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HomeMy WebLinkAbout16268 1 RESOLUTION NO. 16,268 2 3 A RESOLUTION TO AUTHORIZE THE MAYOR TO ENTER INTO AN 4 AMENDED AND RESTATED INTERLOCAL AGREEMENT WITH THE 5 CITY OF LITTLE ROCK, THE CITY OF NORTH LITTLE ROCK, 6 PULASKI COUNTY, CENTRAL ARKANSAS WATER, LITTLE ROCK 7 WATER RECLAMATION AUTHORITY, NORTH LITTLE ROCK 8 WASTEWATER UTILITY,THE CITY OF JACKSONVILLE,THE CITY OF 9 SHERWOOD AND THE CITY OF MAUMELLE, PERTAINING TO THE 10 PULASKI AREA GEOGRAPHIC INFORMATION SYSTEM; AND FOR 11 OTHER PURPOSES. 12 13 WHEREAS, the Pulaski Area Geographic Information System,known as PAgis,was initiated in 1990 as 14 a cooperative venture among the City of Little Rock, Little Rock Municipal Waterworks (predecessor of 15 Central Arkansas Water),Little Rock Wastewater(predecessor of Little Rock Water Reclamation Authority), 16 Pulaski County, the City of North Little Rock and the City of Jacksonville later joined the cooperative 17 venture as financially contributing members; and, 18 WHEREAS, PAgis was governed by a Memorandum of Understanding that was entered into on October 19 31, 1990,which was thereafter amended on December 30, 1992,on December 4, 1998,January 1,2005,and 20 as of June 16,2009;and, 21 WHEREAS, PAgis developed a strategic plan,which recommended the formation of a permanent PAgis 22 organization to provide all that is necessary to manage the current substantial investment in PAgis; and, 23 WHEREAS, the City of Maumelle now wishes to join PAgis;and, 24 WHEREAS, the Board of Directors of the City of Little Rock wishes to amend and restate the current 25 Interlocal Agreement,shown as Exhibit A to this resolution,to better provide for the interests of the public. 26 NOW THEREFORE,BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF 27 LITTLE ROCK,ARKANSAS: 28 Section 1. The Mayor is hereby authorized to execute a Pulaski Area Geographic Information System 29 Interlocal Agreement (Fifth Restatement & Amendment) substantially, as shown in Exhibit A to this 30 resolution. 31 Section 2. Severability. In the event any title,section,paragraph,item,sentence,clause,phrase,or word 32 of this resolution is declared or adjudged to be invalid or unconstitutional,such declaration or adjudication Page 1 of 9] 1 shall not affect the remaining portions of this resolution, which shall remain in full force and effect as if the 2 portion so declared or adjudged to be invalid or unconstitutional were not originally a part of the resolution. 3 Section 3. Repealer. All laws,ordinances,resolutions.or parts of the same that are inconsistent with the 4 provisions of this resolution are hereby repealed to the extent of such inconsistency. 5 ADOPTED: March 19,2024 6 :lasI APPROVED: 7 8 amt. 9 sane ity Clerk rank Scott,Jr a r 10 APPR► f A • LEGAL FORM: 11 12 001 4'1-'5 WA • 13 homas M. Carpenter, City Attorne 14 // 15 // 16 // 17 // 18 // 19 // 20 // 21 // 22 // 23 // 24 // 25 // 26 // 27 // 28 // 29 // 30 // 31 // 32 // 33 // 34 // 35 // Page 2 of 9] 1 Exhibit A 2 3 PULASKI AREA GEOGRAPHIC INFORMATION SYSTEM 4 INTERLOCALAGREEMENT 5 (Fifth Restatement& Amendment) 6 7 This Agreement is made and entered into by and among the City of Little Rock,Arkansas("Little Rock"), 8 the City ofNorth Little Rock,Arkansas("North Little Rock"),Pulaski County,Arkansas("County"),for the 9 benefit of its Public Works department,Central Arkansas Water("CAW'),Little Rock Water Reclamation 10 Authority("LR Water Reclamation"),North Little Rock Wastewater Utility("NLR Wastewater"),the City of I I Jacksonville, Arkansas ("Jacksonville"), the City of Sherwood, Arkansas ("Sherwood"), and the City of 12 Maumelle,Arkansas("Maumelle"),and it is an amendment and restatement of prior Interlocal Agreements 13 entered into among the first seven(7)parties. 14 WHEREAS,the Pulaski Area Geographic Information System("PAgis")was initiated in 1990,as a 15 cooperative venture among Little Rock, Little Rock Municipal Water Works(predecessor of CAW), 16 and LR Wastewater(predecessor of LR Water Reclamation); and, 17 WHEREAS, the County, NLR Wastewater, North Little Rock, and Jacksonville later joined the 18 cooperative venture as financially contributing members;and, 19 WHEREAS,PAgis was previously governed by a Memorandum of Understanding that was entered into 20 on October 31, 1990,and subsequently amended on December 30, 1992,and on December 4, 1998,January 21 1,2005,and as of June 16,2009;and, 22 WHEREAS, benefits to the members of PAgis include: (1) delivering services efficiently in every 23 department of government;(2)increasing the accuracy of information provided to the public while decreasing 24 the time necessary to provide the information;(3)eliminating the duplication of effort within government;(4) 25 enhancing information for resource