface Hydrology 4. Agriculture/forestation 5. Sewer Service 6. Major Features (composite of major natural and visual features together with the major roads and public facilities) 7. Traffic Volume/Capacity 8. Zoning Changes and Final Subdivision Plat Approvals (Map & Tabular Form) 9. Public Facilities - Schools, Fire and Police Protection 10. Existing Development Pattern 11. Test Land Use Pattern Items 1-9 above will be developed by the subcontractor while Items 10-11 will be the responsibility of Team Four. -5- • • Z.0 DEVELOPMENT TRENDS AND DEMAND This second major analytic component will seek to quantify the demand for development within the extra- territorial areas of the City of Little Rock. The starting point for this determination will be an assessment of regional growth patterns including demographic and economic trends which produce a demand for "net growth" . The other side of the demand analysis will be an evaluation of recent past and current development trends within the study area including the rate and type of residential , commercial , and industrial development. Finally, projected regional growth will be "stepped down" to arrive at a projected rate of anticipated development within the study area . Clearly any studies prepared by Metro- plan, the City, the Chamber of Commerce, major utility companies or any other public or private entities with a regional prespective, will be considered most care- fully in this part of the study. The steps to be included in the analysis of Development Trends and Demand are described below: 2. 1 Regional Demographic The projections prepared by the City' s Comprehensive Trends Planning Staff and by Metroplan will be analyzed and used to prepare a program of projected population growth for the Study Area. 2.2 Regional Economic The growth of the Little Rock region' s economic base Trends will be examined to determine the likely effect of —_ migration , employment and commercial/industrial expansion on the study area. Available data and studies from the U.S. Census , Metroplan, State planning agencies , the major private economic development interests and the Office of Comprehensive Planning will be relied upon to indicate the effect of economic growth upon the future development pattern in the extraterritorial area. Of special importance will be the estimated effect of economic growth on net population growth and on the expansion of employment in industry, government, and services. 2.3 Development Available data , interviews with key participants and Activity Analysis field surveys of residential and non-residential con- -- struction at the periphery of the City and into the extraterritorial area will be analyzed to derive the present rate and character of land development and construction in these areas. -6- • A. development. Industry Interviews Team Four will select with the City the key actors in the development process within the extraterritorial area. These will include representatives of the major lending institutions , development firms , real estate agencies , and private utilities (electric, gas) . We would anticipate conducting a total of 10-15 interviews which seek to discern the amount and type of develop- ment envisioned for the study area by these private sector actors. B. Survey of Existing_ Commercial/Industrial Develop- ment Team Four will develop a methodology to be utilized by the City Staff to inventory existing commercial and industrial development within the study area. A combination of telephone interviews with owner/opera- tors, field notes , photography and aerial photography will be used to estimate the approximate floor area distribution and current vacancies by major retail goods category (convenience goods , primary or second- ary shoppers goods, automotive, etc. ) or industrial use (SIC code). An inventory of improved sites available for expansion will he included in this inven- tory. C. Survey of Multifamily Developments Team Four will develop a methodology to be used by the City Staff to inventory existing multifamily devel- opments within the study area. A combination of telephone interviews with owners/managers, field notes and photography will be combined with data assembled earlier to provide a profile of each multifamily pro- ject including data on construction, zoning, size of tract, building type, tenure (rental vs. owner occu- pied) , unit distribution and size, and vacancy rates. D. Survey of Single Family Home Construction, Team Four will develop a methodology to be used by the City Staff to inventory all major active or planned subdivisions including status of platting and subdi- vision approval , a profile of homes built (size, bedrooms, sales price) , and an inventory of available improved lots. -7- —h 1.4 Public P1dnniny Both the informal and the formal development policies and Devel_o_[pment_ of the various public bodies affecting the extraterri- Policy torial area will be analyzed. This analysis will in- clude interviews (10-15) with key public officials responsible for formulating and implementing these policies and plans. All pertinent public documents will likewise be considered. The areas of critical public policy and planning will include: Comprehensive Planning Public Schools City Zoning Administration City Subdivision Controls State, Regional and City Transportation Plans Sewers Water Regional Planning (f4etroplan) 2.5 Projected Develop- The future demand for residential , commercial and ment Demand