HomeMy WebLinkAbout174051
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(REPFALED BY ORD.017,511)
174
ORDINANCE NO. 17,405
AN ORDINANCE APPROPRIATING FUNDS, WAIVING
COMPETITIVE BIDDING AND AUTHORIZING THE CITY
MANAGER TO ENTER INTO A CONTRACT WITH
ARKANSAS REGIONAL MINORITY SUPPLIER
DEVELOPMENT COUNCIL AND THE NATIONAL
COUNCIL OF CONTRACTORS ASSOCIATION FOR SMALL
BUSINESS ASSISTANCE SERVICES.
WHEREAS, the submittal of this contract was the result of a Disparity Study prepared on
minority and women -owned businesses; and
WHEREAS, a census of MIWBE doing business with the City was found underutilized; and
WHEREAS, the consulting group, MGT, researched the information and found that the City
awarded less than ten percent of the goods and services to NMBE; and
WHEREAS, a contract has been developed with the Arkansas Regional Minority Supplier
Development Council and National Council of Contractors Association to implement the
Contractors Assistance and Surety Bond Program; and
WHEREAS, services will include marketing, community outreach, technical assistance,
financing, educational services and other programs designed to encourage small contractors involved
in construction contracting and subcontracting.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1. The City Manager is authorized to appropriate funds and enter into a contract
with Arkansas Regional Minority Supplier Development Council and the National Council of
Contractors Association for small business assistance services.
SECTION 2. The City recognizes the relationship that the National Council of Contractors
Association has with bonding companies, and the commitment to grant bonds to small contractors,
•
1 is unique. The ability to assure bonding for small businesses makes it impractical and unfeasible to
2 bid this contract. Therefore, competitive bidding is waived. 175
3 SECTION 3. Funding for this project will be provided from City contributions and various
4 entities involved in upcoming major construction projects.
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PASSED: February 18, 1997
ATTEST:
ROBBIE HANCOCK
CITY CLERK
APPROVED AS TO FORM:
- THOMAS M. CARPEN R
CITY ATTORNEY
APPROVED:
Little Rock 176
Contract No.
ARKANSAS REGIONAL MINORITY SUPPLIER DEVELOPMENT
COUNCIL/NATIONAL COUNCIL OF CONTRACTORS ASSOCIATION
Contract for Services
The City of Little Rock, Arkansas ( "City ") a municipal corporation organized under the
laws of the state of Arkansas, and joint ventures, Arkansas Regional Minority Supplier Development
Council and National Council of Contractors Association ( "Contractor ") enter into this contract this
1 st day of March, 1997.
WITNESETH:
WHEREAS, the City desires to contract with contractor to provide a Contractors Assistance
and Surety Bonding Program. Whereas, this contract will administer the marketing and community
outreach, technical assistance, educational and financing services, contract management and other
educational programs designed to encourage small contractors and MJWBE firms (hereafter referred
to as SBE'S) involvement in construction contracting and subcontracting as well as the construction
materials supply business.
NOW, THEREFORE, BE IT AGREED BY THE PARTIES AS FOLLOWS:
ARTICLE 1. CONTRACT DOCUMENTS.
The Contract Documents consist of this contract and Exhibit A (Submitted proposal with
described implementation program). Where the terms of this Contract and Exhibit A are at variance,
the provisions of this contract shall prevail.
ARTICLE 2. CONTRACT TERM.
The term of this contract is from March 1, 1997 to February 28, 1998, with an one year
automatic renewal. After the first year this Contract may be terminated by either party, providing not
less than thirty (30) days prior written notice of its desire to terminate this Contract.
ARTICLE 3. SERVICES PROVIDED.
As consideration for the City funds provided, the Contractor will be responsible for
implementing Phase I of a Business Resource Center to provide a Contractors Assistance and Surety
Bonding Program as outlined in Exhibit A. The program is designed to encourage increased use of
SBEs involved in construction contracting and subcontracting. Phase I is defined as providing the
marketing and community outreach needed to identify and certify existing SBE contractors who are
qualified to bid on upcoming construction projects offered by the City of Little Rock and other
entities in the Pulaski County area.
