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Z-8021 Application 2
Eichenbauni, Liles & Heister, P.A. Attorneys at Law 124 West Capitol Avenue, Suite 1400 Little Rock, AR 72201-3736 Mr. Dana Carney 723 West Markham Little Rock, AR 72201 RETURN POSTAGE GUARANTEED rq m: CERTIFIEDir RECEIPT RECEIPT rq (Domestic Mail 1 No Insurance Coverage • e - • - For delivery information visit our website at , u •� ErED_ Postage $ 39 .39 r-0�-_ .:I- IT' M �Certified Fee Certified Fee�, r] -q O Postage $ p 1 Return Receipt Fe (Endorsoment Required Return Receipt Fee .O 8� Postmark Here O Postmark Here O Certified Fee Total Postage & Fees 8 ] rU � Re r,""d t?ellvery Fee (Endorsement Required) O fU Reslrk:led Dellvary Fes Postmark �j �mai ❑ os L cm CJ Total Postage & Fees ro ' s4resr, RpiLti-------- �7 or PO Box No Erb i (, ....�� a r' 1 `� Lrl (Endorsement Required) Total Postage & Fees $ ' f . to E3Sant To G1------ _-- _�------c�. -------- —� ------------------ ------ ---- .^. 51rs�f, J�pf. No or PO Box No. Restricted Delivery Fee Senr To PU ILL ,,U PS Form :er June 2QO2 f.._.. mr, Street, ,. RECEIPT o(bomAsOmaii rProvided) Er For clefiv*ry information visit our rS Postage $ ,3q C3 Certified Fee 0 2 • y 0 Ratum Receipt Fee Q Postmark (Endorsement Requ [red) O ! Here O fV Restricted Delivery Fee .0 (EndorsementRezred) a Total Postage & Fees is • b Irl Senr To L 0.0 t��u t rc Freer, Rpt. Aro.----------------------------------- r-. _ ... .. or PO Box No. 4 s p, y irk f<iC _.»............... ...»»....._............__..._... ._................ ».... Oty. SYare. ZJPt•4 PS Form :.r June 2002 r'- CERTIFIEDir RECEIPT RECEIPT OI 0 I s - r Provided) • - • - ° . . •. visit our website at wwwxsps.comj� www.usps,corri., :. •� ErED_ For delivery information Postage visit our website .39 r-0�-_ IT' M Certified Fee 0 Certified Fee�, Postage $ p 1 E3 E3 Return Receipt Fee 0 co(Endar5oment r Postmark Here O Certified Fee Total Postage & Fees 8 ] 1� 1'{'. io 4Ln 0 O O fU Reslrk:led Dellvary Fes Postmark �j �mai ❑ os L cm CJ E3 O ro Return Receipt Fee��/ s4resr, RpiLti-------- �7 or PO Box No Erb i (, ....�� a r' 1 `� Here (Endorsement Required) Total Postage & Fees $ ' f . to rr7 fU Restricted Delivery Fee Senr To PU ILL ,,U (EndorsemontRequired) f.._.. mr, Street, \!7 U ................. ri Total Postage & Fees $ �- Ln . . ............... CII;-b. ty, SZJP+4 PS Form :rr June 2002 �...._.....__.w...----- .».- - e- °�""' Strest, RpL 7Co.; or PO Box No.w• - G�ry, Stare, zfP+rt PS Form :rr June 2002 ,. RECEIPT o(bomAsOmaii rProvided) Er For clefiv*ry information visit our rS Postage $ ,3q C3 Certified Fee 0 2 • y 0 Ratum Receipt Fee Q Postmark (Endorsement Requ [red) O ! Here O fV Restricted Delivery Fee .0 (EndorsementRezred) a Total Postage & Fees is • b Irl Senr To L 0.0 t��u t rc Freer, Rpt. Aro.----------------------------------- r-. _ ... .. or PO Box No. 4 s p, y irk f<iC _.»............... ...»»....._............__..._... ._................ ».... Oty. SYare. ZJPt•4 PS Form :.r June 2002 r'- CERTIFIEDir RECEIPT e OI o / No Insurance CoverageProvided) Provided) 117 For delivery inforrination visit our website at wwwxsps.comj� www.usps,corri., :. •� Er Postage $ .39 M Certified Fee 0 Certified Fee�, 4 b Return Receipt Fee (Endorsement Required) E3 E3 Return Receipt Fee 0 co(Endar5oment r Postmark Here (Endorsement Required) Total Postage & Fees 8 ] 1� 1'{'. io 4Ln O fU Reslrk:led Dellvary Fes �j �mai ❑ os L cm CJ E3 O ro (Endorsemenf Required) s4resr, RpiLti-------- �7 or PO Box No Erb i (, ....�� a r' 1 `� •-•------- -. _ --- ---------------------------- -------------- l. --- City, State. P+4y� &ilk Ar PS Form :02002 Total Postage & Fees $ ' f . to rr7 Senr To PU ILL ] I a Co. � p 9- � Qt f.._.. mr, Street, \!7 U ................. .......- or PO Box No. . . ............... CII;-b. ty, SZJP+4 PS Form :rr June 2002 �...._.....__.w...----- .».- - ,. RECEIPT o(bomAsOmaii rProvided) Er For clefiv*ry information visit our rS Postage $ ,3q C3 Certified Fee 0 2 • y 0 Ratum Receipt Fee Q Postmark (Endorsement Requ [red) O ! Here O fV Restricted Delivery Fee .0 (EndorsementRezred) a Total Postage & Fees is • b Irl Senr To L 0.0 t��u t rc Freer, Rpt. Aro.----------------------------------- r-. _ ... .. or PO Box No. 4 s p, y irk f<iC _.»............... ...»»....._............__..._... ._................ ».... Oty. SYare. ZJPt•4 PS Form :.r June 2002 r'- :� CERTIFIED MAILT. RECEIPT (DQmestic Mail Onify, No Insurance Coverage Provided) Er' co For deliverV information E¢ visit our website at www.usps,corri., :. •� Er Postage $ .39 M Certified Fee - C3 Return Receipt Fee (Endorsement Required) , �� Postmark Here 0 co(Endar5oment Restricted Delivery Fes iiequired) ri Total Postage & Fees j 1� 1'{'. io 4Ln �j �mai ❑ os L cm CJ E3 O son --W - � � flGGt �155tC ' +'19rt------------- s4resr, RpiLti-------- �7 or PO Box No Erb i (, ....�� a r' 1 `� •-•------- -. _ --- ---------------------------- -------------- l. --- City, State. P+4y� &ilk Ar PS Form :02002 -y - -- - - ZZoq See Reverse for Instructions Postal (DomesticCERTIFIED MAILT. RECEIPT Ln 1 .Provided) F C AST 7 tr 2:$ Postage $ 3 OCertified Fee M ReturnReceipt Fee , Tp Postmark (Endorsement Required] p Here ED rUU Restricted Delivery Fee co (Endorsement Required) Total Postage &Fees $ Lf � Senr 70 /circ. -•- p- ( or ._.. .. -Ass --------------- or PO Box No. .._.__...-- - - -.... G'ty, Stars, xrP+4 {- �-— -.—..------- —...----•- PS Form :rr June 2002 r— . 0 ED CERTJFIED MAIL,. RECEIPT ru (Domestic Mail Only; No Insurance Coverage Provided) 117 For delivery information visit our website at www.usp C3 ro Er Postage $ I- M Certified Fee 13 Postmark EZI Return Receipt Fee Here r C3 (Endorsement Required) ru FlestrIclo"IN11r, Delivery Fee ro (Endorsement--Irad) r -q Ln Total Postage & Fees $ Sew TO ku-,L " CO --- ------------ *-,*,*- or PO Box No.' 3 2-0 Q -,Do v -we -W - ------------- ---------- efi, ------------------------------ §We. ZFP+4 t-& -7 22c:>t P -S Form 380,0, June 2002 See Reverse IQ r I ni.! rucb o ns U.S. Postal ServiceT. lT CERTIFIED MAIL,. F&CEtPT co(oomestic man Only; No Insurance Coverage provided) 17- ru Mr 17- Postage S M C3 Certified Fee Ain Certified M ED Return Rec[ept Fee Postmark (Endorsement Floquira a d) Here E3 Restricted Delly"Fea r-9 (Endorsement Required) M Total Postage & Fees $ M C3 I t 1!� �Or tPO 11: B( State ZP+4 Form 3800, June 2002 See Reverse for Instructions r— U.S. Postal ServiceT. RECEIPT r- ru CERTIFIED MAIL. RECEIPT For delivery information vi5it our icCO Ln ru (DomAtic Mail Only, No Insurance $ .39 Coverage Provided) r -1 --I- - $ 3C EDCertified Fee 1 Q M Er -40 Postmark 7Postmark Here Postage $39 Fa8dgalver,Feeru (Endorsement Required) =r ro Required) M Certified Fee $ q. 4.4 Lrl E3 rU Restricted Delivery Fee o 1:3 Postmark E3 Return Receipt Fee (Endorsement R-111ifed) p Here (Endorsement Required) Total Postage & Fees $ L1 wL C3 ruRestricted neilver, Fee CO (Endorsement Required) SoM To r=1 Total Postage & Fees $ d,V -§W ----------------- PS Form 3800, June 2002 In 1:3 ED ........................ ....... or PO Box No. Lsi ---- ------ PS Form 3800, June 2002 I See. Reverse for Instructions r— CERTIFIED MAIL. RECEIPT r- (Domestic Mail Onty, No Insurance Coverage Provided) For delivery information vi5it our icCO website at www.uspsxom:� 117 Postage $ .39 ro --I- Postage $ 3C EDCertified Fee 1 Q M -40 Postmark 7Postmark Here Return Racelpt Fes Fa8dgalver,Feeru (Endorsement Required) Here ro Required) O(Endorsement $ q. 4.4 Lrl rU Restricted Delivery Fee o 1:3 Sant TO 6,tf- {p00( CO (Endorsement R-111ifed) or PO Box No. ..c r=1 Total Postage & Fees $ L1 wL Ln E3 SoM To --------------------- or PO Box No. d,V -§W ----------------- PS Form 3800, June 2002 See Reverse for Instructions j'rn' CER11FIED MAILTm RECEIPT r- nly; (Domestic Mail OIr No Insurance Coverage Provided) ED ro Postage $ 3C Certified Fee C3 C:3 Return Receipt Fee (Endorsement Required) 7Postmark Here ED Fa8dgalver,Feeru (Endorsement Required) ro Total Postage & Fees $ q. 4.4 Lrl o 1:3 Sant TO 6,tf- {p00( or PO Box No. ..c hV-§W;, w-------------------------. K PS Form 3800, Julie 20132 ---- I ---------- - -- - ------------- - - See Reverse fo.r Instructions U.S. Postal ServiceTM CERTIFIED MAILT. RECEIPT TDOM es Mail Oniy,, No Insurance Cover -age Provided) M Postage $ M Certified Fee -t4o E:3 Postmark 1-3 Return ftmot Fee Here (Endorsement FlOqUired) IM M Flestffated 01111-11 Fee CO (Endorsement Required) rq Total Postage & Fees $ Lr) M Sen r T, -Ry ......... ------ r. or PO Box � P5 -§tili, -Z-1P- +--4 -- — ------------ -------- ZZ PS Form 3800. June 2002 See Reverse [or Instructions os a Service,,,., ,CERTIFIED MAILTM REjw (Domestic Mail Only; No Insurance For delivery information visit our website Ln � E3 sen' ro SE 1 ,, J e,ig OV k-ec( ASo c �uYreet, Apt-%iid.; ---•--------- --•----------------• •-•-- �.-................... or PO Box No. P+4 __...-...--- --•-•-----••-----------------------------------•-- Clty, State, ZI PS Form :rr2002 See Reverse for Instructions ■ CERTIFIED MAIL. RECEIPT lr-MRI-TUa (Domestic Mail Only; O Certified Fee TVV 2.40 visit our website at www.usps.00ma C3 Rrsem FluceFee (EndorsemenS Req.qulred) ` �— 1 Postmark Here C3 ru Restricted pegvary Fee Postmark C-5 ca (Endorsement Requ'r's (Endorsement Required) 3 Certified ri 1:3 Return Rewtp% Fee (Erxiorsemanl Required) Total Postage &Fees I $ . (Endorsement RequIred) Ln � E3 sen' ro SE 1 ,, J e,ig OV k-ec( ASo c �uYreet, Apt-%iid.; ---•--------- --•----------------• •-•-- �.-................... or PO Box No. P+4 __...-...--- --•-•-----••-----------------------------------•-- Clty, State, ZI PS Form :rr2002 See Reverse for Instructions ■ CERTIFIED MAIL. RECEIPT lr-MRI-TUa (Domestic Mail Only; No Insurance Coverage Providec O For delivery information visit our website at www.usps.00ma $ q an M Certified Fee Er postage C Postmark C-5 O Return Receipt Fee Here (Endorsement Required) 3 Certified 1:3 Return Rewtp% Fee (Erxiorsemanl Required) (Endorsement RequIred) !!-- O ru Restricted IiallvCry Fee r0 (Enddrsement Requtfedj Total Postags 8 Fees $ q Ln M sent To E3 Itib •••,,.a - Slreef, Apt. IVo.; or PO Box No. -..------------------------------------------ .............�......_.._. Clry, State, ZIP+4 PS Form :rr June 2002 69 a G3•r or .� _ox No. S1rGw%LA0b-*1 or rr ox o • iY PS Form 3600, June 2002 See Reverse for Instructions ,U.S. !instal Service -r. CERTIFIED MAIL. RECEIPT (Domestic Mail Only; No Insurance Coverage Provided) O r� �age M Certified Fee Postmark M O Return Receipt e Here (EndMetnent Requ[Fored) p S C3 Restricted ❑ellveryf Fee W (Endorsemont Required) fo r-9 Total Postage & Fees s 4 frlr-3 enr C3 [•'� ��------,--- ---- ,------------ ------ �` x�• ties: ;�pG I�e.� -----•---•-•----• orPO Box No. __, ------ ........ --•--•--'--------------------- Gity, Stare, Z!'P+a PS Form :rr June 2002 M lr-MRI-TUa Er O ro — E' Postage $ q an M Certified Fee 2• (� Q 1 C Postmark C-5 O Return Receipt Fee Here (Endorsement Required) •q ED Restrlded Delivery Fav (Erxiorsemanl Required) co rq !!-- Total Postage &Fees µ 'fO or .� _ox No. S1rGw%LA0b-*1 or rr ox o • iY PS Form 3600, June 2002 See Reverse for Instructions ,U.S. !instal Service -r. CERTIFIED MAIL. RECEIPT (Domestic Mail Only; No Insurance Coverage Provided) O r� �age M Certified Fee Postmark M O Return Receipt e Here (EndMetnent Requ[Fored) p S C3 Restricted ❑ellveryf Fee W (Endorsemont Required) fo r-9 Total Postage & Fees s 4 frlr-3 enr C3 [•'� ��------,--- ---- ,------------ ------ �` x�• ties: ;�pG I�e.� -----•---•-•----• orPO Box No. __, ------ ........ --•--•--'--------------------- Gity, Stare, Z!'P+a PS Form :rr June 2002 69 Nq 69 M an f yr; Fr9 69 C-5 -�J >> •• C w u x •� � fd1 c •v C R z c - � a1.z � U co N ►�. FL; +"n 69 Nq 69 M rn �M1� � w u x •� � � z Q• y C nz � a1.z � U , LILES, & HEISTER, P.A. RNEYS AT LAW I NATIONAL PLAZA 'ITOL AVENUE. SUITE 1400 . ARKANSAS 72201-3736 Dana Catney; Zoning and Sub Planning and Development Department: 723 W. Markham Lit tle Rock, AR 72201 X� ���• � .QTS awn= OTM92154928 MAR 22 2006 MAILED FROM ZIPCODE72201 '�Y � � ;�';' � •,. ,,..� i.liii�tlt t�j 6-�11�][i!i!!��lll117li�'.If i3lii�tiititttlf�t it !it UNITED STATES POSTAL SERVICE First -Class Mall SPS rl-�p pesikAty �?B-�. • Sender: Please pri oiiir l me�address, ark ?- 5 / UM- Lil E Sc HM. TEP, PAL 124 We:sz Capitol Avenue, Stika 1 "A4 inn- Rc t , A R: 722) 01-3736 N N d Q Q O } Z ❑ ❑ ❑ ❑ U E 3 � o d E N m 2 � m N > N v m j C N > 7 � N LL w 1'd c CD m m ) m > a a m .Fu E-6 o 2? a) o E U•N = am COU C 2+ O w m Q N a p C6 Z m m 0 0 a5 C m 0 > C1 CON ',CO' m U N � 2 0 a r m CO N -O m O V) m 0 -EY N ca 0 C) C N m Q C m U) p v m w O r 42Q avTg N E f c� CO o 2 U e coon r< - (D (D z N � C � � Q Q O } Z ❑ ❑ ❑ ❑ UC- E aa) 0 :t:: (D E a XeN � � m a� v V) (L d N N m $D C 7a) N > d) m W _m aa) r } x m a m m CD E2 U N N m a > a E -6 Q) m VO a Q N C 'L 0� C7 U CYJ c=(D M n O �� N Ca m U ,. 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CORRECTIONAL FACILITY, 3215 BROWN ST. Teehnieal. ProPosal RFP 200 -0887 -SC. Little Rock, AR County of Pulaski Site Validity and Suitability Firetree, Ltd. proposes to use an existing structure located at 3215 Brown Street, Little Rock, Arkansas in the County of Pulaski to fulfill the requirements set forth in RFP 200 -0887 -SC. The proposed property is located within the Federal Bureau of Prisons boundary requirement under the RFP. Site Suitability The proposed structure is located in an industrial/light office area on 6.38 acres of land. The property was formerly used as a warehouse facility, and is well suited for renovating into a residential type program such as a CCC. The area surrounding the proposed facility is comprised of industry and office complexes, mainly for Pulaski County local government. Because of the location of the structure on the relatively large lot, there are "buffer" zones surrounding the property from any other adjacent landowners. The property provides plenty of off street parking spaces in an adjacent paved parking lot. In addition, the facility is located within a half of block of an established bus route stop. The facility is located such that commuting time from the general area of work is no more than one and a half hours each way by either public or Firetree supplied transportation. The proposed facility location is within a reasonable distance of many community resources such as employment agencies, medical clinics, hospitals, mental health providers as well as many other human service organizations. A multitude of potential employment opportunities exist in the nearby areas surrounding the proposed facility from the various industries in the Little Rock area. The overall acreage of the property, close proximity to a public transportation route, and given the fact there are limited "areas of local concern" within a '/z mile radius, makes this property ideal for the location of a Community Corrections Center. Right to Use Firetree, Ltd. has signed a real estate sales agreement with the owner of the proposed property. A copy of the real estate sales agreement, which satisfies the right to use requirement, is included with this response. 1 Zon The subject property is located within the City of Little Rock in a district zoned I-3 (Industrial). The facility will be a conditional use within that district, and will require review and approval by the planning commission. The procedures are not well-defined in the zoning code. Firetree, Ltd. will submit an application to the next meeting of the planning commission. The zoning code does not identify any other definite time periods for additional submissions, continuances, etc. Firetree, Ltd. has secured the services of an attorney in Little Rock to work with the Planning Commission, the City of Little Rock and Firetree, Ltd. to secure and maintain proper zoning for the facility. Firetree, Ltd. has secured the services of N1r. Hal Joseph Kemp, an attorney that specializes in zoning, to meet with elected and planning commission officials and obtain the proper zoning for the property. Firetree, Ltd. realizes that zoning must be secured within 60 days of submission of the RFP and will be involved in the process as it unfolds. At this time, Firetree, Ltd. has no other information available regarding the zoning of this property, but will update the FBOP as to the progress as necessary. 2 Community Relations Plan Community Notification Firetree, Ltd. has sent the required certified notification letters to the City of Little Rock Police, Chief Stuart Thomas; the Mayor of Little Rock, Mr. Jim Daily; and the Pulaski County Chief Clerk, Mr. Pat O'Brien. Copies of the letters and return receipts have been included in the attachments section of the proposal. Community Support Firetree, Ltd. continues to make contact with various city and county officials bolstering support for the proposed facility. Firetree, Ltd. fully expects letters to be received and will forward them to the Contracting Specialist upon receipt. Local parties that have been contacted were advised to send support letters directly to the Contracting Specialist. Community Advisory Board Each of Firetree, Ltd. 's facilities has an established Community Advisory Board, which includes prominent members of the local community. The Boards are composed of various community leaders such as ministers, community volunteers, local public officials, and members of local law enforcement. The members of the Advisory Board meet on a quarterly basis to review any concerns the community may have related to the program or its operations. A Community Advisory Board will be established in Little Rock, Arkansas prior to the facility opening in order to immediately address any safety and security concerns. The board will consist of community leaders, the CCM and the MCA. Firetree, Ltd. will actively solicit the surrounding industries as well, as this will be a vital key in furthering resident employment. As an integral part of our program operations, facility administrative staff will consult the board on various issues and will request their participation with all of our crime prevention initiatives. Bylaws for the Community Advisory Board will be established during the strategic planning process of the Little Rock facility's development. Crime Prevention Initiative Studies have proven that a majority of the crimes committed are a direct result of alcohol and/or drug use, abuse, or addiction. Firetree, Ltd. 's belief is that educating children throughout their school years will aid in reducing crime as well as preventing drug and alcohol use. Therefore, our main focus for community outreach is a crime prevention initiative. This program teaches school age children about the dangers of substance abuse and its associated consequences of becoming involved in crime related activities. The program is geared toward educating parents about substance abuse, peer pressure, and how to communicate with their children about drug and alcohol usage. 3 Firetree, Ltd. has worked with local school districts for the past several years, in providing crime prevention initiative programs. Staff from selected Firetree, Ltd. facilities provide talks and assemblies to school children about crime awareness and drug and alcohol education. If needed, a series of assemblies targeting identified topics can be developed for specific age groups from elementary through high school. At no time will school children be brought to the facility nor will residents go into the schools as part of the crime prevention initiatives. Firetree, Ltd. works in conjunction with the already established programs to either complement the services provided or to provide speakers, research, creative materials, or other needed services. Because parents are the main influence in a child's development, basic crime prevention and drug and alcohol education seminars may be held for those parents who choose to participate. Firetree, Ltd. stresses the importance of supporting children in positive activities to counteract the potential negative peer influences. Parents and children need to address crime and drug and alcohol use together. Both parents and children will be encouraged to attend an activity class, which will foster family growth and trust. Children will gain self-confidence and the necessary trust to confide in their parents when confronted with these issues. Parents will gain an understanding of their children and will be open to assist them in making appropriate decisions. Additionally, Firetree, Ltd. works with civic and community organizations to organize public or town meetings to address current crime topics, such as school shootings, drug trends, and general personal safety. Firetree, Ltd. also offers its services to local companies, community organizations, local government, and schools to provide crime prevention seminars, drug and alcohol education, informational leaflets, brochures, speakers, and other services. Community Service On an ongoing basis, the Little Rock CCC will provide many organizations with community service workers as needed and requested. These workers may volunteer their time as part of Firetree, Ltd.'s commitment to build ties with the surrounding neighborhood. Organizations benefiting from the Little Rock CCC's volunteer workforce may include the Pulaski County Government complex, adjacent industries, neighborhood soup kitchens, area churches, various human service agencies and businesses in close proximity to the facility. Firetree, Ltd. has been recognized, and has received many awards for its achievements in the communities where our facilities are located. Some of these locations include Philadelphia, Harrisburg and Reading in Pennsylvania; and Syracuse, New York. .19 Offender Accountability Plan Security and Accountability Firetree, Ltd. has written policies and procedures that outline the system of resident accountability, security inspections and reporting. These policies and procedures are located within the computer system for staff s ease of use. Relevant policies pertaining to residents are distributed to each resident via a facility handbook and client rules and regulations. Proper monitoring of residents' movements into and out of the facility provides for documented accountability of residents' whereabouts at all times, and eases the retrieval of movement information. The established policies and procedures serve to protect offenders, staff, and the public. Security searches of residents and visitors are conducted to ensure the safety of the facility and integrity of the program. Documentation of all accountability is maintained and available for inspection. The facility will maintain alarmed entrances and exits. Cameras will be installed in various locations to assist in the security of the facility. Trained employees will monitor these cameras. Authorized visitors sign a visitor logbook and are required to present proper identification prior to visitation. An authorized visitation list will be maintained by the program monitors and will be updated by the resident's assigned Case Manager. Visitors are subject to searches upon entering and departing the facility. Electronic Case Management and Accountability RegScan's Enterprise ManagerTM Community Corrections module software has been implemented to provide electronic case management and integrated accountability control for all residents. Enterprise ManagerTM applies positive accountability controls to each resident, no matter where they are: work, leisure, in -transit transfer, or home confinement. Full auditing and transactional tracking is provided, in addition to operational security for the computer system. In the event of business interruption off-site backups, supplemental battery backups and hard copies are maintained to provide a continuation of accountability monitoring. Case files encompass records of phone contacts, searches, drug testing, disciplinary events, employment history, prescriptive programming and case notes, visits and staff contacts. Digital electronic signatures are gathered and locked to each document the resident signs within the electronic system. Resident Movement As a result of the sign-in/sign-out process, facility staff is able to locate and verify the whereabouts of offenders at all times. The offender is contacted at least twice per day either by telephone or in person, at random times. Staff contacts the offender at work, home, or E authorized destination to maintain accountability. Residents are not permitted to access their files unless they are being signed in/out by an authorized staff member. Security of all records is essential. Under no circumstances is a resident permitted to access the file of another resident, nor shall any information be given to a resident regarding the whereabouts of another resident. Resident sign-in/out records are separated according to whether the resident is in or out. To ensure accuracy of the sign-in/out file, a "physical census sheet" is maintained. The monitor staff is responsible for conducting a physical census at various times throughout each day. The midnight shift is the exception in that a physical census count is conducted on an hourly basis. Offenders are required to return to the facility from employment before being permitted to sign -out to participate in another approved program activity. The Facility Director may make an exception when travel time or distance is excessive, or when the offender is working unexpected overtime. Under no circumstances is an offender permitted to routinely sign -out for more than 12 consecutive hours daily without returning to the facility. Other than for employment purposes, an offender must be in the facility from 9:OOpm to 6:OOam, unless exceptions are made by the Facility Director. These exceptions are reviewed on a case by case basis. The facility will maintain a curfew of 9:00 pm. Please see specific programs components under Accountability --Program Components for the different levels of telephone accountability checks and on-site accountability visits beyond what is outlined above. Breathalyzer/Urine Drug Tests To ensure resident accountability, breathalyzers are used on a consistent basis. If