HomeMy WebLinkAbout20078I
2
ORDINANCE NO. 20,078
3 AN ORDINANCE TO PROVIDE FOR AND TO ADOPT THE 2009 BUDGET FOR THE CITY OF
4 LITTLE ROCK FOR THE PERIOD BEGINNING JANUARY 1, 2009 AND ENDING DECEMBER
5 31, 2009; TO APPROPRIATE RESOURCES AND USES FOR EVERY EXPENDITURE ITEM AND
6 FUND; TO DECLARE AN EMERGENCY AND FOR OTHER PURPOSES.
7
8 WHEREAS, Little Rock, Ark., Rev. Code § 2 -214 (1988) mandates that the Board of Directors
9 adopt a budget for the ensuing fiscal year by not later than December 30, and
10 WHEREAS, the City Manager has fulfilled the requirements of Little Rock, Ark., Rev. Code §
11 2 -212 (1988), and submitted for consideration of the Board of Directors a proposed budget
12 and such other explanatory information as requested by the Board, and
13 WHEREAS, the Board of Directors has reviewed the proposed Fiscal Year 2009 budget as
14 presented by the City Manager, made certain modifications, and is now of the opinion that
15 based upon the financial information presented to the Board, the following constitutes an ap-
16 propriate determination of anticipated revenues, expenditures and expenses for fiscal year,
17 2009, and should be adopted as the 2009 Budget for the City of Little Rock, Arkansas,
18 NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE
19 ROCK, ARKANSAS:
20 Section I. This Ordinance shall be known as the FY2009 Budget Ordinance of the City of
21 Little Rock, Arkansas for the twelve -month period beginning January 1, 2009 and ending De-
22 cember 31, 2009, reflecting estimated resources and uses as set forth below. All resources
23 herein are estimated and subject to change and all appropriation uses are calculated upon
24 available resources, and are also subject to change.
25 Section 2. Definitions. For purposes of this ordinance, the following terms shall have the
26 following meanings:
27 (A) Board of Directors means the Mayor and members of the Board of Directors of the
[PAGE 1 OF 9]
I City of Little Rock, Arkansas.
2 (B) City Clerk means the City Clerk, or designated representative, of the City, or if no
3 one is officially serving in the position, the Acting City Clerk, or designated repre-
4 sentative.
5 (C) City Manager, means the City Manager, or designated representative, of the City, or
6 if no one is officially serving in the position, the Acting City Manager, or designated
7 representative, which may include an Acting Assistant City Manager.
8 (D) Director of Finance means the Director of Finance and Treasurer, or designated rep -
9 resentative, for the City, or if no one is serving in the position, the Acting Director of
10 Finance and Treasurer.
11 (E) Expenditures means decreases in net financial resources under the current financial
12 resources measurement focus, and pertains to payment of normal operating pay -
13 menns and encumbrances.
14 (F) Expenses mean the cost of doing business in a proprietary organization, and can be
15 either outflows or the using up of assets - cost expiration - such as the depreciation
16 of fixed assets. Within the context of this budget ordinance, "proprietary organiza-
17 tion," or "proprietary fund" refers only to a method of accounting and is not used as
18 any reference to whether the enterprise is conducted in a governmental or proprie-
19 tary manner, as that term is understood in Arkansas law. All enterprises referred to
20 in this ordinance shall be operated by the City in its governmental capacity.
21 (G) Fund Balance means the difference between assets and liabilities reported in the
22 governmental fund and represents the excess of revenues or expenditures that has
23 accumulated since the inception of the fund.
24 (H) Revenue(s) means: (1) Increases in the net current assets of a Governmental Fund
25 Type from other than expenditure refunds and residual equity transfers, but does
26 not include any general long -term debt proceeds and operating transfers in - which
27 are classified as 'other financing sources," unless these constitute a reservation of
[PAGE 2 OF 9]
I fund balances for encumbrances carried forward from a prior year and the expendi-
2 ture for which the fund balance was created has also been carried forward; or, (2) in-
3 creases in the net total assets of a Proprietary Fund Type from other than expense
4 refunds, capital contributions and residual equity transfers, but does not include op-
5 erating transfer in which are classified separately from revenues, unless these con -
6 stitute a reservation of fund balances for encumbrances carried forward from a prior
7 year and the expense for which the fund balance was created has also been carried
8 forward.
9 Section 3. Compliance with Existing Laws, Statutes and Ordinances. This ordinance has
10 been prepared in accordance with various Arkansas statutes that deal with municipal fiscal re-
11 porting requirements, the Financial Reporting Standards for the City of Little Rock, Arkansas, as
12 approved in Little Rock, Ark., Ordinance No. 18,605 (December 18, 2001), and the standards of
13 the Government Finance Officer's Association.