ARTICLE 4. CONTRACT AMOUNT.
I M = M M M
177
The Contractor is submitting a contract amount of $262,000. The City will pay the contractor
an amount not to exceed $262,000 for the contract term for the services provided in Exhibit A.
ARTICLE 5. PAYMENT METHOD
The initial payment to be 25% of the total of first year ($ 65,500) to be paid upon signing of
this Contract, with the balance of the Contract amount ($196,500) to be paid in equal monthly
payments of $17,863.64. Payments will be made (7) days after the submission of each monthly
progress report. The progress report shall be submitted, along with Contractors Invoice, to the City
by the second Tuesday at 12:00 p.m. The final payment will be made within thirty (30) days after the
completion of the services to be rendered under this contract. Invoices shall be submitted to:
Cy Carney
Assistant City Manager
City Hall, Rm. 203
500 W. Markham
Little Rock, AR 72201
All checks shall be made out to the order of ARMSDC.
ARTICLE 6. FINANCIAL REPORTING REQUIREMENTS.
Contractor agrees to supply performance reports to the City and to maintain adequate
bookkeeping and documentation to substantiate those reports. Contractor shall submit monthly
reports of all activities described in Exhibit A of this contract.
Contractor agrees to prepare and submit the following reports:
Monthly progress report for each SBE contractor for which services have been provided.
This includes instructions given and/or recommendations by Contractor. The Contractor shall
provide information concerning:
1. Prior status and needs of the SBE.
2. Intervention taken by the Contractor to assist the SBE.
3. Recommendation for further development of the SBE's in order to fully maximize
their potential in the business marketplace.
4. Monthly Bond Activity Report.
ARTICLE 7. NON - DISCRIMINATION.
178
Contractor agrees to comply with all applicable federal and state laws regarding non-
discrimination, and specifically agrees not to unlawfully discriminate against any participant because
of race, creed, religion, disability, sex or national origin.
ARTICLE 8. USE OF FUNDS FOR POLITICAL AND SECTARIAN ACTIVITIES
Contractor agrees that it shall not use any of the funds provided under this Contract for
political or sectarian purposes.
ARTICLE 9. INDEPENDENT CONTRACTOR.
Contractor is not acting herein as agent or employee of the City, but shall, at all times, and
in all respects, have the rights and liabilities of an independent contractor.
ARTICLE 10. INDEMNITY.
Contractor agrees that it shall indemnify and save harmless the City, their officers, agents and
employees from:
1) any claims or losses for services rendered by any subcontractor, person or firm performing
or supplying services, materials or supplies in connection with the performance of the
contract;
2) any claims or losses resulting to any person or firm injured or damaged by the erroneous
or negligent acts, including disregard of federal and state statutes or regulations, by the
Contractor, its officers, employees or subcontractors in the performance of the contract.
ARTICLE 11. WAIVER OF INTELLECTUAL PROPERTY RIGHTS.
Contractor consents to the City's reproduction and use of Contractor's work in any form or
medium, including photographic images, and to the City's exploitation of said reproductions in any
manner it sees fit.
ARTICLE 12. CONTACT PERSONS.
Section 12.01. Contact Person for the City.
Lottie Keaton
Minority Economic Development Administrator
City Hall, Rm 203
500 West Markham
Little Rock, Arkansas 72201
(501) 371 -4510
Section 12.02. Contact Persons for the Contractor
Mr. Charles King, Executive Director
Arkansas Regional Minority Supplier Development Council
300 Spring St., Suite 440
Little Rock, AR 72201
(501) 374 -7026
Mr. Dwight Nichols, Managing Director
National Council of Contractors Association
209 W. Capital, Suite 333
Little Rock, AR 72203
(501) 374 -8555
ARTICLE 13. MODIFICATION.
