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Home My WebLink About77431 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 = = W RESOLUTION NO. 7,743 A RESOLUTION AWARDING CONTRACTS FOR COMPUTER SYSTEMS FOR FINANCE .:ND HUMAN. RESOURCES AND COMPUTER AIDED DISPATCH APPLICATIONS; AND FOR OTHER PURPOSES. WHEREAS, the City recognizes an urgent need to upgrade its computer hardware and software capability, especially in the areas of finance and human resources, and computer assisted dispatch of emergency services; and 90 WHEREAS, requests for proposals were prepared for these applications and duly advertised in accordance with City purchasing policies requesting that prospective vendors identify integrated hardware and software solutions to a specified set of needs and expectancies; and WHEREAS, the many ree;;ponses rcCelved pursuant to the request for proposals have been reviewed in accordance with Section 2 -44 of the Little Rock Code of Ordinances. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTOP.S OF THE CITY OF LITTLE ROCK, ARKANSAS: SECTION 1. The City Manager is hereby authorized to execute the necessary contracts for supply and implementation of computer hardware for Finance and Human Resources systems as specified by the City's Request for Proposal of January 21, 1987, to International Business Machines, Inc. and to American Management Systems, Inc., as the lowest responsible and responsive bidders. Said contracts shall be for the sum of $1,182,946.00. SECTION 2. The City Manager is hereby authorized to execute a contract for supply and implementation of computer hardware and software for a Computer Aided (emergency services) Dispatch system as specified by the City's Request for Proposal of January 22, 1987, to the NCR Corporation, as the lowest responsible and responsive bidder. Said contract shall be for the sum of $514,603.00. 2 ,3. A -S r� rr �w w r� r r r .r r r w ■s 1 SECTION 3. Funding for the above has. previously 9 2 been appropriated by Ordinances #14,802, #15,069 and 3 #15,223. 4 5 ADOPTED: March 17, 1937 6 7 ATTEST: APPROVED: 8 9 ✓ 1,ak 10 CI Y CLERK JAT +E CZECH OR LOiriIE S11ACKELFORD 11 , 12 APPROV AS TO ORM: 13 14 15 MARK STODOLA, CITY ATTORNEY 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 R CITY OF LITTLE ROCK MEMORANDUM r = M 92 TO: TOM DALTON CITY MANAGER FROM: EARL PAUL ASSISTANT CITY MANAGER FOR ADMINISTRATION SUBJECT: AWARD OF COMPUTER SOFTWARE AND HARDWARE CONTRACTS FOR FINANCE AND HUMAN RESOURCES, AND COMPUTER ASSISTED DISPATCH (CAD) APPLICATIONS DATE: MARCH 5, 1987 Using the Information Master Plan (IMP) of November 1986 as a guide, the Office of Management Support has directed its efforts toward identifying vendors for the Finance and CAD applications. After evaluating proposals from competing companies, it is our recommendation that the following awards be made: Application Finance /Human Resources (Hardware) Finance /Human Resources (Software) Computer Assisted Dispatch The above Finance system vendors were selected after evaluating 15 competitive responses to our January 21, 1987, Request for Proposal (RFP). Required software modules included budgetary accounting, general ledger, accounts payable, billing and accounts receivable, fleet management, investment management, fixed asset inventory, payroll, and position control. All are to be provided in an on -line environment using a data -base file organization. Due to the myriad of computer hardware and software combinations on the market, it was necessary to follow a committee evaluation methodology to identify the companies most capable of accommodating the City's functional needs at the lowest price. Exhibit 3 depicts the five highest ranking responses following preliminary analysis. These were scrutinized very carefully by a committee knowledgeable in the field to determine which software, hardware technology, and installation support represented our best value. The proposal submitted by the combination of IBM, Inc. and American Management Systems, Inc. was then selected. Reference Company Price Exhibit IBM, Inc. $783,946 1 -A AMS, Inc. 399,000 1 -B NCR, Inc. 514,603 2 The above Finance system vendors were selected after evaluating 15 competitive responses to our January 21, 1987, Request for Proposal (RFP). Required software modules included budgetary accounting, general ledger, accounts payable, billing and accounts receivable, fleet management, investment management, fixed asset inventory, payroll, and position control. All are to be provided in an on -line environment using a data -base file organization. Due to the myriad of computer hardware and software combinations on the market, it was necessary to follow a committee evaluation methodology to identify the companies most capable of accommodating the City's functional needs at the lowest price. Exhibit 3 depicts the five highest ranking responses following preliminary analysis. These were scrutinized very carefully by a committee knowledgeable in the field to determine which software, hardware technology, and installation support represented our best value. The proposal submitted by the combination of IBM, Inc. and American Management Systems, Inc. was then selected. 