14 Section 4. Fiscal Year 2009 Budget. The following respective amount for every resource
15 and appropriate use is herein set forth as follows:
16 (A) APPROPRIATE OPERATING RESOURCES:
17 General Fund $137,449,966
18 Street 14,682,504
19 Waste Disposal 17,143,354
20 Rivermarket 946,703
21 Zoo 5,310,947
22 Golf 3,002,439
23 Jim Dailey Fitness and Aquatic Center 1,198,084
24 Concessions 114,052
25 Parking Garages 1,953,689
26 Fleet Services 10,005,334
27 Vehicle Storage Facility 1 405 1 10
[PAGE 3 OF 91
1
TOTAL RESOURCES __
$193,212,182
2
(B) APPROPRIATE OPERATING USES:
3
General Fund Departments
4
General Administration
$22,851,374
5
Board of Directors
242,115
6
Community Programs
361,540
7
City Attorney
1,625,773
8
Municipal Court - Criminal
1,287,863
9
Municipal Court - Environmental
502,882
10
Municipal Court - Traffic
1,21 5,554
11
Finance
2,726,917
12
Human Resources
1,450,113
13
Office of Information Technology
3,207,958
14
Planning & Development
2,31 5,516
15
Housing & Neighborhood Programs
4,584,085
16
Public Works
1,366,405
17
Parks
7,758,842
18
Fire
32,745,675
19
Police
49,235,1 11
20
Parks /Zoo /Rivermarket /Concessions
3,422,993
21
Transfer to Street Fund
604,685
22
Future Little Rock, Special Projects, PIT, Grant Match
4,696,230
23
Vacancy Reductions
(4 751 665)
24
TOTAL GENERAL FUND
$137,449,966
25
Street Fund
14,682,504
26
Solid Waste
18,665,210
27
Rivermarket
946,703
[PAGE 4 OF 9]
1
Zoo
5,310,947
2
Golf
3,002,439
3
Jim Dailey Fitness and Aquatic Center
1,198,084
4
Concessions
114,052
5
Parking Garages
1,953,689
6
Fleet Services
9,971,951
7
Vehicle Storage Facility
1 499 361
8
TOTAL USES _
$194 794 06
9
Section 5.0utside Agency Contributions. The appropriation for
General Administration
10
operating uses in Section 4 above includes the following amounts
for various entities with
11
which the City contracts for public services, or in which the City has an
ownership interest:
12
Central Arkansas Transit Authority
$6,826,697
13
Pulaski County Regional Detention Center
1,547,299
14
Arkansas Arts Center
249,000
15
Museum of Discovery
249,000
16
Chamber of Commerce
200,000
17
Metroplan
157,694
18
Downtown Partnership
149,741
19
PAGIS
129,500
20
Pulaski County Health Unit
56,100
21
Saint Vincent's
25,381
22
City Beautiful
2,500
23
TOTAL OUTSIDE AGENCY CONTRIBUTIONS
S9 592 912
24
Section 6. P/LOTPayments to Area Schools. In accordance with
Act 497 of 1981, Act
25 713 of 1991, and Act 1629 of 2001, of the Arkansas General Assembly, the Director of Finance
26 shall make appropriate payments to the Little Rock School District, the Pulaski County Special
27 School District, and Pulaski County from any affected payment -in -lieu of taxes (PILOT) made to
[PAGE 5 OF 9]
1 the City by a company for which an Act 9 Industrial Development Bonds was issued; it is esti-
2 mated that the amount of these resources for FY2009 is two hundred ninety thousand two hun-
3 dred seventy -three dollars ($290,273).
4 Section 7. Appropriation for the Compensation of Elected Officials. This budget contains a
5 personnel appropriation for the Mayor and the Members of the Board of Directors as follows:
6 (A) Annual compensation of the Mayor is $160,000, and such other amounts as may from
7 time to time be approved during the time this ordinance is effective;
8 (B) Annual compensation for each member of the Board of Directors is $12,000;
9 (C) In addition to these amounts, there are expenditures noted within this ordinance which
10 document the amounts paid for Mayor and Board member expenses and benefits.
11 Section 8. Definition of Significant Variance.
12 (A) In order to prepare this budget it has been necessary to estimate the amount of reve-
13 nue or other resources that the City will have available to it in fiscal year 2009, and the cost of
14 the various expenditures and expenses that the City will incur during this period.
15 (B) To assure the efficient and responsible operation of the City, and the maintenance of its
16 various programs and facilities, it is important for the Board of Directors to be timely advised of
17 a significant variance in revenues, or expenditures, during the course of the fiscal year. Further,
18 it is important for the Board of Directors, the City Manager and the Director of Finance, to agree
19 as to what constitutes a "significant variance" of these items.
