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HomeMy WebLinkAboutCBC-641-BMW-Staff MinutesAugust 06, 2015 ITEM NO. 1. C.B.C. 641— NEW MATTERS Applicant: Address: Description ORDINANCE RE UIRMENTS: Chapter 15, Sec. 15-95. Screening requirements. Jordan Draper, Kimley Horn Developer Ashbury Automotive Arkansas Dealership Holdings LLC Agent Jordan Draper 4621 Colonel Glenn Plaza Drive NE corner of Colonel Glenn Road and Colonel Glenn Plaza Drive The grading and landscaping of a site shall be accomplished in such a way as to visually screen the vehicular use area and certain other activities external to buildings on the site from the street and adjacent more restrictive land uses: (4) Species and spacing requirements. Screening standards are intended to apply during all seasons of the year. A minimum of fifty (50) percent of the trees and a minimum of seventy-five (75) percent of the shrubs to be used for screening purposes shall be evergreen varieties. Maximum spacing's of fifteen (15) feet for trees and three (3) feet for shrubs should normally be utilized in order to provide continuous full screening of the view. Chapter 15, Sec. 15-96. Perimeter planting strips. (a) A perimeter planting strip is required along any side of a vehicular use area that abuts adjoining property or the right-of-way of any street, highway or freeway. This strip shall be at least nine (9) feet wide. (b) Trees shall be planted with an average linear spacing of not less than thirty (30) feet within the required landscape or buffer area. Three (3) shrubs or vines for every thirty (30) linear feet shall be planted in the perimeter planting strip. Massing is permitted as long as trees are spaced not more than one hundred (100) linear feet apart including width of driveway. VARIANCE REQUESTED To allow a reduction in the screening requirement along the display portion of the lot at the southwest corner used for the presentation of inventory vehicles and not for public parking. • To waive the tree and shrub requirements for the north perimeter planting strip. FINDINGS: On October 16, 2014 (file no. Z-3371-YY) the Planning Commission approved a conditional use permit to allow for the development of an automobile dealership on this vacant, C-2 zoned, 5.2 acre lot. The development will consist of a 42,000 square foot building which will contain a showroom floor, office spaces, and a service center. Access to the site will be via a single driveway off of Colonel Glenn Plaza Drive. The site will contain paved parking for 358 vehicles to be used for customers, employees and vehicle display. A portion of the parking on the west and east sides has been designed as stacked vehicle display with 2 to 3 rows stacked behind the other. An additional paved display area with an unconventional parking layout is indicated at the southern point of the site. Staff is not opposed to the arrangement of parking in these areas since they will be used for vehicle display and inventory parking, not in and out employee or customer usage. Bollard type fencing is proposed around the site. The required 30 foot buffer on Colonel Glenn Road ranges from 19.5 feet to as much as 40 +/- feet at the intersection. The buffer on Colonel Glenn Plaza Drive ranges from 20 - 25 feet with two small points where it is reduced to 15 feet. Staff is satisfied with the perimeter buffers. Building and site plans were filed for permit review in January 2015. The building permit was denied in part due to the landscape plan not meeting all of the code requirements. Specifically, the trees and shrubs were omitted from the north perimeter planting strip, the shrubs required for screening the vehicular use area from the Colonel Glenn Road right-of-way had exceeded the spacing requirement of a maximum three (3) feet, and the required square footage for the interior parking and building landscape areas was insufficient. At the northern perimeter there is approximately five (500) linear feet of vehicular use area that abuts adjoining property and a perimeter planting strip that exceeds the nine (9) foot minimum. A retaining wall approximately fifteen (15) feet in height is located on the subject property and additional retaining wall approximately fifteen (15) feet in height is located within the adjacent properties perimeter landscape strip. Plant material required for this area includes trees a minimum of two (2) inches in caliper spaced an average of not less than thirty (30) linear feet. Additionally, three (3) shrubs or vines a minimum of eighteen (18) inches in height at installation are also to be provided for every thirty (30) linear feet of perimeter planting strip. A total of seventeen (17) trees and fifty (50) shrubs would be required for this area. A revised plan was resubmitted in March 2015 that met or exceeded the landscape requirements that were noted during the initial review process and a building permit was approved. The applicant has since requested the screening shrubs be eliminated between the street right-of-way and the inventory display area at the southwest corner of the site and be replaced with groundcover. The applicant has stated that this area will be used for public viewing of the inventory and not for parking. In addition a request has been made to waive the required seventeen (17) trees and fifty (50) shrubs that are to be located in the north landscape perimeter planting strip. The applicant has stated that there are two fifteen (15) foot retaining walls located within this area that will provide screening for the subject property and from its northern neighbor. All other areas have remained unchanged from the March 2015 approved plan. Adequate space for the required north perimeter landscape exist. An approximate nine (9) feet in width terrace area is provided between the top of the retaining wall and the north property line. In addition the adjacent property has provided the required landscape at the bottom of the retaining wall located on their property and the shared property line of this terrace. The total terrace area spanning both properties is approximately twenty (24) feet in width. In the past staff has been supportive of allowing groups of shrub material between car dealership display areas and the street right-of-ways in lieu of the continuous evergreen shrub screen as required by the ordinance. Examples of this treatment can be found at other auto dealers within close proximity of this site. However, in no instance has the substitution of low ground cover been allowed to replace all of the shrubs that are required between the street right-of-way and the interior vehicular use area. STAFF RECOMMENDATION: Staff recommends denial of this request. August 06, 2015 TEM NO. 1. C.B.C. 641— NEW MATTERS Applicant: Address: Description: ORDINANCE REQUIRMENTS: Chapter 15, Sec. 15-95. Screening requirements. Jordan Draper, Kimley Horn Developer Ashbury Automotive Arkansas Dealership Holdings LLC Agent Jordan Draper 4621 Colonel Glenn Plaza Drive NE corner of Colonel Glenn Road and Colonel Glenn Plaza Drive The grading and landscaping of a site shall be accomplished in such a way as to visually screen the vehicular use area from the street a FerAr�--tive-kmd s: (4) Spec ..spacing -requirements. Screening standards are intended to apply during all seasons of the year. mum-ef seventy-fi+ 5) pe ntaf_the-shrubs.tn..be.used-•€or-s r,$enirrgpurposes-shall-be-evergre-en•varieties. Maximum spacing'-nll51'We '-u"reesend three (3) feet for shrubs should normally be utilized in order to provide continuous full screening of the view. Chapter 15, Sec. 15-96. Perimeter planting strips. (a) A perimeter planting strip is required along any side of a vehicular use area that abuts adjoining property or the right-of-way of any street, (b) Trees shall be planted with an average linear spacing of not less than thirty (30) feet within the required landscape area. Three (3) shrubs or vines -for every thirty (30) linear feet shall be planted in the perimeter planting strip. rees�paeed-net - mor-e4tap-ogre+tirrdred-(-I-0D)-iinear-feet-apart-inctuding-m idtlr*oHrive+nray. VARIANCE REQUESTED To allow a reduction in the screening requirement along the display portion of the lot at the southwest corner used for the presentation of inventory vehicles and not for public parking. Y To waive the tree and shrub requirements for the north perimeter planting strip. FINDINGS: On October 16, 2014 (Me ::_. - "; the Planning Commission approved a conditional use permit to allow for the development of an automobile dealership on this *a.eantt4--2--z-oned, 5.2 acre lot. The development will consist of a 42,000 square foot building ice spaces,-a.nd-a-s e.rui ce. cente r.... ite will be via a single nel-6lenn-Waza Dr+ve. The site will contain paved parking for 358 vehicles to be used for customers, employees and vehicle display. ,4ppuftiel+e seersigrred - e i p wi .iced be# 4teFt- re-4rKtr. An additional paved display area with an unconventional parking layout is indicated at the southern point of the site. Staff is not opposed to the arrangement of parking in these areas since they will be used for vehicle display and inventory parking, not in and out employee or customer usage. Bvlarrd•type fendng-is proposed=arottndrthe-srte. The- regrired.30-foot.bufferon_Colonel-Glenn-Road ranges -from 1g..5_feet Das,much•a&Ao-+/=-feet.a che_i=rsection.J3beHhuf#er•or,Golonel GlenrHKma Dr4ve.rariges frorn-ZG--24-feet-with-two•smalLpoints::w.here.it-i Reduced-tod&feet. Staff is satisfied with the perimeter buffers. Building and site plans were filed for permit review in January 2015. The building permit was denied in part due to the landscape plan not meeting all of the code requirements. Specifically, the trees and shrubs were omitted from the north perimeter planting strip, the shrubs required for screening the vehicular use area from the Colonel Glenn Road right-of-way had exceeded the spacing requirement of a maximum three (3) feet, a kte..xequiLecUQusir foatage fox-th.ej=erior.parkingarrd-bbuifding-landscape areas was insufficient. At the northern perimeter there is approximately five (500) linear feet of vehicular use area that abuts adjoining property and a perimeter planting strip that exceeds the nine (9) foot minimum. A retaining wall approximately fifteen (15) feet in height is located on the subject property and additional retaining wall approximately fifteen (15) feet in