a breathalyzer test result is positive, a second test is automatically scheduled to occur within fifteen minutes. If the second breathalyzer test result is positive, a lab urine test is scheduled and conducted in a timely manner. Additionally, residents will receive random urine drug tests throughout the month. These tests are sent to an off-site laboratory for processing. The proper chain of custody is followed. These Firetree policies help to maintain resident accountability at all times. Searches and Contraband The introduction of any weapons and other contraband poses a serious threat to the security of the facility, program, and personal well being of employees, residents, and the public. To guard against the introduction of these items, all individuals entering and leaving the facility are subject to search at any time. Pat -down and bag/luggage searches are conducted randomly and upon suspicion. All searches conducted for this purpose are performed in such a way so as to minimize any possible embarrassment to the person being searched. ,:1 Contraband is defined as any unauthorized items, weapons, and objects that pose a serious threat to the security of the facility or to the personal well being of the staff, other residents, and the public. Firetree, Ltd. considers the following as contraband: weapons, alcoholic beverages, illicit drugs and drug paraphernalia, pornographic material, stolen property, and other items deemed inappropriate by Facility Management and/or the BOP. Items listed are not inclusive of all items that may be considered as contraband. A Narcotic Identification Kit is used to identify any unknown substances found within the facility. At no time will any type of search be used as a tactic to harass, humiliate, embarrass or retaliate against any individual. Authorized Absences Authorized absences are an integral part of the programs offered by Firetree, Ltd. Offenders are provided the opportunity to gradually increase responsibility in the community, based upon their ability to demonstrate an acceptance of responsibility. These absences are designed for the purpose of helping the offender to obtain specific objectives in accordance to the developed individual program plan. Program objectives allow absences for the purpose of seeking employment, strengthening family ties, engaging in religious activities, pursuing educational goals, participating in recreational activities, volunteering for community service, and attending counseling sessions. If an offender's place of employment is more than 100 miles from the facility, or travel time compromises the facility curfew, special arrangements may be made with the CCM. Use of the Pass A Pass is used for overnight or weekend absence and is limited to the local community (up to a 100 mile radius) following SOW guidelines, accountability standards and procedures apply. Furloughs A furlough allows absences from the facility in excess of two consecutive overnight periods or for distances beyond 100 miles as stipulated by a pass. The CCM must approve all furloughs. Furloughs provide offenders with this extension in order to attain identified correctional goals, visit a critically ill relative, attend a relative's funeral, obtain necessary medical treatment, or develop employment or release plans Furlough Request Process A separate furlough application must be executed for each occurrence. A record of all furloughs is maintained in the offender file with the sign-in/sign-out information. The date and time of departure, and the date and time of return is documented by the monitor staff. The Case Manager is responsible for making notes about the resident's adjustment and accomplishment of program goals while on furlough. 7 Firetree, Ltd. invoices the BOP for one-half the contracted per diem rate for offenders on furlough. Report of Incident Firetree, Ltd. staff is responsible for reporting serious incidents as identified in the Community Corrections Center Statement of Work. Incidents that must be reported include, but are not limited to escapes, "standard of conduct" violations, hazardous materials spills, disturbances, gang activities, work -place violence, civil disturbances or protests, staff use of force, assaults on staff or offenders, fights, fires, suicide attempts, bomb threats, law enforcement visits, deaths, hunger strikes, natural disasters, or adverse weather conditions that impact the daily operation of the facility. Additionally, staff is to report any transportation accidents, offender — victim contacts, offender strip searches, arrest and/or detainment of offenders by law enforcement authorities, and any other adverse incidents that may result in significant publicity. The Facility Director is ultimately responsible for the immediate notification of the incident to the Community Corrections Manager (CCM) by telephone. Immediately following the telephone report, a copy of the information detailing the incident is faxed to the CCM. The incident report includes at a minimum the type of incident, date and time of the occurrence, person(s) involved, notification of "who, what, when, where, why, and how", any media attention, and a brief summary of the incident. This process, as outlined in the Community Corrections Center Statement of Work, includes notification of the CCM in situations when an offender shows evidence of suicidal tendencies, unusual or dangerous behavior indicating harm to self or others, and the conditions as noted above. Accountability - Program Components Currently, Firetree, Ltd. has three contracts with the Federal Bureau of Prison which incorporate the three programming categories: Community Corrections Component, Pre- release, and Home Confinement. Firetree, Ltd. will incorporate these category classifications as specified by the current BOP Statement of Work. All offenders placed at the Little Rock CCC facility will be initially assigned to the Community Corrections Component, unless otherwise directed by the Court or the CCM. The reassignment of Direct Court Commitments must be approved by the CCM. The CCM must also approve all recommendations by the Facility Director for an offender's reassignment to the Home Confinement Component. Each resident sign -out folder and case file contains obvious labeling, specifying his/her level of supervision. • Community Corrections Component The Community Corrections Component is the most restrictive component. This placement only allows community access for employment, job search interviews, religious services, and specific treatment programming and community service ordered by the Court. Firetree, Ltd. will utilize the EM system for sign in/sign out accountability and will provide the appropriate supervision with program monitor staff for those residents assigned level one or level two status as per the CCC Statement of Work. Once the offender has demonstrated responsibility within the community, he/she may be reassigned to the Pre -Release Component with the approval of the CCM. • Pre -Release Component The Pre -Release Component is normally designed for those persons making a transition back into the community or as a program resource while under supervision. Residents in the pre- release component are granted more access to the community and family through the approval of weekend and evening passes. The Case Manager works closely with offenders assigned to the pre-release component to increase privileges and interaction within the community. As a requirement of advancement to the pre-release component, offenders must demonstrate responsibility and completion of programming, 'which includes obtaining gainful employment. The pre-release offenders are able to sign out for social purposes and obtain access to passes and furloughs. Those offenders ordered directly to the pre-release component by the court are expected to obtain employment prior to gaining permission for absence from the facility for social purposes. Firetree, Ltd. will utilize the EM system for sign in/sign out accountability and will provide the appropriate supervision with program monitor staff for those residents assigned level three or level four status as per the CCC Statement of Work. • Home Confinement Component The Home Confinement Component is authorized by the CCM after recommendation by the Facility Director, based on the offender's needs and allows the offender the opportunity to reside at an approved residence and work at an approved job while still under the supervision of the facility. Firetree, Ltd. has a copy of the Home Confinement Program Statement and agrees to abide by its instructions for the administration and referral of offenders participating in the Home Confinement Component. A Home Confinement Plan is generated by the Case Manager and is approved by the CCM. Home Confinement for eligible cases is not an option that a resident may decline, and E Firetree, Ltd. has each individual sign a Home Confinement Agreement form outlining this stipulation. Conditions of Home Confinement, along with the USPO approved Home Confinement Plan, will be routed to the CCM for final approval. Firetree, Ltd. is responsible for maintaining all documentation of daily staff contacts to Home Confinement residents. Telephone contacts with residents do occur at random times each day at home, at work, or both. Site visits to both the resident's approved home confinement site and employment site are made on a frequency of at least once per week. Firetree, Ltd. assures that residents on Home Confinement return at least twice per week to the facility for urinalysis testing, counseling, bi-weekly program reviews, and other program requirements set forth in the Home Confinement Plan. Firetree, Ltd. staff immediately contacts the CCM if residents are not abiding by the conditions of Home Confinement. Firetree, Ltd. reviews and monitors the telephone bills of offenders on home confinement to ensure that no service is in place that would circumvent the accountability program. Current telephone bills are verified prior to making the home confinement referral. Individuals on home confinement are monitored via telephone and by in-person contacts by facility staff. In the event that the facility implements the use of electronic monitoring equipment for offender accountability, Firetree, Ltd. will absorb the costs of such equipment. 10 Offender Re-entry and Other Programs Firetree, Ltd. re-entry programs develop and utilize a network of community resources and services to assist the offender in his/her transition into the community. The re-entry process begins with the initial intake and assessment at the facility. All programs, services, and opportunities offered by Firetree, Ltd. are provided to all offenders regardless of race, color, religion, sex, national origin, age, or sexual orientation. Intake/Assessment Upon admission into the program, offenders are given an initial intake and assessment by a member of the case management staff. Firetree, Ltd. utilizes information supplied by the BOP referral packet, along with a comprehensive sixteen page Offender Assessment Form. This Assessment Form is reviewed by the case management staff and the Facility Director to determine what area of concentration is needed for each resident. Orientation Offenders are provided an orientation in accordance with written policy and procedure. Orientation, which lasts approximately two weeks, provides the offender with information pertaining to the facility rules and accountability requirements as previously outlined in this proposal. The orientation also provides offenders with an awareness of program opportunities, program components and what they mean, the disciplinary system, universal precautions, sexual abuse/assault intervention, HIV and Hepatitis B & C prevention and suicide prevention. The orientation checklist is completed by staff to ensure that all necessary topics have been covered. Residents will only leave the facility to start seeking employment as part of their program plans. Program Plan Resident Program Plans are completed within the resident's first two weeks of arrival during which sign -outs will only be approved for employment or verified employment interviews. Program Plans include methods and strategies for completing identified objectives and the planned date of completion. Education/vocation/employment, home and family, drug and alcohol education or treatment, medical/dental/mental health, financial planning, release planning and residency, and community adjustment will be addressed in the Program Plan. Firetree, Ltd. facilities consult with the USPO on the tentative program needs of USPO cases. The resident and assigned Case Manager is required to acknowledge/approve the Program Plan by signing the Prescriptive Program Plan Action Sheet. Copies of the plan are provided to the offender and CCM. Another copy is maintained in the offender's file. Review of the Program Plan is conducted by the Federal Case Manager and the resident on a bi-weekly basis. The outcomes of these reviews are documented with the case notes and