20 (C) It is further necessary to have a definition of "significant variance" that can be reviewed
21 on an annual basis as a part of the City budget process, and which can best reflect the point at
22 which the Board of Directors believes it should be notified that such a change of circumstances
23 has occurred in relation to any expenditure, expense, fund balance, revenue, or resource.
24 (D) For Fiscal Year 2009, a "significant variance" shall be deemed to have occurred if, during
25 any reporting period, there has been an increase or decrease from the budgeted amount for the
26 period covered by a Monthly Financial Report, or a Quarterly Fund Balance Report that is:
[PAGE 6 OF 91
1 (1) Greater than five percent (5%) of the amount anticipated for that item for the period
2 of time covered; and,
3 (2) More than fifty thousand dollars ($50,000) from the amount anticipated for that item
4 for the period of time covered.
5 Section 9. Time line for Department of Finance. The timeline for events related to the timely
6 preparation of reports and statements to the Board of Directors for fiscal year 2009 is attached
7 as Exhibit A to this ordinance.
8 Section 10. Severability. In the event any title, subtitle, section, subsection, subdivision,
9 paragraph, subparagraph, item, sentence, clause, phrase, or work of this ordinance is declared
10 or adjudged to be invalid or unconstitutional, such declaration or adjudication shall not affect
11 the remaining portions of the ordinance which shall remain in full force and effect as if the por-
12 tion so declared or adjudged invalid or unconstitutional was not originally a part of this ordi-
13 nance.
14 Section 11. Repealer. All ordinances and resolutions, including but not limited to Little
15 Rock, Ark., Ordinance No. 19,898 (December 21, 2007) ( "the 2008 Budget ordinance "), and any
16 other ordinances or resolutions that relate to financial reporting within the City, are hereby re-
17 pealed to the extent of such inconsistency.
18 Section 12. Emergency Clause. It is imperative that a budget ordinance for the ensuing 85-
19 cal year and calendar year be passed prior to the end of the current calendar year in order to
20 assure the continued provision of City services, operations, and facilities; such continuation is
21 essential to the public health, safety and welfare, an emergency is, therefore, declared to exist
22 and this ordinance, with the exception of Section 7 which deals with the compensation of the
23 Mayor and Members of the Board of Directors, shall be in full force and effect on January 7,
24 2009, and the various City departments shall operate immediately upon its passage, and for
25 purposes of record keeping and otherwise, as if it were in full force and effect from and after
26 the date of its passage.
27 PASSED: December 22, 2008
[PAGE 7 OF 9]
1 ATTEST: APPROVED:
2
- - - -- -- ---- - - - - --
4 Nancy Wood Clerk Mark Stodola, Mayor
5 APPROVED AS TO LEGAL FORM:
6
7� `
8 Thomas M. Carpenter, City A t rney
[PAGE 8 OF 91
1 EXHIBIT A: FY 2009 BUDGET ORDINANCE FOR THE ITY F LITTLE ROCK, ARKANSAS
2
3 [NOTE: The Board of Directors enacted financial reporting standards for the City. Little Rock,
4 Ark., Ordinance No. 18,675 (December 18, 2001). Section 12 this ordinance requires that as a
5 part of the annual budget process the Board of Directors set a timeline for action by the De-
b partment of Finance to assure the timely preparation of financial reports. This timeline is to be
7 adopted upon recommendation of the City Manager after consultation with the Director of Fi-
b nance and the various financial institutions the City uses. This timeline is to be reviewed each
9 year to assure that it sets reasonable expectations for City staff, but at the same time, assures
10 the preparation and publication of reports to the Board of Directors as quickly as possible. Re-
11 ports to the Board of Directors are based upon certain events after the month -end close. The
12 month -end close is defined as the fifteenth (15th) business day after the end of the previous
13 calendar month. For FY 2009 the calendar of events is as follows:
14
15 CALENDAR OF EVENTS RELATED TO TIMELY PREPARATION OF CITY FINANCIAL REPORTS
16
17 EVENT
18 WORKING DAY
19 Department notification of deposits submitted to accounting (after the end of the calendar month)
3
20 City obtains monthly bank statement
4
21 Department processes bank files to produce combined and payroll outstanding check lists 5
22 City obtains monthly investment statement
7
23 Department reconciles book balance and bank statements for all bank accounts
9
24 Department reconciles book balance and investment balances
11
25 Department finalizes and enters all remaining journal entries
12
26 Department reviews and corrects work to date
13
27 Department conducts final review of information for reports
14
28 Department processes computer system reports (month -end close)
15
29 Department completes preparation of monthly reports
20
30 City Manager and Finance Director publish monthly report to Board of Directors
21
31 City Manager has monthly report posted in City website
21
[PAGE 9 OF 91