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HomeMy WebLinkAbout94791 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 M M RESOLUTION NO. 9,479 A RESOLUTION AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LITTLE ROCK, ARKANSAS AND SHERWOOD, ARKANSAS TO ACCESS THE CITY OF LITTLE ROCK'S 800 MHz TRUNKED RADIO SYSTEM; AND FOR OTHER PURPOSES. WHEREAS, the City of Little Rock owns and operates an 800 MHz trunked radio system which provides radio coverage for essentially all of Pulaski County and one Mobil Data Channel; and WHEREAS, the Little Rock 800 MHz trunked radio communication system was designed to provide coverage for the entire county; and WHEREAS, Sherwood is interested in joining the City's 800 MHz trunked radio communication system; and WHEREAS, public safety officials of both cities will benefit by being able to communicate with each other; and WHEREAS, the City of Little Rock will receive revenues from Sherwood and future assistance in upgrading the City of Little Rock's communication backbone. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS: SECTION 1. The Board hereby authorizes the City Manager to enter into an Agreement between the Cities of Little Rock and Sherwood to allow Sherwood to join the City's 800 MHz trunked radio communication system. ADOPTED: September 5, 1995 ATTEST: w ,IT CLERK CITY APPRO //VE,nD AS //TO FORM: _q, d� . THUMAb M. C CITY ATTORNEY APPROVED: OWE - AGREEMENT FOR COMMUNICATIONS SERVICES The City of Little Rock, Arkansas, ("Little Rock") a municipal corporation organized under the laws of the state of Arkansas and the City of Sherwood, Arkansas ( "Sherwood ") enter into this Agreement , 1995. W I T N E S S E T H• WHEREAS, Little Rock owns and operates an 800 MHz trunked radio system which provides radio coverage for essentially all of Pulaski County; and WHEREAS, the Little Rock 800 MHz trunked radio communic- ations system was designed to provide coverage for the entire county; and WHEREAS, Sherwood is interested in joining the City's 800 MHz trunked radio communications system; and WHEREAS, the addition of Sherwood will have no negative impact on Little Rock operations; and WHEREAS, Public Safety Officials of both Cities will benefit by being able to communicate with each other; and WHEREAS, Little Rock will receive revenues from Sherwood and future assistance in upgrading Little Rock's communication backbone. NOW THEREFORE, BE IT AGREED BY THE PARTIES AS FOLLOWS: ARTICLE I. TERM AND CONSIDERATION. Section 101. Term. The term of this Agreement is for one year from 1, 1995 to 1, 1996. It may be renewed annually upon agreement of the parties. 454 • • 452 Section 102. Consideration. For and in consideration of the covenants set forth below, Sherwood agrees to pay a proportionate share, computed as the percent of population in Sherwood compared to that of Pulaski County as a whole (349,660), of the annual maintenance fee of one Hundred Sixty -Nine Thousand Dollars ($169,000) paid annually. The percent share is based upon 1990 population data. This percentage will change in later years and will be computed in the future using the most recent population data. Sherwood's population, 18,893, is 5.40o of the entire county. Their proportionate share of the annual maintenance fee is currently $9,126.00. Sherwood will pay its percent share of any increase in the annual maintenance fee. This payment is due on the date this agreement is signed and on the anniversary date of each subsequent renewal term. ARTICLE II. DEFINITIONS. Section 201. The following definitions apply to this Agreement: "Backbone" Communications system infrastructure, or fixed equipment, including but not limited to towers, computers, microwaves, and repeater. Backbone does not include mobile radios, base stations, or dispatch equipment. "Communications Point The Managers of the Office of of Contact" Emergency Services in each City. "Dispatch Authority Several talk groups allocated Group" to one governmental entity, or departments of a governmental - 2 - "Dispatch Terminal" "SIMS II System" "Systems Administrator" "Talk Group" • entity, and managed by the Systems Administrator. Motorola computer used to manage, enable, and disable talk groups. Dispatch terminals are located in both Cities. The Motorola computer and software that runs the 20 channel trunk radio system located in the Little Rock Office of Emergency Services. A Little Rock Office of Emergency Services employee who manages the system. Similar to or functions as a radio channel. An individual user will have talk groups assigned based upon job duties or needs. "User" Any person with a radio who uses the system. ARTICLE III. DUTIES. Section 301. Duties of the City of Little Rock. A. Talk Group Assignment and Manaaement Little Rock agrees to assign 24 Talk Groups for use with the 800 MHz trunked radio system, to Sherwood to operate independently, using a separate dispatch terminal with no interference from the Little Rock Communications Center. This Agreement applies solely to Talk Groups. It does not apply to Mobil Data Terminal Usage or use of the Mobil Data Channel, which is a stand - alone, 800 MHz system separate from the 800 MHz trunked radio system. The Managers of the Office of Emer- gency Services for both cities will serve as the communications point of contact to discuss day -to -day operations. - 3 - 453 454 B. System Administration Little Rock agrees to appoint a Systems Administrator to manage the day -to -day functions of the SIMS II System. The Systems Administrator will be responsible for the following: (1) Develop Dispatcher Authority Groups for customers who will maintain a dispatch terminal; (2) Upon receipt of the radio