HomeMy WebLinkAbout2025-04-22 application deferral email1
Ratzlaff, Hannah K.
From:Linda Pollock <kriley13@verizon.net>
Sent:Tuesday, April 22, 2025 9:27 PM
To:Ratzlaff, Hannah K.
Subject:Re: Historic Commission Meeting H
EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links,
opening attachments or taking further action, before validating its authenticity.
I will be in Little Rock next week and will get these done and inform you of the status.
Thank you for the additional information.
On Monday, April 21, 2025 at 08:31:29 AM CDT, Ratzlaff, Hannah K. <hratzlaff@littlerock.gov> wrote:
Good morning, Linda,
There are several documents and information that I have requested from you that I have not yet received
regarding your application. The deadline for these documents and clarifying comments was April 15 th. See
attached email correspondence. This includes the below, just to reiterate:
Missing Documents:
1. List of Property Owners from licensed abstractor
2. Signed and completed Notice of Public Hearing affidavit.
3. Green and white certified mail receipts (USPS Form 3800 proof of mailing), stamped by the Post Office.
4. Photos of public notice yard sign(s) posted.
5. Property Survey – A survey of the property conducted within the past five years is required.
6. Site Plan – showing all proposed improvements including all driveways, parking areas, fences, property
lines, new and existing structures, and setbacks.
7. Architectural Drawings - drawings indicating the designs of each elevation of the proposed structure,
preferably scaled drawings
As we have not received the above items and, as far as I am aware, public notice requirements have not
been met—including picking up and posting the public notice yard sign—your application will be deferred to
the next scheduled meeting on Thursday, June 5th.
2
I can go ahead and answer your questions below for your preparation of the June 5 th meeting. I’ve also
attached a meeting handout in case it is helpful.
1. There is currently no presentation time limit.
2. The agenda item packet, inclusive of the application and staff report for each item, is sent out to the
Historic District Commission one week before the public hearing and is also posted online for public
view.
3. At the time of “Petitioner’s or Applicant’s Presentation” in the public hearing order, you may chose to
provide a presentation to the commission, make any clarifying points you’d like to following the staff
report, and make general statements of the application. That is your time to provide additional or
repeated information for the commission on the item. Following, the commission may have questions
of you. You can choose to not give a presentation and just say you are open for questions.
4. The commission’s determination will occur during the meeting through a formal motion and vote. After
the meeting, I will put that determination in writing and through the COA permit, if granted.
5. If the commission determines that the application should be approved but on certain conditions,
sometimes a condition will note to provide the final product or material to staff for final approval.
6. Material samples are always helpful to provide, especially when proposed material replacement.
Hannah Ratzlaff
Planning Manager
Department of Planning and Development
O: 501-371-4789
hratzlaff@littlerock.gov
From: Linda Pollock <kriley13@verizon.net>
Sent: Thursday, April 17, 2025 4:06 PM
To: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov>
Subject: Historic Commission Meeting H
EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening
attachments or taking further action, before validating its authenticity.
Hannah
I want to ask for some information about the meeting.
I read that the presentation time is limited to 30 minutes.
3
I assume other people are on the agenda to present their projects.
Will the members have already previewed the information I sent?
Am I doing a speaking presentation of the project or are they just asking me questions?
Do I leave after my project is discussed or stay for the rest of the meeting.
I am assuming I will get asked questions.
Will I get the decision information in the meeting, or will it be provided later
Is it likely that something may be asked for that will require me to provide information after the
meeting?
Do I need to provide more pictures or anything else?
If I can get samples of the roofing and siding to show is that beneficial?
Any insight as to the procedures of the meeting will be appreciated.
Thank you
Linda Pollock
4
Linda,
Apologies, I meant to include this in my email yesterday. In addition to the referenced needed
documents below, we have not yet received a list of property owners situated within 200 feet as
certified by a licensed abstractor. You will need to get this list from a licensed abstractor, provide a
copy of the document to staff, and utilize this list for sending out public notice letters via certified
mail.
Please let me know if you have any questions regarding the requested submitals or public notification requirements.
Thanks,
Hannah Ratzlaff
Planning Manager
Department of Planning and Development
O: 501-371-4789
hratzlaff@littlerock.gov
From: Ratzlaff, Hannah K.
Sent: Thursday, April 10, 2025 9:24 AM
To: 'Linda Pollock' <kriley13@verizon.net>
Subject: RE: 1116 Rock St COA
Good morning, Linda,
I have received your mail delivered documents and filing fee. Please see attached filing fee receipt for your
records. This is a confirmation that your application, HDC2025-010, for demolition, alterations, and new
fencing at 1116 Rock Street will be heard before the Little Rock Historic District Commission on May 1st,
2025. The hearing will start at 4:00pm in the Board Room at City Hall at 500 W. Markham, Little Rock, 72201.
Please follow instructions exactly for public notification requirements as outlined in the COA application
document. Please remember to send staff a copy of the completed public notice letter with the correct public
hearing date, location, and time and signed by the applicant before mailing the letter out to surrounding
property owner. The public notice letter must be legible and reflect the full scope of work for the requested
project. Notices must be postmarked no later than Thursday, April 17, 2025. Please provide a photo of the
public notice yard sign(s) at the front of the property, visible from the public right-of-way by this date as well.
