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Home My WebLink About10-01-12Little Rock Board of Directors Meeting October 1, 2012 5:00 PM Little Rock Board of Directors Meeting October 1, 2012 5:00 PM The Board of Directors of the City of Little Rock, Arkansas, met in a regular meeting with Vice Mayor Dean Kumpuris presiding. City Clerk Susan Langley called the roll with the following Directors present: Hendrix; Richardson; Cazort; Hines; Wright; Wyrick; Fortson; Adcock; Vice Mayor Kumpuris; and Mayor Stodola. Directors Absent: Hurst. Director Wright delivered the invocation, which was followed by the Pledge of Allegiance. PRESENTATIONS Annual Audit Presentation — BKD Breast Cancer Awareness Presentation Fire Prevention Week Proclamation The West Senior Activity Center Bean Bag Baseball Team — Senior Olympics Gold Medal Winners ADDITIONS M -1 MOTION: To approve the minutes of the Little Rock City Board of Directors Meeting of August 21, 2012. M -2 RESOLUTION: To authorize the City Manager to enter into a contract with Affiliated FM to provide City property insurance coverage; and for other purposes. Staff recommends approval. Synopsis: A Request for Proposal was issued for this coverage and two (2) responses were received plus at least nine (9) other companies were contacted and declined to bid. The proposal form Affiliated FM offers the best package of premium rates and coverage. M -3 RESOLUTION: To authorize the Mayor and City Clerk to execute an easement on behalf of Entergy, Inc., for the placement of equipment on property near the Dillard's Headquarters; and for other purposes. Staff recommends approval. Synopsis: To authorize execution of an easement to Entergy, Inc., on the property for Dillard's headquarters. Director Cazort asked if the property insurance coverage had been personalized for all City facilities so that the City had a customized deductible and not a uniformed deductible. Human Resources Department Risk Manager Jim Bradshaw stated that the only quote received did have a flat deductible for the buildings; however, historically staff had allocated the values of the buildings so that if there was a City -owned facility that was valued less than the deductible, it would be removed from the coverage. Director Fortson asked how often the values of the City -owned facilities were updated. Mr. Bradshaw stated that the buildings were reviewed periodically and each time the policy was renewed, the values were increased to account for inflation, cost of building materials, etc. Director Fortson asked if the coverage included co- insurance provisions. Little Rock Board of Directors Meeting October 1, 2012 5:00 PM Mr. Bradshaw stated that the proposal was on a blanket basis, rather than a scheduled basis, and that if the replacement cost was underestimated, the replacement cost as needed would be paid out as long as the losses did not exceed $300,000,000 in the policy year. Director Fortson asked if a catastrophic event occurred that caused the amount of loss to exceed $300,000,000, would the City face any underinsured loss adjustment due to values. Mr. Bradshaw stated they would not. Director Cazort made the motion, seconded by Director Hines, to add Items M -1, M -2 and M -3 to the Consent Agenda. By unanimous voice vote of the Board Members present, Items M -1, M -2 and M -3 were added to the Consent Agenda. CONSENT AGENDA (Items 1 — 9 and Items M -1 — M -3) 1. RESOLUTION NO. 13,569: To authorize the City Manager to enter into a contract with Scott Equipment Company for the purchase of one (1) Case Loader /Backhoe 580N Model for the Public Works Department Street Operations Division, utilizing the Houston - Galveston Area Council Cooperative Contract; and for other purposes. (Funding from the 2012 318 -Cent Capital Improvement Sales Tax Project Funds) Staff recommends approval. Synopsis: Approval of a resolution authorizing the City Manager to enter into a contract with Scott Equipment Company to purchase a Case Loader /Backhoe 58ON for the Public Works Department Street Operations Division for a total amount of $72,100.35. 2. RESOLUTION NO. 13,570: To accept title to property donated to the City of Little Rock by Warranty Deed, to be used for Neighborhood Revitalization Programs; and for other purposes. Staff recommends approval. Synopsis: In an effort to increase the number of properties held by the Land Bank and maximize the City's revitalization efforts, staff would like to accept the donation of the property located at 1812 Johnson Street. Property Details: The parcel is a 7,000 square -foot lot with no structure. 3. RESOLUTION NO. 13,571: To authorize the use of eminent domain on the Scott Hamilton Improvement Project; and for other purposes. staff recommends approval. Synopsis: Authorizes the City Attorney to use eminent domain to complete acquisition of right -of- way, temporary construction easements and land for the Scott Hamilton Improvement Project. 4. RESOLUTION NO. 13,572: To authorize the City Manager to execute a contract with Crafton Tull Engineers for the Main Street Water Quality and Education Project; and for other purposes. Staff recommends approval. Synopsis: Authorizes the City Manager to execute a contract with Crafton Tull Engineers for the Main Street Water Quality and Education Project, Bid No. 11249 (Annual Purchase Order RFQ for Engineering Services). 5. RESOLUTION NO. 13,573: To modify the contract with Redstone Construction Group, Inc., for street resurfacing within the City of Little Rock, Arkansas; and for other purposes. (Fun, +,nrj from the 2012 318 -Cent Capital Improvement Sales Tax Project Funds) Staff recommends approval. Synopsis: Authorizes City Manager to modify the 2012 Street Resurfacing Program Contract with Redstone Construction Group, Inc. 6. RESOLUT' ^ "a NO. 13,574: To approve an annual contract for the purchase of Ready Mix Concrete for the Public Works Department; and for other purposes. staff recommends approval. 