industrial development within the extraterritorial area will be projected. This demand will be expressed in terms of the following units of demand per year: Single family residences/acres Multifamily apartments/acres Retail floor area/acres Industrial/warehouse floor area/acres The general direction of development to accommodate this demand will be allocated in broad sectors (for example: "west" , "west-southwest" , "southwest", "south-southwest" , "south" , "south-southeast". ) PRODUCT : • A Technical Memorandum on Development Trends and Demand will be prepared which brings together the analyses noted above. This report will include at the minimum the following maps and graphic materials: -Projected Population Growth - Region and Study Area (graph and table) 'Projected Growth in Residential Units (SF & MF) - Region and Study Area (graph and table) 'Multifamily Housing Inventory (table and map) ▪Single Family Housing Inventory (table and map) •Comnercial/Industrial Facilities Inventory (table and map) 4 ' Projected Retail Expenditures and Floor Area Demand ' Projected School Facilities Demand (table) 'Regional Planning Policies (diagram map) 'Allocation of Projected Demand -9- 3.0 OPTIMUM GROWTH CONCEPT 3.1 Goals and Develop- It is anticipated that the preparation of the Optimum ment Policies Growth Concept will begin with a clear and concise statement of Goals and Policies to guide decision- making toward the implementation of the plan. The Goals will define the type of enviornment to be planned for in the extraterritorial area - the density, land use and housing mix, the relative importance of the protection of the natural environment, the quality and extent of the public infrastructure, etc. The Development Policies will outline the procedures and standards proposed to be adopted by the City to accomplish its Goals for the study area. The issues likely to be addressed in thee statement of Development Policies would include: a. zoning b. staging development c. provision of municipal utilities d. housing types and density mix e. location of commercial centers f. land use along highways and arterial streets g. annexation strategies 3.2 Alternative Generalized concepts of development will be proposed Development for consideration in arriving at an Optimum Redevelop- Concepts ment Plan. These Alternatives prepared by the Consultant will be presented in graphic and statistical form. A. Prototype Sector Plans Team Four will select with the City two typical situa- tions within the extraterritorial area to be considered for analysis and planning at a greater level of detail than for the larger study area. It is anticipated that these areas would be about one (1) square mile in area and would present a range of existing conditions and of potential for further development. The sectors would include present or potential land uses ranging from single family residential to retail commercial and in- dustrial development. The studies would include first a critique of the exist- ing development pattern and an analysis of future oppor- tunities for planned or guided growth which might avoid any mistakes identified from past development patterns. It would likely likewise demonstrate the application of i existing or proposed development standards from the new planned unit development, subdivision ordinance. Con- sideration will be given to urban design issues, alterna- tives and controls in one of the two selected phototype section plans. -10- I • The Prototype Sector Plans would most likely be prepared at a scale of 1 "::200 ft. utilizing the City' s base maps at that scale, together with special aerial photography and the City's Land Use Survey. The analysis and plans for these Sectors would be presented both graphically and in written form. They likewise will be directed towards dem- onstrating "how plan goals , policies, and develop- ment standards can be implemented on the ground". B. Alternative Land_Use/Density Patterns A series of generalized concepts of development will be prepared for consideration in arriving at an Op- timum Growth Concept and Development Plan. These alternatives will be presented in both graphic and statistical form. They will consider different broad configurations of land use and density. They will be evaluated and then a proposed "Optimum Growth Concept" to be built upon as a Development Plan for the extra- territorial area in Section 3.3 to follow. 3.3 Development Plan A Development Plan will be prepared which represents —— an Optimum Growth Concept from among the various alternatives considered above. This Plan will consist of three elements which together describe the environ- ment to be sought in the study area. Land Use - The type and intensity of land uses. Transportation - A network of roadways designed in accordance with a standard hierarchy to support the pattern of land uses proposed. Public Facilities - A program of major municipal public facilities required within the framework of the land use and transportation elements includ- ing: - sewers and sewage treatment facilities - community centers - parks and open space - fire and police facilities - public schools (in coordination with the • County School System) -11- 3.r4 In1?lementation the full ranee cr( municipal plan implementation tech- -- Stratecjies niques will be considered for the implentation of the and Techniques Develorent. Plan. This array will include: Annexation Strategy - Reconmendations will be made regarding the