HomeMy WebLinkAbout16437 1 RESOLUTION NO. 16,437
2 A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO EXECUTE
3 A FIVE (5)-YEAR LEASE AND MAINTENANCE AGREEMENT WITH
4 DATAMAX INC.,IN AN AMOUNT NOT TO EXCEED SEVENTY-THREE
5 THOUSAND, TWO HUNDRED FIFTY-THREE AND 60/100 DOLLARS
6 ($73,253.60), PLUS APPLICABLE TAXES AND FEES, TO LEASE A
7 CANON IMAGE PRESS LITE C265 COPIER FOR THE OFFICE OF CITY
8 ATTORNEY; AND FOR OTHER PURPOSES.
9 WHEREAS,it is critical that Office of City Attorney be equipped with state of the art copier services
10 to fax, copy, scan, and print voluminous Freedom of Information requests and responses for review and
11 redaction,ongoing litigation cases,transactional contracts and papers necessary to the day-to-day operation
12 of the City Attorney Office;and,
13 WHEREAS, vendor selection for the Canon imagePRESS Lite C265 Lease and Maintenance
14 Agreement was made through the Arkansas State Contract No. SP-20-0020-4600045512;and,
15 WHEREAS,the total amount of the Lease Maintenance Agreement shall not exceed Seventy-Three
16 Thousand Two Hundred Fifty-Three and 60/100 Dollars ($73,253.60), plus applicable taxes, fees, and
17 overage charges,if any;
18 WHEREAS, the five (5)-year contract term beginning September 1, 2024, through and including
19 August 30,2029,with funds available from the Copier rent Account No. 101801-065110;
20 NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY
21 OF LITTLE ROCK,ARKANSAS:
22 Section 1. The City Manager is authorized to enter into a Lease Maintenance Agreement with
23 Datamax Inc., to lease a Canon imagePRESS Lite for a five (5)year lease term beginning September 1,
24 2024,through and including August 30,2029.
25 Section 2. Funding for the lease agreement shall not exceed Seventy-Three Thousand Two Hundred
26 Fifty-Three and 60/100 Dollars($73,253.60),plus applicable taxes,fees,and overage charges, if any,with
27 funds available in account 101801-065110.
28 Section 3. Severability. In the event any title, section, paragraph, item, sentence, clause, phrase, or
29 word of this resolution is declared or adjudged to be invalid or unconstitutional, such declaration or
30 adjudication shall not affect the remaining portions of the resolution which shall remain in full force and
31 effect as if the portion so declared or adjudged invalid or unconstitutional were not originally a part of the
32 resolution.
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1 Section 4. Repealer. All laws,ordinances,resolutions,or parts of the same,that are inconsistent with
2 the provisions of this resolution,are hereby repealed to the extent of such inconsistency.
3 ADOPTED: October 2,2024
4
5 ATTEST: • APPROVED:
6 MUD/1
7 Allison Segars,Ac ityClerk Frank Scott,Jr.,Mayor
8 APPROVED AS TO LEGAL FORM:
9
10 ?AZ-"e-
11 cynePerez,ChijfAney
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