HomeMy WebLinkAbout7377RESOLUTION NO. 7,377
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO ACEPT BIDS AND AWARD CONTRACTS FOR THE
PURCHASE OF TWO GREENS MOWERS AND TWO GROUND
MOWERS FOR THE PARKS DEPARTMENT; CONCRETE CURB
AND GUTTER WORK AT-ALLSOPP PARK; ONE PAINT
STRIPER; THREE POT HOLD RATCHERS; ONE
THERMOPLASTIC MACHINE; THERMOPLASTIC PAVEMENT
MARKING MATERIAL; AN AIR CONDITIONING SYSTEM
FOR THE PUBLIC WORKS BUILDING; AND THE 1985
SLURRY SEAL PROGRAM.
194
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1. The City Manager is hereby authorized to
accept bids and award contracts to bidders as set forth in the
attached fact sheets and bid tabulations for contracts for two
greens mowers and two ground mowers for the Parks Department;
concrete curb and gutter work at Allsopp Park; one paint striper;
three pot hole patchers; one thermoplastic machine; thermoplastic
payment marking material; an air conditioning system for the
Public Works Building; and the 1985 Slurry Seal Program for a
total price not to exceed the budget, payable from the funds
specified in the fact sheets.
ADOPTED: May 7, 1985
ATTEST:
CIV CLERK JAW CZECH
APPROVED:
1 �
MAYOR THOMAS A. PRINCE
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AWARD OF BIDS OR SERVICES
FACT SHEET
• CITY OF LITTLE ROCK •
PURCHASING 195
DATE —APT" 19, 1985
DESCRIPTION:
Riding Greens Mowers for Parks $
Recreation
DISCUSSION:
It is recommended that the low bid
submitted by Capital Turf $ Equip-
ment be accepted.
RECOMMENDATION:
XX ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Capital Turf $ Equipment
Alexander, Arkansas
BID PROCESS:
XX LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: General
OPERATING M SPECIAL PROJECT ,17
AMOUNT BUDGETED: $16,000.
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: 185- 3314 -7.02
AMOUNT OF PURCHASE:
S ]4,255 80
BID N0: 5173
DATED: 4/16/85
Certified By: Jerry Paul , CPPO
Purchasing Agent
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AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
Groundmaster Mowers
DISCUSSION:
r CITY OF LITTLE ROCK •
PURCHASING
It is recommended that the award be
given to Turfaid.
Prince Outdoor Equipment and Pulaski
Equipment bid air cooled engine in
lieu of water cooled. The Parks
Department has experienced difficulties
with air cooled engines in the past.
Turfaid is lower than Master Sales Co.
considering Arkansas Preference.
M -M M M
DATE April 17, 1985
RECOMMENDATION:
XX ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Turfaid, Inc.
P.O. Box 915
No. Little Rock, AR 72115
BID PROCESS:
XX LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
197
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: General
OPERATING 1=J SPECIAL PROJECT
AMOUNT BUDGETED: $20,000.
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: 185 - 3318 -7.02 / 185- 3220 -7.021
AMOUNT OF PURCHASE:
$ 14,898.00
BID NO: 5139
DATED: March 13, 1985
Certified By: Jerry Paul , CPPO
Purchasing Agent
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• CITY OF LITTLE ROCK
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
Concrete curb and gutter work at
Allsopp Park.
DISCUSSION:
The board orginally approved the award
of this project to Tate Concrete
Specialist on Resolution #7,303. Tate
cannot provide the City with the proper
bonding and insurance requirements,
therefore, it is recommended that the
award be given to the only other bidder,
Anderson Glasco.
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199
DATE April 19, 1985
RECOMMENDATION:
ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Anderson Glasco
Little Rock Arkansas
BID PROCESS:
_LOW BID (meeting specifications)
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: Capital Improvement
OPERATING 0 SPECIAL PROJECT iEj
AMOUNT BUDGETED: $13.000. _
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: 399 -9736
AMOUNT OF PURCHASE:
$ Not to exceed budget
BID N0: 4246
DATED: December 5, 1984
Certified By: Jerry Paul , CPPO
Purchasing Agent
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OCITY OF LITTLE ROCK •
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
Pothole Patcher, Bed and Truck
DISCUSSION:
Recommend award of one to Little Rock Road
and two to Thermo- Asphalt.