timing, scale and service commitments to be made by the City regarding annexation. This strategy would recognize existing legal constraints and public policy to be reflected in the Statement of Goals and Development Policies. It would likewise incorporate recommendations for state legislation needed to facilitate the Annexation Strategy. Land Development Regulations - Proposed changes in the zoning code text and map, subdivision code, or other specialized development regulations required to guide land development will be suggested. It is anticipated that some if not most of these proposals can he incorporated into the new zoning code which is currently being prepared by the City Staff. Capital Improvements - A 5 year budget for municipal invest'ent in the public infrastructure of the extra- territorial areas, including streets and highways, parks and open space, police and fire protection, water and sewer improvements , storm water collection, etc. The capital budget will be a direct outgrowth of the Transportation and Public Facilities elements of the Development Plan. Fiscal Impacts - The various sources of municipal revenue to be derived from the extraterritorial areas will be weighed against the costs of servicing the same area. Any adjustments in the City's fiscal structure will be proposed which are deemed necessary to accommodate these areas. PRODUCT: A Final Technical Memorandum which outlines the Optimum Development Plan, including the consid- eration of Alternative Development Concepts and the rationale of the Capital Improvement Budget. The report will include at a minimum the following maps and graphic material : 1 . Alternative Development Concepts 2. Development Plan - Land Use 3. Development Plan - Transportation 4. Development Plan - Public Facilities 5. Development Plan - Staging 6. Annexation Strategy 7. Capital Improvements 8. Proposed Zoning Policies DATA COLLECTION MAPPING AND REPORTS We have described briefly below our general approach to the conduct of the study and production of the various products. Data Collection Team Four and the subcontractor will utilize all perti- nent data available from the City as described in the Request for Proposals. In addition we will conduct interviews with key public and private officials and assemble relevant background materials from the persons interviewed. It is further anticipated that the City Staff will be available to assist in data collection including especially the survey of residential, commer- cial and industrial development trends. Mapping We propose, based upon our review of the City's map- ping resources, to develop a base map set at 1" = 1000 ft. utilizing the topographic series obtained by the City from the U.S. Geological Survey. The original set will be duplicated and the major features of the study will be added to and emphasized on the base. (i.e. , the major road network, political boundaries, etc. ) A standard title block and legend system will be developed for application to all maps utilized in the study. The various information maps will be developed for application to all maps utilized in the study. The various information maps will be developed for public presentation in color and for inclusion in the various technical reports. Reports and Products WORKING MEMORANDA AND DRAFT REPORTS Key components of each of the study products will be submitted to the City in working memorandum form. Also, each of the major reports will be submitted in draft form for review and comment by the City prior to finalization. TECHNICAL REPORT As indicated in the outlined Scope of Work, we propose to assemble and integrate the various technical memoranda from Parts I, II, and III into a Technical Report of the full assignment. The City will reproduce at least 100 copies of the Technical Report from original copy to be provided by the Consultant. POLICIES PLAN We further propose to separately publish the Goals and Development Policies as a document to be considered for adoption by the City Board of Directors. (100 copies) Team Four will be responsible for the reproduction of the Coals and Policy document. -13- f SUMMARY PLAN The Development Plan will be summarized for broad • distribution in a fold out, poster format with color printing. (1000 copies) Team Four will be responsible for the printing of this document. DEVELOPMENT ATLAS The map series at 1" = 1000 ft. will be bound with appropriate text (at about 34" x 44") . The City will be responsible for the reproduction of the Atlas. One copy will be colored by the Consultant for office reference. • -14- . . • /l l l-richmen t li CI.IY RI SPONS1UII.1:1:II S This proposal assumes that the City will assign the appropriate professional staff to assist Team Four in the conduct of this assignment and that the City Staff will be responsible for the following: 1 . Assemble property ownership records per system jointly agreed upon. 2. Provide two copies of Mylar U.S.G.S. base maps to be utilized by the Consultant in preparing study base map set - scale 1 " = 1000 ft. 3. Assist in setting up interviews with key public officials and private interests. 4. Provide aerial photographs of the study area at 1 " = 1000 ft. scale for use with U.S.G.S. base. 5. Provide other appropriate mapping and survey data including land use survey prepared by City, avail- able traffic counts and highway capacity data, etc. 6. Conduct field surveys and assemble construction permit data re commercial/industrial , multifamily and single family residential development. 7. Provide the principal input to Subsection 2.1 and 2.2 regarding the present estimates and projections of demographic and economic trends affecting the study area. The City shall provide the draft text of these subsections of the Technical Report. 8. Review and comment on all correspondence, memoranda, , draft reports and other products submitted by the Consultant in a timely manner to enable a smooth interchange of Consultant work and Client response. 9. Provide land use survey at 1 " = 1000 ft: and 1" _ 200 ft. of the entire Study Area. 10. Reproduce the desired number of copies of the Technical Report and the Development Atlas from original material to be provided by the Consultant. -15- At.taclimuut C SUBCONTRACTOR SCOPE OF SERVICES Pursuant to our conversation, I have discussed below the content and scope of the anticipated subcontract to be negotiated between Team Four and a Little Rock based consulting firm. These comments seek to expand upon the outline which you submitted to several firms on August 18, 1978. 1.0 CAPACITY ANALYSIS The budget which has been provided anticipates the Subcontractor participating as follows: 1.1 Work Program Re- The subcontractor will join with Team Four in meeting finement, Base with the City to finalize the details of the overall Mapping, Start Up work program and to review the City's mylar copies of the U.S.G.S. maps to be used as the base map for the project. The City staff will have reviewed these for accuracy and will have made two current copies. Detailed discussions of the graphics for the succeeding steps in the Capacity Briefings will also take place with the City Staff. 1.2 Natural Environment The Subcontractor will be responsible for preparing a series of maps of the natural features of the study area. These will be reproducible in black and white at a scale of 1"=1000' (same as the U.S.G.S. base) . Most likely these will be prepared with zip-a-tone on half tone mylar copies of the mylar base. Like- wise, one set will be prepared in color for wall dis- play by the City. The major features to be mapped as part of this series will include (but not be limited to) : Slopes (U.S.G.S. slope maps at 1"=2000' available for reference) Generalized Engineering Geology Surface Hydrology Agriculture/Forestation Major Features (composite of major natural and visual features together with major roads and public facilities) Land Use The subcontractor will be responsible for researching and assembling the base information for the prepara- tion of the above map series and for preparing an explanatory technical memorandum directed to Team Four as draft text for inclusion in the Capacity Analysis portion of the Technical Report. 1 . 3 Public Facilities The Subcontractor will assemble the available and Services information on the location and capacity of existing and planned public facilities affecting the study area and prepare the maps and draft text for the portion of the Technical Report which pertains to public facilities . The maps will be prepared as outlined for the Natural Environment Component (1 .2 above) including the reproducible black and white maps at 1 "=1000' and the colored series for composite display. Included will be the following major public facility elements: Sanitary Sewers (public or private) Water Supply (public or private) Private Utilities including gas & electricity Streets and Highways Public Services - Schools - Police - Fire Zoning Changes and Final Subdivision Plat Approvals Annexation Patterns Development Proposal The Subcontractor will accompany Team Four when visiting and interviewing key public officials in pursuit of data and plans relating to public facilities . 1 .4 Land Owners_hip The Subcontractor will , working with the City Staff, analyze available data and develop an appropriate display of the patterns of land ownership, assembly and transaction within the Study Area. Necessary graphics and a draft text will be prepared by the subcontractor. 1 .5 Test Development The Subcontractor will participate equally with Team Pattern Four in devising and refining a system of defining the development capacity of the study area in relation to an assumed, "unplanned" development pattern. 1. 6, 1.7 Synthesis and Report Preparation, Team Four will have primary responsibility for pre- Review, Critique and Refinement paring the report in this phase of study (to be included in the Technical Report) with review and critique to be provided by the Subcontractor. • • 1.8 Expenses The Subcontractor will be responsible for the expenses involved in preparing the necessary graphics in 1.2, 1.3 and 1.4. Team Four will be responsible for the preparation of any addi- tional graphics in 1.5 and 1.6 and will make 3 trips to Little Rock relative to this phase of work. 2.0, 3.0 Development The Subcontractor will provide review and critique Trends and Demands, of all aspects of both of these phases. The budget allocated to the Subcontractor will provide for this Optimum Growth function including the review of all draft and final Concept report material and attendance at key meetings and presentations. In addition, the subcontractor will provide a field inventory of specific land uses and development patterns. Subcontract Budget $30,000 including professional and direct expense of the Subcontractor in note format on a base map as an input to the preparation by the Consultant of the prototype sector plans in paragraph 3.2.