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HomeMy WebLinkAbout01-02-07Little Rock Board of Directors Meeting Minutes - January 2, 2007 MINUTES BOARD OF DIRECTORS MEETING City Hall — 500 W. Markham January 2, 2007 - 6:00 PM The Board of Directors of the City of Little Rock, Arkansas met in regular session with Mayor Stodola presiding. City Clerk, Nancy Wood, called the roll with the following Directors present: Hendrix, Richardson, Wright, Cazort, Wyrick, Adcock, Kumpuris, Hurst, and Mayor Stodola. Directors Keck and Fortson were absent. Vice Mayor Brad Cazort gave the invocation, which was followed by the Pledge of Allegiance. Mayor Stodola asked the Board to consider the listed Modifications. ADDITIONS: M -1. MOTION - Z -8132 - To set the date of public hearing for January 16, 2007 on an appeal of the Planning Commission's denial of a rezoning of 800 Apperson Street from R -3 to POD. Planning Commission: 3 ayes, 5 noes and 3 absent. Staff recommends denial of the requested POD zoning. Synopsis: The applicant is appealing the Planning Commission's recommendation of denial for a rezoning of the site from R -3 to POD to allow the site to be utilized by Cycle Breakers non - profit organization with a program designed to fully utilize the period while an individual is under the Court's jurisdiction and supervision to effect a lasting and permanent change in the lifestyles, behaviors and decision - making abilities of program participants. 1. MOTION - Defer to January 16, 2007 - To approve minutes of the Board of Directors Meetings: November 21, 2006, December 5, 2006 and Reconvened Meeting of November 28, 2006. RECORD NOTATION 2. OATHS OF OFFICE - The Oaths of Office for the Mayor and six (6) Little Rock Board of Directors was administered on January 1, 2007; and the Oaths of Office are filed in the Office of the City Clerk. Mayor: Mark Stodola Little Rock Board of Directors: Ward 1— Erma Hendrix Ward 3 — Stacy Hurst Ward 6 — Doris Wright Ward 2 — Ken Richardson Ward 5 — Michael Keck Ward 7 — B. J. Wyrick Vice Mayor Cazort made the motion, seconded by Director Adcock to add Item M -1 to the Consent Agenda, to defer Item 1, and to accept Item 2, the Oaths of Office, a part of the Official Record. By unanimous voice vote of the Board Members present, the modifications were made. 1 Little Rock Board of Directors Meeting Minutes - January 2, 2007 1. MOTION — (Deferred to January 16, 2007) - To approve minutes of the Board of Directors Meetings: November 21, 2006, Reconvened Meeting, November 28, 2006, and December 5, 2006. 2. RESOLUTION NO. 12,417 - To authorize the Little Rock Police Department to enter into a one (1) year contract with Prototype, Inc. of Six Mile, South Carolina, for transcription services in the amount of $26,500. Staff recommends approval. Synopsis: The annual cost of the contract is $26, 500. The Consent Agenda, consisting of Items M -1 and Item 2 were read. A motion was made by Director Adcock, seconded by Director Hurst, to adopt the resolutions. By unanimous voice vote of the Board Members present, being two thirds in number, the Consent Agenda was approved, and the resolutions adopted. CITIZENS COMMUNICATIONS Speaker: Paul Dodds Topic: Asked for a staff process review on city "Notice" of zoning postings. Speaker: Luke Scrabble Topic: Greeted new Board Members and reviewed issues in Southwest Little Rock such as crime and neglect by code enforcement in the southwest Little Rock area. Speaker: Sylvia Orton Topic: Asked the Board to consider an independent audit of the Advertising and Promotions Commission Speaker: Lane Larrieu Topic: Asked the Board to approve an independent audit, one not comprised of City staff. GROUPED ITEMS: 3 —11 Director Adcock asked for Items 7, 8, 9, 10 and 11 to be removed from the list of Grouped Items, and a brief presentation for each of the items. 3. ORDINANCE NO. 19,665 - S- 1232 -B — Granting a variance from Various Lot Development Standards of the Code of Ordinances of the City of Little Rock, Arkansas; providing for a variance to allow the development of a lot with a reduced lot depth for the Bright Point Subdivision being a replat of Lot 6R, Doyne Subdivision, located south of Tall Timber Boulevard, east of Tall Pine Boulevard. Planning Commission: 10 ayes, 0 nays, 1 absent. Staff recommends approval. Synopsis: The applicant is proposing a replat of Lot 611, Doyne Subdivision, into six (6) Single - Family lots. A variance is being requested to allow Lot I to develop with a reduced lot depth. 