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RESOLUTION NO. 8,162
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ACCEPT BIDS AND AWARD CONTRACTS FOR THE ANNUAL
CONTRACT FOR ASPHALTIC MATERIALS AND THE
RESURFACING PROGRAM FOR THE DEPARTMENT OF PUBLIC
WORKS AND AN AERIAL BUCKET TRUCK FOR HUMAN AND
GENERAL SERVICES, FLEET SERVICES DIVISION.
2 9
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1: The City Manager is hereby authorized to
accepts bids and award contracts for the purchase of the
following:
(a) asphaltic materials for the Department of Public
(b)
(c)
ADOPTED:
ATTEST:
CITY
MARK
Works in an amount not to exceed $250,000 to various
companies as shown in the tabulations attached as
Exhibit A;
a resurfacing program for the Department of Public
Works in an amount not to exceed $498,975.12 to
Cranford Construction;
an aerial bucket truck for the Department of Human
and General Services, Fleet Services Division, in an
amount not to exceed $64,473 to Dealers Utility
Equipment.
June 20, 1989
JANE
CITY ATTORNEY
APPROVED:
(i1o,
MAYOR F OYD C. VILLIftES, III
O'�/o
I = = = = = in = = = I
= 6,A
296
PURCHASING FACT SHEET
BID N0: C9029
DATE OPENED: Mav 19, 1989
DEPARTMEN7, Public Works - Operations
DESCRIPTION: Annual Contract for Asphaltic Materials
flNDIyO: Street /Special Projects
ACCOUNT NO: Various
ACCC)uw AVAILABILITY: $250,000
APPROPRIATION OR TRANSFER REQJIRED: S None
Amam OF PUROWE: $ 250,000 (estimated)
SUGGESTED AKARDEE: See tabulation .
REC34404DATION AND DISCLISSION:
See attached.
= so = = = M&
299
RECTLIENDATION AND DISCUSSION:
Item 1
It is recommended that the award be given to Lion Oil. National Oil bid
AC -20 instead of AC -30; this product is not compatible with the mix we are
currently using. The plant would have to be shut down for approximately
two weeks to convert and a new mix developed and tested before we could
use it.
Items 2, 3A
It is recommended that the award be given to Elf Asphalt. They are the
only provider of this material available.
Items 4, 5, 6, 7, & 8
It is recommended that multiple awards be made for these items. E. C.
Rowlett, Cranford, & Hogan's plants surround the City and are virtually
equal in distance from the Center point of the City. This would allow for
the department to use the closest plant for the job. This would minimize
the cost (man hours) involved in sending our trucks to the plant. It
would also provide alternate suppliers as at certain times a plant may not
be making the mix we require. Freshour was disqualified as their plant is
in Cabot, making the round trip too lengthy to be economical.
300
BID# : C9029
DEPARTMENT: PUBLIC WORKS - OPERATIONS
DESCRIPTION: ASPHALTIC MATERIALS
TABULATION
Item (1) AC -30, Ton
Lion Oil (123.60)
National Oil 111.80
Item (2) SS -1 Emulsion, Gallon
Elf Asphalt (.7295)
Item (3A) CRS -ZP Emulsion, Gallon, Picked up
Elf Asphalt (.8065)
Item (3B) CRS -ZP Emulsion, Gallon, Delivered
Elf Asphalt (.83)
Item (4) Asphaltic Concrete Hot Mix Base, Ton
E.C. Rowlett Construction (18.00) See Discussion
Cranford Construction (20.00) See Discussion
Hogan Construction (20.00) See Discussion
Item (5) Asphaltic Concrete Hot Mix Surface Material, Type 1, Ton
E.C. Rowlett Construction (19.00) See Discussion
Cranford Construction (20.00) See Discussion
Hogan Construction (21.00) See Discussion
Freshour Construction 22.00 Disqualified, Distance
Item (6) Asphalt Treated Hot Mix Base Material, Ton
E.C. Rowlett Construction (18.00) See Discussion
Cranford Construction (18.00) See Discussion
Hogan Construction (20.00) See Discussion
301
Item (7) Bituminous Cold Lay Plant Mix, Ton
Cranford
Construction
(23.50)
Freshour
Construction
23.00
Disqualified, Distance
Item (8)
Asphalt Concrete
Hot Mix
Surface Material, Type 3, Ton
E.C. Rowlett
Construction
(19.50)
See Discussion
Cranford
Construction
(20.00)
See Discussion
Hogan Construction
(21.00)
See Discussion
Freshour
Construction
23.00
Disqualified, Distance
302
PURCHASING FACT SHEET
BID 410: 9178 DATE OPENED: May 12, 1989
DEPAiCIMNT: Hunan and General Services (Fleet)
DESCRIPTION: Aerial Bucket Truck
FUNDING: Fleet Replacement
ACCOUNT NO: 600 - 214 - 6020 - (6021) -7040
ACCOLM AVAILABILITY: $1,363,978
APPROPRIATION OR TRANSFER RF.Q'JIRED' $ one
AMAJNT OF AMMASE: S 64,473
SUGGESTED AWARDEE: Dealers Utility Equipment
North Little Rock Arkansas
RECOMHMIATION AND DISCUSSION:
It is recommended that the bid submitted by Dealers Utility Equipment be accepted.
UEC Equipment was disqualified for the following reasons;
1. Frame reinforcement does not extend to rear of frame.
2. Boom elevation range 11 degrees less than specified.
3. Full pressure valve at bucket specified - remote operated lever bid.
4. 9 gpm @ 3000 psi specified - 7 gpm @ 1500 psi bid.
5. End mounted bucket specified - side mount bid.
These deviations represent alternatives which will not meet the requirements of
the jobs to be performed by this equipment and reduction of the quality level
specified.
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304
PURCHASING FACT SHEET
BID NO: 9173 DATE OPEQED: May 23, 1989
DEPAK M;Nr: Public Works & Parks
DF-MRIPTION: Resurfacing Program
FUNDING: Special Project
ACCOLKr ND: 210 - 220 - 0025 - 3020 /Various Parks Accounts
ACCOLM AVAILABILITY: 210- 220 -0025 ($557 000) /Parks Accounts ($19,476)
APPROPRIATION OR TRANSFER RBQJIRED: S None
AMOLUNr OF PURCHASE: Z Not to exceed budget.
suGGE,S M ANARDE3: Cranford Construction
North Little Roch, AR
REC *ff:NMTION AND DISCUSSION:
It is recommended that the low unit price bid submitted by Cranford Construction
be accepted.
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