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RESOLUTION NO. 8,134 221
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH FLYNCO, INC. FOR $112121600
FROM THE 1987 BOND FUND, ACCOUNT NO. 301 - 900 -0039,
IN ORDER TO CONSTRUCT THE WEST LITTLE ROCK BRANCH
LIBRARY, AND APPROVING CHANGE ORDER #1 IN THE
AMOUNT OF $119,797.00.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1: The City Manager is hereby authorized to enter
into a contract with Flynco, Inc., for an amount not to exceed
$1,212,600 from the 1987 Bond Fund, Account No. 301 - 900 -0039 to
construct the West Little Rock Branch Library.
SECTION 2: The City Manager is also authorized to approve
Change Order #1 in an amount not to exceed $119,797.00.
ADOPTED: April 18, 1989
ATTEST:
CIA CLERK J;NO CZECH
APPROVED AS TO FORM:
MARK STODOLA, CITY ATTORNEY
APPROVED:
- q6j Z' I C I
MAYOR FL YD G. VILLINES, III
R -Z,
/" 7
MOA F
RIECM C "UNIVOP
TO: MAYOR AND BOARD
FROM: M ON
R'
OF DIRECTORS
SUBJECT: WEST LITTLE ROCK BRANCH LIBRARY
DATE: APRIL 6, 1989
222
BOARD ACTION RECOMMENDED: Approval of a resolution
authorizing the City Manager to enter into a contract with
Flynco, Inc. for $1,212,600 from the 1987 Bond Fund, Account No.
301 - 900- 0039,in order to construct the West Little Rock Branch
Library, and approving Change Order #1 in the amount of $119,797
BACKGROUND INFORMATION: The 1987 Bond issue allocated
$2,000,000 for the construction and furnishing of a West Little
Rock Branch Library. Plans for this facility weres developed by
Polk, Stanley & Associates. After final plans were completed, it
was apparent that the entire project could not be built as
designed within the $2,000,000 budget. Upon the recommendation
of the architects, bidding was suspended and several deletions to
the project were made to reduce the total cost. An addendum was
then issued to all bidding contractors, Polk, Stanley &
Associates estimates that, working with the Director, Assistant
Director, and the West Little Rock Branch Committee, the project
cost was reduced by approximately $500,000 through the following
deletions:
1. Interior brick work (except for foyer area)
2. Modification of interior lighting coves
3. Modification of entryway /foyer from vaulted ceiling to
lowered, flat ceiling
4. Removal of all exterior porches, except over main
entrance (modified porches to be added back under change
order)
5. Deletion of perimeter sidewalks
6. Circulation desk and kitchen millwork
(to be added back under change order)
7. Fin -tube heating system
8. Change lower roofing from copper to built -up roof
CITY OF LITTLE ROCK, ARKANSAS
?23
Page 2
April 6, 1989
Bid opening for the project was subsequently held at 2:00 p.m.,
March 9, 1989 in the second floor auditorium of the Central
Arkansas Library System, 700 Louisiana Street, Little Rock,
Arkansas.
The bid opening was conducted by Joe Stanley, Polk, Stanley &
Associates. Tommy Polk, Polk, Stanley & Associates served as
recorder. Also attending were Lee Gordon and Sherry Walker,
trustees and members of the West Little Rock Branch Library
Committee; Gary Greeson, City of Little Rock liaison for the
project; Rosemary S. Martin, Director, and David Macksam,
Assistant Director. Rick Campbell, trustee and member of the
committee, was absent. Larrie Ohlemeyer, Administrative
Secretary to the Director, also attended to assist with recording
of bids.
The following general contractors presented bids. (See attached
bid tab for details.)
Contractor Base Bid
Baldwin & Shell $1,236,777
CWR Construction 1,301,476
Flynco, Inc. 1,198,000
Kullander Construction 1,301,500
Matson, Inc. 1,239,000
N.P. Alessi, Inc. 1,259,000
Progressive Construction 1,206,238
Thomas Harding Construction 1,400,029
Flynco, Inc. presented the low bid of $1,198,000. After careful
review by Polk, Stanley & Associates, it was determined that
Flynco, Inc. met all requirements, including bonding and
insurance requirements.
Joe Stanley then reviewed the bid with the West Little Rock
Branch Committee. At that time, Polk, Stanley recommended that
the committee add to the base bid Alternate #1, changing the air
handling unit, for a total of $1,212,600, which would become the
contract price for the building.
Polk, Stanley also recommended that they be allowed to explore
prices for adding back the circulation desk and meeting room
kitchen millwork, as well as modified porches to provide
protection from weather for library users. This recommendation
anticipates these additions by change order.
?24
Page 3
April 6, 1989
The items to be added to the contract by change order are as
follows:
Net Additions for Flynco Items
1. Circulation Desk and
Meeting Room Millwork add: $ 37,854
2. Modified Porches add: $ 86,793
NET ADDITIONS $132,302
Less Budget Adjusted Reductions
1. Delete Some Brick Pavers deduct: <$ 7,655>
2. Electrical Conduit Change deduct: <$ 4,850>
TOTAL DEDUCTS <$12,505>
TOTAL FOR CHANGE ORDER #1 $119,797
This results in a total construction cost of $1,332.397.
Further refinement of the overall budget provides for the
addition of the recommended items (1 and 2 above) without
exceeding the project budget of $2,000,000, and without use of
the contingency line item of $34,676.
TD :kw9