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HomeMy WebLinkAbout7803RESOLUTION NO. 7.803 A RESOLUTION APPROVING THE ADOPTION OF THE BYLAWS OF THE ARTS AND HUMANITIES PROMOTION COMMISSION. 244 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS: SECTION 1. The Little Rock Board of Directors hereby approves the Bylaws as adopted by the Arts and Humanities Promotion Commission. ADOPTED: July 7, 1987 ATTEST: Ff 0,441PU; lel JANE CZIRCH MARK STODOLA; CITY ATTORNEY APPROVED: T 01 e- zy F - (o i iri BYLAWS OF THE LITTLE ROCK ARTS AND HUMANITIES PROMOTION COMMISSION; ARTICLE I Name. The name of this organization shall be the Little Rock Arts and Humanities Promotion Commission (hereafter ',the Commission) . ARTICLE II Purpose. The purpose of the Commission shall be to promote and encourage public awareness and interest in the artistic and cultural development of the City. ARTICLE III Duties and Powers. The Commission shall have the following duties and powers: A. To hold regular public meetings and keep a written record of its proceedings which shall be public records. B. To annually determine the promotional needs of programs enhancing the artistic and cultural development of the City. 245 C. To initiate, sponsor or conduct, alone or in cooperation with other public or private agencies, public programs to further the public awareness of, and interest in the fine arts, performing arts and cultural and historical activities. D. To advise and assist the City in connection with such other artistic and cultural activities as as may be referred to it by the City of Little Rock. E. To serve as a clearinghouse for scheduling exhibits, concerts, recitals, lectures and other cultural events that may occur in the community. F. To generally stimulate, facilitate, coordinate and cooperate with existing organizations for the development of the fine arts and the historical traditions of the City and to initiate programs and proposals of encouragement for promotion and development of the arts, culture, heritage, beauty and tradition of the City of Little Rock. 246 G. To submit a proposed budget therefor to the Little Rock Board of Directors; and to 'make expenditures in accordance with the annual budget adopted by the City of Little Rock. ARTICLE IV Membership, Appointment; Term. Section 1. The said Commission shall consist of nine (9) members who shall be appointed by the Board of Directors upon the recommendation of the City Manager, two of whom shall be members of the Little Rock Board of Directors. Section 2. The initial appointments to the Commission shall be for one, two and three year terms and thereafter all appointments shall be for a term of three years or until a successor is qualified; provided no person shall be'appointed for more than two consecutive full terms. Section 3. The City Manager shall recommend to the Board of Directors replacement of any member who has four consecutive absences from regular meetings. Section 4. Vacancies shall be filled for the unexpired term in the same manner as the original appointment. Section 5. Each member of the Commission shall be entitled to one vote on all matters brought before it at a regular or special meeting. ARTICLE V Officers. Section 1. The Officers of the Commission shall be Char n, Vice - Chairman, Secretary and Treasurer. These officers shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the Commission. Section 2. No later than the March meeting, the Chairman shall appoint a nominating committee which shall nominate candidates for the offices to be filled at the annual meeting. Section 3. No member shall hold more than one office at a time, and no member shall be eligible to serve more than two terms in each office. year. Section 4. The term of the office shall be for one =4r ARTICLE VI 247 Duties of Officers. Section 1. The Chairman shall 'exercise general supervision over the business and affairs of'the Commission.. The Chairman shall perform all the duties incidental to this office and those that are required to be performed by the ordinance and these bylaws, as well as those duties that are properly delegated to this officer by the Commission. The Chairman shall preside at all meetings and shall act as spokesman for the Commission and as its representative at meetings with other organizations and committees unless such representation shall be otherwise authorized by the Commission. It shall be understood that no pronouncement made by the Chairman, as spokesman or representative, shall obligate or commit the Commission except as provided by these bylaws or unless authorized by the Commission. The Chairman shall be an ex officio member of all committees except the nominating committee. The Chairman and the Director of the Commission shall represent the Commission at City budget hearings. The Chairman may delegate to any other Commission member or to the Staff the performance of such duties as may seem appropriate. Section 2. The Vice Chairman shall perform all the duties and assume all the responsibilities of the Chairman in the absence of the Chairman. Section 3. The Secretary shall keep accurate records of all proceedings of the Commission. Minutes of all Commission meetings shall be promptly recorded and maintained and shall be open for public inspection. The Secretary shall keep an accurate record of attendance. The Secretary may be assisted in the execution of these duties by a member of the Staff. Section 4. The Treasurer shall keep an accurate accounting of income and expenditures of the Commission; shall present a monthly financial statement to the Commission; and shall, on order of the Commission, pay all bills promptly. The Treasurer may be aided in the execution of these duties by a member of the Staff. A fidelity bond shall be purchased or provided for the position of Treasurer and for the Director of the Commission. 