2 Little Rock Board of Directors Meeting October 1, 2012 5:00 PM Synopsis: An annual contract for the purchase of ready mix concrete with an extension clause of contract renewal for two (2) additional years upon agreement of both parties. Levy Concrete was primary bid vendor, with Martin Marietta Materials, Inc., as secondary bid vendor. 7. RESOLUTION NO. 13,575: To authorize the City Manager to enter into a contract with Mansfield Oil Company, as the primary vendor for bulk fuel deliveries, and Mid - South Sales, as the secondary vendor, for the purchase of fuel; and for other purposes. Staff recommends approval. Synopsis: A resolution authorizing the City Manager to enter into a contract with Mansfield Oil Company as the Primary Vendor for tanker load fuel deliveries and to further award as secondary vendor to Mid -South Sales for the purchase of fuel. This award would be for an estimated annual purchase amount of $2 million. This APO will be for one (1) -year with an option to renew each year for an additional two (2) years. 8. RESOLUTION NO. 13,576: To enter into a contract with Enforcement Video, LLC, d /b /a Watch Guard Video for the purchase of Police in -car camera systems and associated hardware, software and installation, and for other purposes. Staff recommends approval. Synopsis: The Little Rock Police Department is requesting approval to award a purchase order to Enforcement Video, LLC, d /b /a Watch Guard Video for the purchase of police in -car camera systems. 9. RESOLUTION NO. 13,577: To authorize the appropriation of $98,700 from the proceeds of the 3/8 -Cent Sales and Compensating Use Tax for use by the Arkansas Livestock Show Commission for improvements to Barton Coliseum; and for other purposes. Staff recommends approval. M -1 MOTION: To approve the minutes of the Little Rock City Board of Directors Meeting of August 21, 2012. M -2 RESOLUTION: To authorize the City Manager to enter into a contract with Affiliated FM to provide City property insurance coverage; and for other purposes. Staff recommends approval. Synopsis: A Request for Proposal was issued for this coverage and two (2) responses were received plus at least nine (9) other companies were contacted and declined to bid. The proposal form Affiliated FM offers the best package of premium rates and coverage. M -3 RESOLUTION: To authorize the Mayor and City Clerk to execute an easement on behalf of Entergy, Inc., for the placement of equipment on property near the Dillard's Headquarters; and for other purposes. Staff recommends approval. Synopsis: To authorize execution of an easement to Entergy, Inc., on the property for Dillard's headquarters. Director Adcock made the motion, seconded by Director Cazort, to approve the Consent Agenda. By unanimous voice vote of the Board Members present, the Consent Agenda was approved. GROUPED ITEMS (Items 10 - 14) 10. ORDINANCE NO. 20,638: To amend the Little Rock Planning Boundary, moving the boundary north between interstate 530 and the Arkansas River; and for other purposes. Planning Commission: 10 ayes, 0 nays, and 1 absent. Staff recommends approval. Little Rock Board of Directors Meeting October 1, 2012 5:00 PM Synopsis: A modification of the Planning Boundary, moving it north between the Arkansas River and Interstate 530, south of the River Port area. 11. ORDINANCE NO. 20,639: To reclassify property located in the City of Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 10 ayes, 0 nays, and 1 absent. Staff recommends approval. Synopsis: The reclassification of twenty -nine (29) parcels along and north of Kavanaugh Boulevard, from Ridgeway Drive to Monroe Street that are existing single - family homes from R -5, Urban Residence District, to Single - Family zoned lots. 12. ORDINANCE NO. 20,640; A -323: To accept the Chenal Kanis Storage Center Annexation, to add certain lands to the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 10 ayes, 0 nays, and 1 absent. Staff recommends approval. Synopsis: The annexation of some 7.63 acres between Kanis and Pride Valley Roads to the City of Little Rock. 13. ORDINANCE NO. 20,641; Z -8775: To approve a Planned Zoning Development and establish a Planned Commercial District titled The Castle on Stagecoach Long -Form PD -C, located at 6601 Stagecoach Road, Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Punning Commission: 8 ayes, 0 nays, and 3 absent. Staff recommends approval. Synopsis: The applicant is requesting rezoning from R -2, Single - Family, to PD -C, Planned Development Commercial, to allow 9.5 acres of the property to be used for special events. 14. ORDINANCE NO. 2r)L 12: To dispense with competitive bids; to authorize the execution of a contract with the Administrative Office of the Courts for software implementation services for utilization of the Contexte Centralized Case Management System, in the amount not to exceed $124,200.00; and for other purposes. Staff recommends approval. Synopsis: This ordinance authorizes the purchase of services required for implementation of the Contexte Case Management System, including technical, consulting, training, support, administrative and data conv —si— services. The ordinances were read a first time. Director Adcock made the motion, seconded by Director Cazort, to suspend the rules and place the ordinances on second reading. By unanimous voice vote of the Board Members present, the rules were suspended and the ordinances were read a second time. Director Adcock made the motion, seconded by Director Cazort, to suspe -ri l,' ,e rules and place the ordinances on third reading. By unanimous voice vote of t Ii rd Members present, the rules were suspended and the ordinances were read a third time. By unanimous voice vote of the Board Members present, the ordinance was approved. CITIZEN'S COMMUNICATION Luke Skrable, 9612 Wood'ord Drive: Board Procedures Not Working. Director Cazort made the motion, seconded by Director Richardson, to adjourn the meeting. By unanimous voice vote of the Board Members present, the meeting was adjourned. Little Rock Board of Directors Meeting October 1, 2012 5:00 PM EST: APPROVE usar L�ngfby, City Clerk MdWttodola, Mayor