2 Little Rock Board of Directors Meeting Minutes - January 2, 2007 4. ORDINANCE NO. 19,666 - S- 1407 -A - Granting a variance from Various Lot Development Standards of the Code of Ordinances of the City of Little Rock, Arkansas; providing for a variance to allow the development of double frontage lots for the Oxford Point Subdivision Preliminary Plat located south of 57th Street between Hopson Street and Larch Place. Planning Commission: 10 ayes, 0 nays, 1 absent. Staff recommends approval. Synopsis: The request is to allow the subdivision of this 4,714 acre tract into nineteen (19) Single - Family residential lots. There is a variance associated the request to allow Lots 9 and 10 to develop as double frontage lots. 5. ORDINANCE NO. 19,667 - Z -8093- Approving a Planned Zoning Development and establishing a Planned Office District tiled Simmons First National Bank Short -Form POD, located at 5000 West Markham Street, Little Rock, Arkansas; amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 10 ayes, 0 nays, 1 absent. Staff recommends approval. Synopsis: The application proposes the redevelopment of the previous McDonald's restaurant site located at 5000 West Markham Street with a bank building containing approximately 2,600 square feet in area and three (3) drive through lanes for teller and ATM services. 6. ORDINANCE NO. 19,668 - Amending Chapter 30 of the Code of Ordinances of the City of Little Rock, Arkansas, providing for a deferral of Master Street Plan Construction Requirements for Denny Road. Staff recommends approval. Synopsis: Authorizes a deferral of street improvements required under the Master Street Plan for five (5) years, until development of Phase 2 or until adjacent property is developed for Mondair Estates Preliminary Plat on the south side of Denny Road located about 0.76 miles east of Ferndale Cutoff. Items 3 — 6 (Ordinances) were read the first time. Director Adcock made a motion seconded by Vice Mayor Cazort, to suspend the rules and place the ordinances on second reading. By unanimous voice vote of the Board Members present, being two thirds in number the rules were suspended, and the ordinances were read the second time. A motion was made by Director Adcock, seconded by Vice Mayor Cazort, to suspend the rules and place the ordinances on third and final reading. By unanimous voice vote of the Board Members present, being two thirds in number, the rules were suspended and the ordinances were read the third and final time. A roll call vote was taken and recorded as follows: Directors Hendrix, Richardson, Hurst, Wright, Kumpuris, Adcock, Vice Mayor Cazort, and Mayor Stodola voted aye. Directors Keck and Fortson were absent. The ordinances were passed. 7. ORDINANCE NO. 19,669 - LU06 -14 -02 - To amend the Land Use Plan (16,222) in the Geyer Springs East Planning District, south of Baseline Road between Reck and Hilaro Springs Roads, from Low Density Residential to Suburban Office; and for other purposes. Planning Commission: 10 ayes, 1 absent. Staff recommends approval. Synopsis: Land Use Plan Amendments in the Geyer Springs East Planning District from Low Density Residential to Suburban Office for future development. Mr. Bozynski, Planning Director, gave an overview of the project, saying staff thought this was appropriate. There is no specific use at this time, but this changes the allowed uses. Director Adcock asked if Item 8 would be allowed under the proposed uses. Mr. Bozynski stated they would. Director Adcock asked the applicant, if there were not nine residences surrounding the property. The applicant answered no, that there is already a day care and a veterinarian clinic there, and several other uses besides residential. 9 Little Rock Board of Directors Meeting Minutes - January 2, 2007 She added that this home has a circular drive so traffic would not be an issue, and most of their contact is done by fax machine and telephone calls, so they would not be generating a lot of additional traffic. Director Adcock asked why, if this applicant only wanted this one building rezoned, why staff was looking at the area with nine buildings on it. Mr. Bozynski answered that when they did an application to rezone property and there is an accompanying land amendment, they look at a larger area to see if the plan is appropriate, and this one fell in this area, because there are already some non - conforming areas along this section of Baseline Road. Director Adcock asked if the residents and neighborhood association had been notified. Mr. Bozynski stated they had. Director Cazort asked if other people in the area wanted to do suburban development, would they have to come thorough as a planned development. Mr. Bozynski stated they would. There were no other questions. The ordinance was read the first time. Vice Mayor Cazort made a motion, seconded by Director Hurst to suspend the rules and place the ordinance on second reading. By unanimous voice vote of the Board Members present, being two thirds in number, the rules were suspended and the ordinance was read the second time. A motion was made by Vice Mayor Cazort, seconded by Director Hurst, to suspend the rules and place the ordinance on third and final reading. By unanimous voice vote of the Board members present, being two thirds in number, the rules were suspended and the ordinance was read the third time. A roll call vote was taken and recorded as follows: Directors Hendrix, Richardson, Hurst, Wright, Kumpuris, Vice Mayor Cazort, and Mayor Stodola voted aye. Director Adcock voted nay. Directors Keck and Fortson were absent. The ordinance was passed. 8. ORDINANCE NO. 19,670 - Z -8129 — Approving a Planned Zoning Development and establishing a Planned Office District tilted B's Mortgage Financial Services Short -Form PD- O, located at 4001 Baseline Road, Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 10 ayes, 0 nays, 0 absent. Staff recommends approval. Synopsis: The applicant is proposing the conversion of this existing Single - Family structure to an Office Use for B's Mortgage. Mr. Bozynski, Planning Director, overviewed the item, saying it is on the south side of Baseline Road and the request is to convert a single family residence into an office use, and that staff and the Planning Commission was in support. Director Adcock stated this property looked like it goes deeper into the residential area than the other businesses. She said there have not been any recent businesses in the last twenty years, and the non - conforming uses were grandfathered in. The applicant stated this would not go into the neighborhood that the back portion was previously used as a pasture, and this was not part of the property they were rezoning. Mr. Bozynski stated it showed a depth of 268 feet. Director Adcock stated the property looked like it went into the neighborhood, which is a very transitional neighborhood, and she was going to vote against it because it was intrusive to that neighborhood. Director Hurst asked if all the surrounding neighbors were contacted, even the ones behind the property. Mr. Bozynski stated that all property owners within 200 feet were done by the applicant and then staff notified the neighborhood associations, in this case, Southwest Little Rock United for Progress, Upper Baseline, and a supplemental notice of residents within 300 feet. Mr. Bozynski stated they had received no comments in opposition. The applicant stated they had hired an abstract company and they had sent out certified letters to surrounding property owners. Director Wright asked what impact this development would have on the neighborhood if it were approved. 2 Little Rock Board of Directors Meeting Minutes - January 2, 2007 Mr. Bozynski stated staff did not think it would not have an impact as it is a planned development and in addition to approving the use of the property the site plan has been approved. There were no other questions. The ordinance was read the first time. Vice Mayor Cazort made a motion, seconded by Director Hurst to suspend the rules and place the ordinance on second reading. By unanimous voice vote of the Board Members present, being two thirds in number, the rules were suspended and the ordinance was read the second time. A motion was made by Vice Mayor Cazort, seconded by Director Hurst, to suspend the rules and place the ordinance on third and final reading. By unanimous voice vote of the Board members present, being two thirds in number, the rules were suspended and the ordinance was read the third time. A roll call vote was taken and recorded as follows: Directors Hendrix, Richardson, Hurst, Wright, Kumpuris, Vice Mayor Cazort, and Mayor Stodola voted aye. Director Adcock voted nay. Directors Keck and Fortson were absent. The ordinance was passed. 9. ORDINANCE NO. 19,671 - Z -8130 — Approving a Planned Zoning Development and establishing a Planned Office District titled Inner City Future Net Short -Form PD -O, located south of 16th Street between Battery and Wolfe Streets, Little Rock, Arkansas; amending the Official Zoning Map of the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 10 ayes, 0 nays, I absent. Staff recommends approval. Synopsis: The applicant is proposing a rezoning of this site from R -3 and R -4 to PD-0 to allow an existing Single - Family structure to be converted to the administrative offices for Inner City Future Net. Mr. Bozynski, Planning Director, stated there are two structures, one that faces Wolfe Street and one that faces 16th Street. The applicant wants to use the one on 16th street, which is vacant, to incorporate it into this overall development. If the application is approved the structure will be used for Inner City Future Net offices and administrative type functions. The Wolfe Street property would be used as classroom space. Mr. Bozynski stated there was no neighborhood opposition. Director Adcock asked Ms. Abrams to speak to this issue. Ms. Abrams stated that the house used to be a drug house, and this was a needed use for the property. It would help to send an educational message, and inclusiveness of the volunteers for that program. She stated it was a good addition to the neighborhood. The ordinance was read the first time. Director Adcock made the motion, seconded by Director Richardson, to suspend the rules and place the ordinance on second reading. By unanimous voice vote of the Board members present, being two thirds in number, the rules were suspended and the ordinances were read the second time. Director Adcock made a motion, seconded by Director Richardson, to suspend the rules and place the ordinance on third and final reading. By unanimous voice vote of the Board members present, being two thirds in number, the rules were suspended and the ordinance was read the third time. A roll call vote was taken and recorded as follows: Directors Hendrix, Richardson, Hurst, Wright, Wyrick, Kumpuris, Adcock, Vice Mayor Cazort, and Mayor Stodola voted aye. Directors Keck and Fortson were absent. The ordinance was passed. E Little Rock Board of Directors Meeting Minutes - January 2, 2007 10. ORDINANCE NO. 19,672 - Z- 4052 -C — Amending Ordinance No. 18,985, revising a Planned Zoning District titled Tropical Plant Galleries Short -Form PCD, and reclassifying property located on the northeast corner of East 13th Street and Springs Street, in the City of Little Rock, Arkansas; amending the Official Zoning Map of the City of Little Rock; and for other purposes. Planning Commission: 10 ayes, 0 nays, 1 absent. Staff recommends approval. Synopsis: The applicant requests that the existing PCD zoning be revoked and the property be rezoned to UU, Urban Use District. Mr. Bozynski, Planning Director, stated this is located at the northeast corner of 13th ad Spring Streets. The property is part of a PCD that has a lot of history. The request is to revoke the existing PCD on one lot and reclassify it to an Urban Use District, to allow the construction of a single family residence with a detached garage on the property. Director Adcock asked if this was in the Capital Zoning area. Mr. Bozynski stated it was not. The ordinance was read the first time. Director Adcock made the motion, seconded by Vice Mayor Cazort, to suspend the rules and place the ordinance on second reading. By unanimous voice vote of the Board members present, being two thirds in number, the rules were suspended and the ordinances were read the second time. Director Adcock made a motion, seconded by Vice Mayor Cazort, to suspend the rules and place the ordinance on third and final reading. By unanimous voice vote of the Board members present, being two thirds in number, the rules were suspended and the ordinance was read the third time. A roll call vote was taken and recorded as follows: Directors Hendrix, Richardson, Hurst, Wright, Wyrick, Kumpuris, Adcock, Vice Mayor Cazort, and Mayor Stodola voted aye. Directors Keck and Fortson were absent. The ordinance was passed. 11. ORDINANCE NO. 19, 673 - Z- 5139 -E — Approving a Planned Zoning Development and establishing a Planned Commercial District titled Harvest Foods Revised Long -Form PCD, located on the southwest corner of Cantrell Road and Taylor Loop Road, Little Rock, Arkansas, amending the Official Zoning Map of the City of Little Rock; and for other purposes. Planning Commission: 10 ayes, 0 nays, I absent. Staff recommends approval. Synopsis: The applicant is proposing a revision to the previously approved PCD to allow an increase in the total building area of the drive -thru restaurant. Mr. Bozynski, Planning Director, stated none of the previously approved requirements would be changed with the increase of the building by approximately two hundred 200 square feet, and it is a minimal change. Director Adcock asked if this was a sit down or a drive through restaurant. Mr. Bozynski stated it was a drive through. Mayor Stodola asked if other stand alone enterprises could be developed on the property. Mr. Bozynski stated they could request a development, and that it would go though the process. The ordinance was read the first time. Director Adcock made the motion, seconded by Director Richardson, to suspend the rules and place the ordinance on second reading. By unanimous voice vote of the Board members present, being two thirds in number, the rules were suspended and the ordinances were read the second time. Director Adcock made a motion, seconded by Director Richardson, to suspend the rules and place the ordinance on third and final reading. By unanimous voice vote of the Board members present, being two thirds in number, the rules were suspended and the ordinance was read the third time. A roll call vote was taken and recorded as follows: Directors Hendrix, Richardson, Hurst, Wright, Wyrick, Kumpuris, Adcock, Vice Mayor Cazort, and Mayor Stodola voted aye. Directors Keck and Fortson were