179
Any modifications to this contract agreement, including modifications to the services
described in the attached referenced proposal (Exhibit A), must be in writing, signed by both parties.
ARTICLE 14. DUTY TO REPORT PROBLEMS IN ADMINISTRATION AND REMEDY
Section 14.01. Duty to Report Problems in Administration. Contractor shall report any
difficulties in administration which affect a material provision of this contract. Material means "an
important or essential term of the agreement." A material change would be one that requires the
Contractor to provide greater or fewer services than called for in the original agreement.
Section 14.02. Remedy. Upon modification by the Contractor of a problem in
administration, the City and the Contractor will work together to develop a reasonable solution to
the problem. If contract modifications are required, they will be made as provided in Article 13
above.
ARTICLE 15. TERMINATION.
Section 15.01. Termination. This agreement can be terminated by either party by giving
thirty days written notice to the contact person listed in Article 12.
Section 15.02. Damages. Upon notification by the City to the Contractor of the breach and
termination of contract, the Contractor shall return monies held by it but unexpended to the City. The
City will reimburse the Contractor for actual expenses incurred or accrued up to the date of
termination. Violation of Article 7 or 8 shall require repayment of any funds expended under the
Contract.
ARTICLE 16. CTI'Y PROPERTY.
M4 M M = M
Capitol purchases (equipment and fixtures such as, but not limited to, computers, printers,
desks, file cabinets) purchased with City funds are the property of the City. The City must be
informed immediately when a capital purchase is received by the Contractor so that property control
tags may be affixed and the assets entered into the fixed asset control system. Contact Ms. Linda
Baer at 371 -6833 to report capital equipment purchases.
Capital equipment purchased with City funds shall be returned to the City at the end of the
contract term if the contract is not renewed. Contractor agrees to peaceably surrender said items
upon request by the City at the location designated by the City.
ARTICLE 17. NIISCELLANEOUS.
Section 17.01. This Agreement is governed by the laws of the State of Arkansas.
Section 17.02. The Contractor agrees to comply with the requirements of the Americans with
Disabilities Act and applicable employment laws and to require such compliance in contractual
agreements with subcontractors.
Section 17.03. The officials who executed this Agreement hereby represent and warrant that
they have full and complete authority to act on behalf of the City and the Contractor and that by their
signatures below, the terms and provisions hereof constitute valid and enforceable obligations of each.
Section 17.04. This Agreement shall be executed in the original, and any number of executed
copies. Any copy of this Agreement so executed shall be deemed an original and shall be deemed
authentic for any other use.
;.1
WHEREFORE, the parties have hereunto affixed their hands and seals this day of
.1997.
CITY OF LITTLE ROCK ARKANSAS
Charles Nickerson
City Manager
ATTEST:
Robbie Hancock
City Clerk
APPROVED:
Thomas M. Carpenter
City Attorney
ARKANSAS REGIONAL MINORITY
SUPPLIER DEVELOPMENT COUNCIL
Charles King
Executive Director
NATIONAL COUNCIL OF CONTRACTOR
ASSOCIATION
Dwight Nichols
Executive Director
181
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C V C
C '6
o° D n
CL °
N� C k
�GP�� Q'JCo
Mr. Henry Wa"M
Chairman ofthe Board
Director - &R., Energy Services, Inc.
BOARD OFDIRECTORS
Me Dean Acklin
Vice President & C.O.O.
Will Aatlin & Sort
Mr. ChrisJoshaa
Special Projects Manager
J Products, Inc.
Mr. Walter Loydjr.
Manager, Business Development
Energy Services, Inc.
Mr. Larry Ross
Director- Erierval Affairs
Southwestern Bell Telephone Company
Mr. Charles Stewart
Sr. Vice President
First Commercial Bank
Ms. Barbara Yale,
Partner
Baird Kart; & Dobson
Mr. Charles Km&Jr.