installation/pro - gramming worksheet from the Sherwood authorized agent, the Administrator will add or change the appropriate radio record in the SIMS II Management Terminal, activate the radio for usage, update the SIMS II tracking system, and return the worksheet to the custo- mer for the appropriate action. (3) Administer all Systems Manager Terminal funct- ions such as maintaining user access control records, enabling phone internet capabilities, and providing system reports to the customer; (4) The Administrator will normally be available 24 -hours a day, 7 days a week to provide troubleshooting assistance. C. Communications Management Meetings Little Rock agrees to schedule a quarterly communications management meeting during year one (1) of this Agreement and on an annual basis in subsequent years, for the purpose of discussing the operations of the communications system with Sherwood's contact person. Section 302. Duties of Sherwood. A. Talk Groups Sherwood is responsible for requesting, in writing, the establishment, deletion, or change of Talk Groups. This will be forwarded to the Systems Administrator for action. A list of standard reports required will also be provided to the Systems Administrator. Special reports must be done upon at least ten days' notice. Emergency situations requiring - 4 - 0 0 specific reports will be handled on a case -by -case basis. B. Maintenance of Equipment and Infrastructure Sherwood agrees to be responsible for the procurement and maintenance of all radios, base stations, and dispatch equipment peculiar to its radio system. When Sherwood wishes to add or change a radio, an authorized agent (designated in writing) will complete the appropriate sections (call number, user number, department, property tag, vehicle information, talk groups and special features requested, etc.) of the radio installation /programming worksheet. The worksheet will then be faxed or taken to the System Administrator for assignment of a Raw Radio ID (RRID) and entry into the SIMS II system. When the worksheet is returned, Sherwood will contact the Motorola Workshop and set up an appointment for the installation /change. If Sherwood purchases a dispatch terminal, Sherwood will be responsible for performing dynamic regrouping, selective inhibits, and emergency alarm management. C. Problem Correction Sherwood may contact Motorola technicians at 372 -5235 or the Systems Administrator at 371 -4540 if the dispatcher terminal /CAD interface experiences problems that cannot be resolved at the local level. If a problem occurs during non- office hours, the City's Communications Center will be notified so that the Systems Administrator can be contacted. Sherwood will take actions as requested by Motorola techni- cians or the Systems Administrator to help resolve the problem. D. Future Upgrades and Replacement Costs - 5 - MO Sherwood agrees that if new facilities or Backbone are needed, above and beyond the current Little Rock system, they will be funded prorata by Sherwood. Sherwood agrees to share proportionately in the future, necessary upgrades or replacement costs for the overall system Backbone. Additionally, if new facilities or Backbone are needed to support Sherwood in the future, Sherwood agrees to fund the additional items. E. Day -to -Day Operations Sherwood agrees to name a single communications point of contact to discuss day -to -day operations with the Little Rock communications point of contact. 303. Compliance With Applicable Law and This Agreement. Little Rock will not interrupt or interfere with Sherwood communications, unless terms or conditions of this Agreement, or FCC rules and procedures are not followed by Sherwood. Sherwood agrees to abide by all applicable state and federal laws governing use of the 800 MHz trunked system. 304. Warranties. All warranties for the system are between the individual parties and Motorola, Inc. Little Rock by this Agreement makes no warranty of the 800 MHz trunked system to Sherwood. Sherwood acknowledges that Little Rock has made no warranties of the 800 MHz trunked system. Sherwood hereby waives all causes of action against Little Rock for claims, losses, and damages and attorney's fees incurred as a result of utilizing Little Rock's 800 MHz trunked system. ARTICLE IV. CONTACT PERSONS. - 6 - 0 w M r .s 0 Section 401. Contact Person for Little Rock. Ron Gatewood, Manager, Office of Emergency Services, 720 West Markham, Little Rock, Arkansas 72201 (371- 4540). Section 402. Contact Person for Sherwood. (insert) ARTICLE V. MISCELLANEOUS. Section 5.01. Agreement Covered by the Laws of Arkansas. This Agreement is covered by the laws of the state of Arkansas. Section 5.02. Non - appropriation. In the event Sherwood fails to appropriate funds or sufficient funds for payments due under this agreement, Sherwood shall promptly notify the City in writing of such occurrence and this agreement shall terminate on the last day of the fiscal period for which appropriations were received. Little Rock's damages in the event of non - appropriation shall be limited to the actual expenses of deinstallation. Section 5.03. Severability. If any section or provision of this agreement is held invalid, such invalidity shall not affect other sections or provisions of the agreement, and to this end the sections or provisions of this agreement are declared severable. Section 5.04. Termination. This Agreement may be terminated by either party upon 30 days' written notice to the contact person listed above. - 7 - 457 a� � � wn wit w � � � w � � � i■� � 458 WHEREFORE, the parties have hereunto fixed their hands and seals this day of 1995. ATTEST: APPROVED AS TO FORM: THOMAS M. CARPENTER CITY ATTORNEY ATTEST: