HomeMy WebLinkAbout13968ORDINANCE NO. 13,968
AN ORDINANCE APPROPRIATING $849,000
FROM THE 1977 CAPITAL IMPROVEMENT
FUND; APPROPRIATING $90,303.00 FROM
THE GENERAL REVENUE SHARING FUND;
ACCEPTING BIDS AND AUTHORIZING THE
CITY MANAGER TO AWARD A CONTRACT FOR
THE CITY'S COMMUNICATIONS SYSTEM; AND
FOR OTHER PURPOSES.
WHEREAS, invitation to bid was duly advertised, and
bids received pursuant thereto are attached as exhibits for
the purchase of a city communications system; and
WHEREAS, the lowest responsible and responsive bidder
has been determined and further negotiations with Motorola,
Inc. have made the bid even lower; and it is the desire of
the Board of Directors to authorize the issuance of such
contracts to the lowest responsive and responsible bidder.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF
DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1. Eight Hundred Forty -nine Thousand and
No /100 Dollars ($849,000.00) is hereby appropriated from the
1977 Capital Improvement Fund to be used for the City's
communications system.
SECTION 2. Ninety Thousand Three Hundred Three and
No /100 Dollars ($90,303.00) is hereby appropriated from the
Revenue Sharing Fund to be used for the City's communications
system.
SECTION 3. The City Manager is authorized to enter
into a contract with Motorola, Inc. as shown on the attached
exhibit, for a total contract price as set out, the funds
for which have been allocated in the 1980 and 1981 budgets
and are appropriated herein.
•e
SECTION 4. All items and work purchased herein shall
comply with the bidding specifications. Upon receipt of the
items, or from time to time as may be required, the City
Manager and the Director of Finance are hereby authorized
and directed to issue the necessary warrants in payment of
the contract price.
SECTION 5. This Ordinance shall be in full force
and effect from and after its adoption and approval.
PASSED: January 6, 1981
ATTEST: 9& ra. e/ VG
City Clerk
APPROVED:
Mayor
-2-
M E M O R A N D U M
December 23t 1980
TO: Mayor and Board of Directors
FROM: Mahlon A. Martin, City Manager
SUBJECT: Funding for the City Communications System
Board Action Recommended: Appropriation of $849,000 from
the Capital Improvement Project Interest fund and $90,303
from the General Revenue Sharing Fund for the City Communi-
cations System.
Fund for the proposed City Communications System will come
from the following sources:
1980 Budget Appropriation $200,000
1981 Category B Budget Appropriation 500,000
Capital Improvement Project Interest Fund 849,000
General Revenue Sharing Fund 90,303
$1,639,303
These appropriations will be sufficient to fund all system
requirements:
Consultant
PRC Contract
Low bid for system
15,959
34,054
1,589,290
$1,639,303
The attached memorandum from Melvin White, Director of
General Services, describes the City's negotiations with
Motorola, Inc, the low bidder.
q_y) 0 Im Q N±4
Mahlon A. Martin, `�
City Manager
MAM:1i
Attachment:
MEMORANDUM
CITY OF LITTLE ROCK
TO: Mahlon Martin, City Manager
FROM: Melvin White, Director of (Jral Services
DATE: December 16, 1980
SUBJECT: Communications System Bid Negotiation
We have
negotiated
Bid No. 0248 with Motorola, Inc. The following
reductions
are possible
without destroying the integrity of the system:
ADJUSTMENT
DELETE
ITEM
12
CD BASE SYSTEM ..............................
$ 9,923.00
REDUCE
ITEM
13
(INSTALLATION OF ABOVE) .....................
696.00
REDUCE
ITEM
16
POLICE MOBILES W/O STATUS FROM 70 TO 36 .....
58,860.00
REDUCE
ITEM
18
FIRE MOBILES W /STATUS FROM 46 TO 33 .........
27,573.00
REDUCE
ITEM
18A
REMOTE FOR ITEM 18 FROM 35 TO 28 ............
2,030.00
INCREASE ITEM 19
FIRE MOBILES W/O STATUS FROM 9 TO 14 ........
- 7,335.00
ADD ITEM 19B
REMOTE FOR ITEM 19 ..........................