height is located within the adjacent properties perimeter landscape strip. dial-re�}uixed-far-t#is-aroma-ir�r�sdes-Greem.un� n#t�+v�s in eats pa eed-a n_auer�ge�sat-lessrtfsa�'r'tFsirty-(3[ij'linear-Feet-'Add itiarral ly-#-hre�-(3�hrulJs�� njinin�iim o�y 1 �es in h at in ke-fo-be-providcd for-every-thirty-(•30) IiD�,aL.feet-of-4 erirnete"Iar grip. A total of seventeen (17) trees and fifty (50) shrubs would be required for this area. A revised plan was resubmitted in March 2015 that met or exceeded the landscape requirements that were noted during the initial review process and a building permit was approved. The applicant has since requested the screening shrubs be eliminated between the street right-of-way and the inventory display area at the southwest corner of the site and be replaced with groundcover. -nw,-applieaq"as4tated iris-area-w!I1-#ae`used•fa uhlit-rlYeWtri9-of-t irsr�Tif pa"g. In addition a request has been made to waive the required seventeen (17) trees and fifty (50) shrubs that are to be located in the north landscape perimeter planting strip. Foe-aiYoksm-Kas�&taated that-xhe�e.are-two fifteen (:15). foot retaining -wails located with inrthimreiCl%t-.W-ilk?c viVM- "in for the-,sttbject- xopert"nd from its-norther.n.neighbor. All other areas have remained unchanged from the March 2015 approved plan. Adequate space for the required north perimeter landscape exist. An approximate nine (9) feet in width terrace area is provided between the top of the retaining wall and the north property line. In addition the adjacent property has provided the required landscape at the bottom of the retaining wall located on their property and the shared property line of this terrace. The total terrace area spanning both properties is approximately twenty (24) feet in width. In the past staff has been supportive of allowing groups of shrub material between car dealership display areas and the street right-of-ways in lieu of the continuous evergreen shrub screen as required by the ordinance. Examples of this treatment can be found at other auto dealers within close proximity of this site. However, in no instance has the substitution of low ground cover been allowed to replace all of the shrubs that are required between the street right-of-way and the interior vehicular use area. STAFF RECOMMENDATION: Staff recommends denial of this request. October 01, 2015 ITEM NO. 1 C.B.C. 641— NEW MATTERS Applicant: Address: Description: ORDINANCE RE UIRMENTS: Chapter 15, Sec. 15-95. Screening requirements. Jordan Draper, Kimley Horn Developer Ashbury Automotive Arkansas Dealership Holdings LLC Agent Jordan Draper 4621 Colonel Glenn Plaza Drive NE corner of Colonel Glenn Road and Colonel Glenn Plaza Drive The grading and landscaping of a site shall be accomplished in such a way as to visually screen the vehicular use area and certain other activities external to buildings on the site from the street and adjacent more restrictive land uses: (4) Species and spacing requirements. Screening standards are intended to apply during all seasons of the year. A minimum of fifty (50) percent of the trees and a minimum of seventy-five (75) percent of the shrubs to be used for screening purposes shall be evergreen varieties. Maximum spacing's of fifteen (15) feet for trees and three (3) feet for shrubs should normally be utilized in order to provide continuous full screening of the view. Chapter 15, Sec. 15-96. Perimeter planting strips. (a) A perimeter planting strip is required along any side of a vehicular use area that abuts adjoining property or the right-of-way of any street, highway or freeway. This strip shall be at least nine (9) feet wide. (b) Trees shall be planted with an average linear spacing of not less than thirty (30) feet within the required landscape or buffer area. Three (3) shrubs or vines for every thirty (30) linear feet shall be planted in the perimeter planting strip. Massing is permitted as long as trees are spaced not more than one hundred (100) linear feet apart including width of driveway. VARIANCE REQUESTED ■ To allow a reduction in the screening requirement along the display portion of the lot at the southwest corner used for the presentation of inventory vehicles and not for public parking. • To waive the tree and shrub requirements for the north perimeter planting strip. FINDINGS: On October 16, 2014 (file no. Z-3371-YY) the Planning Commission approved a conditional use permit to allow for the development of an automobile dealership on this vacant, C-2 zoned, 5.2 acre lot. The development will consist of a 42,000 square foot building which will contain a showroom floor, office spaces, and a service center. Access to the site will be via a single driveway off of Colonel Glenn Plaza Drive. The site will contain paved parking for 358 vehicles to be used for customers, employees and vehicle display. A portion of the parking on the west and east sides has been designed as stacked vehicle display with 2 to 3 rows stacked behind the other. An additional paved display area with an unconventional parking layout is indicated at the southern point of the site. Staff is not opposed to the arrangement of parking in these areas since they will be used