HomeMy WebLinkAbout2025-06-06 document submittal correspondence1
Ratzlaff, Hannah K.
From:Logan Timmis <timmis@Gill-law.com>
Sent:Friday, June 6, 2025 4:44 PM
To:Ratzlaff, Hannah K.; Bryan Day
Cc:Jordan, Bradley S.; Heartsill Ragon; Jack Thomas; Jay Chesshir; Nick Kelley
Subject:RE: Port Annexation: Document Submittals Request
EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links,
opening attachments or taking further action, before validating its authenticity.
Hannah,
Receipt confirmed. We will review and circle back with any questions.
Thanks,
Logan J. Timmis
Attorney | Gill Ragon Owen, P.A.
425 West Capitol Avenue, Suite 3800
Little Rock, AR 72201
timmis@gill-law.com
Office: (501) 376-3800 |Direct: (501) 801-3801
From: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov>
Sent: Friday, June 6, 2025 4:06 PM
To: Logan Timmis <timmis@Gill-law.com>; Bryan Day <bryan.day@portoflittlerock.com>
Cc: Jordan, Bradley S. <bjordan@littlerock.gov>; Heartsill Ragon <ragon@Gill-law.com>; Jack Thomas
<jthomas@littlerockchamber.com>; Jay Chesshir <jchesshir@littlerockchamber.com>; Nick Kelley
<nkelley@kelleycp.com>
Subject: RE: Port Annexation: Document Submittals Request
Good afternoon, Logan,
Perfect timing—your request came just as I was preparing to send this your way. We had a quick update
to include CAW comments that came in recently.
Attached is the staff report of your item on the June 12th agenda for the Little Rock Planning Commission
meeting. The staff recommendation is approval, as submitted. Please take this opportunity to familiarize
yourself with the staff report before the hearing. The hearing will be held in the Board Room at City Hall,
500 W. Markham and will begin promptly at 4:00 P.M.
The agenda for this meeting—including all staƯ reports, graphics, and related materials—is available
online. You can access it at the following link: https://www.littlerock.gov/city-administration/city-
departments/planning-and-development/commission-agendas/. Your application will be Item No. 7 on
the agenda. The property owner or their agent must be present in order for the item to be heard.
If you have any questions, please give me a call.
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Thanks,
Hannah Ratzlaff
Planning Manager
Department of Planning and Development
O: 501-371-4789
hratzlaff@littlerock.gov
From: Logan Timmis <timmis@Gill-law.com>
Sent: Friday, June 6, 2025 3:46 PM
To: Bryan Day <bryan.day@portoflittlerock.com>; Ratzlaff, Hannah K. <hratzlaff@littlerock.gov>
Cc: Jordan, Bradley S. <bjordan@littlerock.gov>; Heartsill Ragon <ragon@Gill-law.com>; Jack Thomas
<jthomas@littlerockchamber.com>; Jay Chesshir <jchesshir@littlerockchamber.com>; Nick Kelley
<nkelley@kelleycp.com>
Subject: RE: Port Annexation: Document Submittals Request
EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening
attachments or taking further action, before validating its authenticity.
Hannah,
Can you please provide a copy of (or link to) the Project Boar staff report for our review ahead of next week’s Planning
Commission meeting?
Thanks,
Logan J. Timmis
Attorney | Gill Ragon Owen, P.A.
425 West Capitol Avenue, Suite 3800
Little Rock, AR 72201
timmis@gill-law.com
Office: (501) 376-3800 |Direct: (501) 801-3801
From: Bryan Day <bryan.day@portoflittlerock.com>
Sent: Thursday, May 29, 2025 1:46 PM
To: Logan Timmis <timmis@Gill-law.com>; Hannah K. Ratzlaff <hratzlaff@littlerock.gov>
Cc: Bradley S. Jordan <bjordan@littlerock.gov>; Heartsill Ragon <ragon@Gill-law.com>; Jack Thomas
<jthomas@littlerockchamber.com>; Jay Chesshir <jchesshir@littlerockchamber.com>; Nick Kelley
<nkelley@kelleycp.com>
Subject: RE: Port Annexation: Document Submittals Request
Thank you!