absent. The ordinance was passed. Co Little Rock Board of Directors Meeting Minutes - January 2, 2007 SEPARATE ITEMS: 12 - 14 12. PUBLIC HEARING & ORDINANCE NO. 19,674 - G -24 -018 - To abandon a fifteen (15) foot wide utility easement located on Lots 3, 5, and 6, Block 8, Pfeifer Addition; located at 5000 West Markham Street, Little Rock, Arkansas. Planning Commission: 10 ayes, 0 nays, I absent. Staff recommends approval. Synopsis: The owners of the subject property are requesting abandonment of a fifteen (15) foot wide utility easement retained in the former right -of -way of an alley, which was abandoned by Ordinance No. 13,157 (April 1976). The property is located at 5000 West Markham Street, Little Rock, Arkansas. Mayor Stodola opened the public hearing. He stated he did not have any cards turned in from citizens to speak for or against this item; the asked if anyone was present to speak. No one responded. Mayor Stodola closed the public hearing. 13. PUBLIC HEARING & ORDINANCE NO. 19,675 - G -23 -370 - To vacate a plat and to vacate certain streets and alleys located in the Fairview Addition to the City of Little Rock, and all of the right -of -way of the following streets in the Fairview Addition: Central Avenue; Ouachita Avenue; Florence Avenue; Fairview Avenue; Arch Street; Broadway Street; Spring Street; Center Street; and Louisiana Street. Planning Commission: 11 ayes, 0 nays. Staff recommends approval. Synopsis: The property owner, 3M Company is proposing to abandon the remaining portions of undeveloped streets and lots platted in Fairview Addition and to return them to acreage description. Mayor Stodola opened the public hearing. He stated he did not have any cards turned in from citizens to speak for or against this item, but asked if anyone was present to speak. There was no one present to speak. Mayor Stodola closed the public hearing. There was some discussion on Item 13, as to where this plat was located and what the intended future use would be. Mr. Bozynski, Planning Director, explained that portions have already been vacated over the years. Originally it was platted in 1907 and no development has taken place on it. Mr. Bozynski stated he thought future expansion was for rock quarries. Director Adcock stated since this is 3M, the neighborhood people did not want them blasting within seventeen hundred feet, and asked if this would be within seventeen hundred feet of a neighbor. Mr. Bozynski stated it was approximately two thousand feet from a neighborhood. She asked if the neighborhood associations had been notified of this. Mr. Bozynski stated the neighborhoods had not been notified. Director Adcock made a motion for the item to be deferred until the neighborhoods were notified, and the Board could get more information as to what 3M wanted to do with the area. Director Adcock asked who requested the change. Mr. Bozynski stated 3 M was the applicant. There were questions regarding the boundary streets of this property. Meg Johnson (Counsel for 3M) answered the questions saying that 3M owns this property had it had never been developed, and the neighbors are at a distance from the property. The property is zoned R -2, and will continue to be for some time, at this point they just want to vacate the plat. Ms Johnson stated the statute does not require notification to anyone that is not adjacent to the property and if the Planning Department had identified any neighborhood associations near the property they would have been notified. Director Adcock asked if this property had any value to the City, and was the City giving away property. Mr. Carpenter answered that he did not think it had value; it is only when it was the Original City of Little Rock, that the property might have value. Director Hendrix asked what the proposed usage is for the property. 7 Little Rock Board of Directors Meeting Minutes - January 2, 2007 Ms. Johnson answered that they do plan on mining in the future, but would have to come back to the Board to do that when the time comes. Mr. Wingfield Martin stated he was a real estate agent representing 3M, and wanted to clarify where this property is located. He said if you go south on Arch Street and cross the viaduct, the viaduct is over railroad tracks, and that is where the residential property stops, and as you go on down Arch Street, there is Interstate Park, and you go underneath the interstate, and it's a good quarter of a mile to the north point of this property. When you get to the center of Fourche Creek, east and west of Arch Street, you are on 3M property on both side of the road. The master plan is to expand the jobs; that there will be a lot of jobs for the City of Little Rock. The quarry has been there since the early 1900's, and no improvements have been made. The closest residential structure to this site coming off of