See attached letter from Public Works Dept.
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DATFApril 26, 1985
RECOMMENDATION:
_ACCEPT
WAIVE COMPETITIVE BIDDING
201
VENDOR: SPP Attached Abstract of Bids
BID PROCESS:
X LOW BID (See Discussion)
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: Cgpri_al (P_W_ Fnuioment)
OPERATING Q SPECIAL PROJECT
AMOUNT BUDGETED: $159,,000.00
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: 599 - 8645 -7.06 /699- 8689 -7.02
(P.W. Equipment /Additional Street Improvem -ant)
AMOUNT OF PURCHASE:
$ 110 862 16
BID N0: 5155
DATED: March 22, 1985
Certified By: Jerry Paul , CPPO
Purchasing Agent
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y City of Little Rock
Department of
Public Works
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701 West Markham
Little RoCk, Arkansas 72201
371 -4800
MEMORANDUM
April 25, 1985
TO: Jerry Paul, Purchasing Agent
FROM: Dennis Bridges, Assistant Chief of Operations sl7h"'05
SUBJ: Bid #5155 - Pothole Patcher
202
This office has reviewed Bid No. 5155 - Pothole Patcher and recommend awarding
two (2) units to Thermo Asphalt Equipment, Inc. for $43,923.58 each. We also
recommend awarding Little Rock Road Machinery Company One (1) unit at $43,005.00.
This will be a total cost of $130,852.16.
At present, we have one (1) of the Thermo Asphalt units and it has performed
exceptionally well for one year.
The Patchman unit is a new prototype machine that appears to meet the
specifications in most areas but will be the first machine they have produced
to meet our specifications. We do not feel the City of Little Rock should risk
the purchase of three (3) of these machines at this time.
Problems with the Patchman unit:
1. It does not have `a hot oil heating system; heats by direct
flame.
2. Unit is too large to fit under our asphalt plant and will
have to be modified approximately 1z to 2 feet.
Little Rock Road Machinery Company has agreed to certain conditions which we
feel justifies the purchase of this one unit. The signed agreement is
attached.
DAB /cb
cc: Bill Davies
Harold Hughes
Bill Russom
File
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*CITY OF LITTLE ROCK •
PURCHASING
AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
Airless Pavement Stripping Machine
DISCUSSION:
See attached letter from Public Works Dept.
M
204
DATE April 26, 1985
RECOMMENDATION:
X ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: MnodyFquinmant R Suonly Co_
1n119 Tntprctata an
l ittlo Rnrk�AD 799nQ
BID PROCESS:
..X_LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW. BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: Snarial,( P W Fwiinmont)
OPERATING [U SPECIAL PROJECT IZI
AMOUNT BUDGETED:11n nnn nn
APPROP. OR TRANS. REQUIRED: Nnna
ACCOUNT NUMBER:599- 8645 -7.04
AMOUNT OF PURCHASE:
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BID NO: 5128
DATED: March 8, 1985
Certified By: Jerry Paul , CPPO
Purchasing Agent
701 Nest Markham
Little Rock, Arkansas 72201
371-4800
MEMORANDUM
April 25, 1985
TO: Jerry Paul, Purchasing Agent
FROM: Dennis Bridges, Assistant Chief of Operations 04!6
SUBJ: Bid No. 5120 - Airless Pavement Striping Machine
This office has reviewed Bid No. 5128 - Airless Pavement Striping Machine
and recommends awarding the bid to Moody Equipment & Supply Company for
the sum of $128,201.00 for a Roadline R -4 series striping machine.
We also recommend accepting the trade -in offer of $15,000.00 which will
reduce the bid price to $113;201.00.
The low bid was submitted by Stafford Enterprises, Inc. $105,997.00 after
trade -in for a Prismo Maxi 500 machine but we are recommending dis-
qualifing their bid due to the past history of our present Maxi 500
machine. The bulk of the maintenance on the unit is performed by personnel
with Unit 2221. In 1984, 92 man days were expended repairing the Prismo
Machine at a labor cost of $5,000, parts $2,000, and General Services
spending $4,000 for parts & labor. This amounts to $11,000 for the year
which is a close yearly average since the machine was purchased.