Bryan Day, Executive Director
Office: 501-490-1468 Cell: 501-519-1950 bryan.day@portoflittlerock.com
10600 Industrial Harbor Drive, Little Rock, AR 72206
Portoflittlerock.com
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The mission of the Port of Little Rock is to drive economic development by providing a world-class transportation hub that connects
Arkansas to the global economy. Its vision is to be America’s leading inland river port advancing Arkansas’s economic growth and job
creation.
From: Logan Timmis <timmis@Gill-law.com>
Sent: Thursday, May 29, 2025 1:42 PM
To: Bryan Day <bryan.day@portoflittlerock.com>; Hannah K. Ratzlaff <hratzlaff@littlerock.gov>
Cc: Bradley S. Jordan <bjordan@littlerock.gov>; Heartsill Ragon <ragon@Gill-law.com>; Jack Thomas
<jthomas@littlerockchamber.com>; Jay Chesshir <jchesshir@littlerockchamber.com>; Nick Kelley
<nkelley@kelleycp.com>
Subject: Re: Port Annexation: Document Submittals Request
Bryan - I will absolutely be there. We can catch at your convenience to discuss.
Hannah - thank you for confirming receipt and all your help. Please don't hesitate to reach out if you need
anything from our end.
Thanks all,
Logan J. Timmis
Attorney | Gill Ragon Owen, P.A.
Email: timmis@gill-law.com
Direct: (501) 801-3801
From: Bryan Day <bryan.day@portoflittlerock.com>
Sent: Thursday, May 29, 2025 1:26 PM
To: Hannah K. Ratzlaff <hratzlaff@littlerock.gov>
Cc: Logan Timmis <timmis@Gill-law.com>; Bradley S. Jordan <bjordan@littlerock.gov>; Heartsill Ragon
<ragon@Gill-law.com>; Jack Thomas <jthomas@littlerockchamber.com>; Jay Chesshir
<jchesshir@littlerockchamber.com>; Nick Kelley <nkelley@kelleycp.com>
Subject: Re: Port Annexation: Document Submittals Request
Logan - I am traveling that day. Can you attend this meeting for me? Thank you
Bryan
On May 29, 2025, at 12:55 PM, Ratzlaff, Hannah K. <hratzlaff@littlerock.gov> wrote:
Good afternoon, Logan,
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Thank you for following up. I confirm that I have received the Representation Affidavits and
the fully compiled Annexation Application. Upon review, all the necessary materials for the
June 12th Planning Commission meeting appear to be included and are satisfied. I also
appreciate you compiling all of the application submittals into one document in a clear
and legible order!
Looking ahead, the June 12th Planning Commission agenda and staff reports will be
posted online and available to the public one week prior to the meeting, on June 5th. The
staff report for your item will be sent to you and Bryan at that time in preparation for the
meeting.
Thanks,
<image001.png> Hannah Ratzlaff
Planning Manager
Department of Planning and Development
O: 501-371-4789
hratzlaff@littlerock.gov
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From: Logan Timmis <timmis@Gill-law.com>
Sent: Thursday, May 29, 2025 9:39 AM
To: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov>; Bryan Day <bryan.day@portoflittlerock.com>
Cc: Jordan, Bradley S. <bjordan@littlerock.gov>; Heartsill Ragon <ragon@Gill-law.com>; Jack Thomas
<jthomas@littlerockchamber.com>; Jay Chesshir <jchesshir@littlerockchamber.com>; Nick Kelley
<nkelley@kelleycp.com>
Subject: RE: Port Annexation: Document Submittals Request
EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening
attachments or taking further action, before validating its authenticity.
Hannah,
Following up to confirm that you received the attached Representation Affidavits and fully compiled
Annexation Application.
Please review and let us know if you need anything else for the June 12 th Planning Commission meeting.
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Feel free to reach out with any questions/comments.
Thanks,
Logan J. Timmis
Attorney | Gill Ragon Owen, P.A.
425 West Capitol Avenue, Suite 3800
Little Rock, AR 72201
timmis@gill-law.com
Office: (501) 376-3800 |Direct: (501) 801-3801
From: Logan Timmis
Sent: Thursday, May 22, 2025 4:04 PM
To: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov>; Bryan Day <bryan.day@portoflittlerock.com>
Cc: Jordan, Bradley S. <bjordan@littlerock.gov>; Heartsill Ragon <ragon@Gill-law.com>; Jack Thomas
<jthomas@littlerockchamber.com>; Jay Chesshir <jchesshir@littlerockchamber.com>; Nick Kelley
<nkelley@kelleycp.com>
Subject: RE: Port Annexation: Document Submittals Request
Hannah,
Attached, please see the following:
1. City of Little Rock’s Representation Affidavit;
2. Little Rock Port Authority’s Representation Affidavit; and
3. Fully compiled Annexation Application.
Please review and confirm you have all documents required for the June 12 th Planning Commission
meeting.
Let me know if you have any questions/comments.
Thanks,
Logan J. Timmis
Attorney | Gill Ragon Owen, P.A.
425 West Capitol Avenue, Suite 3800
Little Rock, AR 72201
timmis@gill-law.com
Office: (501) 376-3800 |Direct: (501) 801-3801
From: Logan Timmis
Sent: Thursday, May 15, 2025 5:00 PM
To: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov>; Bryan Day <bryan.day@portoflittlerock.com>
Cc: Jordan, Bradley S. <bjordan@littlerock.gov>; Heartsill Ragon <ragon@Gill-law.com>; Jack Thomas
<jthomas@littlerockchamber.com>; Jay Chesshir <jchesshir@littlerockchamber.com>; Nick Kelley
<nkelley@kelleycp.com>
Subject: RE: Port Annexation: Document Submittals Request
Hannah,
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Receipt confirmed and thank you for sharing. I’ve attached the file marked Judge’s Order and executed
Representation Affidavits we’re received to date. I will circulate the remaining Representation Affidavits
as they become available.
Please let me know if you have any questions.
Thanks,
Logan J. Timmis
Attorney | Gill Ragon Owen, P.A.
425 West Capitol Avenue, Suite 3800
Little Rock, AR 72201
timmis@gill-law.com
Office: (501) 376-3800 |Direct: (501) 801-3801
From: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov>
Sent: Thursday, May 15, 2025 3:51 PM
To: Logan Timmis <timmis@Gill-law.com>; Bryan Day <bryan.day@portoflittlerock.com>
Cc: Jordan, Bradley S. <bjordan@littlerock.gov>; Heartsill Ragon <ragon@Gill-law.com>; Jack Thomas
<jthomas@littlerockchamber.com>; Jay Chesshir <jchesshir@littlerockchamber.com>; Nick Kelley
<nkelley@kelleycp.com>
Subject: RE: Port Annexation: Document Submittals Request
Good afternoon, Logan and Bryan,
I received the requested documents. Please see attached letter regarding your annexation
item scheduled for the June 12th Planning Commission meeting. At this time, the only
outstanding documents needed are those previously discussed: the representation
affidavits and the signed Judge’s Order.
The June 12th Planning Commission agenda with item staff reports will be posted online
and available to the public one week before the meeting, on June 5 th. The staff report for
your item will be sent to you both in preparation for the meeting at that time.
Please let me know if you have any questions regarding the item or meeting, and in the
meantime I will be on the lookout for those remaining submittals.
Thanks,
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Hannah Ratzlaff
Planning Manager
Department of Planning and Development
O: 501-371-4789
hratzlaff@littlerock.gov
From: Logan Timmis <timmis@Gill-law.com>
Sent: Wednesday, May 14, 2025 4:37 PM
To: Bryan Day <bryan.day@portoflittlerock.com>; Ratzlaff, Hannah K. <hratzlaff@littlerock.gov>
Cc: Jordan, Bradley S. <bjordan@littlerock.gov>; Heartsill Ragon <ragon@Gill-law.com>; Jack Thomas
<jthomas@littlerockchamber.com>; Jay Chesshir <jchesshir@littlerockchamber.com>; Nick Kelley
<nkelley@kelleycp.com>
Subject: RE: Port Annexation: Document Submittals Request
EXTERNAL EMAIL - This email was sent by a person from outside your organization. Exercise caution when clicking links, opening
attachments or taking further action, before validating its authenticity.
