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Home My WebLink About22749 1 ORDINANCE NO. 22,749 2 3 AN ORDINANCE TO DECLARE IT IMPRACTICAL AND UNFEASIBLE 4 TO BID; TO AMEND LITTLE ROCK, ARK. ORDINANCE NO. 22,140 5 (JUNE 21, 2020), TO AUTHORIZE THE CITY MANAGER TO ENTER 6 INTO A CONTRACT AMENDMENT TO THE SOLE SOURCE 7 AGREEMENT WITH LOCALITY MEDIA, INC. DB/A FIRST DUE FOR 8 FIRE SERVICE SOFTWARE USED BY THE LITTLE ROCK FIRE 9 DEPARTMENT; TO MODIFY THE SUBSCRIPTION TERM AND 10 PAYMENT STRUCTURE TO A MONTH-TO-MONTH ARRANGEMENT 11 BEGINNING JANUARY 1,2026;AND FOR OTHER PURPOSES. 12 13 WHEREAS,the Board of Directors of the City of Little Rock previously adopted LRO No.22,140 14 (June 21,2022),authorizing the City Manager to enter into a Sole Source Agreement with Locality Media, 15 Inc. d/b/a First Due for software services utilized by the Little Rock Fire Department("Department"); and, 16 WHEREAS, the software enables the Little Rock Fire Department to (1) gather and maintain 17 critical operational data including information regarding fire protection systems, hydrants, hazardous 18 materials,occupancies, and other response-related data; (2)allows the Department to perform pre-incident 19 planning and mapping utilizing geographic information system (GIS)data and other integrated datasets to 20 support emergency response operations; and (3) assists the Department in creating and maintaining 21 inspection records and documentation and manage operational data relating to permits and related 22 regulatory activities; and, 23 WHEREAS, the parties now desire to amend the agreement to modify the subscription term and 24 payment structure applicable to the renewal period beginning January 1, 2026, in order to reflect a month- 25 to-month subscription arrangement that may be cancelled by either party upon thirty(30)days'prior written 26 notice; and, 27 NOW,THEREFORE,BE IT ORDAINED BY THE BOARD OF DIRECTORS OF THE CITY 28 OF LITTLE ROCK,ARKANSAS: 29 Section 1.The Board of Directors hereby declares it to be impractical and unfeasible to bid this matter. 30 Section 2.The City Manager is hereby authorized to enter into a contract amendment to the Sole Source 31 Agreement with Locality Media, Inc. d/b/a First Due, previously authorized by LRO No. 22,140, for 32 software utilized by the Little Rock Fire Department. [Page 1 of 4J 1 Section 3. The amendment shall modify the subscription term applicable to the renewal period 2 beginning January 1, 2026, changing the existing annual subscription structure to a month-to-month 3 subscription arrangement, which may be cancelled by either party upon thirty (30) days' prior written 4 notice. 5 Section 4. The amendment shall establish a monthly subscription payment in the amount of Eight 6 Thousand One Hundred Twenty-Seven Dollars and Ninety-Six Cents($8,127.96)and shall clarify related 7 invoicing mechanics consistent with the month-to-month subscription structure. 8 Section 5. Except as expressly modified by the contract amendment authorized herein,all other pricing 9 terms, fee amounts, and scope of services contained in the original agreement shall remain unchanged, 10 unless further modified in writing and agreed to by both parties. 11 Section 6. Funds for the monthly subscription payments shall be appropriated from the budget of the 12 Little Rock Fire Department or other appropriate City funds. 13 Section 7.Severability.In the event any title,section,paragraph,item,sentence,clause,phrase,or word 14 of this ordinance is declared or adjudged to be invalid or unconstitutional,such declaration or adjudication 15 shall not affect the remaining portions of the ordinance which shall remain in full force and effect as if the 16 portion so declared or adjudged invalid or unconstitutional were not originally a part of the ordinance. 17 Section 8.Repealer.All laws, ordinances, resolutions, or parts of the same,that are inconsistent with 18 the provisions of this resolution,are hereby repealed to the extent of such inconsistency. 19 PASSED:April 7,2026 20 ATTEST: APPROVED: 21 22 AnAkM 1A1' .41NPO 23 Allison Segars,City Cler Frank Scott,Jr.,Ma 24 APPROVED AS TO LEGAL FORM: 25 26 414,1.40 M 27 Thomas M.Carpenter,City Attor y 28 // 29 // 30 // 31 // 32 // 33 // [Page 2 of 4] 1 EXHIBIT A F-F0 first due INVOICE Bill To Ship To Invoice I 8144 Little Rock Fire Department(AR) Little Rock Fire Department(AR) Date 03/01/2026 624 S Chester St 624 S Chester St Due Date 03/31/2026 Little Rock AR 72201 Little Rock AR 72201 United States United States Terms Net 30 Term(Months) 6.0 P.O.Number city Date Item 0.083 01/01/2026 Occupancy Management&Pre-Incident Planning Manage Occupancies,Pre-Incident Mapping,ArcGIS Maps,Fire Systems,Hazardous Material. and Contacts. 0.083 01/01/2026 Community Connect Online portal for residents and businesses to input critical occupant and property data that can be made available to Emergency Response Agencies during an incident. 0.083 01/01/2026 Inspections Field Inspections.Configurable Checklists,Violation Management,Virtual Inspections, inspections Scheduler,and Integrated Pre-Incident Planning. 0.083 01/01/2026 Invoicing Invoice Management,Bulk Mailing,Billing Report and Customizable Fee Schedules. 0.083 01/01/2026 Permitting Permit Management,Customizable Permit Types,Plan Review and Permit Fees. 0.083 01/01/2026 Incident Reporting-Fire Incident Documentation Fire Incident Documentation enabling ongoing State and Federal compliance with NFIRS and NERIS data standards. 0.083 01/01/2026 Scheduling Manage staff schedules with an interactive shift board,configurable call shifts module, messaging,time-off and shift trades. 0.083 0/101/2026 Personnel Management Store,Manage and Access Employee Records including demographic data,certifications and employment information. 0.083 01/01/2026 Assets&Inventory Assets,vehicles,equipment and inventory management,assets and equipment checks,and work order management. 0.083 01/01/2026 CAD Integration(Other) Receive CAD Data to support First Due Responder and Incident Reporting modules via sFTP. XML,or API. 0.083 01/012026 ODBC Connector-Annually ODBC connection to First Due data views for purposes of data analysis and extraction. (Annually) Payment Instructions LI -Bank:Wells Fargo Bank•Account Number:4192384907-Routing Number 12/000248 CAD Wire•Bank:Weis Fargo Bank-Account Number:333000451 S-Walls Fargo SWIFT BIC:WFBIUS6A-Intermediary SWIFT BIC:BOFMCAM2 Oats-Check Payable To:Locally Meda LLC d e Fist Due-Renal to:PO box 782840 Philadelphia.PA 19178-2840 ARathredue.com [Page3 of41 - first due 3/6 Monthly Billing Subtotal USD$8,127.96 Tax USD$0.00 Total USD$8,127.96 Balance Due USD$8,127.96 ftattlitthignigtiDID USD WkdIKH-Bank:Walls Fargo Bank-Account Number:4192384907-Routing Number 121000248 CAD WIre-Be*:Web Fargo Bank-Account Number:3330004515-Wale Fargo SWIFT BIC:WFBIUS8A-Intermediary SWIFT BIC:BOFMCAM2 Check-Check Payable To:Locality Media LLC dbe First Due-Remit to:PO Box 782840 Philadelphia,PA 19178-2840 ARIZEratamsaan [Page 4 of 41