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RESOLUTION NO. 7,433
321
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ACCEPT BIDS AND AWARD CONTRACTS FOR TRAFFIC
SIGNAL LAMPS, TIRE CAPPING, PRINT SHOP PAPER
AND SUPPLIES, CARBIDE CUTTER BITS AND TO EXTEND
THE CURRENT VEHICLE INSURANCE POLICY.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1. The City Manager is hereby authorized to
accept bids and award contracts to bidders as set forth in the
attached fact sheets and bid tabulations for contracts for
traffic signal lamps, tire capping, print shop paper and
supplies, carbide cutter bits and to extend the current vehicle
insurance policy for a total price not to exceed the budget,
payable from the funds specified in the fact sheets.
ADOPTED: July 2, 1985
ATTEST:
Qmk/
CITV CLERK E CZECH
APPReV'A
' TO R
MARK STODOLA, CITY ATTORNEY
APPROVESL• —4-- /1
MAYOR THOMAS A. PRINCE
2 -i3
o -il
M =1 on an so
AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION: Traffic Signal Lamps
CITY OF LITTLE ROCK
PURCHASING 322
DATE June 14, 1985
DISCUSSION: It is recommended that the award be
given to Duro Test. Conserve- A -Lite
couldn't get their manufacturer to
certify the bulbs they bid. This is
a requirement in the bid specificat.
Mid American ask that their bid be
waived.
RECOMMENDATION:
X ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR Duro Test
Benton, Ar.
BID PROCESS:
X . LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: Street
OPERATING Q SPECIAL PROJECT ❑
AMOUNT BUDGETED:$55 000 Account Balance
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER:285- 2222 -4.05
AMOUNT OF PURCHASE:
$Not to exceed budget
BID NO: S130
DATED:3 /4/85
Certified By: Jerry Paul , CPPO
Purchasing Agent
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CITY OF LITTLE ROCK
PURCHASING
324
AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
Tire Capping
DISCUSSION:
It is recommended that the low bid
submitted by Moore - Dillman be accepted.
DATE Jame 12, 1985
RECOMMENDATION:
XX ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Moore - Dillman
17th & Bond
Little Rock, Arkansas
BID PROCESS:
xx LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: Annual Purchase Order
OPERATING r5 SPECIAL PROJECT
AMOUNT BUDGETED:
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: Various
AMOUNT OF PURCHASE:
$ Not to exceed budget
BID NO: C5022 R
DATED: June 7, 1985
Certified By: Jerry Paul , CPPO
Purchasing Agent
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CITY OF LITTLE ROCK
PURCHASING b
AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION:
PRINT SHOP PAPER AND SUPPLIES
DISCUSSION:
It is recommended that the low bid
submitted by Roach Paper be accepted.
DATE June 11, 198S
RECOMMENDATION:
XX ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR: Roach Paper Company
Little Rock, Arkansas
BID PROCESS:
XX LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: Various - Annual
OPERATING ❑ SPECIAL PROJECT ❑
AMOUNT BUDGETED:
APPROP. OR TRANS. REQUIRED: None
ACCOUNT NUMBER: Various - Annual
AMOUNT OF PURCHASE:
$Not to exceed budget
BID NO: CS037
DATED: S /31/85
Certified By: Jerry Paul , CPPO
Purchasing Agent
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AWARD OF BIDS OR SERVICES
FACT SHEET
DESCRIPTION: Carbide Cutter Bits
CITY OF LITTLE ROCK
PURCHASING
DISCUSSION: It is recommended that the award be
given to Mid -Co by virtue of the 5%
Arkansas Preference law.
1=1 M I=1 M
328
DATE June 14, 1985
RECOMMENDATION:
_ACCEPT
WAIVE COMPETITIVE BIDDING
VENDOR•Mid -Co
Little Rock, Ar.
BID PROCESS:
X. LOW BID
OTHER THAN LOW BID
PROFESSIONAL SERVICES:
LOW BID
NEGOTIATED
OTHER (EXPLAIN)
FUNDING:
FUND: Street
OPERATING ❑X SPECIAL PROJECT ❑
AMOUNT BUDGETED:$20 000
APPROP. OR TRANS. REQUIRED:None
ACCOUNT NUMBER: 285 - 2210 -3.03
AMOUNT OF PURCHASE:
S Not to exceed budget
BID N0: 5195
DATED: June 14, 1985
Certified By: Jerry Paul , CPPO
Purchasing Agent
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E. Jack Murphy
Director of Finance
& Treasurer
Room 208 City Hall
Markham & Broadway
Little Rock, Ar. 72201
371 -4806
M E M O R A N D U M
June 26, 1985
TO: Susan Fleming, City Manager
FROM: Ey /� y, Director of Finance
SUBJBOr: Vehicl Li ility Insurance
330
The following is an update on renewing the City's vehicle liability insurance
policy effective July 6, 1985.
1, The report that went to the Board last Friday indicated
we were expecting a premium quote from another insurance
company. The company has now informed us they cannot
provide the insurance for the City, so that option is
out.
2. The Arkansas Municipal League is planning to change the
annual per vehicle premium charge in July, therefore we
do not know what the City's expense would be if we par-
ticipated in the League Program.. As you know, the League
has suggested we not count on participating in their ve-
hicle insurance plan at the present time.
3. Given the above circumstances, the City's only option at
this time appears to be to renew the policy with the
Baldwin Company at least on a temporary basis. Unfor-
tunately, the City's annual premium will increase from
approximately $109,000 this year to $168,000 for the
coming year.
EJM:sr
We will be allowed to make quarterly payments for the
insurance coverage with the Baldwin Company and terminate
the policy without penalty at the end of each quarter.
Under these circumstances, I recommend renewal of our
current policy with the hope that within six months to
one year the City's loss experience will be better and
the City can move to one of the following,.
(a) Continuation of the present policy with lover costs.
(b) Changing to the Municipal League Program at a lower
cost.
(c) Joining a vehicle insurance program that Metroplan
is attempting to put together.
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