Roosevelt Road, is before you get to the viaduct, and the nearest on the other end of Arch Street, would be at 65h Street and Arch Street. He thought there was a misconception as to where exactly this property was located. Director Adcock asked when they come back to the Board with a request to mine or blast in the area, if they would notify the neighborhoods. Mr. Wingfield stated there are no neighborhoods probably within a mile. He asked what neighborhoods she would want to notify. She replied South End, Meadowlark Additions, and Wakefield. Director Hendrix asked if they would notify the Ward I Director, also. Mr. Wingfield stated they would get the notification information from the record, and let everyone know. Mayor Stodola stated there is a motion on the floor, and asked if there was a second to the motion. Director Adcock stated she was withdrawing her motion to defer, that her questions had been answered. 14. PUBLIC HEARING & ORDINANCE NO. 19,676 - G -23 -371 — To abandon the north/south twenty (20) foot wide alley right -of -way (20 feet by 300 feet) located within Block 16, Pope's Addition. Staff recommends approval. Planning Commission: 11 ayes, 0 nays. Staff recommends approval. Synopsis: The adjacent property owners request to abandon the north /south 20 foot wide alley right -of -way (20 feet by 300 feet) located within Block 16, Pope's Addition. The block is bounded by East 3`d Street, East 4`h Street, Rock and Commerce Streets. Mayor Stodola opened the public hearing. He stated he did not have any cards turned in from citizens to speak for or against this item, but asked if anyone was present to speak. There was no one present to speak. Mayor Stodola closed the public hearing. Mayor Stodola asked that the ordinances (Items 12, 13 and 14) be read as a group. Director Adcock made the motion, seconded by Vice Mayor Cazort, to suspend the rules and place the ordinances on second reading. By unanimous voice vote of the Board members present, being two thirds in number, the rules were suspended and the ordinances were read the second time. Director Adcock made a motion, seconded by Vice Mayor Cazort, to suspend the rules and place the ordinances on third and final reading. By unanimous voice vote of the Board members present, being two thirds in number, the rules were suspended and the ordinances was read the third time. A roll call vote was taken and recorded as follows: Directors Hendrix, Richardson, Hurst, Wright, Wyrick, Kumpuris, Adcock, Vice Mayor Cazort, and Mayor Stodola voted aye. Directors Keck and Fortson were absent. The ordinances (Items 12, 13, and 14) was passed. Little Rock Board of Directors Meeting Minutes - January 2, 2007 Mayor Stodola stated that he had asked for the Board of Directors Organization Meeting to take place on January 16t ", so that the Board Members could look over the list of City Boards and Commissions, and see which ones they would like to serve on. It was noted the list would go out in the Boards packet's on Friday. Mayor Stodola stated he had looked over the list, and there are eight Boards and Commissions that expend money. Those include the Advertising and Promotions Commission, the Art Center Board of Trustees, Little Rock Housing Authority, the Little Rock Municipal Airport Commission, the Port Authority, the Sanitary Sewer Committee, Museum Board of Discovery Trustees, the Oakland Cemetery Board of Trustees. He stated he would like, in the near future, to set a meeting and invite these commissions' staff, directors, legal counsel, etc. to a meeting that the city would conduct to insure that the various state statutes and ordinances as they relate to the City finances are covered. This would include the bidding statutes, a presentation on the Code of Ethics, statutory requirements as it relates to recusal, a variety of the requirements for advertising as it relates to purchases. He stated he wanted to ensure all the Boards and Commissions that have expenditure authority are briefed, and have those particular laws at hand. He asked Mr. Moore to set the date and invite these particular Boards and Commissions, but would say that Central Arkansas Transit Authority and Central Arkansas Water have members appointed by the Board and was not adverse to them attending this meeting as well. He went on to explain that these two boards are under a different statutory authority, but there are representative members of the City sitting on the Boards. He discussed issues relating to the Advertising and Promotions Commission, (A &P Commission) as well as articles in the newspaper. He indicated that the Board had passed a resolution at the last meeting that he would like amended. He said the resolution asked the City Manager, the City Attorney, and the Finance Director to be the working group to review the Advertising and Promotions