both the Case 11 Manager and client signing an acknowledgement form. The Case Manager is responsible for documenting quality case notes. Firetree, Ltd. follows the guidelines for case notes as outlined in Attachment C of the Statement of Work. This document requires that all case notes contain basic information, but also allows for facility discretion in standardizing this information for ease of use within our internal system. Following the resident's completion of the program, this analysis and the resident's adjustment to the facility are included in the terminal report. Firetree, Ltd.'s Program Plans are flexible in nature and are specifically designed for each individual during his/her entire placement in the program. Offender's Financial Responsibility Resident financial responsibility is of the highest priority. Offenders are provided assistance and support in the development of a financial plan designed to help them meet legitimate financial obligations. Within the offender's first week at the facility, the Case Manager will attempt to determine all outstanding financial obligations through official records and discussions with the offender. Obligations may arise from local, state, or federal authorities and include special assessment, court ordered restitution, fines and court costs, state or local court obligations, and other Federal government obligations. The Case Manager and the resident develop a financial plan to begin paying on all financial obligations. Residents refusing to comply with the financial plan are served with an incident report. Life Skills Employment Firetree, Ltd.'s employment placement program begins before the resident arrives at the facility. Upon receiving confirmation of a resident's arrival and after reviewing necessary information, the Employment Placement Specialist (EPS) begins to coordinate the individualized employment program that matches the offender's skills and characteristics to specific jobs. The EPS builds relationships with area employers and employment agencies and works closely with the case management staff for immediate placement if possible. Through this network of potential employers, interviews can be arranged before and during the first days of the resident's arrival. Firetree, Ltd. has nearly a one hundred percent job placement rate within the first 15 days of residence. A majority of the offenders are able to obtain full-time employment within six days. The EPS is responsible for coordinating the comprehensive services provided by the CCC. Employment preparation, life skills programming, counseling, and resource identification are utilized to assist the offender in obtaining and retaining gainful employment. The employment preparation curriculum includes topics such as resume writing, job searching, 12 interviewing, appropriate work behaviors, and the work opportunity tax credit. The EPS identifies appropriate job centers and job fairs to utilize throughout the employment preparation workshops. As mentioned earlier in this proposal, Firetree, Ltd.'s EPS identifies the community resources that the offender can utilize once he/she is released from the CCC. These resources may include local libraries, employment agencies, temporary employment agencies, community colleges, public assistance offices, and other agencies as identified. Firetree, Ltd.'s the EPS and Case Managers will maintain close contact with the BOP's personnel including the Inmate Placement Administrator with at least weekly interactions. The CCM is provided an employment status report bi-weekly. An employment information log, including offender's name, register number, date of arrival, employment start date(s) and wages, is included in monthly invoices to the Bureau of Prison, as well as in resident case notes. Residents are required to obtain one or more jobs totaling forty (40) hours per week. In cases when residents are unable to obtain one full time job, they will be required to provide an itinerary and a point of contact for each employment site. Self- employment or employment by a resident's family is not permitted. Exceptions may be evaluated by the CCM on a case-by-case basis. -Firetree, Ltd. utilizes an Employment Verification Form to ensure the Facility Director's approval of employment and the employer's knowledge of the resident's legal status. The EPS or designee completes this form during a site visit with the employer at the employment site prior to the offender's start date. During this time the employer is instructed to contact the offender's assigned Case Manager if the offender does not appear for work as scheduled, is terminated, or quits. Residents may not change employment sites without prior authorization. Contacts with the employers are documented in case file notes, as well as on an Employment Contact form. Contacts are made at least weekly via telephone with the employer to discuss all facets of the resident's performance and attendance. Additional random telephone contacts and/or site visits are made at least twice per week to ensure resident accountability. Requests to modify or waive this requirement will only occur in writing by the CCM. Restriction from employment has never been and will not be utilized as a disciplinary sanction. Beepers and cellular telephones needed for legitimate employment purposes must be authorized by the CCM with facility verification of need. Documentation of the requests is maintained in resident case files. Requests approved for supervision cases are maintained in resident case files with a copy forwarded to the CCM. Approval by the USPO is required for supervision cases. Federal residents in Firetree, Ltd. facilities are required to sign Job Search Guidelines and Conditions of Work Release specifying employment requirements. Gainful employment is viewed as a vital component in the offender's successful reintegration into the community and the reduction of recidivism. 13 Money Management The life skills money management component is designed to enhance and promote the resident's fiscal responsibility. The EPS, along with outside resources will instruct residents on such topics as maintaining checking and savings accounts, establishing a family budget and how to obtain or rebuild credit. Parenting/Family Firetree, Ltd. has developed a training program entitled "Home Confinement Counseling". This program is designed to utilize individual and family counseling sessions for the purpose of providing transitional guidance. The program focuses on identifying and exploring methods for reducing anxiety related to home confinement. It also places an emphasis on exploring issues related to basic transitioning needs including the development of communication and decision making skills. Firetree, Ltd. assists residents in identifying resources that provide parenting skills workshops and support. Speakers will be scheduled to discuss parenting skills and how to improve current relationships with family members. This component also deals with the importance of nutritional, well-balanced meals and their economical preparation, developing a menu and general housekeeping concepts. With a family comes stress. Firetree, Ltd. will use existing resources in the Little Rock area to provide stress management workshops to demonstrate to the residents how to properly relieve stress and how everyday stress can be managed. Mental Health Firetree, Ltd. will establish and maintain a network of mental health resources and services through service agreements with treatment providers who offer guidance and counseling in areas of mental health, parenting and family, HIV and AIDS, special offender treatment, and specialized recovery programs from addiction and abuse. Firetree, Ltd. will utilize community resources in the Little Rock area to effectively address the mental health needs of residents. Costs are the responsibility of the resident. In indigent or emergency situations, the Bureau of Prisons pays for these services with advance approval from the CCM. Substance Abuse Counseling, Urine Alcohol Surveillance Firetree, Ltd. has qualified Substance Abuse Counselors who provide a standardized Substance Abuse Education Course of a maximum of eight hours in length. This is a mandatory requirement for residents placed for thirty days or more in the facility. Members 14 of the resident's immediate family and significant others are highly encouraged to attend. The curriculum for the program includes motivation factors leading to substance abuse, developmental factors leading to habitual drug and alcohol use, effects of drugs and alcohol on the body and mind, and negative consequences of use and abuse. Visual aids are available for facilitation of the program and client attendance is documented. All residents with a drug history or drug aftercare condition are referred to the Bureau of Prisons Transitional Services Manager for screening. Individuals not selected for the Transitional Services Program are reviewed by the facility at a programming planning conference within the first two weeks of arrival. Conference participants include the Probation Officer, the Substance Abuse Counselor, resident, Case Manager, and other applicable facility staff. U.S.P.O participation may be made via teleconference. As applicable, plans are formulated at that time for drug aftercare. Individuals who have a drug history or aftercare condition are provided substance abuse counseling by qualified Substance Abuse Counselors. Residence Development The Federal Case Manager facilitates housing assistance. Federal residents in Firetree, Ltd. programs have always been released to suitable residences. The Case Manager or designated staff member is responsible for conducting a site visit within 30 days of the proposed release to verify the suitability of the proposed address. Documentation of the site visit occurs via completion of an On -Site Verification form or Home Confinement Plan and is forwarded to the USPO for approval, if necessary. Relationships with community resources are maintained to assist residents with housing assistance, housing deposits, food vouchers, medical vouchers, and medication. Specialized Female Program Firetree, Ltd. has implemented specialized female programs dedicated to the rehabilitation of females only. Since the Little Rock RFP states that the female population will account for fourteen percent of the facility population, a major program component at this facility will be the specialized women's program. Abuse Firetree, Ltd. will implement a Women's Group to identify and address the specific female issues that may have lead to errors in thinking and ultimately criminal behavior. These issues include female stereotypes, self-esteem, domestic violence, sexual abuse, sexual identity, and substance abuse. The group will meet on a weekly basis and is presented using a combination of lectures, group exercises, and open discussions. In conjunction with the Women's Group, female residents are encouraged to participate in parenting workshops to allow support and foster progress in family functioning. 15 Volunteers from local community groups are welcomed into the facility for the purpose of providing presentations that focus on domestic abuse, addiction, and other issues directly related to women and crime. Vocational All residents are provided every opportunity to increase his/her job skills and/or education level. Case Managers assist female residents in identifying literacy programs or GED programs or locating community colleges and appropriate funding sources (i.e. grants, scholarships). The Case Manager meets with the female offender on a weekly basis and assist in locating employment and volunteer agencies as needed. Through the life skills curriculum, each resident is taught budgeting skills and is required to create a sample budget that can be used once the offender is released from the CCC. Residents also have an opportunity to practice budgeting skills when developing her financial plan to begin repaying financial obligations. The Case Manager reviews this financial plan and other spending patterns with the resident, at least, on a monthly basis. Counseling Residents are provided individual counseling sessions with her assigned Case Manager each week. During these sessions residents are able to focus on their individual program plan and can address ways in preventing recidivism. In addition, service agreements are maintained with local counseling agencies for providing services in specialized counseling areas such as mental health and sexual, physical, and emotional abuse. Case Managers assist the resident in contacting the agency, establishing appointments, and obtaining transportation to the appointment. Residents are financially responsible for the payment of services. The Little Rock CCC will establish a working relationship with representatives of the local community 12 Step Sober Support organizations that include Alcoholics Anonymous and Narcotics Anonymous to assist in meeting the needs of those offenders who have a history of addiction. Residents with an