3 24-6 Section 5. A vacancy in any office shall ke filled by election, and the person elected shall serve for the unexpired term. ARTICLE VII meetings. Section 1. The regular meetings of the Commission s a e held monthly in Little Rock City Hall. The day and time of the meeting shall be established at the time of the adoption of these bylaws. Section 2. The regular meeting held in January shall be designated as the annual meeting, at which time officers shall be elected for the current year. Section 3. Special meetings of the Commission may be called by the Chairman, or in the absence of the Chairman, by the Vice Chairman; or upon written request of four or more Commissioners. Section 4. An agenda for each regularly scheduled meeting and the minutes of the last meeting shall be sent to each Commission member one week in advance of the meeting. The Chairman shall approve the agenda for each meeting, and additional items may be proposed by any member of the Commission. Section 5. All meetings of the Commission shall be open to the public, and notice of these meetings shall be given to the press. Section 6. Five members of the Commission shall constitute a quorum. Provided there is a quorum present, a majority of those present shall be required to adopt any item of business. Section 7. The Commission shall act as a body in making its decisions and announcing them. No member shall speak or act for the Commission without prior authorization. ARTICLE VIII Committees. Section 1. Nominating Committee. The Chairman shall appoint a.nominating committee composed of four (4) members of the Commission who shall meet pursuant to Article V of the Bylaws and recommend candidates for the offices of the Commission and shall be a standing committee of the Commission. It shall be appointed by the Chairman no later than the March regular meeting. It shall report to the Commission at the annual meeting in January. 4 249 Section 2. The Chairman shall appoint such other committees as may be deemed necessary to carry out the work of the Commission. Section 3. When the Commission deems it advisable, the Chairman may adopt an ad hoc Advisory Committee, composed of Commission members and citizens from the special - purpose field of interest. The Commission shall define the purpose and duties of the ad hoc Advisory Committee, and the Advisory Committee shall cease to exist when its charge has been completed. Section 4. The Commission may designate representatives from its membership and Staff to special - purpose committees or organizations as is deemed necessary, defining their terms and duties for such purpose. Such representative shall be in an advisory or observation capacity only. ARTICLE IX Staff. Section 1. Staff from the City Manager's Office shall be responsible for the administrative functions of the Commission and shall be responsible to their appropriate supervisor. The Staff shall provide to the Commission technical and administrative assistance within the framework of Commission policy. Section 2. The Staff shall be responsible for organizing and directing the work of the Commission, including recommendation, preparation, and initiation of Commission projects. The staff shall also provide advise on the administration of policy and other matters of concern to the Commission. Section 3. The Staff may represent the Commission, within the boundaries of determined policies and decisions of the Commission, before public officials and the general public. The Staff is authorized to maintain liaison with other agencies, departments of the city and public bodies generally, as necessary to carry out planning objectives as determined by the Commission. The Staff under Commission supervision, is authorized to make newspaper, radio, and television contacts and to release news items. 5 250 ARTICLE X Parliamentary Authorit The rules contained in "Robert's Rules Order Newly Revise " shall govern the Commission in all cases to which they are applicable and in which they are not inconsistent with these bylaws. ARTICLE XI Amendment to Bylaws. These bylaws may be amended at any regular business meeting of the Commission by a two- thirds vote of the entire membership, provided the amendment has been submitted in writing at the previous regular business meeting and shall become effective when approved by the Little Rock Board of Directors. Approved this 7th day of July , 1987, by the Little Rock Board of Directors. 3