Commissions actions. He thought the only way to move forward is to appoint a group of citizens who are not directly involved in the City, to review the Commissions policy and procedure of the past, and to correct what has been done in the future, and ultimately to report those findings and what changes need to be made, if any, to this Board and the A &P Commission. He stated that there is speculation that changes will need to be addressed, and with the Boards concurrence he was going to appoint a group of citizens outside the City employees to move forward. He announced that he had asked some individuals to serve, and was waiting on an answer from some of them, and would like to get his done in the next thirty to forty five days. Director Hendrix stated she was appalled at the last decision the Board made regarding appointing city employees to this committee, and wondered if that resolution could be overturned. Mayor Stodola stated, as he read the resolution, they would constitute a working group who would be reviewing the A &P's policy and procedure, and would certainly have the background as facilitators, but did not know that it requires overturning the resolution. Director Hendrix stated she disagreed. Director Kumpuris stated he did not know who the Mayor was going to appoint to serve on the Committee, but suggested that the Curran Hall Group, and that there was a group of restaurateurs, that might be interested in serving. Director Kumpuris stated he would like to see the resolution that was passed in December and then the additional committee brought forth by the Mayor, melded into one resolution. Mayor Stodola stated that was his intent and city staff would only be acting as facilitators. Director Richardson stated he supported the Mayor in the direction he was taking. 6 Little Rock Board of Directors Meeting Minutes - January 2, 2007 He asked how large of a committee this would be, and would the Mayor accept names forwarded to serve on the committee by the Board. Mayor Stodola affirmed that he would take recommendations. Director Hurst asked if there was a way to revise the resolution so that it would truly be indicative of the direction this review will now take, if staff would not be leading the review, and would only be support for the committee. Mr. Carpenter, City Attorney, stated the cleanest and easiest way would be to amend the resolution and change Section I. His only concern was that there are some stringent timelines that have been placed upon himself, the City Manager and the Finance Manager, and if another group is going lead the committee, and they would be support, that was great, but needed clarity on what is expected. Mayor Stodola stated he did not want to wait until the next meeting; he wanted to go ahead and move forward. Director Wyrick asked that information be given to the Board along the completion of the investigation. Director Hendrix stated she would like to submit a name to serve on the committee from Ward I. Director Cazort made a motion to amend the resolution that passed in December and add an independent committee to lead the investigation and use staff in a support capacity, but keep the deadlines in tact. Director Hendrix seconded the motion. Mr. Carpenter suggested the resolution be amended with the following language: 15. RESOLUTION NO. 12,418 - A resolution to amend Little Rock, Arkansas Resolution No. 12,416 passed December 28, 2007, to place primary responsibility for the review of the issues concerning the Little Rock Advertising and Promotions Commission in with independent body appointed by the Mayor; and for other purposes. Section 1. The City Manager, City Attorney, and City Director of Finance and Administration, shall serve as facilitators to an independent task force, appointed by the Mayor upon recommendations form members of the Board of Directors, to review the actions of the Commission and the Bureau, and whether these actions comply with all fiscal policies of the City including, but not limited to, contracts for services, lease agreements, travel and entertainment expenses, expense vouchers, and the reporting requirements for expense vouchers. Mayor Stodola stated he was trusting that the accountants, CPA's and those kinds of people that he was hoping would be on this committee are going to be able to report to the City and the City could then decide which direction to go. Mayor Stodola stated the intent is to share the information once it is available. By unanimous voice vote of the Board Members present, the motion to amend was carried, and the resolution was adopted as amended. A motion was made by Director Richardson to adjourn; Director Cazort seconded the motion, and by unanimous voice vote of the Board Members present, the meeting adjourned. ATTEST: ncy W d C), City Clerk 10 APPROVED: Mark Stodola, Mayor