EucuNve Director
ARMSDC
300 Spring Bldg., Suite 415 • P.O.Box 2242 • Little Rock, AR 72203
(501) 374 -7026 • FAX (501) 371 -0409
182
November 27, 1996
Mr. Cy Carney
Assistant City Manager
City Hall, Room 203
500 W. Markham St
Little Rock AR 72201 -1494
Dear Mr. Carney:
The following is enclosed for inclusion with the information we
submitted to you November 12, 1996. It is our hope that this additional
information will provide adequate details to move this process forward.
This is an exciting and opportunity filled time to be in Little Rock. As
the city begins to respond to the deficits highlighted in the Disparity
Study, our entire community will be enriched by your forward moving,
positive actions. We are anxious to play a role in this movement.
Please call at you earliest convenience to let us know when we might
expect a response and what the next suggested step should be.
Sincerely,
Charles King
Executive Director
ARMSDC, Inc.
183
OUTLINE
DESCRIPTION OF SERVICES
TABLE 1
MEASURABLE TARGETS
BUDGET
SMALL CONTRACTOR ASSISTANCE
DUTIES & RESPONSIBILITIES
FACT SHEET NCCA
FACT SHEET ARMSDC
NCCA MENU OF SERVICES
M w W& M == = M
RM
Please find attached to the ARMSDC/NCCA proposal a description of the Scope of
Services, Program Implementation Task (duties & responsibilities), and a detailed
description of services provided along with the associated cost of providing the
services. (See Menu of Services)
185
DESCRIPTION AND COST
NCCA MENU
.M
SERVICES
I. SCOPE OF SERVICES FOR SURETY BONDING & CONTRACT FINANCING
The CONSULTANT, National Council of Contractors Association (NCCA) in 186
cooperation with Arkansas Regional Minority Suppliers Development Council
(ARMSDC) will be responsible for implementation of a Business Resource Center to
provide a Contractors Assistance and Surety Bonding Program which includes marketing
and community outreach, technical assistance, financing services.and education services,
and other educational Programs designed to encourage Small Contractors and MBE/WBE
firms (here after referred to as SBEs) involvement in construction contracting and
subcontracting as well as the construction materials supply business. CONSULTANT
agrees to be responsible for the professional quality, technical accuracy, timely completion
and coordination of all services (the "Services ") set forth below and outlined in Table 1.
A. CONSULTANT agrees to provide professional services necessary to administer
the marketing and community outreach, technical assistance, educational and
financing services, contract management, and other educational aspects of the
Program consistent with this proposal, and to develop a curriculum which will
provide balanced, cost- effective general and individualized educational instruction
to participating SBEs. The Program is designed to encourage increased use of
SBEs involved in construction contracting and subcontracting as well as
construction material supplies by offering the following categories of courses and
services:
1. Business Outreach
- NCCA Program Opportunity Meetings
- Business Development & Planning
- Marketing Your Construction Business
- Total Quality Management
- Newsletters and other Communications
2. Engineering & Architecture
- Bid Process (Including Estimating and Blueprint Reading)
- Construction Process
- Contract Interpretation & Negotiation
- Project Administration
- General Safety Programs
3. Legal
- Construction Contract Law
4. Surety
- Rapid Bond Clinics
- Rapid Bond Credit Analysis
- Bonding and underwriting requirement
5. Accounting and Finance
- Contract Financing Assistance
- Business Management Support
- Basic Accounting and Record Keeping
- Construction Job Accounting
- Financial Planning
B. CONSULTANT will be responsible for coordinating all marketing and outreach
services needed to identify and recruit SBEs to participate in the Program as
outlined in Table 1.
187
C. CONSULTANT will assist SBEs in improving ability to interpret contracts and
facilitate successful negotiation between prime contractors and subcontractors.
D. CONSULTANT will assist SBEs in improving chances for successful execution of
contracts through review and understanding of plans and specifications,
employment of TQM principles, and better understanding of contractual
responsibilities and controls.
