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2 RESOLUTION No. 9,236
3 A RESOLUTION AUTHORIZING THE CITY MANAGER
4 TO ACCEPT BIDS AND AWARD CONTRACTS FOR
5 LEASING COPIERS FOR THE POLICE
6 DEPARTMENT; ASPHALTIC MATERIALS FOR THE
7 DEPARTMENT OF PUBLIC WORKS OPERATIONS
DIVISION; ONE ROLL -OFF TRUCK, TWO CUBIC
8 YARD ROLL -OFF CONTAINERS, AND A TRACK
9 DOZER FOR FLEET SERVICES.
10
11 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CITY OF LITTLE ROCK, ARKANSAS:
12 SECTION 1. The City Manager is authorized to accept bids
13 and award a contract to Copy Systems of Little Rock, Arkansas,
14 the low bidder meeting specifications, in an amount not to
15 exceed $34,372 for the leasing of copiers for the Police
16 Department.
SECTION 2. Funds are available for this purpose in account
17 number 100 - 350 - 5600 -6080.
18 SECTION 3. The City Manager is authorized to accept bids
19 and award contracts to the following companies listed not to
20 exceed $150,000 for asphaltic materials: (1) AC -30 Lion Oil
21 ($118.40 Ton); (2) SS -1 Koch Materials (.75 /Gal); (3) CRS -2P
Koch materials (.82 /Gal) [.8537/Gal. delivered]; (4) Asphaltic
22 Hot Mix Hogan Construction and Cranford Construction
23 ($21.00 /Ton); (5) Asphaltic Hot Mix Base Hogan Construction and
24 Cranford Construction ($20.50 /Ton); (6) Asphaltic Cold Mix,
25 Cranford Construction ($25.00 /Ton) and (7) Asphaltic Concrete,
26 Hogan Construction, ($21.50 /Ton) and Cranford Construction
($22.00 /Ton).
27 SECTION 4. Funds are available for this purpose in account
28 numbers 200- 220 - 2210 - 3020,3030 and 3050.
29 SECTION 5. The City Manager is authorized to accept bids
30 and award a contract to River City Hydraulics of North Little
31 Rock, Arkansas, the low bidder meeting specifications, in an
amount not to exceed $81,076 for one roll -off truck and two 40
32 cubic yard roll -off containers.
33 SECTION 6. Funds are available for this purpose in the
34 waste revenue bond fund account.
35 SECTION 7. The City Manager is authorized to accept bids
36 and award a contract to Scott Construction Company of Little
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Rock, Arkansas, the low bidder meeting specifications in an
amount not to exceed $59,573 for a Track Dozer with Ripper.
SECTION B. Funds are available for this purpose in account
number 600 - 360 - 6020 - 6021 -7060.
SECTION 9. This resolution shall be in full force and
effect from and after its adoption.
ADOPTED: September 6, 1994 4,y
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APPROVED AS TO FORM:
CITY ATTORNEY
PURCHASING FACT SHEET
431
BID NO: 94320 DATE ADVERTISED: 7/12/94
DATE OPENED: 7/26/94 BID LIST: 60041
NUMBER SOLICITED: 37
DEPARTMENT: Police
DESCRIPTION: Lease of Copiers
FUNDING: General
ACCOUNT NUMBER: 100- 350 -5600 -6080
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: &40,000
AMOUNT OF PURCHASE: $34,372 Estimated Per Year
SUGGESTED A%kRDEE: Copy Systems
Little Rock, AR
RECOMMENDATION AND DISCUSSION: It is rec ngnended that this contract be
awarded to Copy Systems. The bid is based on a 36 month lease with a
municipal fiscal funding out clause. Standard Business System was
disqualified for failure to bid the specified copy speed and their machines
were not rated to meet the volume of copies required by the Police Department.
