HomeMy WebLinkAbout5559 RESOLUTION NO 5,559
A RESOLUTION AUTHORIZING A CONTRACT WITH
R. L. POLK COMPANY FOR THE PURCHASE OF
CERTAIN STATISTICAL INFORMATION IDENTIFIED
AS "PROFILES OF CHANGE" ; AND FOR OTHER
PURPOSES
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF
LITTLE ROCK, ARKANSAS.
SECTION 1 . The City Manager, acting for and on behalf of
the City of Little Rock, is hereby authorized to enter into a
contract with R. L. Polk Company for the purchase of an updated
urban information package entitled "Profiles of Change. " The
updated information therein pertains to population and housing
trends , rates of change for household movements , vacant struc-
tures , length of vacancies , residency characteristics and other
reports and maps which will be valuable to the City in its
appraisal of current situations and evaluation of progress to-
wards reaching city goals with respect to housing, community
development, delivery of public services and improvement of
public facilities. A copy of said Contract agreement is hereto
attached as Exhibit "A" to this Resolution and made a part
hereof.
SECTION 2 . The sum of $10 ,521. 00 has been previously
allocated from 1975-76 Community Development Block Grant funds
to defray the cost of the package identified in Section 1 hereof.
SECTION 3 . This Resolution shall be in full force and
effect from and after its adoption.
ADOPTED: July 6, 1976
ATTEST: APPROVED: (-11,-)1/419-4- +‘ 6111-:".1 I
( 42414/City Cle Assistant Mayor
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• PROFILES OF CHANGE EHIBIT "A"
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into this day of
197_, by and between the City of Little Rock, Arkansas
(hereinafter "Purchaser") , and R.L. Polk & Co. , a Delaware
corporation (hereinafter "Contractor") ,
W I T N E S S E T H:
WHEREAS, the Contractor has a source of statistical data obtained from two
of its City Directory Canvasses for a geographic area consisting of the
City of Little Rock, Arkansas
completed on November 16 , 1974 and December 20 , 1975 , and the capa-
bility of compiling said statistical data by census tract using an address coding
guide (hereinafter "Guide") ; and
WHEREAS, the foregoing has enabled the Contractor to develop and produce an
urban statistical information package entitled PROFILES OF CHANGE (hereinafter
"Profiles Package") consisting of management reports, small-area profiles and
rank order reports, map series and management summary more fully described in
Exhibit "A" attached hereto and made a part hereof; and
WHEREAS, the Purchaser wishes to acquire the Profiles Package subject to all
of the terms and conditions hereinafter set forth,
NOW, THEREFORE, the Purchaser and the Contractor mutually agree as follows:
1. Materials to be Provided. The Contractor shall provide the Purchaser
with the Profiles Package pertaining to the geographic area described above and
including approximately 50,100 housing units.
2. Purchase Price. The Purchaser shall pay the Contractor the sum of
$10,020.00 , plus any applicable state and local taxes, upon receipt of the
Profiles Package accompanied by a proper invoice therefor.
3. Contractor Services in Connection with Preparation of the Coding Guide
In order to compile, by census tract, the specific information to be contained in
the Profiles Package, the Contractor shall perform the following services:
(a) Update the address coding guide used in connection with the 1970
census by adding address ranges as needed to account for the ad-
dresses included in the Contractor's City Directory canvass re-
cords but not found in the 1970 address coding guide. Contractor
will include in the updated Guide any corrections to census tract
designations or address ranges which it discovers in the process
of the aforementioned updating procedures, or which are made known
and submitted in writing by Purchaser within three weeks of execu-
tion of this Agreement. In the event that Contractor needs addi-
tional information to identify certain address ranges by tract in
order to complete the Guide, such information shall be supplied by
Purchaser on request.
4. Time of Performance by Contractor. The service to be performed by the
Contractor pursuant to Paragraph 3 hereinabove shall commence upon execution of
this Agreement and the Profiles Package shall be furnished to Purchaser within
90 days from the date of the execution of this Agreement. If delay in the
performance of this Agreement is occasioned by circumstances above and beyond
the control of Contractor, including but not limited to labor disputes, wars,
national disasters or other calamity the time for performance under this Agree-
ment shall be extended for a period equal to the duration of the delay.
5. Warranty. • The Contractor warrants to the Purchaser that the information
provided in the Profiles Package is as accurate, correct, current and complete as
may be achieved using the source'data, processing methods and procedures for pre-
paring Coding Guides normally employed by the Contractor. This warranty is in lieu
of all other warranties and in no event shall the Contractor be liable for special
or consequential damages.
6. Additional Terms and Conditions. This Agreement is subject to and incor-
porates herein by reference any provisions required by law or regulation to be
attached hereto and entitled "Additional Terms and Conditions".
7. Entirety of Agreement. This Agreement embodies the entire Agreement be-
tween the parties hereto and may be waived, amended or supplemented only in wri-
ting executed jointly by the Purchaser and Contractor.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in
triplicate the day and year first above written.
WITNESS: R. L. POLK & CO. , a Delaware
corporation (Contractor)
By:
CITY OF LITTLE ROCK, ARKANSAS
WITNESS:
By. s2a.„5 i!
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• EXHIBIT "A" TO AGREEMENT BETWEEN
THE PURCHASER AND CONTRACTOR DATED , 197
Description of Items Included in Profiles Package to be Furnished by Contractor to
the Purchaser:
I . Management Reports - Contractor will furnish the Purchaser with ten (10) re-
duced-size (8-1/2 x 11-inch) copies (9 bound and one unbound) consisting of
the following tables:
1. Summary of Key Indicators
2. Summary of Major Factors Influencing Housing Decisions
3. Population Change and Household Mobility
4. Household Characteristics and Movement
5. Occupation of Head of Household
6. Index of Household Income
7. Household Counts - A
8. Household Counts - B
9. Housing Status of Households in Four Lower-Income Categories According to
Occupation of Head of House:
(A) Retired
(B) Jobless
(C) Unskilled Jobs
(D) Service Workers
(E) Total of Four Categories
10. Occupational Distribution of Persons 18 and Over - Excluding Wives
11. Housing Supply - Utilization and Change
12. Occupancy of New Residential Structures
13. Vacant Housing Units - Components of Change
14. Vacant Housing Units - Size of Structures
15. Current-Year Vacancies - Over/Under Minimum Levels
16. Relocation Capability
17. Commercial Structures and Units
18. Commercial Firms - Report A
19. Commercial Firms - Report B
20. Reference Tables Consisting of the Following:
(A) Summary of Household Counts -
Complete vs. Incomplete Records
(B) Percentage Distribution within Areas - Based
on Counts for Households with Complete Records
(C) Percentage Distribution within city - Based
on Counts for Households with Complete Records
II. Small-area Profiles and Rank Order Reports - Contractor will furnish the Pur-
chaser with ten (10) reduced-size (8-1/2 x 11-inch) copies (9 bound and one un-
bound) of reports showing for each tract its counts and ranking among all tracts
in the City according to S5 items within the following categories:
1. Current counts
2. Gross change
3. Net change
4. Key indicators - rates
5. Key indicators - change
6. Secondary indicators
Also included is a summary report showing rankings for all factors, and for
all tracts.
III. Computer-printed Maps - Contractor will furnish the Purchaser with ten (10) re-
duced-size (8-1/2 x 11-inch) copies (9 bound and one unbound) of the following:
1. 260 maps displaying tract statistics and percentages selected from the
Management Reports.
2. 63 maps showing small-area rankings by selected subjects from the Rank Order
Reports.
IV. Management Summary - Contractor will furnish the Purchaser with ten (10) re-
duced-size (8-1/2 x 11-inch) copies (9 bound and one unbound) of reports con-
sisting of the following three sections:
1. City-wide overview, consisting of 12 key indicators of status and
change, and a comparison of selected counts with those of the
1970 census.
2. A selection of 31 key maps which provide a perspective on neighborhood
characteristics.
3. A summary of key indicators (also in the Management Reports, Table V6000) which
provides highlights of both status and change, city-wide, and by small-area.
4. A one-page summary for each small-area showing current characteristics
and significant change.
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ADDENDUM TO AGREEMENT BETWEEN
THE PURCHASER AND CONTRACTOR DATED , 197
8. Additional Material to be Provided. In addition to those
materials included in the Profiles Package described in Exhibit "A" to
this Agreement, the Contractor shall furnish to the Purchaser the
following:
Magnetic computer tape(s) containing address-by-
address statistical records of the basic information
from which the items described in Exhibit "A" have
been compiled.
Specifications of the tape(s) are as follows:
BPI Density
9. Price of Additional Items. The Purchaser shall pay the Contractor
the sum of $ 501.00 upon receipt of the aforementioned tape(s) accom-
panied by a proper invoice therefor.
10. Limitations on Access to and Use of Tape(s) and Disclosure of
Information Contained Therein. The Purchaser hereby agrees to take all
reasonable and necessary precautions to insure that:
(a) The tape(s) and information contained therein will be
used only for ordinary and reasonable purposes properly
within the function of the Purchaser and not be made
available in any manner or form for commercial purposes;
(b) Access to the tape(s) and disclosure of the information
contained therein will be given only to Purchaser per-
sonnel to whom access or knowledge of such information
is required for its proper use.
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