E. CONSULTANT will identify SBEs with the interest, qualifications and skills
necessary to become prime contractors.
F. CONSULTANT will enroll in the Program SBE construction contractors and SBE
suppliers meeting Program eligibility criteria.
G. At least fifty percent (50 %) of businesses eligible for Program assistance shall be
small businesses, which are involved in construction contracting, subcontracting
and construction material supply.
Small Business - businesses with annual gross receipts which do not exceed
$3,000,000 and which employ one hundred (100) or less permanent full -time
employees. Other eligibility criteria for assistance includes the business must have
been in existence for at least twelve (12) months, with preference given to assisting
businesses in operation three (3) years or more; and, business must maintain a
track record of bidding on City of Little Rock work for which it is qualified to
perform during the SBEs participation in this Program.
H. CONSULTANT will provide "in -house bonding capacity" and the technical and
financial expertise to enable qualified SBEs to become skilled in applying for lines
of bonding and lines of credit.
1. Rates charged for Performance and Payment Bonds will average between 2%
and 3.5% of the contract amount based on the financial health of the participating
SBE.
2. SBEs will negotiate contract financing with local banks or NCCA participating
Finance Partners based on current terms and/or prevailing rates at the time of
application. The Program does not guarantee any special financing and /or funding,
although it will assist participating SBEs with banking relationships and locating
available financing relative to the contractors credit worthiness and achieved level
of bonding capacity.
I. CONSULTANT will promote safe construction practices on all City of Little Rock
construction projects.
Elm M IM M N&M M M M
J. CONSULTANT will assist SBEs with meeting the City of Little Rock's related
insurance coverage requirements.
H. PROGRAM IMPLEMENTATION TASKS. 188
CONSULTANT will provide Business Outreach services which will identify and refer small
businesses to the Program that have (1) an ability to become Bond - Ready® and (2) SBEs and
suppliers with the interest, qualifications and skills necessary to become a prime contractor.
A. IDENTIFICATION - CONSULTANT will identify, recruit and solicit identified and
previously unidentified SBEs in sufficient numbers and capacity to help the City Of Little
Rock meet its minimum SBE participation levels in existing City Of Little Rock contracts.
CONSULTANT will determine how to identify a target population of sufficient capacity
and diversity to achieve this objective by reaching to all segments of the construction
business community to identify prospective participants. Once CONSULTANT has
identified qualified SBEs, presented the Program opportunities and have a signed
AGREEMENT of Program compliance from the SBE, such contractor will be entered into
the Program database and be recommended to proceed for qualification.
B. QUALIFICATION - CONSULTANT will simplify the initial bonding process by
providing the Rapid -Bond® Submission Kits (the "Kits ") to the businesses participating in
the Program. CONSULTANT will make Kits available to participants. Upon participant's
completion of Kits within two (2) weeks, CONSULTANT will provide an underwriting
checklist or a report detailing the course of action that the participant will need to
complete in order to satisfy the Program's curriculum.
C. APPLICATION - Based on the outcome from the Rapid -Bond® Submission Kits results,
CONSULTANT will outline a plan of action for each of the SBEs enrolling in the
Program that meet qualification standards. CONSULTANT will recommend participation
in optional educational Programs or technical assistance Programs which address the
specific needs of the SBE in achieving the certification of Bond - Ready® status.
CONSULTANT will define specific goals to assist the Program Participant in obtaining
the certification ofBond- Ready® Status.
D. BONDINGNIRST TIME BONDED - CONSULTANT will, in conjunction with the
Surety Provider, award all SBEs achieving necessary levels of compliance and
accountability the status of Bond- Ready®. NCCA and the Sureiy will establish guidelines
along with operational and dollar limits under which the SBE can obtain.bonding. At this
time, the Bond -Ready participant will be recommended for Project Financing Assistance.