- 13,740.00
REDUCE
ITEM
20
LOCAL GOVT. MOBILES FROM 104 TO 61 ..........
61,748.00
REDUCE
ITEM
22
INSTALL POLICE MOBILES FROM 70 TO 36 ........
5,168.00
REDUCE
ITEM
24
INSTALL FIRE MOBILES W /REMOTE FROM 35 TO 34..
215.00
DELETE
ITEM
25
INSTALL FIRE MOBILES W/O REMOTE .............
1,573.00
INCREASE ITEM 26
INSTALL FIRE MOBILES IN AUTOS FROM 9 TO 13 ..
- 472.00
REDUCE
ITEM
27
INSTALL LOCAL GOVT. MOBILES FROM 65 TO 61 ...
472.00
DELETE
ITEM
28
REWORK & INSTALL SANITATION MOBILES .........
9,296.00
REDUCE
ITEM
30
FIRE PORTABLE W/O REMOTE MIC. JACK FROM 45
TO34 ........ ...............................
15,578.75
Page Two
December 16, 1980
Communications System Bid Negotiation
INCREASE ITEM 32
LOCAL GOVT. PORTABLES FROM 36 TO 52 ....... $
- 21,168.80
REDUCE
ITEM 35
FIRE PORTABLE CHARGERS FROM 50 TO 39 ......
880.00
INCREASE ITEM 36
LOCAL GOVT. CHARGERS FROM 36 TO 50 .....•••
- 640.00
DELETE
ITEM 39
INSTALL FIRE P.A. . .........................
22,644.00
DELETE
ITEM 40
INSTALL AMBULANCE RECEIVER ................
800.00
DELETE
ITEM 69
MOBILE RF DATA SYSTEM .....................
5,868.00
DELETEITEM
70
DATA INTERFACE ............................
9,651.00
DELETE
ITEM 71
MOBILE DATA TERMINALS ................•.•••
29,100.00
DELETE
ITEM 72
INSTALLATION OF 69, 70, 71 ..............••
6,365.00
DELETE
ITEM 93
FIRST YEAR MAINTENANCE ...................•
99,144.00
DELETE
ITEM 94
SECOND YEAR MAINTENANCE ...............•.••
109,058.00
ELIMINATE ID DISPLAY (FIGURED IN CONSOLES) ...................
64,825.00
TOTAL ADJUSTMENT TO BE SUBTRACTED FROM BID ................... $ 510,111.95
The original bid price (after corrections for mathematical errors) was
$2,099,401.77. Reducing this figure by the above adjustments give a negotiated
bid price of $1,589,289.82. First year maintenance will be reduced accordingly
and paid monthly by maintenance contract. We recommend that Motorola, Inc. be
awarded the bid based on the negotiated figure.
MW /lp
cc: E. Jack Murphy
r
12/17/80 FINANCIAL REPORT FOR COMMUNICATIONS SYSTEM
APPROPRIATIONS: $ 849,000.00
500,000.00
200,000.00
TOTAL APPROPRIATIONS .....$ 1,549,000.00
TOTALCOST OF RADIO BID ... ............................... $ 1,589,289.82
METHOD OF PAYMENT:
2% UPON SIGNING CONTRACT - ESTIMATED JANUARY 1981 ........ $ 31,785.80
68% UPON DELIVERY OF ALL EQUIPMENT (194 DAYS)
ESTIMATED JULY 1981 ..... 1,080,717.08
TOTAL COST OF RADIO BID - 1981 ........................... $ 1,112,502.88
20% UPON INSTALLATION (420 DAYS) ESTIMATED FEBRUARY 1982 $ 317,857.96
10% UPON ACCEPTANCE - ESTIMATED MARCH 1982 ............... 158,928.98
TOTAL COST OF RADIO BID - 1982 $ 476,786.94
TOTAL COST - 1981 & 1982 .. ............................... $ 1,589,289.82
OTHER EXPENDITURES FROM APPROPRIATIONS TO DATE:
RADIO CONSULTANT ........... $ 15,959.13
COMPUTER CONSULTANT ........ 34,054.00
50,013.13