Please provide the following notice exhibits below to Planning & Development staff no later than Wednesday,
April 23, 2025.
• Signed and completed Notice of Public Hearing affidavit.
5
• Green and white certified mail receipts (USPS Form 3800 proof of mailing), stamped by the Post
Office.
• Photos of public notice yard sign(s) posted.
The cover letter you provided in your mailed documents is helpful in clarifying several of the scope of work
questions from my previous email. Recognizing that you are also applying for the construction of accessory
buildings, additional submittal documents are required.
The following information will need to be submitted to staff no later than April 15 th to complete your
filing. If documents are not received by this time, your application will be deferred to the next hearing
date.
Missing Documents:
1. Property Survey – A survey of the property conducted within the past five years is required.
2. Site Plan – showing all proposed improvements including all driveways, parking areas, fences, property
lines, new and existing structures, and setbacks.
3. Architectural Drawings - drawings indicating the designs of each elevation of the proposed structure,
preferably scaled drawings
If you have any questions about requirements for providing public notification or the general application
process, please contact staff.
Thanks,
Hannah Ratzlaff
Planning Manager
Department of Planning and Development
O: 501-371-4789
hratzlaff@littlerock.gov
From: Ratzlaff, Hannah K.
Sent: Monday, April 7, 2025 2:50 PM
To: Linda Pollock <kriley13@verizon.net>
Subject: RE: 1116 Rock St COA
6
Good afternoon, Linda,
Thank you for sending the COA application documents. After reviewing them, I noticed a few
missing items and have some questions regarding the proposal.
Missing Documents:
1. Cover Letter – Please include a cover letter outlining the full scope of work for the commission
to review.
2. Property Survey – A survey of the property conducted within the past five years is required.
Questions/Clarifications:
1. Demolition of the Smaller Rear Accessory Structure:
o In the provided illustration, this area is labeled as "driveway?". Are you proposing to
install a driveway or pavement at this location after the demolition?
2. Repair of the Larger Rear Accessory Structure:
o The product information you provided for LP SmartSide, an engineered wood siding,
suggests you plan to replace the exterior wood siding. Is this correct?
o Additionally, the product information mentions corrugated metal roofing. Will this be
used for repairs or a full replacement of the roofing?
3. Shed Rebuild:
o Your material list mentions the rebuilding of the shed. Does this imply you intend to
demolish and rebuild the shed entirely?
Please let me know if you have any questions, and I look forward to receiving the missing
documents and your responses.
Thanks,
Hannah Ratzlaff
Planning Manager
Department of Planning and Development
O: 501-371-4789
hratzlaff@littlerock.gov
7
From: Linda Pollock <kriley13@verizon.net>
Sent: Friday, April 4, 2025 1:52 PM
To: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov>
Subject: 1116 Rock St COA
EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening
attachments or taking further action, before validating its authenticity.
Hannah
While preparing the documentation, I came across emails from you dated January 4, 2022, and to
Brian dated December 29, 2021.
Your email stated the first addition to the barn was likely 1939, which probably was a garage-type
structure since there is a vintage concrete pad in that area. You stated a footprint of ancillary
structures is shown on Sanborn maps circa 1897. Sometime in the mid to late 1980s my brother
added the second structure to use for a kiln.
Several factors have caused me to have second thoughts about tearing down the two structures and
fencing the area. I am going to continue with the process of the COA and related documentation. I
will adjust as is necessary
These are:
Most important is that this structure provides a buffer to the back west and south side of the
property.
As a result of these structures being in place, from a site vantage point, they provide a continuation
of the barn building and the historical element of the site and area.
A security element with solid walls that prevents regular foot traffic from trying to enter to pilfer contents
or use as a resting place out of the elements. Both of these situations have previously happened.
8
The buildings provide a barrier from the service road exit on the south side. Traffic at the stoplight is
not visible from the backyard with the buildings in place.
Recent new construction on 630 now generates additional traffic to use the westbound exit to
Main/downtown. Some of this traffic is now tractor-trailor trucks that turn left at the light and exit on
the eastbound service road or other streets in the area.
With the tear-down plan, a fence would be needed. A six-foot fence would not be sufficient
screening for the area. since the current fence is an 8 ft fence.
The walls of the additions block the view of the people using the elevated sidewalk on top of the
embankment.
Thanks for your help with this project.
Regards
Linda Pollock