E. EDUCATION - CONSULTANT will supervise the delivery of basic classes in Business
Planning, Contract Engineering and Architecture, General and Contract Accounting,
Contract Law, Financing and Insurance/Surety covering all aspects of Construction
Contracting and Financing. All courses are designed to establish Bond - Ready® Status or
increase the participants dollar level of bondability.
M M
F. PROJECT FINANCING - CONSULTANT will, upon the participants receiving Bond -
Ready® Status, assist participating SBEs in establishing a relationship with a Local Bank,
or National NCCA Financing Partner/Provider in order to assist in securing adequate
financing to perform work in relationship to the achieved Bond -Ready level. Once a line
of working credit is established, the participant is then ready to enter the Project Design
and Contract Bidding Phase. As a part of the project financing component, the Consultant 189
will develop an escrow funding program to finance contracts once the SBEs have been
awarded a contract.
G. CONTRACT BIDDING - CONSULTANT will assist the Bond -Ready participating
SBE in project estimation, and negotiation of construction bids.
H. CONTRACT MANAGEMENT - Based on the successful award of a contract to the
participant, the CONSULTANT may act as a team member to assist the participating SBE
in the monitoring, coordination, inspection and review of the project to assure completion
and compliance with contract and the participating Financial and Surety Institutions.
I. CONTRACTOR INDEPENDENCE - Once the participating SBE has attained a
successful level ofBondability (exceed $3,000,000 in annual sales and have more than 100
full time employees), the SBE is then GRADUATED from the technical services
provisions of the Program. Although the SBE may no longer be eligible for technical
assistance, the SBE is still considered a participant of the Program and is tracked
accordingly. The SBE continues to be a vital part of the pool of SBE contractors
available to meet local goals for SBE participation in government contracts.
J. CONSULTANT will operate The Resource Center, similar to a small business incubator,
providing support to small businesses through business and technical education along with
management assistance Programs. Educational Programs will be included in the services
offered. Sample topics of subjects to be addressed: Safety Programs, Business Plan
Development, Financial Statement Preparation, Estimating and Job Costing, Sales and
Marketing, Business Ethics, Legal and Accounting, etc.
04=
M. PRICING OF SERVICES
i
This section will identify costs contemplated for implementation and operation of the Small 190
Contractor Assistance Program (SCAP), explaining the components of cost as they relate to the
success of the NCCA operation. The savings to the City of Little Rock from implementing the
NCCA delivery system will more than offset the cost of the program. (See attached Savings to
the State in this section.)
Assumption Made in Cost Projections
The cost figures contained in the following pages are projections to illustrate the general
parameters of the program. There are a number of factors that must be considered in examining
the figures listed in the following charts. Please note the following items:
(1) In order to properly address the disparity issue, the number of contractors qualified to bid
on CIP projects must increase beyond current level. When sufficient funds are not
available to reach out and qualify new contractors, only existing qualified contractors are
served. No additional capacity is built.
(2) Most economic development programs fail because they do not properly address the
three essentials for small contractor success: bonding, financing and construction
management (which monitors the contractors' performance in the field). All essential
components listed in this section are covered in the attached budget figures.
(3) All cost figures and categories should be considered as estimates only and may be
adjusted based on actual circumstances. Small contractors are at different levels of
development. Since this is only a�pilot program with restricted funding, the total
services must be adjusted accordingly.
;Y
(4) For the construction assistance grogram, all assumptions made in this proposal is based
on an estimated Capitol Iitprovement Budget of approximately $50,000,000 per year
w/o including special construction projects. For example, 10% participation would be
$5,000,000 in contracts awa ed.
(5) In order to be certified as "bond ready" each contractor must complete the required
training/education courses and complete all financial paper work. From past
experiences the average number of hours training and one -on -one technical support
needed to complete a bond ready package and the necessary paperwork is
approximately 76 hours per contractor. (Attached Menu of Services)
Activities Hours
Bonding Support Component
One -on -one and special educational workshops 25
Business Development Component
One -on -one and special educational workshops 18
Financial Services Component 12
Construction Assistance Component
Field Technical Assistance Component
See Menu of Services for detailed cost breakdown.