identified need, who are at the appropriate level of supervision, and who have approved passes may be permitted to attend community based AA/NA meetings throughout the week. Residents are provided opportunities to attend in-house meetings at least one time per week. Cultural Diversity Programs Upon admission residents are evaluated for special needs such as diet, religion, education, 16 and employment skills. Firetree, Ltd. continually strives to provide a culturally diverse and culturally aware staff. All staff members are required to attend a cultural diversity class as part of the New Hire Orientation program. This training draws directly from the information presented by the Pennsylvania Department of Health Office of Drug and _Alcohol Programs in a three-day workshop called, "Moving Toward Cultural Competency." The cultural awareness/cultural diversity training presented to each employee focuses on the recognition and acceptance of differences and provides all employees with a solid foundation in different cultures. Firetree, Ltd. understands that the offenders entering the CCC are from various social, cultural, and economic backgrounds. Our employees must be prepared to not only work with culturally diverse clients, but must also be prepared to interact with culturally diverse coworkers. Additionally, Firetree, Ltd. encourages all staff members to attend outside workshops focusing on cultural diversity. Recreation Firetree, Ltd. maintains in-house recreational activities and equipment, including television, table games, and exercise equipment. Resident passes and furloughs are limited in nature and authorized only in accordance with programming applicable to a resident's level of supervision. These will not be used in lieu of recreation or as a recreational option. Religious Activities All residents are provided opportunities to attend in-house religious services and as a part of the pass procedure, may attend community-based religious services. Muslim residents are permitted 5 prayer times per day and are provided an area of the facility in which group prayer may be held. Residents identifying themselves with the Muslim faith are provided special diets built around their spiritual beliefs. The Koran, Bible, and other spiritual and religious material will be made available to the residents. Residents participating in the Life Connections Program will be allowed to attend the religious program where possible, and Firetree, Ltd. will support this program and supply data from the program as requested by the BOP. 17 Facility Firetree, Ltd. will comply with all applicable local, state, and federal regulations pertinent to the operation of the Little Rock CCC, in Pulaski County, Arkansas. Copies of all permits, registrations, and letters of compliance will be maintained on site at the facility. 1. Site and Floor Plans The facility plans and photographs are located in the attachment section of this proposal. Any proposed changes will be submitted for review and approval by the CCM. Individual and group counseling rooms have been included in the design of the floor plan. Sufficient space is available to conduct classes, lectures, counseling sessions, recreation activities, visitation, and other events without overlapping into the general living space (i.e. sleeping quarters, dining area) 2. Location Firetree, Ltd. proposes to use an existing structure located at 3215 Brown Street, Little Rock, Arkansas in the County of Pulaski to fulfill the requirements set forth in RFP 200 -0887 -SC. The proposed property is located within the Federal Bureau of Prisons requirement under the RFP. The proposed structure is located in an industrial/light office area on 6.38 acres of land. The property was formerly used as a warehouse facility, and is well suited for renovating into a residential type program such as a CCC. The area surrounding the proposed facility is comprised of industry and office complexes, mainly for Pulaski County local government. Because of the location of the structure on the relatively large lot, there are "buffer" zones surrounding the property from any other adjacent landowners. The property provides plenty of off street parking spaces in an adjacent paved parking lot. In addition, the facility is located within a half of block of an established bus route stop. The facility is located such that commuting time from the general area of work is no more than one and a half hours each way by either public or Firetree supplied transportation. The proposed structure is a one story building, consisting of 100,097 SF. Renovations will be made to the interior for the purposes of creating the necessary living areas for this coed facility. The building is fully dry sprinklered and has updated electrical and HVAC in the office area. Naturally, new electrical and HVAC will be needed in the newly renovated areas of the building. The proposed facility location is within a reasonable distance of many community resources such as employment agencies, medical clinics and hospitals, mental health as well as many other human service organizations. There are also a multitude of potential employment opportunities around the proposed facility. 18 3. Plant Requirements Air circulation Resident sleeping areas are designed to have adequate air ventilation/circulation. The contractor will ensure that air circulation is at least 15 cubic feet of outside or re -circulated filtered air per minute per person. Lighting Reading and grooming areas are lighted at thirty (30) foot candles. Lighting in other areas meet SOW specified minimums, which include twenty (20) foot candles of light in general areas and ten (10) foot candles in closets and walk-in refrigerators. Space The facility has been designed to allow 25 continuous square feet of unencumbered living space per resident in the sleeping area. A locker is provided for each resident for use as a closet and/or personal storage space. Each resident room will contain a number of lockers equal to that of the number of beds providing each resident with equal closet/metal locker space. The building allows for adequate space to include day rooms, bathrooms, TV rooms, dining rooms, and hall that remain separate from resident rooms. We ensure that residents are afforded a reasonable degree of privacy by limiting the number of residents in each room and by having closing doors on all sleeping rooms and bathrooms. The facility is designed to meet all ADA requirements. Any resident who is physically challenged has access to all necessary amenities. All sleeping rooms and bathrooms are segregated according to gender, where applicable. Lavatory The facility adheres to the minimum requirements for toilets (1:10), wash basins (1:6), and showers (1:8), even at full capacity. Cold and temperature controlled hot water is available. The hot water temperature will be regulated so as not to exceed 120 degrees Fahrenheit (49 degrees Celsius). The hot water temperature control device is only accessible to the Maintenance staff and other staff members as designated by the Facility Director. Laundry The facility will contain three (3) operable washers and dryers for the number of residents specified in the RFP. If the population increases, Firetree, Ltd. will add washers and dryers to maintain a ratio of one operable washer and one operable dryer for every 16 residents. ELS Firetree, Ltd. does incur indigent residents' laundry costs. Telephone Firetree, Ltd. provides for a pay telephone service within the facility. Telephones are accessible to all residents during allotted times. The facility contains at least three (3) pay telephones for use by all residents during allotted times. Firetree, Ltd. maintains a ratio of one payphone for every ten residents. Room temperature Room temperature is maintained at a temperature appropriate for the season. Central heat and air conditioning (if applicable) will be controlled from a thermostat located in a central area within a locked box. General This site does not operate as a hotel or motel. The facility is designated as a non-smoking building. Smoking is permitted in designated areas outside the facility. Drinking fountains One drinking fountain or water cooler is made available for the number of offenders specified in this proposal. Firetree, Ltd. will maintain or exceed the SOW requirement of one drinking fountain for every 100 residents. 120 Day Availability The proposed site was formerly used as a warehouse operation. The building will require renovations to the interior to make it suitable for the co-ed CCC program. Based on the current layout of the building, and the relative straight -forward construction needed, Firetree, Ltd. assures that the 120 day availability will be met. Critical Path Method A three page Critical Path Method diagram has been included in the attachments section of the technical proposal. P Personnel Resources Plan Firetree, Ltd. will employ as the key facility personnel a Facility Director, four Case Managers and an Employment Specialist. Since this will be a major use facility, the staff will be 100% devoted to the federal contract. These positions will be hired through the Firetree, Ltd. Corporate Human Resources Department, and will include well qualified individuals, potentially from existing Firetree, Ltd. staff. Employee RecruitmentlRetention Firetree, Ltd. believes that everyone benefits from hiring quality employees. We continue to hire quality people who are ethical, dependable, professional, adaptable to change, and who are team players. Finding employees who possess these characteristics, assists Firetree, Ltd. in carrying out its mission to help others. Firetree, Ltd. has an employee retention program designed to minimize employee turnover. This program includes educational tuition assistance, health and life insurance, meals, quarterly bonuses, holiday social events, and summer picnics. The most emphasized employee benefit is our focus and policy on promoting from within Firetree, Ltd. where possible. This practice of promoting or transferring from within, promotes our overall company mission statement "Together Building a New Way of Life" by providing our staff the opportunity to grow with the company. Staff retention is reviewed at quarterly Director Meetings and Management Retreats with the intent on developing new programs to reduce employee turnover. The company also offers a tuition reimbursement program for those employees furthering their education. For outside hiring, the Director of Human Resources for Firetree, Ltd., will work with the local employment agencies in the Little Rock area to obtain the many support personnel that will be needed to staff the facility. The support staff includes program monitors, on-site maintenance workers and kitchen staff. The facility will have a full complement of staff, which provides coverage 24 hours a day 7 days a week. Newly Hired Employees Firetree, Ltd.'s personnel policy provides for a ninety (90) day probationary period preceding permanent status for new and newly promoted employees who are considered hourly workers. At the end of this period, the employee participates in a written evaluation and review of his/her performance. Supervisory staff and salaried employees are required to perform a six- month probationary period at the end of which they participate in a written evaluation and review of their performance. Background Information All potential employees are required to provide detailed employment histories, arrest records, and references. Each individual signifies his/her understanding and agreement that 21 background checks will be completed by signing a consent, completing an NCIC Background Data Sheet, and providing fingerprints. All appropriate personnel information on all prospective employees is provided to the CCM. Prospective employees may not begin working with Federal residents prior to the NCIC/NYLETS clearance/approval from the CCM. Firetree, Ltd. personnel verify all training, experience, employment references, and credentials. Contractor Training Firetree, Ltd. supports and encourages all of its employees in their pursuit of further education and enhancement of the skills they have attained and are learning while employed with our agency. Training, both New Hire and ongoing, is vital to an employees performance and longevity with the company. By providing ongoing training, employees continue to grow and learn and are better able to perform in their given job responsibilities. Firetree, Ltd., provides a multitude of in-house seminars and training programs tailored to clinical staff, management, support staff, and resident monitors. These include but are not limited to, Gordon Graham's Breaking Barriers, various management training, New Hire Orientation Program, monitor -counselor cooperation and de-escalation techniques. All employees are required to receive 80 hours of training within the first year of employment and 40 hours of additional training for each year thereafter. This training is specific to a Needs Assessment and Staff Development Plan developed