HomeMy WebLinkAbout77411 RESOLUTION NO. 7,741 '83
2
3 A RESOLUTION AUTHORIZING THE CITY MANAGER
4 TO ACCEPT BIDS AND AIwARD CONTRACTS FOR
5 THE PURCHASE OF A MOTOR GRADER AND
6 PLANER FOR THE PUBLIC WORKS DEPARTMENT.
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8 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
9 OF THE CITY OF LITTLE ROCK, ARKANSAS:
10 SECTION 1. The City Manager is hereby authorized to
11 accept the low bid and award contracts to bidders as set forth
12 in the attached fact sheets and bid tabulations for contracts
13 for the purchase of a motor grader and a planer for the Public
14 Works Department, for a total price not to exceed- the budget,
15 payable from the funds specified in the fact sheets.
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17 ADOPTED: March 17, 1937
18 ATTEST: APPROVED:
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21 C14 CLERK JAI-12 CZECH MAYOR LO:1112E Si+t-�CKKIXORD
22 •
APPROVED AS TO RPf:
23 ��
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25
MARK STODOLA, CITY ATTORNEY
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AWARD OF BIDS OR SERVICES
FACT SHEET
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CITY OF LITTLE ROCK •
PURCHASING 84
DATE March 2. 1987
DESCRIPTION: "btor .Grader and Planer for Public
Works Operations.
DISCUSSION: It is recannanded that the low bid
be accepted for the Motor Grader. It
is further recoimended that the low
bidder for the Planer be disqualified,
The specifications called for a tan-
dem wheel drive which allows for the
use of this eauiMent with a single
operator. Little Rock Road bid a
machine that doesn't have this capac-
ity and requires two operators. The
additional cost in manhours would
make Little Rock Roads machine become
more costly than the bid suhnitted by
Clark Machinery. A memorandum fran
Public Works is attached further ex-
plaining the differences of the two
bids.
RECOMMENDATION:
X ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: As Indicated On Tabulation
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BID PROCESS:
X LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: General
OPERATING 0 SPECIAL PROJECT X�
AMOUNT BUDGETED: $365.000
APPROP. OR TRANS. REQUIRED:None
ACCOUNT NUMBER: 599 - 8698/8699
AMOUNT OF PURCHASE:
BID NO: 7127
DATED: 2 -13 -87
Certified By: Jerry Paul , CPPO
Purchasing Agent
City of Little Rock Operations Division
Department of 3313 J.E. Davis Drive
{ Public Works Little Rock. Arkansas 72209
i4 _E �Pf�y3$9�_M_D_tl_M
FEBRUARY 25, 1987
TO: Jerry Paul, Purchasing Agent
VIA: Bob Lane, Directoe,
FROM: Dennis Bridges, Assistant Chief of OperationsA4K
SUBJ: Bid No. 7127 — Cold Planer
The City of Little Rock opened bids on a Cold Planing 'Hachine on
February 13, 1987, and received two bids. One from Little Rock
Road Machinery Company for $218,835 and the other from Clark
Machinery Company for S254,965, both prices reflect the total
cost, which includes the Powertrain warranty and accepting the
Trade —in. The bid from Clark Machinery Company meets all the
specifications and the bid from Little Rock Road Machinery
Company does not meet the specifications. The major differences
are Little Rock Road's unit does not have tandem wheel drive,
side shift left and right, and requires two (2) operators while
working the machine.
fo
The City has owned a Dresser (Galion) Planer since 1980 and
repairs to the machine costs $71,336 for the last five years or
$14,267 per year. This machine should last a minimum of 10 to" 12
years but we are replacing our machine after only seven years due
the the numerous repairs and downtime which is very critical
during our grinding program since this must be accomplished prior
to the Street Resurfacing Program. We have replaced the
transmission in 1983 and again in 1985, totally rebuilt the year-
end in 1983 and repaired the electronics in 1904 and again in
1985. These items were replaced or had major repairs within the
first 3 to 5 years of ownership.
A breakdown in a one —man operation as opposed to a two —man
operation, excluding fuel and maintenance is as follows:
PLANER
DRESSER
SAKAI
Manhours
per machine
2550
1275
Cost per
manhour $10.00
$25,500
$12,750
Cost over
10 year life
$255,000
$127,500
Cost to
purchase machine
$218,835
8254,965
Total 10
year cost
?473,835
5382,465
Cost of
machine per year
$47,384
$38,247
Savings
over 10 years
— 0 —
$91,370
The $91,370 over ten years does not reflect any salary increases
during that period and is based on 1987 cost only.
S
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We have no reason to believe that the 1987 Dresser Planer would
last any longer than our present machine, if we were to purchase
one. There has only been one of the SP -780 planers sold to date
and it has not been delivered to the customer.
I have talked with Randy Marks, with MBB Corp., Chicago, who owns
two ER -160 Planers. One of these has been operated for 7 years
and has over 10,000 hours on the machine with out any major
breakdowns. His biggest breakdown was in 1986, a hydraulic pump,
that cost $5000 with the downtime being only 4 days. He said,
the one man operation has allowed him to be more competitive in
operation of the machine. He had high praise for the Japanese
Sakai machine. I got the same praise and reaction from Harry
Williamson,, who owns Williamson Construction Company, in Canada.
He owns two ER —Sakai Planers also.
Sakai has been making Road Planers since 1970 and a lot of their
planers are still in operation after 17 years. They have over
500 units in the field with 100 of these being the ER -300,
produced since 1982. Clark Equipment Company has been the State
Distributor for the Sakai equipment line for the past 10 years
and they stated that parts have never been a problem.
This office recommends purchasing the Sakai ER -300 Road Planer
from Clark Equipment Company for the total cost, including trade —
in and 36 month powertrain warranty, of $254,965 and rejecting
the low bid submitted by Little Rock Road Machinery Company.
cc: Bill P,ussom
Harold Hughes
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