Hannah,
In connection with the Port’s Application for Annexation, please see the following:
1. Filed Petition for Annexation;
2. Filed Order of the Pulaski County Judge approving the Petition;
3. Legal Description of the Property to be Annexed;
4. Survey of the Property to be Annexed;
5. Abstractor Verification Letter;
6. AGIO Coordination Letter;
7. Surveyor’s Contiguity Certificate; and
8. Schedule of Services Requested.
We will submit the final Application once we have all Authorization of Representation Affidavits. Please
let us know as soon as possible if you all need any additional information/submittals (other than the
Application).
Don’t hesitate to reach out with any questions/comments.
Thanks,
Logan J. Timmis
Attorney | Gill Ragon Owen, P.A.
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425 West Capitol Avenue, Suite 3800
Little Rock, AR 72201
timmis@gill-law.com
Office: (501) 376-3800 |Direct: (501) 801-3801
From: Bryan Day <bryan.day@portoflittlerock.com>
Sent: Wednesday, May 7, 2025 12:40 PM
To: Hannah K. Ratzlaff <hratzlaff@littlerock.gov>
Cc: Bradley S. Jordan <bjordan@littlerock.gov>; Logan Timmis <timmis@Gill-law.com>; Heartsill Ragon
<ragon@Gill-law.com>; Jack Thomas <jthomas@littlerockchamber.com>; Jay Chesshir
<jchesshir@littlerockchamber.com>
Subject: Re: Port Annexation: Document Submittals Request
Thank you - this is awesome news. We are working diligently on the process. I have copied
Logan Timmis on this email. He is compiling the package.
Logan can you work with Hannah to get her everything she needs by June 3rd?
Thank you all
Bryan
On May 7, 2025, at 7:33 PM, Ratzlaff, Hannah K. <hratzlaff@littlerock.gov>
wrote:
Good afternoon, Brian,
We’ve reviewed the preliminary annexation application for the approximately
783 acres generally located east of Fourche Bayou and north of Earl Lane in
the Little Rock Port Authority area. We would be happy to schedule this item
for consideration at the Planning Commission’s June 12th meeting.
We are missing several required documents to accept this as a complete
application. Please submit the below materials no later than June 3rd. If we
do not receive the complete documentation by that date, we will need to
defer the item to the July 7th meeting. If you’ve already submitted any of
these materials to the AGIO or Pulaski County, feel free to forward copies to
us at your earliest convenience to help expedite our review and agenda
preparation.
Required Documents:
1. Petition for Annexation: A notarized petition signed by all property
owners, confirming their request for annexation.
2. Legal Description & Corrected Surveys: We’ve spoken with Joe White
& Associates and understand that corrections are being made to the
legal description and survey annotations. Once complete, I believe
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Joe White & Associates plans on sending those over. Just want to
keep you in the loop. We are also coordinating with AGIO on this.
3. Title Verification: A letter from a certified abstractor or title company
confirming that the petitioners are the legal owners of record.
4. Contiguity Confirmation: A letter or verification from a licensed
surveyor or engineer affirming that the subject properties are
contiguous with existing city boundaries.
5. AGIO Certification Letter
Lastly, please let us know what name you’d prefer for this annexation
initiative. This will serve as the reference name on the Planning Commission
and Board agendas. I see the project title as “Project Boar” on document
titles but just want to confirm this before setting the item for the agenda.
Please don’t hesitate to reach out if you have any questions or would like
additional clarification.
Thanks,
<image001.png> Hannah Ratzlaff
Planning Manager
Department of Planning and Development
O: 501-371-4789
hratzlaff@littlerock.gov
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