with each employee at the time of initial hiring and yearly, thereafter. Within the first six weeks of employment, each employee must attend a 24-hour New Hire Orientation Program, which provides an overview of the agency and identifies the agency's expectations for all of its employees. This program includes topics such as: ♦ Drug free workplace • Professional boundaries • Rules and regulations ♦ Policies and procedures ♦ Sexual Harassment /Abuse / Assault Prevention ♦ Legal issues ♦ Suicide awareness/prevention ♦ Cultural diversity/Cultural lifestyles ♦ Emergency medical procedures • Universal precautions/infectious control ♦ Confidentiality, ethics and integrity ♦ Use of force / verbal de-escalation An additional 40 hours of facility specific training/orientation will be provided by senior supervisory staff during the first week of employment. This initial orientation focuses on offender management, accountability and security, emergency procedures and life safety, universal precautions, crisis intervention, self defense, de-escalation of volatile offender behavior, discipline policies, incident reporting, assessment and development of treatment plans, interpersonal relationships, and both facility and BOP policy and procedure. Throughout the first year of employment all employees are required to obtain six (6) hours of training in Ethics and Confidentiality, four (4) hours of First Aid and CPR training and six (6) 22 hours of HIV related training, and four (4) hours of training in TB and Sexually Transmitted Diseases. The training is mandatory and no exceptions are made for those who do not achieve the required training goals. In-service education is offered one time per month to address the individual and collective needs of the staff. This monthly staff meeting includes training sessions to address new policies and procedures, and again, collective needs as indicated through performance gaps. These training sessions are part of the minutes of the staff meeting and notations are made in the staff member's file. Special training sessions may be identified as the main focus of an in- service training. Professional training, focusing on the needs for achieving and maintaining certification or obtaining degrees for personal and career development is included in the training plan. Assessment of employee's training needs occurs on a yearly basis and by request. Facility key staff at Firetree, Ltd.'s expense will attend and participate in the BOP regional meeting / training session every 24 months and a local CCM session. All professional staff receives at least 20 hours of annual refresher training. The Firetree, Ltd. Training Director works hand in hand with the Facility Director to ensure all necessary topics are covered; and training attendance and completion is fully documented in each employee's personnel file. Employee Standards of Conduct Firetree, Ltd.'s Code of Conduct is included in the personnel handbook, which is provided to each employee upon hire. The employee is required to sign an acknowledgement form indicating that he/she has received, read, and understands the content and expectations outlined in the employee handbook and Code of Conduct. This acknowledgement form is maintained in the employee's personnel file. The Code of Conduct includes all items as outlined in the Statement of Work. All violations or attempted violations of the Code of Conduct are immediately reported to the COTR via telephone. A written report outlining the incident is forwarded to the COTR within 24 hours after the occurrence of the incident or awareness of the incident. Any Firetree, Ltd. employee or resident may report Code of Conduct violations directly to the BOP without being subjected to adverse consequences. Firetree, Ltd. will allow the COTR to conduct an investigation or will follow the CCM's direction for conducting an internal investigation. If allegations are sustained after the investigation, Firetree, Ltd. will submit a written plan of action to the COTR describing the steps that will be taken to ensure that no other employee violates the Code of Conduct rule. The COTR can approve, reject, or modify the plan of action in accordance with the best interests of the BOP. Firetree, Ltd. has a written policy to prevent conflicts of interest, which states specifically that no employee may use his or her official position to secure privileges or advantages. 23 ADDITIONAL OPERATIONAL AND PHYSICAL PARAMETERS FOR PROPOSED FIRETREE, LTD. CORRECTIONAL FACILITY, 3215 BROWN ST. Technical Proposal RFP 200 -0887 -SC Little Rock, AR County of Pulaski Site Validity and Suitability Firetree, Ltd. proposes to use an existing structure located at 3215 Brown Street, Little Rock, Arkansas in the County of Pulaski to fulfill the requirements set forth in RFP 200 -0887 -SC. The proposed property is located within the Federal Bureau of Prisons boundary requirement under the RFP. Site Suitability The proposed structure is located in an industrial/light office area on 6.38 acres of land. The property was formerly used as a warehouse facility, and is well suited for renovating into a residential type program such as a CCC. The area surrounding the proposed facility is comprised of industry and office complexes, mainly for Pulaski County local government. Because of the location of the structure on the relatively large lot, there are "buffer" zones surrounding the property from any other adjacent landowners. The property provides plenty of off street parking spaces in an adjacent paved parking lot. In addition, the facility is located within a half of block of an established bus route stop. The facility is located such that commuting time from the general area of work is no more than one and a half hours each way by either public or Firetree supplied transportation. The proposed facility location is within a reasonable distance of many community resources such as employment agencies, medical clinics, hospitals, mental health providers as well as many other human service organizations. A multitude of potential employment opportunities exist in the nearby areas surrounding the proposed facility from the various industries in the Little Rock area. The overall acreage of the property, close proximity to a public transportation route, and given the fact there are limited "areas of local concern" within a 1/2 mile radius, makes this property ideal for the location of a Community Corrections Center. Rikht to Use Firetree, Ltd. has signed a real estate sales agreement with the owner of the proposed property. A copy of the real estate sales agreement, which satisfies the right to use requirement, is included with this response. Zoning The subject property is located within the City of Little Rock in a district zoned I-3 (Industrial). The facility will be a conditional use within that district, and will require review and approval by the planning commission. The procedures are not well-defined in the zoning code. Firetree, Ltd. will submit an application to the next meeting of the planning commission. The zoning code does not identify any other definite time periods for additional submissions, continuances, etc. Firetree, Ltd. has secured the services of an attorney in Little Rock to work with the Planning Commission, the City of Little Rock and Firetree, Ltd. to secure and maintain proper zoning for the facility. Firetree, Ltd. has secured the services of Mr. Hal Joseph Kemp, an attorney that specializes in zoning, to meet with elected and planning commission officials and obtain the proper zoning for the property. Firetree, Ltd. realizes that zoning must be secured within 60 days of submission of the RFP and will be involved in the process as it unfolds. At this time, Firetree, Ltd. has no other information available regarding the zoning of this property, but will update the FBOP as to the progress as necessary. N Community Relations Plan Community Notification Firetree, Ltd. has sent the required certified notification letters to the City of Little Rock Police, Chief Stuart Thomas; the Mayor of Little Rock, Mr. Jim Daily; and the Pulaski County Chief Clerk, Mr. Pat O'Brien. Copies of the letters and return receipts have been included in the attachments section of the proposal. Community Support Firetree, Ltd. continues to make contact with various city and county officials bolstering support for the proposed facility. Firetree, Ltd. fully expects letters to be received and will forward them to the Contracting Specialist upon receipt. Local parties that have been contacted were advised to send support letters directly to the Contracting Specialist. Community Advisory Board Each of Firetree, Ltd. 's facilities has an established Community Advisory Board, which includes prominent members of the local community. The Boards are composed of various community leaders such as ministers, community volunteers, local public officials, and members of local law enforcement. The members of the Advisory Board meet on a quarterly basis to review any concerns the community may have related to the program or its operations. A Community Advisory Board will be established in Little Rock, Arkansas prior to the facility opening in order to immediately address any safety and security concerns. The board will consist of community leaders, the CCM and the MCA. Firetree, Ltd. will actively solicit the surrounding industries as well, as this will be a vital key in furthering resident employment. As an integral part of our program operations, facility administrative staff will consult the board on various issues and will request their participation with all of our crime prevention initiatives. Bylaws for the Community Advisory Board will be established during the strategic planning process of the Little Rock facility's development. Crime Prevention Initiative Studies have proven that a majority of the crimes committed are a direct result of alcohol and/or drug use, abuse, or addiction. Firetree, Ltd. 's belief is that educating children throughout their school years will aid in reducing crime as well as preventing drug and alcohol use. Therefore, our main focus for community outreach is a crime prevention initiative. This program teaches school age children about the dangers of substance abuse and its associated consequences of becoming involved in crime related activities. The program is geared toward educating parents about substance abuse, peer pressure, and how to communicate with their children about drug and alcohol usage. 3 Firetree, Ltd. has worked with local school districts for the past several years, in providing crime prevention initiative programs. Staff from selected Firetree, Ltd. facilities provide talks and assemblies to school children about crime awareness and drug and alcohol education. If needed, a series of assemblies targeting identified topics can be developed for specific age groups from elementary through high school. At no time will school children be brought to the facility nor will residents go into the schools as part of the crime prevention initiatives. Firetree, Ltd. works in conjunction with the already established programs to either complement the services provided or to provide speakers, research, creative materials, or other needed services. Because parents are the main influence in a child's development, basic crime prevention and drug and alcohol education seminars may be held for those parents who choose to participate. Firetree, Ltd. stresses the importance of supporting children in positive activities to counteract the potential negative peer influences. Parents and children need to address crime and drug and alcohol use together. Both parents and children will be encouraged to attend an activity class, which will foster family growth and trust. Children will gain self-confidence and the necessary trust to confide in their parents when confronted with these issues. Parents will gain an understanding of their children and will be open to assist them in making appropriate decisions. Additionally, Firetree, Ltd. works with civic and community organizations to organize public or town meetings to address current crime topics, such as school shootings, drug trends, and general personal safety. Firetree, Ltd. also offers its services to local companies, community organizations, local government, and schools to provide crime prevention seminars, drug and alcohol education, informational leaflets, brochures, speakers, and other services. Community Service On an ongoing basis, the Little Rock CCC will provide many organizations with community service workers as needed and requested. These workers may volunteer their time as part of Firetree, Ltd.'s commitment to build ties with the surrounding neighborhood. Organizations benefiting from the Little Rock CCC's volunteer workforce may include the Pulaski County Government complex, adjacent industries, neighborhood soup kitchens, area churches, various human service agencies and businesses in close proximity to the facility. Firetree, Ltd. has been recognized, and has received many awards for its