93 The City issued a second RFP on January 22 to select a vendor for Computer Assisted Dispatch software and hardware. Nine responses were received, and subsequently evaluated by a committee consisting of the Directors of General Services and OMS, the Police and Fire Chiefs, and myself. Exhibit 4 depicts the highest rated alternatives following preliminary analysis. These were evaluated in close detail, yielding the NCR, Inc. approach as our best value. Our updated timetable for implementation follows: Milestone Date Hardware Installed July 1987 Software Operational - Budget System Load August 1987 - Computer Assisted Dispatch November 1987 - Budgetary Accounting; December 1987 Payroll; Position Control; General Ledger - Accounts Payable; Accounts July 1988 Receivable; Investments; Fixed Asset Inventory; Fleet Management - Other: Police and Fire December 1988 Information System and GIS The above software and hardware configurations were chosen with a view to the eventual networking of other IMP identified needs. CAD systems will be enhanced as soon as possible to include Police and Fire information software. Work is also progressing by an intergovernmental task force to develop a computerized Geographical Information System (GIS). Thank you. EP:aw2 94 EXHIBIT 1 FINANCE / HUMAN RESOURCES 1 -A. SOFTWARE COST Operating & Capital Budget ...............$ 185,000 General & Subsidary Ledgers .............. N/C Payroll / Human Resources ................. 85,000 Program / Project Cost Accounting......... 240000 Purchasing / Accounts Payable ............. 37,500 License Billing and Accounts Payable..... N/C Investment and Cash Management............ 12,500 Fixed Assets .............................. 17,500 Fleet Management .......................... 37,500 Sub -total $ 399,000 1 -B. HARDWARE Central Processors ........................$ 200,640 Disk Storage .............................. 130,050 I Magnetic Tape Units ....................... 14,694 Printers ... ............................... 48,398 Communications ............................ 224,838 IBM System Software ....................... 129,926 Acceptance Test Charge .................... 6,923 Education .. ............................... 26,995 Freight .... ............................... 1,500 Sub -Total $ 783,964 TOTAL $1,182,946 bP. • ..............:: A'.'f 7C2:O� :l t':acs,i ir-•! ^.•i °i \ -4 .��1,Jt3vt.'! qtr, s�aY -17;• 1.1 :.t rl (j [}ii1 �zr.,'Yt•; 01 l). i,' nc ! 8t .2 t.t . 3? , s.;SV r: LPi ii f, .... . .......n i!(._•tn:`t 1t ;.oT Jtu? 95 EXHIBIT 2 COMPUTER - ASSISTED DISPATCH 1. SOFTWARE Fire Computer Assisted Dispatch..... $ Police Computer Assisted Dispatch...... Implementation /Training ................ Interfaces ............................. Customization .......................... Personal Computer Log Interface........ System Software ........................ System Training ........................ Sub -total $ 2. HARDWARE COST 10,000 10,000 33,185 51,000 6,000 500 14,120 5,000 129,805 Central Processors ...................$ 111,740 Disk Storage .......................... 68,295 Magnetic Tape Units ................... 25,990 Printers .............................. 18,363 Communications ........................ 50,160 Terminals ............................. 34,660 Terminal Installation ................. 5,000 Personal Computers .................... 28,090 I Communication Switching Equipment..... 40,000 I Freight ............................... 2,500 Sub -total $ 384,798 TOTAL $ 514,603 ?a e • I , T I A f BY t ;00 ,01 I i a.J i ;,,A ijJ li,) J o A .. . . . . . . . . . . . . . . f-. I! c 'It.) 3 I. a i . . . . . . . . . . Tro, m EXHIBIT 3 FINANCE - HUMAN RESOURCES VENDOR ------------------- COST - - - - -- DESCRIPTION -------------------------------- :IBM - AMS 1,247,692 Model 4381 CPU @ 8 Mb; 5.05 Gb: DASD; (2) Tape Drives; (1) Printer --- - - - - - -- -------- :IBM - AMS - - - - -- 1,182,946 -------------------------------- (2) Model 9370 CPU's @ 8Mb 4.94 Gb DASD; (2) Tape Drives; ---- - - - -- -------- - - - - -- (2) Printers -------------------------------- - NCR 1,022,313 (6) Model 9800 CPU's @ 4Mb; :Moore Data: 2.40 Gb DASD; Sys. (1) Tape Drive ---------- - - - - -- (2) Printers -------------------------------- .-------- :Honeywell 3,037,476 (2) Model 8/49 CPU's @ 8Mb; SCT 4.40 Gb DASD (4) Type Drives; (2) Printer -------------------------------- ---- - - - - -- -------- :IBM - MSA - - - - -- 1,978,236 Model 4381 CPU @ 8 Mb; 5.05 Gb: DASD; (2) Type Drives; (1) Printer 97 EXHIBIT 4 COMPUTER ASSISTED DISPATCH ---------------------------------------------------------- VENDOR ------------ COST - - - - -- DESCRIPTION ------------------------ - - - - -. .--------- :Hewlett Pkd.: 420,213 8 Mb CPU; 1.7 Gb DASD; :Command Data: (2) Tape Drives; ------ - - - - -- --------- - - - - -- (2) Printers ----------------------------- NCR 514,603 16 Mb CPU; 1.2 Gb DASD; (1) Tape Drive - - - - -- ---------------,----------------------------- (1) Printer .------ IBM - PSW 1,075,568 8 Mb CPU; 1.8 Gb DASD; (1) Tape Drive; ------ - - - --- --------- - - - - -- (1) Printer ----------- --------- ---- - - - - -, Honeywell 553,350 8 Mb CPU; 1.2 Gb DASD; SCT (1) Tape Drive ------ - - - - -- --------- (1) Printer Digital Eqp: - - - - -- 664,331 -- ---------------------- 24 Mb CPU; 1.8 Gb - - - - -, DASD; :Command Data: (1) Tape Drive (2) Printers