allocation,which will result in better use of public funds;(5)improving 26 public health,welfare and safety;(6)advancing citizen access to public information;(7)strengthening citizen 27 participation in government; (8) gaining increased benefits from existing information; (9) providing 28 information not otherwise available; and (10) developing information sharing within public and private 29 sectors;and, 30 WHEREAS, PAgis has been successful as a project organization in that its committees have defined, 31 scheduled and implemented tasks necessary to assemble an information database;and, 32 WHEREAS,PAgis has developed a Strategic Plan to provide system maintenance for the information 33 that has been developed since 1990 and is currently being developed,improved and maintained at substantial 34 cost; and, Page 3 of 91 1 WHEREAS,the Strategic Plan recommended the formation of a permanent PAgis organization that will 2 provide for the hardware,software,additional data,data distribution,training and staff to manage the current 3 investment in PAgis;and, 4 WHEREAS,the City of Maumelle, Arkansas, desires to join PAgis. 5 NOW,THEREFORE,Little Rock,North Little Rock,Jacksonville,Sherwood,Maumelle,CAW,the 6 County,LR Water Reclamation and NLR Wastewater,in consideration of the mutual covenants and the terms 7 and conditions set forth herein, agree as follows: 8 1. PARTIES. This Agreement is hereby entered into by and between Little Rock, North Little 9 Rock, Jacksonville, Sherwood and Maumelle, acting by and through their respective Mayors 10 and Boards of Directors or City Councils,the County,acting by and through its Quorum Court 1 1 and County Judge; CAW acting by and through its Board of Commissioners, and LR Water 12 Reclamation and NLR Wastewater, acting by and through their respective Boards of 13 Commissioners. 14 2. NAME. The name of the organization evidenced by this Agreement shall be "Pulaski Area 15 Geographic Information System", hereinafter referred to as PAgis. 16 3. TERM. The term of this Agreement shall be indefinite. However,any of the signatory parties 17 may withdraw from said organization at the close of any Fiscal Year,provided; however,that 18 notice thereof shall have been given to all other signatory parties,in writing,at least one(1)-year 19 in advance of the proposed date of withdrawal. 20 4. TERMINATION AND WITHDRAWAL.In the event that PAgis is terminated and dissolved, 21 then the Board of Directors will adopt a reasonable plan to discharge all outstanding liabilities to 22 third parties and then the remaining assets of PAgis shall be distributed to the members of PAgis 23 who have been members of PAgis for at least three(3)years,as provided in the By-laws. In no 24 event shall any asset revert to any person who is nota Governmental Agency or instrumentality. 25 A withdrawing member shall not be entitled to the assets of PAgis. The parties hereto agree that 26 Little Rock,North Little Rock, Jacksonville, Sherwood, CAW, LR Water Reclamation,NLR 27 Wastewater and the County have been members of PAgis for at least three (3)years as of the 28 effective date of this Agreement; Maumelle is new to the Agreement. 29 5. PURPOSE. The purpose of PAgis is to be a leader in providing high quality geographic 30 information services which meet customer and management needs.PAgis is a partnership owned 31 and controlled by the government entities which are its members, open to public and private 32 information sharing,dedicated to effective delivery of geographically based information products 33 and services using a shared database. Page 4 of 9] 1 The stated goals of PAgis are as follows: (1)Operate a shared database; (2) Establish defined 2 responsibilities for quality database maintenance; (3) Secure adequate funding for system 3 operation and maintenance; (4) Secure additional governmental partners; (5) Conform to and 4 maintain the database according to established standards; (6) Maintain competent and 5 professional staff;and(7)Provide for the satisfaction of its customers. 6 PAgis will serve as a management tool for capital assets of the signatory parties. In addition, 7 PAgis will be able to connect existing data into a complete functioning information system and 8 allow the signatory parties to: (1)track customer complaints and inquiries geographically and 9 take more effective remedial action;(2)create more efficient service routes;(3)provide better 10 information to field personnel; and(4)target mailings to customers. 11 PAgis will be responsible for:(1)the core data on which the signatory parties'systems depend in 12 the areas of ground control, planimetrics, addresses, parcels, city limits, and metadata; (2) 13 responding to requests for information from the public;and(3)organizing ongoing training for 14 its own staff and the staffs of the signatory parties'organizations. 15 6. ORGANIZATIONAL STRUCTURE. PAgis will be supervised,administered and directed by 16 a Board of Directors whose members will represent the signatory parties as well as any additional 17 governmental agencies or instrumentalities who may become members of PAgis. 18 A Geographic information System Manager will report directly to the Board of Directors, and 19 will be charged with implementing the PAgis work program and goals. 20 Title to fixed assets held by each signatory party and used for geographic information system 21 purposes at the time of the establishment of PAgis shall remain unchanged. Additional assets 22 shall be acquired in the name of PAgis. 23 Additional governmental agencies or instrumentalities may become members of PAgis with the 24 consent of all the existing members, who shall determine the conditions of their association, 25 including but not limited to financing and representation on the Board of Directors. 26 The operation and management of PAgis will be governed by By-laws adopted by the Board of 27 Directors. 28 7. FINANCING. The Board of Directors having administration of PAgis shall budget and disburse 29 all funds received by it from the appropriate designated authorities of the signatory parties 30 participating in this Agreement as well as any funds received from future members. Each of the 31 signatory parties will share the costs incurred for the operation and maintenance of PAgis, in 32 accordance with the By-laws or as established by the Directors. 33 8. GEOGAPHIC AREA. The PAgis services area consists of the incorporated and unincorporated 34 area of Pulaski County;this area may be expanded with the inclusion of additional governmental 35 members into the organization. 'Page 5 of 9] 1 2 9. NONDISCRIMINATION.The signatory parties agree that they will oversee and supervise the 3 governance and operations of PAgis to ensure that benefits and privileges of PAgis are provided 4 and available on a nondiscriminatory basis. 5 10. SEVERABILITY. The provisions of the Agreement are declared to be severable. If any 6 provision hereof shall be held to be invalid or to be inapplicable to any party or circumstance, 7 such holding shall not affect the validity or applicability of the remainder hereof. 8 11. EFFECTIVENESS. This Agreement, as amended, shall become effective on 9 ,2024, provided that, prior to said date, it has been approved and 10 executed by each of the signatory parties;that the Attorney General of the State of Arkansas has 11 either approved it or failed to disapprove it; and that is has been filed with the County Clerk of 12 Pulaski County and the Secretary of State;otherwise,it shall become effective on the date of the 13 last the above specified acts shall have been accomplished. 14 15 [Remainder of Page Left Blank Intentionally] 16 17 [Signature Pages to Follow] 18 // 19 // 20 // 21 // 22 // 23 // 24 // 25 // 26 // 27 // 28 // 29 // 30 // 31 /I 32 // 33 // 34 // 35 // (Page 6 of 91 1 SIGNATURE PAGES 1 of 3 2 PULASKI AREA GEOGRAPHICAL INFORMATION SYSTEM 3 INTERLOCAL AGREEMENT 4 (Fifth Restatement&Amendment) 5 6 ATTEST: CITY OF LITTLE ROCK,ARKANSAS 7 8 By: 9 Susan Langley,City Clerk Frank Scott,Jr.,Mayor 10 11 Executed this day of ,2024 12 13 14 ATTEST: CITY OF NORTH LITTLE ROCK, ARKANSAS 15 16 By: 17 Diane Whitbey,City Clerk Terry Hartwick, Mayor 18 19 Executed this day of ,2024 20 21 22 ATTEST: CITY OF JACKSONVILLE,ARKANSAS 23 24 By: 25 Susan Davitt, City Clerk Jeff Elmore, Mayor 26 27 Executed this day of ,2024 28 29 30 ATTEST: CITY OF SHERWOOD, ARKANSAS 31 32 By: 33 Charlotte Watson,City Clerk Mary Jo Heye-Townsell, Mayor 34 35 Executed this day of ,2024 36 'Page 7 of91 1 SIGNATURE PAGES 2 of 3 2 PULASKI AREA GEOGRAPHICAL INFORMATION SYSTEM 3 INTERLOCAL AGREEMENT 4 (Fifth Restatement&Amendment) 5 6 ATTEST: CITY OF MAUMELLE, ARKANSAS 7 8 By: 9 Tina Timmons, City Clerk Caleb Norris, Mayor 10 11 Executed this day of ,2024 12 13 14 ATTEST: PULASKI COUNTY 15 16 By: 17 Terri llollingsworth, County Clerk Barry Hyde, County Judge 18 19 Executed this day of ,2024 20 21 22 CENTRAL ARKANSAS WATER 23 24 By: 25 C. Tad Bohannon,Chief Executive Officer 26 27 Executed this day of , 2024 28 29 30 LITTLE ROCK WATER RECLAMATION AUTHORITY 31 32 By: 33 Jean Block,Chief Executive Officer 34 35 Executed this day of ,2024 36 Page 8 of 91 1 SIGNATURE PAGES 3 of 3 2 PULASKI AREA GEOGRAPHICAL INFORMATION SYSTEM 3 INTERLOCAL AGREEMENT 4 (Fifth Restatement&Amendment) 5 6 NORTH LITTLE ROCK WASTEWATER UTILITY 7 8 By: 9 Michael Clayton, Chief Executive Officer 10 1 1 Executed this day of ,2024 12 // 13 // 14 // 15 // 16 // 17 // 18 // 19 // 20 /I 21 /I 22 // 23 // 24 // 25 // 26 // 27 // 28 // 29 // 30 // 31 // 32 /I 33 // 34 1/ IPage 9 of 91