12 1.91
9
76 hours
Escrow Funding 1% of contract
In order for many contractors to receive appropriate contract financing, an escrow account must
be in place. The cost of this service is estimated at 1% or $2,000 per contract.
192
TABLE 1
MEASURABLE TARGETS
BUDGET
TABLE I
Small Contractor Assistance Duties & Responsibilities
193
National Council of Contractor's Association (NCCA)
Arkansas Regional Minority Supplier Development Council (ARMSDC)
GOALS
Measurable Targets
• Certification of 200 Vendors /Contractors.
• Enroll 40 contractors in the NCCA Pilot Bonding Program
• Identify existing contractors qualified to bid on City construction projects.
• Number of Bid Performance and Payment Bond awarded:
1st year 50
2nd year 144
0 $ value of bid, payment and Performance Bond awarded:
Ist year - $7 million
2nd year - $30 million
• Disparity Participation: The goal of the Small Contractor Assistance and
Surety Bonding Program is to increase the overall MBE/WBE participation to
a minimum percentage of the city's total capitol improvement program(CIP)
• .Central located Planning & Technical Drawing Room
0
Years of
Individual
Experience
Associated Firms
Years of
Area of Expertise
Individual
Experience
Industry Focus
NOTE: Assumption made is the capitol improvement budget is approximately
$50,000,000 per year w/o including special construction projects.
COST OF SERVICES
CERTIFICATION $60,000.00
BONDING & SURETY SUPPORT $65,000.00
FINANCING $45,000.00
TRAINING COMPONENT $25,000.00
COMMUNITY OUTREACH $20,000.00
PLANNING ROOM $12,000.00
MONITORING CONTRACT COMPONENT $35,000.00
TOTAL $262,000.00
* Payable: 25% Retainer, Balance in 12 monthly installments.
This shall be a two (2) year contract, renewable for additional 2 years.
194
DUTIES & RESPONSIBILITIES
195
a
Small Contractor Assistance Personnel Duties & Responsibilities
National Council of Contractor's Association (NCCA)
Arkancna Reninnal Minnrity Service Develnnment Cmmril (ARMSD()
Overall Duties
Vendor /Contractor Certification Program
Develop & implement a pilot bonding assistance program
Develop a contractor finance program
Training Component
Business Development & Education ( Mentoring)
Community Outreach to identify existing qualified contractors
Central Located Planning & Technical Drawing Room
Monitoring & Contract Compliance
Years of
Area of Expertise
Individual
Experience
Firm
Industry Focus
ContractorNendor
Charles King
15
ARMSDC
Vendor
Certification
Certification
Finance and Small
Dwight Nichols
23
NCCA
Small Contractors
Business
Assistance &
Development
Education
Monitoring &
Charles King
15
ARMSDC
Contract `
Contract
Monitoring and
Compliance
Field Technical
Assistance
Bonding & Surety
Dwight Nichols
23
NCCA
Mentoring and
Support
Business
Development
Bond Underwriting
Stacy Taylor
15
Standard Group
Bonding Line
Bonds, SBA
NCCA staff and local
Finance & Loan
Package
service providers
Packaging
Preparation
Negotiation
Finance, Accounting
Local Service Provider
NCCA/
Legal, Accounting
& Legal Training
& Financial
ARMSDC
Services
Marketing &
Charles King
NCCA/
Public Relations &
Community
Contract
Outreach
ARMSDC
Opportunities
i_ m
BUDGET
SMALL CONTRACTORS ASSOCIATION AND SURETY BONDING PROPOSAL
197
Expense CateQory City Other Total
Office Staff (20 %) 0 $152,000 $152,000
Executive Director
Administrative Assistant
Secretary/Office Manager
Bonding & Surety Support Specialist
Operations (60 %) $262,000 194,000 $456,000
Vendor /Contractor Certification
Community Outreach
Construction Management
- Monitoring & Contract Compliance
Business Development
- Training & Education
- Contract Financing
- Planning Room
General & Administrative (G &A) (20 %) 0 $152,000 $152,000
Rent
Utilities
Telephone/Fax Expenses
Long Distance
Equipment Lease
Furniture Lease
Benefits
Accounting/CPA
Travel
Advertising
Parking, Tolls
Postage
Office Supplies
Insurance
Contract Labor
Janitorial
Misc. Expenses
Total Expenses $262,000 $498,000 $760,000
The total cost to provide a comprehensive Small Contractor's Assistance and Surety Bonding
Program discussed in this proposal and outlined above is approximately $760,000 depending on the
number of contractors enrolled in program, and scope of service actually delivered.
