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RESOLUTION NO. 6,247
RESOLUTION AUTHORIZING THE CITY MANAGER TO
ACCEPT BIDS AND AWARD ANNUAL CONTRACTS FOR LEGAL
ADVERTISING FOR VARIOUS CITY DEPARTMENTS; PURCHASE OF
COMPUTER PAPER AND MAINTENANCE OF NCR EQUIPMENT
FOR THE OFFICE OF MANAGEMENT SUPPORT; TIRE
RETREADING AND SECURITY SERVICE FOR THE MAINTENANCE
COMPLEX OF THE DEPARTMENT OF HUMAN AND GENERAL
SERVICE /FLEET SERVICES DIVISION.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1. The City Manager is hereby authorized to accept
bids and award annual contracts for the purchase of the following:
(a) Legal advertisements for various city departments
in an amount not to exceed fifty -cents ($.50) per
count line to the Arkansas Democrat.
(b) computer paper for the Office of Management Support
in an amount not to exceed $23,200 to Moore Business
Forms.
(c) maintenance service to the City's CAD (Computer Aided
Dispatch) system for the Office of Management Support
in an amount not to exceed $44,569.54 to NCR Corp.
(d) tire retreading for the Department of Human & General
Services /Fleet Services in an amount not to exceed
$80,000 to Fleet Tire Service.
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(e) security service for the maintenance complex of the
Department of Human and General Services /Fleet
Services Division in an amount not to exceed $5.85 an
hour to B & J Security.
ADOPTED: January 16, 1990
ATTEST:
APPROVED:
CITY FLERK JANE-CZECH MAYO FL _D G. VILLINES, III
APPRO AS T 'FORM:
TODOLA, CITY ATTORNEY
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PURCHASING FACT SHEET
BID NO: 9303 DATE OPENED: December 28, 1989
DEPARTMENT: Various
DESCRIPTION: Legal Advertisements
FUNDING: Various
ACCOUNT NUMBER: Various
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $ Annual Purchase Order
AMOUNT OF PURCHASE: #201000 (estimated)
SUGGESTED AWARDEE: Arkansas Democrat
Little Rock, AR
RECOMMENDATION AND DISCUSSION: It is recommended that the low
bid submitted by the Arkansas Democrat be accepted.
9303 • •
BID
DESCRIPTION: Legal Advertisements
DEPARTMENT: Various
TABULATION
Price Per Count Line
Type Size
Character Per Line (Est.)
Average Cost Per Character
Arkansas Gazette
Suggested Award: Arkansas Democrat
.54
6.2 pt.
29
.01862
Arkansas Democrat
.50
6.5 pt.
28
.01786
21
1988 Rates 1989 Bids Bid Savings (%) 1990 Bids Bid Savings ( %)
Gazette •84 Gazette .54 20.6% Democrat .50 7.4%
Democrat .68 Democrat .70 Gazette .54
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PURCHASING FACT SHEET 22
BID NO: C9075 DATE OPENED: December 20, 1959
DEPARTMENT: Office of Management Support
DESCRIPTION: Annual Contract for Computer Paper
FUNDING: Various
ACCOUNT NUMBER: Various
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: Annual Purchase Order Not to Exceed Budget
AMOUNT OF PURCHASE: $23,200.00 (approximately)
SUGGESTED AWARDEE: Moore Business Forms
11311 Arcade Drive
Little Rock, AR 72212
RECOMMENDATION AND DISCUSSION:
Recommend award to low bidder.
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PURCHASING FACT SHEET
BID N0: C90e2 DATE OPENED: December 28, 19e9
DEPARTMENT: Office of Management Support
DESCRIPTION: Annual Contract for Maintenance of NCR Equipment
FUNDING: General
ACCOUNT NUMBER: 100 -1350 -4122
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $50,000.00
AMOUNT OF PURCHASE: $44,569.54
SUGGESTED AWARDEE: NCR Corporation
5700 Murray
Little Rock, AR 722209
RECOMMENDATION AND DISCUSSION: NCR is the only known source who
can provide maintenance service to the City's CAD (Computer Aided
Dispatch) system. Bids were issued, however, only NCR responded.
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PURCHASING FACT SHEET
BID NO: C9071 DATE OPENED: December la, 1989
DEPARTMENT: Human & General Services - Fleet Services
DESCRIPTION: Annual Contract for Tire Retreading
FUNDING: Fleet Support
ACCOUNT NUMBER: 600- 214 - 6040 - (6041) -9201 -1450
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $809000.00
AMOUNT OF PURCHASE: Annual Purchase Order
SUGGESTED AWARDEE: Fleet Tire Service
506 North Locust Street
North Little Rock, AR 72114
RECOMMENDATION AND DISCUSSION: Recommend award to overall low
bidder.
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PURCHASING FACT SHEET 2 H
BID NO: C9072 DATE OPENED: December 15, 1989
DEPARTMENT% Human & General Services
DESCRIPTION: Security Service for Maintenance Complex
FUNDING: Fleet Administration
ACCOUNT NUMBER: 600- 214 - 6000 - (6160) -608
APPROPRIATION OR TRANSFER REQUIRED: $1,353.60
ACCOUNT AVAILABILITY: $319500.00
AMOUNT OF PURCHASE: $32,853.60
SUGGESTED AWARDEE: B & J Security
Little Rock, AR
RECOMMENDATION AND DISCUSSION: It is recommended that the low
bid be accepted.
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