Our existing Prismo unit was delivered August 26, 1977 and in 1981 we had
serious problems with the paint pumps. Prismo quoted the City Of Little
Rock on April 27, 1981 a price of $12,811.00 to change out the pumps and
replace them with a different type. We made minor repairs at that time and
changed the pumps in 1983.
One of the major problems with the Prismo Machine is that so many of the
parts have to be replaced with Prismo parts, and they are very expensive.
We are still having problems with this Unit and Prismo said they couldn't
correct them without a major overhaul that was estimated at $35,000.00 in
1984.
Stafford Enterprises, Inc. is the local distributor for Prismo, yet are only
a sign and paint contractor and do not have a maintenance service facility.
We would have to rely on the factory in Montgomery, Pennsylvania to provide
any service to the unit.
205
206
The Roadline Distributor is Moody Equipment Company who are a service
oriented equipment company and will have trained personnel who will be able
to provide local service on the striping machine.
The Roadline Machine, due to its simplicity of operations, would require
very little maintenance per year. it has a (3 -4) week delivery which would
allow the City to use the machine on the striping programs during 1985 as
opposed to a 9 month delivery on the other units.
The Roadline unit is a brand new, fully warranted machine. The paint unit
is the latest production model that has never had paint used in the
machine. The truck chassis was delivered to the manufacturer in April 1983
and the paint unit built and installed in September of 1984.
DB /cb
cc: Bill Davies
Harold Huges
Bill Russom
File
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•CITY OF LITTLE ROCK
PURCHASING
208
AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
Airless Thermoplastic Stripping Machine
DISCUSSION:
Recommend award to low bidder.
DATE April 26, 1985
RECOMMENDATION:
X ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Marcato
602 Oliver Road
Montgomery, AL 36117
BID PROCESS:
X LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: Special (P.W. Equipment)
OPERATING M SPECIAL PROJECT Q
AMOUNT BUDGETED: $40,000.00
APPROP. OR TRANS. REQUIRED:j�ne
ACCOUNT NUMBER: 599 -8645 -7.02,
AMOUNT OF PURCHASE:
S 40,925.00
BID NO. 5128
DATED: .March 1, 1985
Certified By: Jerry Paul , CPPO
Purchasing Agent
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• CITY OF LITTLE ROCK •
PURCHASING 210
AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
.Thermoplastic Pavement Marking Material
DISCUSSION:
It is recommended that the low bid
submitted by Pave Mark be accepted.
0
DATE April 25, 1985
RECOMMENDATION:
XX ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Pave -Mark Corporation
Atlanta, Georgia
BID PROCESS:
XX LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: Street
OPERATING [N SPECIAL PROJECT ❑
AMOUNT BUDGETED: $962,000. Acct. Balance
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: 28S- 2210 -3.03
AMOUNT OF PURCHASE:
S Not to exceed Rjidget
BID N0: 5165
DATED: 4/5/85
Certified By: JERRY PAUL, CPPO
PURCHASING AGENT
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• CITY OF LITTLE ROCK •
PURCHASING 212
AWARD OF BIDS OR SERVICES DATE April 25 1985
FACT SHEET
DESCRIPTION:
Air Conditioning System for the Public
Works Building
DISCUSSION:
It is recommended that the low bid
submitted by Marks Air Conditioning
of $55,129. be accepted.
RECOMMENDATION:,
XX ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Marks Air Conditioning
No. Little Rock, Arkansas
BID PROCESS:
XX LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: Revenue Sharine
OPERATING 0 SPECIAL PROJECT
AMOUNT BUDGETED: $72,000.
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: 499- 8685 -6.08
AMOUNT OF PURCHASE:
$ Not to exceed budget
BID NO: 5169
DATED: April 15, 1985
Certified By: Jerry Paul , CPPO
Purchasing Agent
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M E M O R A N D U M
April 26, 1985
TO: Mayor oard of Directors
FROM: Susan ing, City Manager
SUBIECT: 1985 Slurry Seal Program
214
BOARD ACTION RECOMMENDED: Resolution - Authorize the City Manager to
enter into a contract with Bass, Inc., North Little Rock, Arkansas, in the amount
..f tsn nc) '?n f,,,- +tie 1985 Slurry Seal Program.
t the City will slurry seal over seven miles of streets. This
the useful life of these streets.
CITY OF LITTLE ROCK, ARKANSAS