achievements in the communities where our facilities are located. Some of these locations include Philadelphia, Harrisburg and Reading in Pennsylvania; and Syracuse, New York. 4 Offender Accountability Plan Security and Accountability Firetree, Ltd. has written policies and procedures that outline the system of resident accountability, security inspections and reporting. These policies and procedures are located within the computer system for staff's ease of use. Relevant policies pertaining to residents are distributed to each resident via a facility handbook and client rules and regulations. Proper monitoring of residents' movements into and out of the facility provides for documented accountability of residents' whereabouts at all times, and eases the retrieval of movement information. The established policies and procedures serve to protect offenders, staff, and the public. Security searches of residents and visitors are conducted to ensure the safety of the facility and integrity of the program. Documentation of all accountability is maintained and available for inspection. The facility will maintain alarmed entrances and exits. Cameras will be installed in various locations to assist in the security of the facility. Trained employees will monitor these Authorized visitors sign a visitor logbook and are required to present proper identification prior to visitation. An authorized visitation list will be maintained by the program monitors and will be updated by the resident's assigned Case Manager. Visitors are subject to searches upon entering and departing the facility. Electronic Case Management and Accountability RegScan's Enterprise ManagerTM Community Corrections module software has been implemented to provide electronic case management and integrated accountability control for all residents. Enterprise ManagerTM applies positive accountability controls to each resident, no matter where they are: work, leisure, in -transit transfer, or home confinement. Full auditing and transactional tracking is provided, in addition to operational security for the computer system. In the event of business interruption off-site backups, supplemental battery backups and hard copies are maintained to provide a continuation of accountability monitoring. Case files encompass records of phone contacts, searches, drug testing, disciplinary events, employment history, prescriptive programming and case notes, visits and staff contacts. Digital electronic signatures are gathered and locked to each document the resident signs within the electronic system. Resident Movement As a result of the sign-in/sign-out process, facility staff is able to locate and verify the whereabouts of offenders at all times. The offender is contacted at least twice per day either by telephone or in person, at random times. Staff contacts the offender at work, home, or 5 authorized destination to maintain accountability. Residents are not permitted to access their files unless they are being signed in/out by an authorized staff member. Security of all records is essential. Under no circumstances is a resident permitted to access the file of another resident, nor shall any information be given to a resident regarding the whereabouts of another resident. Resident sign-in/out records are separated according to whether the resident is in or out. To ensure accuracy of the sign-in/out file, a "physical census sheet" is maintained. The monitor staff is responsible for conducting a physical census at various times throughout each day. The midnight shift is the exception in that a physical census count is conducted on an hourly basis. Offenders are required to return to the facility from employment before being permitted to sign -out to participate in another approved program activity. The Facility Director may make an exception when travel time or distance is excessive, or when the offender is working unexpected overtime. Under no circumstances is an offender permitted to routinely sign -out for more than 12 consecutive hours daily without returning to the facility. Other than for employment purposes, an offender must be in the facility from 9:OOpm to 6:OOam, unless exceptions are made by the Facility Director. These exceptions are reviewed on a case by case basis. The facility will maintain a curfew of 9:00 pm. Please see specific programs components under Accountability --Program Components for the different levels of telephone accountability checks and on-site accountability visits beyond what is outlined above. Breathalyzer/Urine Drug Tests To ensure resident accountability, breathalyzers are used on a consistent basis. If a breathalyzer test result is positive, a second test is automatically scheduled to occur within fifteen minutes. If the second breathalyzer test result is positive, a lab urine test is scheduled and conducted in a timely manner. Additionally, residents will receive random urine drug tests throughout the month. These tests are sent to an off-site laboratory for processing. The proper chain of custody is followed. These Firetree policies help to maintain resident accountability at all times. Searches and Contraband The introduction of any weapons and other contraband poses a serious threat to the security of the facility, program, and personal well being of employees, residents, and the public. To guard against the introduction of these items, all individuals entering and leaving the facility are subject to search at any time. Pat -down and bag/luggage searches are conducted randomly and upon suspicion. All searches conducted for this purpose are performed in such a way so as to minimize any possible embarrassment to the person being searched. n Contraband is defined as any unauthorized items, weapons, and objects that pose a serious threat to the security of the facility or to the personal well being of the staff, other residents, and the public. Firetree, Ltd. considers the following as contraband: weapons, alcoholic beverages, illicit drugs and drug paraphernalia, pornographic material, stolen property, and other items deemed inappropriate by Facility Management and/or the BOP. Items listed are not inclusive of all items that may be considered as contraband. A Narcotic Identification Kit is used to identify any unknown substances found within the facility. At no time will any type of search be used as a tactic to harass, humiliate, embarrass or retaliate against any individual. Authorized Absences Authorized absences are an integral part of the programs offered by Firetree, Ltd. Offenders are provided the opportunity to gradually increase responsibility in the community, based upon their ability to demonstrate an acceptance of responsibility. These absences are designed for the purpose of helping the offender to obtain specific objectives in accordance to the developed individual program plan. Program objectives allow absences for the purpose of seeking employment, strengthening family ties, engaging in religious activities, pursuing educational goals, participating in recreational activities, volunteering for community service, and attending counseling sessions. If an offender's place of employment is more than 100 miles from the facility, or travel time compromises the facility curfew, special arrangements may be made with the CCM. Use of the Pass A Pass is used for overnight or weekend absence and is limited to the local community (up to a 100 mile radius) following SOW guidelines, accountability standards and procedures apply. Furloughs A furlough allows absences from the facility in excess of two consecutive overnight periods or for distances beyond 100 miles as stipulated by a pass. The CCM must approve all furloughs. Furloughs provide offenders with this extension in order to attain identified correctional goals, visit a critically ill relative, attend a relative's funeral, obtain necessary medical treatment, or develop employment or release plans Furlough Request Process A separate furlough application must be executed for each occurrence. A record of all furloughs is maintained in the offender file with the sign-in/sign-out information. The date and time of departure, and the date and time of return is documented by the monitor staff. The Case Manager is responsible for making notes about the resident's adjustment and accomplishment of program goals while on furlough. 7 Firetree, Ltd. invoices the BOP for one-half the contracted per diem rate for offenders on furlough. Report of Incident Firetree, Ltd. staff is responsible for reporting serious incidents as identified in the Community Corrections Center Statement of Work. Incidents that must be reported include, but are not limited to escapes, "standard of conduct" violations, hazardous materials spills, disturbances, gang activities, work -place violence, civil disturbances or protests, staff use of force, assaults on staff or offenders, fights, fires, suicide attempts, bomb threats, law enforcement visits, deaths, hunger strikes, natural disasters, or adverse weather conditions that impact the daily operation of the facility. Additionally, staff is to report any transportation accidents, offender — victim contacts, offender strip searches, arrest and/or detainment of offenders by law enforcement authorities, and any other adverse incidents that may result in significant publicity. The Facility Director is ultimately responsible for the immediate notification of the incident to the Community Corrections Manager (CCM) by telephone. Immediately following the telephone report, a copy of the information detailing the incident is faxed to the CCM. The incident report includes at a minimum the type of incident, date and time of the occurrence, person(s) involved, notification of "who, what, when, where, why, and how", any media attention, and a brief summary of the incident. This process, as outlined in the Community Corrections Center Statement of Work, includes notification of the CCM in situations when an offender shows evidence of suicidal tendencies, unusual or dangerous behavior indicating harm to self or others, and the conditions as noted above. Accountability - Program Components Currently, Firetree, Ltd. has three contracts with the Federal Bureau of Prison which incorporate the three programming categories: Community Corrections Component, Pre- release, and Home Confinement. Firetree, Ltd. will incorporate these category classifications as specified by the current BOP Statement of Work. All offenders placed at the Little Rock CCC facility will be initially assigned to the Community Corrections Component, unless otherwise directed by the Court or the CCM. The reassignment of Direct Court Commitments must be approved by the CCM. The CCM must also approve all recommendations by the Facility Director for an offender's reassignment to the Home Confinement Component. Each resident sign -out folder and case file contains obvious labeling, specifying his/her level of supervision. • Community Corrections Component The Community Corrections Component is the most restrictive component. This placement only allows community access for employment, job search interviews, religious services, and specific treatment programming and community service ordered by the Court. Firetree, Ltd. will utilize the EM system for sign in/sign out accountability and will provide the appropriate supervision with program monitor staff for those residents assigned level one or level two status as per the CCC Statement of Work. Once the offender has demonstrated responsibility within the community, he/she may be reassigned to the Pre -Release Component with the approval of the CCM. Pre -Release Component The Pre -Release Component is normally designed for those persons making a transition back into the community or as a program resource while under supervision. Residents in the pre- release component are granted more access to the community and family through the approval of weekend and evening passes. The Case Manager works closely with offenders assigned to the pre-release component to increase privileges and interaction within the community. As a requirement of advancement to the pre-release component, offenders must demonstrate responsibility and completion of programming, which includes obtaining gainful employment. The pre-release offenders are able to sign out for social purposes and obtain access to passes and furloughs. Those offenders ordered directly to the pre-release component by the court are expected to obtain employment prior to gaining permission for absence from the facility for social purposes. Firetree, Ltd. will utilize the EM system for sign in/sign out accountability and will provide the appropriate supervision with program monitor staff for those residents assigned level three or level four status as per the CCC Statement of Work. Home Confinement Component The Home Confinement Component is authorized by the CCM after recommendation by the Facility Director, based on the offender's needs and allows the offender the opportunity to reside at an approved residence and work at an approved job while still under the supervision of the facility. Firetree, Ltd. has a copy of the Home Confinement Program Statement and agrees to abide by its instructions for the administration and referral of offenders participating in the Home Confinement Component. A Home Confinement Plan is generated by the Case Manager and is approved by the CCM. Home Confinement for eligible cases is not an option that a resident may decline, and 9 Firetree, Ltd. has each individual sign a Home Confinement Agreement form outlining this stipulation. Conditions of Home Confinement, along with the USPO approved Home Confinement Plan, will be routed to the CCM for final approval. Firetree, Ltd. is responsible for maintaining all documentation of daily staff contacts to Home Confinement residents. Telephone contacts with residents do occur at random times each day at home, at work, or both. Site visits to both the resident's approved home confinement site and employment site are made on a frequency of at least once per week. Firetree, Ltd. assures that residents on Home Confinement return at least twice per week to the facility for urinalysis testing, counseling, bi-weekly program reviews, and other program requirements set forth in the Home Confinement Plan. Firetree, Ltd. staff immediately contacts the CCM if residents are not abiding by the conditions of Home Confinement. Firetree, Ltd. reviews and monitors the telephone bills of offenders on home confinement to ensure that no service is in place that would circumvent the accountability program. Current telephone bills are verified prior to making the home confinement referral. Individuals on home confinement are monitored via telephone and by in-person contacts by facility staff. In the event that the facility implements the use of electronic monitoring equipment for offender accountability, Firetree, Ltd. will absorb the costs of such equipment. 