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Home My WebLink About8947:r 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 RESOLUTION NO. 8,947 304 A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT BIDS AND AWARD CONTRACTS FOR THE PURCHASE OF PROTECTIVE FIRE FIGHTING CLOTHING FOR THE FIRE DEPARTMENT; AN ANNUAL CONTRACT FOR ASPHALTIC MATERIALS FOR THE DEPARTMENT OF PUBLIC WORKS/ OPERATIONS DIVISION; AND AN OPTICAL DATA STORAGE SYSTEM FOR THE DEPARTMENT OF FINANCE; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS: SECTION 1. The City Manager is hereby authorized to accept bids and award contracts for the purchase of the following: A. to F & F Supply in an amount not to exceed $47,850 a contract for the purchase of fire fighting clothing for the Fire Department. B. to the low bidders for each item shown on the attached tabulation, in an amount not to exceed the budget, an annual contract for the purchase of asphaltic materials for the Department of Public Works /Operations Division. In the event the primary contractor cannot provide asphaltic materials for jobs in progress or in cases where it would be economically unfeasible to pick up materials due to distance from the job site, it is recommended that secondary awards be made for Items 4, 5, and 8. C. to Technical Resources, Inc., in an amount not to exceed $23,997.00, a contract for the purchase of an optical data storage system for the Department of Finance. ADOPTED: July 6, 1993 APPROVED: .O;N JIY4)1)AILEY CLERK CITY M 263 E-3 305 APPROVED AS TO FORM: 1 2 3 THUMUi M. UAKFEMEEK / CITY ATTORNEY 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 II 28 29 30 31 32 33 34 35 36 306 PURCHASING FACT SHEET BID NO: 93219 DATE ADVERTISED: May 28, 1993 DATE OPENED: 6 -14 -93 BID LIST: 33572 NUMBER SOLICITED: 50 DEPARTMENT: Fire DESCRIPTION: Protective Firefighting Clothing FUNDING: General ACCOUNT NUMBER: 100 - 340 - 4200 - (4200) -2020 APPROPRIATION OR TRANSFER REQUIRED: None ACCOUNT AVAILABILITY: $48,970.00 AMOUNT OF PURCHASE: 147,850 SUGGESTED AWARDEE: F & F Supply RECOMMENDATION AND DISCUSSION: It is recommended that the contract be given to the low bidder, F & F Supply. 307 BID #: 93219 DEPARTMENT: Fire DESCRIPTION: Protective Clothing TABULATION F & F Supply ($47,850.00) Award Oden, AR Quest 48,400.00 Colorado Cairns 50,705.00 New Jersey Fire Service & Supply 53,348.00 Rogers, AR Jack Jennings 58,000.00 Marianna, AR Hartwick 60,800.00 Damascus, AR Towers 67,200.00 Mississippi Weis 84,766.00 Kansas �r r r• PURCHASING FACT SHEET w: BID NO: C93048 DATE ADVERTISED: May 18, 1993 DATE OPENED: 6- 4 -93 BID LIST: 74507 NUMBER SOLICITED: 24 DEPARTMENT: Public Works - Operations DESCRIPTION: Annual Contract for Asphaltic Materials FUNDING: General ACCOUNT NUMBER: 200 - 220 -2210 -3020 APPROPRIATION OR TRANSFER REQUIRED: None ACCOUNT AVAILABILITY: $221,454.00 AMOUNT OF PURCHASE: $150,000.00 Estimated SUGGESTED AWARDEE: See Tabulation RECOMMENDATION AND DISCUSSION: It is recommended that the award be given to the low bidder for each item. It is further recommended that secondary awards be made for items 4, 5 & 8 for situations in which the primary contractor can't provide material for Public Works projects in progress due to either their heavy work loads or breakdowns, or where it would be economically unfeasible to pick up material due to the distance from the ,job site to the plant. Items 1, 2, 3a, 3b, 6 and 7 are produced by only one known source. r r r M map r m m ■r m m r mm 0 KI• BID #: C93048 DEPARTMENT: Public Works - Operations DESCRIPTION: Annual Contract for Asphaltic Materials TABULATION Item 1 AC -30 (Delivered to City Facility) Lion Oil ($118.40 Ton) Award El Dorado Item 2 SS -1 Emulsion (FOB Vendors Facility) Koch Materials ($ .75 gal) Award Little Rock Item 3A CRS -2P Polymer Emulsion (FOB Vendors Facility) Koch Materials ($ .85 gal) Award Little Rock Item 3B CRS -2p Polymer Emulsions (Delivered to City Facility) Koch Materials ($ .878 gall Award Little Rock Item 4 Concrete Hot Mix (FOB Vendors Facility) Cranford Construction ($20.50 Ton) Primary Award North Little Rock Hogan Construction ($21.50 Ton) Secondary Award Little Rock Item 5 Treated Hot'Mix (FOB Vendors Facility) Cranford Construction (820.25 Ton) Primary Award North Little Rock Hogan Construction ($21.00 Ton) Secondary Award Little Rock Item 6 Bituminous Cold Lay (FOB Vendors Facility) Hogan Construction ($65.00 Ton) Award Little Rock Item 7 Asphaltic Concrete Cold Plant Mix (FOB Vendors Facility) Cranford Construction ($25.00 Ton) Award North Little Rock 310 Item 8 Asphaltic Concrete Surface Course (FOB Vendors Facility) Cranford Construction ($21.50 Ton) Primary Award North Little Rock Hogan Construction (522.00 Ton) Secondary Award Little Rock PURCHASING FACT SHEET • 311 BID NO: 93207 DATE ADVERTISED: 5 -7 -93 DATE OPENED: 5 -26 -93 BID LIST: 20551 NUMBER SOLICITED: 52 DEPARTMENT: Finance DESCRIPTION: Optical Data Storage System FUNDING: Project ACCOUNT NUMBER: 210- 111 - 0275 -7120 APPROPRIATION OR TRANSFER REQUIRED: None ACCOUNT AVAILABILITY: $30,000.00 AMOUNT OF PURCHASE: $23,997.00 SUGGESTED AWARDEE: Technical Resources Inc. North Little Rock, AR RECOMMENDATION AND DISCUSSION: It is recommended that the award be made to Technical Resources, Inc., the low bidder meeting specifications. Val Com- Arkansas withdrew their bid as their software supplier rescinded their support. DEPARTMENT: Finance 3 12 DESCRIPTION: Optical Data Storage System TABULATION BID Val Can- Arkansas 93207 Little Rock,AR DEPARTMENT: Finance 3 12 DESCRIPTION: Optical Data Storage System TABULATION Val Can- Arkansas $17,700.00 Withdrew Bid Little Rock,AR Technical Resources Inc. (23,997.00) Award North Little Rock, AR Central Records 25,000.00 North Little Rock, AR I.B.M. 28,000.00 Little Rock, AR Central Records (Alt.) 29,550.00 Technical Resources Inc. (Alt.) 29,995.00