HomeMy WebLinkAbout77971 RESOLUTION NO. 7,797 227
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4 A RESOLUTION AUTHORIZING THE CITY MANAGER TO
5 ACCEPT BIDS AND AWARD CONTRACTS FOR THE PURCHASE
6 OF ASPHALTIC MATERIALS, AND REFLECTIVE COMPOUND
7 AND GLASS SPHERES FOR THE DEPARTMENT OF PUBLIC
8 WORKS.
9
10' NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
11 THE CITY OF LITTLE ROCK, ARKANSAS:
12 SECTION 1. The City Manager is hereby authorized to accept
bids and award contracts to bidders as set forth in the attached
13
fact sheets and bid tabulations for contracts for the purchase of
14 asphaltic materials and reflective compound and glass spheres for
15 the Department of Public Works for a total
p price not to exceed
16 the budget, payable from the funds specified in the fact sheets.
17 ADOPTED: June 16, 1987 APPROVED:
18
Z0 CITY CLERK JWd CZECH MAYOR LOTTIF SFIFCKFLFORD
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22 APPROVED TO F
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24
25 MARK STODOLA, CITY ATTORNEY
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PURCHASING FACT SHEET
BID NO: C7027 DATE OPENED: May S. 1987
DEPARTMENT: Public Works
DESCRIPTION: Annual Contract For Asphaltic Materials
FUNDING: General /Street
ACCOUNT NO: Various
ACCOUNT AVAILABILITY: Annual Purchase Order -Not To. Exceed
APPROPRIATION OR TRANSFER REQUIRED: $ None
AM3UNT OF PURCHASE: $ Not T6 Exceed Budget
SUGGESTED AWARDEE: Various, See Abstract
228
RECOM ELATION AND DISCUSSION:It is recommended that the low bid sub-
mitted on items 1, 57 6, 7, 81 11 and 14 be accepted. Item two was not
awarded as no bids were recieved. Bitcucote was disqualified on items
3 and 4 based on the location of their plant. This material is picked
up at the suppliers plant and they are located in Jacksonville. Riffe,
the only other bidder is located in Little Rock. Items 9, 10, 12 and
13 are recommended to be awarded to the low bidder with the provision
that should they be unable to provide the materials required that the
Public Works Department have the right to contract with the next low
bidder.
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RCity of Little
Department of
Public Works
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Rock
•
Operations
Division
3313 J.E. Davis Drive
Little Rock. Arkansas 72209
565 -3496
TO: Bob Lane,
M_E_M_0_R_A_N_D_U_M
June 2, 1987
dh /-14°
Director
FROM: Bill Russom, Chief of Operations
SUBJ: Bid No. C7027, Asphaltic Materials
JUN 2 1987
This office recommends awarding the contract for SS -1
emulsion to the second low bidder, Riffe Petroleum, rather
than the low bid of Bitucote Inc. Although Riffe's product
is more expensive, the cost difference is offset',by hauling
costs and increased production time. The breakdown is as
follows:
1. Riffe Petroleum is located in Little Rock
approximately 5.27 miles one way from our
compound. It costs $6.45 for the 20 minutes
needed by the two -man crew and equipment to
complete refilling the emulsion tanks.
2. Bitucote's plant is in Jacksonville, approximately
19.32 miles each way from the Material Yard. In
this case, hauling costs are increased to $29.33
per load. In addition the two -man crewiand
equipment now requires 1 -1/2 hours to refill the
tanks.
A quick analysis of the above information shows a difference
in hauling cost of $22.88 ($29.33 - 6.45) per trip. It would
require hauling 286 gallons of SS -1 to break even on price
but our trucks only have a 125 - gallon capacity, which is a
a material difference of $10.00 per load.
It is $12.88 per load cheaper to purchase the material at
Riffe Petroleum per truck. We have 5 trucks that fill up on
the average of once per week times 45 weeks which amounts to
a savings of $2,898.00 per year.
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It requires an additional hour and ten minutes to drive to
Jacksonville and back and would result in 467 lost man hours
that could be spent on pothole patching.
If additional information is required, please contact me at
your convenience.
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232 -
i
PURCHASING FACT SHEET
BID NO: 7169 ' DATE OPENED: April 3, 1987
DEPARTMENT: Public Works
DESCRIPTION: Reflective Compound & Glass Spheres
FUNDING: Street
ACCOUNT NO: 287 -2221 -2.15
ACCOUNT AVAILABILITY: $89,960
APPROPRIATION OR'TRANSFER REQUIRED: $None
AwUNT OF PURCHASE: $24,369
SUGGESTED AWARDEE: Banner Sign $ Barrricade
Little Rock, Ar.
RECOI44ENDATION AND DISCUSSION:It is recommended that the low bid
submitted by Banner Sign & Barricade be accepted.
CaNWDITY:REFLECFIVE COMPOUND $ GLASS SPHERES
DEPARTMENI:PUBLIC WORKS
BID #:7169
ITEM 1- REFLECTIVE CCMPOUND
BANNER SIGN $ BARRICADE ($17,085)
PRISM 19,204
ENNIS PAINT 'CGIPANY 26,904
iIYVTUi��lfllr.Y.Y.97:
BANNER SIGN $-BARRICADE `(.$7,284)
FLEX- O -LITE 70372
SIGN CONSULTANT $ SALES 7,600
CATAPHOTE 7,835
POTTERS 109173
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