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HomeMy WebLinkAbout3653 ... .... .. ..... RESOLUTION NO. 3,653 A RESOLUTION ACCEPTING THE BID OF ARKANSAS- LOUISIANA GAS COMPANY IN THE SUM OF $2,119. 84, FOR CONSTRUCTION AND INSTALLATION OF AN AIR- CONDITIONING AND HEATING SYSTEM IN THE PUBLIC MEETING ROOM OF THE CLUBHOUSE AT WAR MEMORIAL GOLF COURSE; AUTHORIZING EXECUTION OF A CON- TRACT; AND FOR OTHER PURPOSES . WHEREAS , invitation to bid was published for the con- struction and installation of an air-conditioning and heating system in the public meeting room of the clubhouse at War Memorial Golf Course and bids received pursuant thereto accord- ing to law; and WHEREAS , the lowest responsible and responsive bid was that of Arkansas-Louisiana Gas Company in the sum of Two Thousand One Hundred Nineteen and 84/100 Dollars ($2, 119. 84) ; and, WHEREAS, it is the desire of the Board of Directors to accept the bid of Arkansas-Louisiana Gas Company and to authorize the execution of a contract for said project. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS : SECTION 1. The bid of Arkansas-Louisiana Gas Company in the sum of Two Thousand One Hundred Nineteen and 84/100 Dollars ($2,119.84) for the installation of an air-conditioning and heat- ing system in the public meeting room of the clubhouse at War Memorial Golf Course is hereby accepted. SECTION 2. The Mayor and City Clerk are hereby authorized and directed to execute for and on behalf of the City of Little Rock a contract with Arkansas-Louisiana Gas Company for the performance of the work in keeping with specification therefore consisting of two pages and plans consisting of one sheet on file in the Office of the Director of Parks and Recreation, which con- tract shall be in form and substance as follows : C O N T R A C T WITNESS this agreement made this 10th day of Nov. 1966 by and between the City of Little Rock, Arkansas, hereafter called owner and Ark. La. Gas Co. 400 East Capitol Little Rock, Ark. hereafter called CONTRACTOR, wherein the OWNER and CONTRACTOR, for the considerations hereafter set forth , agree as follows : Install Gas Fired Air Conditioning and Heating System in Retired persons Association meeting room at War Memorial Golf Clubhouse to comply with plans, specifications, addenda and bid of October 28, 1966 . ARTICLE I . SCOPE OF WORK The CONTRACTOR shall furnish all of the materials and perform all of the work shown on the drawings and designated in the specifications entitled : prepared by : J. N. Carner, Parks Department, City of Little Rock, Ark. and shall do everything required by this Contract, the General Conditions, Special Conditions, drawings, specifications and other contract documents, if any . ARTICLE 2 . TIME OF COMPLETION The prosecution of the work by CONTRACTOR shall be commenced within 5 days from issuance of a work order and the work shall be completed within 30 consecutive days thereafter . Liquidated damages shall be assessed against the CONTRACTOR and deducted from final payment at the rate of $ None per day for each day following the aforesaid date of completion until the work shall have been completed. ( If no sum is shown - 2 - in this paragraph, there shall be no liquidated damages applicable to work) . The amount of liquidated damages is acknowledged by both parties as reasonable and is not in the nature of a penalty . ARTICLE 3 . CONTRACT SUM OWNER shall pay to the CONTRACTOR for performance of the Contract, subject to proper additions and deductions according to the terms thereof, the following sum : Two Thousand One Hundred Nineteen Dollars and Eighty Four Cents ($2,119 .84) Where the quantities originally contemplated are so changed that enforcement of the Contract sum upon either party shall tend to create an inequity or hardship, there shall be an equitable adjustment of the Contract sum to prevent any such hardship . OWNER reserves the right to make changes in the quantities required hereunder and any such changes shall cause equitable adjustments of the Contract sum . ARTICLE 4 . INTERIM AND PROGRESS PAYMENTS OWNER shall make progress payments to the CONTRACTOR, or his assigns, as follows; None - 3 - ARTICLE 5 . ACCEPTANCE AND FINAL PAYMENT Final payment shall be due CONTRACTOR 15 days after completion of the work and acceptance thereof by the City Manager, Inspec- tion and final approval by the City Manager, or his authorized agents, shall be made immediately upon notice of completion by CONTRACTOR and final approval shall not be arbitrarily or unreasonably withheld. Before issuance of final payment the CONTRACTOR shall submit evidence satisfactory to the City Manager that all laborers, materialmen, subcontractors and other creditors have been paid or otherwise satisfied. In the event of substantial completion of the work, though full completion be temporarily impossible due to no fault of the CONTRACTOR, the OWNER shall make payment for the work actually performed, completed and accepted, and the contract shall not be terminated . ARTICLE 6 . CONTRACT DOCUMENTS The General Conditions of the Contract, Special Conditions, Plans, Specifications, bid proposal and this Contract shall constitute the Contract Documents and are a part of this Contract as if attached hereto and set forth in the body hereof. The following by name constitute the Contract Documents . Specifications consisting of 2 pages . Plans consisting of 1 sheet. IN WITNESS WHEREOF the parties hereto have executed this Contract on the day and year aforesaid . CITY OF LITTLE ROCK, ARKANSAS ( OWNER) BY ATTEST : Mayor City Clerk Ark. La. Gas Company (CONTRACTOR) BY ATTEST : (President - Partner - Proprietor Secretary -2- SECTION 3. The City Manager and Director of Finance are hereby authorized and directed to issue the necessary warrant or warrants in payment of the contract price hereinabove approved in keeping with terms and conditions and provisions of the con- tract herein set out. SECTION 4. This Resolution shall be in full force and effect from and after its adoption. ADOPTED: November 7, 1966 ATTEST`1 14 APPROVED: t Y May r