BID #' 94320 • •
DEPARTMENT: Police
DESCRIPTION: Lease of Copiers
TABULATION
Standard Business Systems
Copy Systems
Ralph Croy & Associates
Ralph Croy & Associates
Business World
City Business Machines
Price Per Copy
.012
( .0168)
.018588
.018824
.01969
.01989
Disqualified
Award
432
9
PURCHASING FACT SHEET
433,
BID NO: C94045 DATE ADVERTISED: 7/26/94
DATE OPENED: 8/9/94 BID LIST: 74507
NUMBER SOLICITED: 25
DEPARTMENT: Public Works - Operations
DESCRIPTION: Annual Contract for Asphaltic Materials
FUNDING: General
ACCOUNT NUMBER: 200 - 220 - 2210 - 3020,3030, S 3050
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $240,000
AMOUNT OF PURCHASE: $150,000 Estimated
SUGGESTED AWARDEE: See Tabulation
RECOMMEENDATION AND DISCUSSION: It is recommended that the low bidder be
accepted for each item. Dual awards are recommended for tie bids as Public
Works will contract with the company whose plant is nearer to the job site.
Occasionally one of the companies will not be producing the product needed for
jobs in progress so it is to our advantage to have the option to select from a
secondary awardee as in the case of Item 7 Asphaltic Concrete. The companies
responding to this bid are the only known source of supply in the Little Rock
Area.
BID #: C94045 • •
DEPARTMENT: Public Works Operations 434
DESCRIPTION: Asphaltic Materials
TABULATION
1. AC -30
Lion Oil 0118.40 Ton) Award
2. SS -1
Koch Materials
3. CRS -2P
Koch Materials
4. Asphaltic Hot Mix
( .75 /Gal.)
Award
( .82 /Gal.) Award
( .8537/Gal. Delivered) Award
Hogan Const.
( 21.00 /Ton)
Award
Cranford Const.
( 21.00 /Ton)
Award
5. Asphaltic Hot Mix Base
Hogan Const.
( 20.50 /Ton)
Award
Cranford Const.
( 20.50/Ton)
Award
6. Asphaltic Cold Mix
Cranford Const.
( 25.00 /Ton)
Award
7. Asphaltic Concrete
Hogan Const.
( 21.50 /Ton)
Primary Award
Cranford Const.
( 22.00 /Ton)
Secondary Award
3
PURCHASING FACT SHEET
BID NO: 94308 DATE ADVERTISED: 6 -24 -94
DATE OPENED: 7 -14 -94 BID LIST: 87070
NUMBER SOLICITED: 58
DEPARTMENT: Fleet Services
DESCRIPTION: (1) Roll -Off Truck & (2) 40 CY Roll -Off Containers
FUNDING: Waste Disposal Revenue Bond Fund
ACCOUNT NUMBER: Waste Disposal Revenue Bond Fund
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $2,150,342
AMOUNT OF PURCHASE: $81,076
SUGGESTED AWARDEE: River City Hydraulics
North Little Rock, AR
RECOMMENDATION AND DISCUSSION: It is recommended that the award for both
items be given to the low bidder, River City Hydraulics.
435
BID #: 94308
DEPARTMENT: Fleet Servis •
DESCRIPTION: (1) Roll -Off Truck and (2) 40 CY Roll -Off Containers 436
TABULATION
Item 1
River City Hydraulics
Walt Bennett Ford
River City Hydraulics
Robinson International
Robinson International
Barton Truck Center
Item 2
River City Hydraulics
Davis Trailer & Truck
Barton Truck Center
1 EA Roll -Off Truck
($71,756)
74,611
77,705
77,835
80,560
84,932
Award
2 EA 40 CY Roll -Off Containers
($ 4,660 ea) Award
5,500
23,900
PURCHASING FACT SHEET
BID NO: 94325 DATE ADVERTISED: July 29, 1994
DATE OPENED: August 4, 1994 BID LIST: 07020
NUMBER SOLICITED: 69
DEPARTMENT: Fleet Services
DESCRIPTION: Track Dozer with Ripper
FUNDING: Fleet Replacement
ACCOUNT NUMBER: 600- 360 - 6020 - 6021 -70160
APPROPRIATION OR TRANSFER REQUIRED: None
ACCOUNT AVAILABILITY: $323,083
AMOUNT OF PURCHASE: $59,573
SUGGESTED AWARDEE: Scott Construction Equipment
Little Rock, Arkansas
RECOMMENDATION AND DISCUSSION: It is recommended that the award be given to
the low bidder, Scott Construction Equipment
437
BID #: 94325 • •
DEPARTMENT: Fleet Services
DESCRIPTION: Track Dozer with Ripper
TABULATION
Scott Construction Equipment
J. A. Riggs
Arkansas CEC
Ark Trac
($59,573)
59,894
64,289
72,712
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438