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1 ORDINANCE NO. 18,194
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3 AN ORDINANCE TO WAIVE COMPETITIVE BIDS AND
4 AUTHORIZE THE CITY MANAGER TO ENTER INTO A
5 SOLE SOURCE CONTRACT WITH CENTRAL RECORDS
6 SERVICES TO PERFORM PERSONNEL RECORD
7 SCANNING AND INDEXING FOR THE CITY OF LITTLE
8 ROCK HUMAN RESOURCES DEPARTMENT.
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10 WHEREAS, the Board of Directors may dispense with the requirement of
11 competitive bidding in exceptional situations where such procedure is impractical
12 and unfeasible; and
13 WHEREAS, the Human Resources Department purchased a competitively bid
14 imaging system for the purpose of storing records electronically to eliminate the need for
15 paper files and to facilitate the sharing of records with other staff in 1999; and
16 WHEREAS, the imaging system was also intended to be the first step in creating
17 a "less paper' office with electronic storage of records and on -line forms; and
18 WHEREAS, scanning and indexing existing records is very time consuming and the
19 Department does not have the staff resources to accomplish it with a reasonable time
20 frame; and
21 WHEREAS, Central Records Services is the only vendor which provides specific
22 indexing routines most compatible with the existing imaging system software.
23 NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF DIRECTORS OF
24 THE CITY OF LITTLE ROCK, ARKANSAS:
25 SECTION 1. The City Manager is authorized to enter into a contract with Central
26 records Services to perform personnel record scanning and indexing for the City of Little
27 Rock Human Resources Department.
28 SECTION 2. The City Manager is authorized to waive competitive bidding and
29 declare Central Records Services as a sole source provider for specific indexing routines
30 most compatible with the existing imaging system software.
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SECTION 3. Funding for this project is available from the existing Human
Resources budget which should not exceed $40,000.
Passed: January 18, 2000
Attest:
Robbie Hancoc , City Clerk
Approved as to Legal Form:
A
Thomas M. Carpenter, Cit ttorney
Approved:
Ji Dailey, Mayor
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