for vehicle display and inventory parking, not in and out employee or customer usage. Bollard type fencing is proposed around the site. The required 30 foot buffer on Colonel Glenn Road ranges from 19.5 feet to as much as 40 +/- feet at the intersection. The buffer on Colonel Glenn Plaza Drive ranges from 20 - 25 feet with two small points where it is reduced to 15 feet. Staff is satisfied with the perimeter buffers. Building and site plans were filed for permit review in January 2015. The building permit was denied in part due to the landscape plan not meeting all of the code requirements. Specifically, the trees and shrubs were omitted from the north perimeter planting strip, the shrubs required for screening the vehicular use area from the Colonel Glenn Road right-of-way had exceeded the spacing requirement of a maximum three (3) feet, and the required square footage for the interior parking and building landscape areas was insufficient. At the northern perimeter there is approximately five (500) linear feet of vehicular use area that abuts adjoining property and a perimeter planting strip that exceeds the nine (9) foot minimum. A retaining wall approximately fifteen (15) feet in height is located on the subject property and additional retaining wall approximately fifteen (15) feet in height is located within the adjacent properties perimeter landscape strip. Plant material required for this area includes trees a minimum of two (2) inches in caliper spaced an average of not less than thirty (30) linear feet. Additionally, three (3) shrubs or vines a minimum of eighteen (18) inches in height at installation are also to be provided for every thirty (30) linear feet of perimeter planting strip. A total of seventeen (17) trees and fifty (50) shrubs would be required for this area. A revised plan was resubmitted in March 2015 that met or exceeded the landscape requirements that were noted during the initial review process and a building permit was approved. The applicant has since requested the screening shrubs be eliminated between the street right-of-way and the inventory display area at the southwest corner of the site and be replaced with groundcover. The applicant has stated that this area will be used for public viewing of the inventory and not for parking. In addition a request has been made to waive the required seventeen (17) trees and fifty (50) shrubs that are to be located in the north landscape perimeter planting strip. The applicant has stated that there are two fifteen (15) foot retaining walls located within this area that will provide screening for the subject property and from its northern neighbor. All other areas have remained unchanged from the March 2015 approved plan. Adequate space for the required north perimeter landscape exist. An approximate nine (9) feet in width terrace area is provided between the top of the retaining wall and the north property line. In addition the adjacent property has provided the required landscape at the bottom of the retaining wall located on their property and the shared property line of this terrace. The total terrace area spanning both properties is approximately twenty (24) feet in width. In the past staff has been supportive of allowing groups of shrub material between car dealership display areas and the street right-of-ways in lieu of the continuous evergreen shrub screen as required by the ordinance. Examples of this treatment can be found at other auto dealers within close proximity of this site. However, in no instance has the substitution of low ground cover been allowed to replace all of the shrubs that are required between the street right-of-way and the interior vehicular use area. STAFF RECOMMENDATION: Staff recommends denial of this request. CITY BEAUTIFUL COMMISSION ACTION: At the request of the applicant the commissioners voted to defer Case #641 to the September 03, 2015 meeting. The applicant was not present at the September meeting and again the commissioners voted to defer the case to the October 01, 2015 meeting. The applicant has since revised the landscape plan. As originally requested these revisions include removing the required (17) trees and fifty (50) shrubs that are to be located in the north landscape perimeter planting strip. This revision replaces the required shrub material with one thousand and forty- two (1,042) one (1) gallon Asian Jasmine groundcover plants placed twenty-four (24) inches on center. In addition seven (7) of the required seventeen (17) trees are shown relocated to the east perimeter planting strip. The applicant has requested that a donation to the T.R.E.E fund be accepted in lieu of installing the remaining ten (10) trees elsewhere on site. As part of this revised plan the screening shrubs between the street right-of-way and the inventory display area at the southwest corner of the site have included. However, these do not provide a continuous screen as required by the ordinance and are grouped together to provide site lines to the inventory. This treatment has been utilized and been allowable for other automobile dealerships in close proximity to this site. STAFF RECOMMENDATION: Staff is supportive of the revised plan and this request.