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HomeMy WebLinkAbout5197 RESOLUTION NO. 5,197 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH EDUCATIONAL SYSTEMS AND DESIGNS, INC. TO CONDUCT A MANAGEMENT BY OBJECTIVES TRAINING SEMINAR, AND FOR OTHER PURPOSES. WHEREAS, the City of Little Rock recognizing the need for effective planning and delivery of municipal services to its residents , and WHEREAS, managerial capabilities continually need upgrading and improve- ment to maximize limited resources , and WHEREAS, Educational Systems and Designs , lnc. has the skill to train managers in the development and implementation of a goals process. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS. SECTION 1 . The City Manager is hereby authorized and instructed to execute a Contract with Educational Systems and Designs , Inc. to conduct a training session. Said Contract shall be in form and substance as reflected by Exhibit "A" attached hereto. SECTION 2. The objective of the managment training will be to improve the ability of the city to better plan and deliver city services. SECTION 3. This Resolution shall be in full force and effect from and t after its adoption. Date of Adoption: May 7, 1974 ATTEST: APPROVED: i4 1- C y Clerk Mayor CONTRACT WHEREAS, the City of Little Rock, a municipal corporation, situated in Pulaski County, Arkansas , hereinafter termed "City", desires to obtain profes- sional services for training in the development of a management by objectives system and desires to enter into a contract with Educational Systems and Designs , Inc. of Westport , Connecticut , hereinafter called "ESD": NOW, THEREFORE, THE CITY AND ESD HEREBY CONTRACT AND AGREE AS FOLLOWS, to wit: I . PROFESSIONAL SERVICES INCLUDED The City agrees that the services to be performed hereunder by ESD shall be as described on Exhibit "A" entitled "Work Statement" attached hereto and incorporated herein by reference for all purposes . II . PAYMENT FOR SERVICES The City agrees to pay and ESD agrees to accept for its said professional services a sum of, not to exceed, Six Thousand and no/100 dollars ($6,000.00) provided such performances as described on Exhibit "A" meets with the approval of the City. Provided that payments will be based on actual expenditures calculated from agreed upon fee rates. Payments shall be invoiced by ESD to the City and shall be determined from the fee rate schedule as listed in Exhibit "B" which is attached hereto and incorporated herein by reference for all purposes. III . BEGINNING THE WORK ESD agrees to commence performance of its services under this contract upon notification from the City and to perform the services set out in Exhibit "A", attached hereto, within one month from the date of commencement of perfor- mance. IV. TERMINATION OF CONTRACT FOR CAUSE If, through any cause, ESD shall fail to fulfill , in timely and proper manner, its obligations under this Contract or if ESD shall violate any of the covenants , agreements , or stipulations of the Contract the City shall notify ESD of such failure or violation and shall require that same be cured within fifteen (15) days from date of receipt of such notice. Should ESD fail to cure such failure or violation within the period stated the City shall thereupon have the right to terminate this Contract by giving written notice to ESD of such term- ination and specifying the effective date thereof, at least five (5) days before the effective date of such termination. In the event of such termination, all finished or unfinished documents , data, studies , surveys and reports prepared by ESD under this Contract , shall , at the option of the City become its property. As soon as practicable after receipt of this termination notice, ESD shall submit a statement showing in detail the services performed in work tasks agreed upon beforehand under this contract through the date of termination and which have not previously been paid by the City, and the City shall then promptly pay to ESD the fees which shall be due based upon the work actually performed and the charges incurred. V. DISCRIMINATION PROHIBITED ESD agrees that it will comply with Title IV of the Civil Rights Act of 1964 as amended by the Equal Employment Opportunity Act of 1972 and all require- ments pursuant to Executive Order No. 11246, entitled "Equal Employment Oppor- tunity", as supplemented in Department of Labor Regulations (41 CFR, Part 60) . VI . EXAMINATION OF RECORDS ESD agrees that the City, the Comptroller General of the United States , or any of their duly authorized representatives , shall have access to any books , documents , papers and records which are directly pertinent to the herein agreed upon professional services for the purpose of making an audit, examination , excerpts or transcription. VII . .CONTRACT MADE IN ARKANSAS This contract shall be deemed to be made in and subject to the Laws of the State of Arkansas . Executed in duplicate original this day of , 1974. ATTEST: EDUCATIONAL SYSTEMS & DESIGNS, INC. ESD PROJECT DIRECTOR President, ESD ATTEST: CITY OF LITTLE ROCK, ARKANSAS City Clerk City Manager -2- EXHIBIT "A" WORK STATEMENT TASK NO. 1 : The Trainer from Educational Systems and Designs, Inc. will review the organizational structure of the city and visit with various staff members to become familiar with the managerial needs of the city. This will be accomplished prior to the actual seminar at no cost to the city, save travel and per diem expenses. Task completed by May 1 , 1974. TASK NO. 2: The consultant will conduct three days of training for thrity-two top level management personnel of the city. The trainer will use both large and small group work activities providing optimum participation for the trainees. The purpose of the session is to develop a common language and common tools for developing a system of objectives. Task completed by May 15, 1974. TASK NO. 3: This task is a two day work session building upon the experiences of the first session. Its purpose is to actually develop goals and objectives for each department and equip the participants to carry out a goals and objective process throughout the whole organization. Task completed by May 31 , 1974. EXHIBIT "B" FEE RATE SCHEDULE A. Training expenses shall be reimbursed at $32.50 per day per participant or $5,000 total fee, whichever is less. (32 participants X 5 days X $32.50 = $5,200) B. Travel and Related Expenses I . Transportation (Air Fares , rentals , etc. ) shall be invoiced on a cost-incurred basis only. 2. Per Diem (lodging and food) $30.00 Per Day