HomeMy WebLinkAbout18481I AINANCE NO. 18,481 •
2 AN ORDINANCE DISPENSING WITH COMPETITIVE
3 BIDDING AND AUTHORIZING THE CITY MANAGER TO
4 ENTER INTO A CONTRACT WITH RECORDS IMAGING
5 SYSTEM, INC. TO PURCHASE AN UPGRADE FOR THE
6 LITTLE ROCK POLICE DEPARTMENT'S OPTICAL DISK
7 SYSTEM; DECLARING AN EMERGENCY; AND FOR OTHER
8 PURPOSES.
9 WHEREAS, the Little Rock Police Department ( "LRPD ") utilizes a Minolta Optical Disk
10 System to store and retrieve scanned incident and accident reports for departmental and public requests,
11 and
12 WHEREAS, an upgrade of the system hardware and a conversion of disks are required in order to
13 retrieve images scanned in previous years on technologically outdated storage formats, and
14 WHEREAS, Records Imaging System, Inc. is Arkansas' sole Minolta Optical Disk dealer and has
15 served as the department's service vendor since 1990, and
16 WHEREAS, Records Imaging System, Inc., being the sole dealer, makes this purchase
17 appropriate for a sole source contract, and
18 WHEREAS, due to the need to immediately upgrade the optical disk system in order to
19 adequately serve the LRPD and public in the retrieval of the information described above, and
20 WHEREAS, the City Board of Directors desires to enter into a sole source contract with Records
21 Imaging System, Inc., in the amount of Forty-two Thousand Six Hundred Fifty -four and no/ 100 Dollars
22 ($42.654.00), plus applicable sales tax, to purchase the necessary system upgrade.
23 NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF DIRECTORS OF THE
24 CITY OF LITTLE ROCK, ARKANSAS:
25 Section 1. Due to the fact that only one (1) firm in Arkansas provides the product required by
26 the LRPD to operate its optical disk system, it is impractical and unfeasible to competitively bid in this
27 instance.
28 Section 2. The City Manager is authorized to dispense with competitive bidding and enter
29 into a sole source contract with Records Imaging System, Inc., to provide upgrades for the LRPD optical
30 disk system.
31 Section 3. Severability. In the event any section, subsection, subdivision, paragraph,
32 subparagraph, item, sentence, clause, phrase, or word of this ordinance is declared or adjudged to be
33 invalid or unconstitutional, such declaration or adjudication shall not affect the remaining portions of this
34 ordinance which shall remain in full force and effect as if the portion so declared or adjudged invalid or
35 unconstitutional was not originally a part of this ordinance.
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Section 4. Repealer.0 ordinances and resolutions incons*t with this resolution are
hereby repealed to the extent of such inconsistency.
Section 5. Emergency. It is hereby ascertained and declared that there is an immediate and
urgent need for the purchase of a system upgrade for the optical disk system utilized by the LRPD in order
to properly respond to department and public requests for the information described above. It is therefore,
declared that an emergency exists and this Ordinance, being necessary for the preservation of the public
peace, health, safety and well being of the City, shall take effect immediately upon and after its adoption.
PASSED: May 15, 2001
ATTEST:
ya-23 / /.� /�
a cy Wo d, City Clerk
APPROVED AS TO LEGAL FORM:
Thomas M. Carpenter, City Attorney
[Page 2 of 21
APPROVED: ,
Ji ailey, Mayor