Because this is a joint effort between two organizations currently providing similar services and
additional funding commitments has been received from other sources, the total cost of the program
to the City is less than the original proposal.
Acknowledgement 9 102
State of Arkansas ) L
ss.
County of Pulaski )
On this day of , 1997, before me, Notary Public duly commissioned,
qualified, and acting, within and for the County and State aforesaid, appeared in person the within
named Jim Daily, Mayor, and Robbie Hancock, City Clerk, who stated that they were duly authorized
in such capacities to execute the foregoing instrument for and in the name of the City, and further
stated and acknowledged that they had signed, executed, and delivered the foregoing instrument for and
in the consideration, uses, and purposes therein mentioned and set forth.
IN TESTIMONY WHEREOF, I have hereunto set my hand and official seal this day of
1997.
Notary Public
My Commission Expires:
(S E A L)
Acknowledgment
State of Arkansas )
County of Pulaski )
On this day of , 1997, before me, a Notary Public duly commissioned,
qualified and acting, within and for the County and State aforesaid, appeared in person the within
named Cora D. McHenry and E. Ralph Cotham, Chairman and Secretary, respectively of the City of
Little Rock, Arkansas Residential Housing and Public Facilities Board, who stated that they were duly
authorized in such capacities to execute the foregoing instrument for and in the name of the Board, and
further stated and acknowledged that they had signed, executed, and delivered the foregoing instrument
for the consideration, uses, and purposes therein mentioned and set forth.
IN TESTIMONY WHEREOF, I have hereunto set my hand and official seal this day of
, 1997.
My commission expires:
(S E A L)
-7-
Notary Public
M M M
MI____.b_�i__
APPENDIX A - LEGAL DESCRIPTION 103
Ground Lease
The East 100.00 feet of Lots 4, 5, and 6, Block 36, Original City of Little Rock, Arkansas, being
more particularly described as follows:
BEGINNING at the Southwest corner of said Block 36; thence North 00'45'09" West along the
West line of said Block 36 a distance of 140.04 feet to the Northwest corner of said Lot 4; thence
North 89'22'15" East along the North line of said Block 4 a distance of 100.00 feet; thence South
00 °45'09" East 140.19 feet to the South line of said Block 36; thence South 89 °27'25" West
along said South line 100.00 feet to the POINT OF BEGINNING containing 14,011 square feet
or 0.322 acres, more or less.
TOGETHER with a non - exclusive easement and right of way for ingress and egress on, through, over
and across any and all existing roads, driveways, parking lots, buildings, loading docks, ramps and other
structures located on any adjacent real property owned or leased by the City of Little Rock, Arkansas,
or the Central Arkansas Library System, as the same now exist or may in the future be altered for the
non - exclusive use of ingress to and egress from the property described above; subject, however, to
reasonable restrictions as to the hours of such ingress and egress consistent with the maintenance of the
security of such adjacent property. The easement granted herein shall be for the use and benefit of the
public, in general, including, without limitation those persons who are guests, employees, invitees,
tenants, and licensees of the Board and the Trustee and managers (retained by the Board or the Trustee)
of the real property described above or any portion thereof.
A -1