10 Offender Re-entry and Other Programs Firetree, Ltd. re-entry programs develop and utilize a network of community resources and services to assist the offender in his/her transition into the community. The re-entry process begins with the initial intake and assessment at the facility. All programs, services, and opportunities offered by Firetree, Ltd. are provided to all offenders regardless of race, color, religion, sex, national origin, age, or sexual orientation. Intake/Assessment Upon admission into the program, offenders are given an initial intake and assessment by a member of the case management staff. Firetree, Ltd. utilizes information supplied by the BOP referral packet, along with a comprehensive sixteen page Offender Assessment Form. This Assessment Form is reviewed by the case management staff and the Facility Director to determine what area of concentration is needed for each resident. Orientation Offenders are provided an orientation in accordance with written policy and procedure. Orientation, which lasts approximately two weeks, provides the offender with information pertaining to the facility rules and accountability requirements as previously outlined in this proposal. The orientation also provides offenders with an awareness of program opportunities, program components and what they mean, the disciplinary system, universal precautions, sexual abuse/assault intervention, HIV and Hepatitis B & C prevention and suicide prevention. The orientation checklist is completed by staff to ensure that all necessary topics have been covered. Residents will only leave the facility to start seeking employment as part of their program plans. Program Plan Resident Program Plans are completed within the resident's first two weeks of arrival during which sign -outs will only be approved for employment or verified employment interviews. Program Plans include methods and strategies for completing identified objectives and the planned date of completion. Education/vocation/employment, home and family, drug and alcohol education or treatment, medical/dental/mental health, financial planning, release planning and residency, and community adjustment will be addressed in the Program Plan. Firetree, Ltd. facilities consult with the USPO on the tentative program needs of USPO cases. The resident and assigned Case Manager is required to acknowledge/approve the Program Plan by signing the Prescriptive Program Plan Action Sheet. Copies of the plan are provided to the offender and CCM. Another copy is maintained in the offender's file. Review of the Program Plan is conducted by the Federal Case Manager and the resident on a bi-weekly basis. The outcomes of these reviews are documented with the case notes and both the Case 11 Manager and client signing an acknowledgement form. The Case Manager is responsible for documenting quality case notes. Firetree, Ltd. follows the guidelines for case notes as outlined in Attachment C of the Statement of Work. This document requires that all case notes contain basic information, but also allows for facility discretion in standardizing this information for ease of use within our internal system. Following the resident's completion of the program, this analysis and the resident's adjustment to the facility are included in the terminal report. Firetree, Ltd.'s Program Plans are flexible in nature and are specifically designed for each individual during his/her entire placement in the program. Offender's Financial Responsibility Resident financial responsibility is of the highest priority. Offenders are provided assistance and support in the development of a financial plan designed to help them meet legitimate financial obligations. Within the offender's first week at the facility, the Case Manager will attempt to determine all outstanding financial obligations through official records and discussions with the offender. Obligations may arise from local, state, or federal authorities and include special assessment, court ordered restitution, fines and court costs, state or local court obligations, and other Federal government obligations. The Case Manager and the resident develop a financial plan -to begin paying on all financial obligations. Residents refusing to comply with the financial plan are served with an incident report. Life Skills Employment Firetree, Ltd.'s employment placement program begins before the resident arrives at the facility. Upon receiving confirmation of a resident's arrival and after reviewing necessary information, the Employment Placement Specialist (EPS) begins to coordinate the individualized employment program that matches the offender's skills and characteristics to specific jobs. The EPS builds relationships with area employers and employment agencies and works closely with the case management staff for immediate placement if possible. Through this network of potential employers, interviews can be arranged before and during the first days of the resident's arrival. Firetree, Ltd. has nearly a one hundred percent job placement rate within the first 15 days of residence. A majority of the offenders are able to obtain full-time employment within six days. The EPS is responsible for coordinating the comprehensive services provided by the CCC. Employment preparation, life skills programming, counseling, and resource identification are utilized to assist the offender in obtaining and retaining gainful employment. The employment preparation curriculum includes topics such as resume writing, job searching, 12 interviewing, appropriate work behaviors, and the work opportunity tax credit. The EPS identifies appropriate job centers and job fairs to utilize throughout the employment preparation workshops. As mentioned earlier in this proposal, Firetree, Ltd.'s EPS identifies the community resources that the offender can utilize once he/she is released from the CCC. These resources may include local libraries, employment agencies, temporary employment agencies, community colleges, public assistance offices, and other agencies as identified. Firetree, Ltd.'s the EPS and Case Managers will maintain close contact with the BOP's personnel including the Inmate Placement Administrator with at least weekly interactions. The CCM is provided an employment status report bi-weekly. An employment information log, including offender's name, register number, date of arrival, employment start date(s) and wages, is included in monthly invoices to the Bureau of Prison, as well as in resident case notes. Residents are required to obtain one or more jobs totaling forty (40) hours per week. In cases when residents are unable to obtain one full time job, they will be required to provide an itinerary and a point of contact for each employment site. Self- employment or employment by a resident's family is not permitted. Exceptions may be evaluated by the CCM on a case-by-case basis. -Firetree, Ltd. utilizes an Employment Verification Form to ensure the Facility Director's approval of employment and the employer's knowledge of the resident's legal status. The EPS or designee completes this form during a site visit with the employer at the employment site prior to the offender's start date. During this time the employer is instructed to contact the offender's assigned Case Manager if the offender does not appear for work as scheduled, is terminated, or quits. Residents may not change employment sites without prior authorization. Contacts with the employers are documented in case file notes, as well as on an Employment Contact form. Contacts are made at least weekly via telephone with the employer to discuss all facets of the resident's performance and attendance. Additional random telephone contacts and/or site visits are made at least twice per week to ensure resident accountability. Requests to modify or waive this requirement will only occur in writing by the CCM. Restriction from employment has never been and will not be utilized as a disciplinary sanction. Beepers and cellular telephones needed for legitimate employment purposes must be authorized by the CCM with facility verification of need. Documentation of the requests is maintained in resident case files. Requests approved for supervision cases are maintained in resident case files with a copy forwarded to the CCM. Approval by the USPO is required for supervision cases. Federal residents in Firetree, Ltd. facilities are required to sign Job Search Guidelines and Conditions of Work Release specifying employment requirements. Gainful employment is viewed as a vital component in the offender's successful reintegration into the community and the reduction of recidivism. 13 Money Management The life skills money management component is designed to enhance and promote the resident's fiscal responsibility. The EPS, along with outside resources will instruct residents on such topics as maintaining checking and savings accounts, establishing a family budget and how to obtain or rebuild credit. Parenting/Family Firetree, Ltd. has developed a training program entitled "Home Confinement Counseling". This program is designed to utilize individual and family counseling sessions for the purpose of providing transitional guidance. The program focuses on identifying and exploring methods for reducing anxiety related to home confinement. It also places an emphasis on exploring issues related to basic transitioning needs including the development of communication and decision making skills. Firetree, Ltd. assists residents in identifying resources that provide parenting skills workshops and support. Speakers will be scheduled to discuss parenting skills and how to improve current relationships with family members. This component also deals with the importance of nutritional, well-balanced meals and their economical preparation, developing a menu and general housekeeping concepts. With a family comes stress. Firetree, Ltd. will use existing resources in the Little Rock area to provide stress management workshops to demonstrate to the residents how to properly relieve stress and how everyday stress can be managed. Mental Health Firetree, Ltd. will establish and maintain a network of mental health resources and services through service agreements with treatment providers who offer guidance and counseling in areas of mental health, parenting and family, HIV and AIDS, special offender treatment, and specialized recovery programs from addiction and abuse. Firetree, Ltd. will utilize community resources in the Little Rock area to effectively address the mental health needs of residents. Costs are the responsibility of the resident. In indigent or emergency situations, the Bureau of Prisons pays for these services with advance approval from the CCM. Substance Abuse Counseling, Urine Alcohol Surveillance Firetree, Ltd. has qualified Substance Abuse Counselors who provide a standardized Substance Abuse Education Course of a maximum of eight hours in length. This is a mandatory requirement for residents placed for thirty days or more in the facility. Members 14 of the resident's immediate family and significant others are highly encouraged to attend. The curriculum for the program includes motivation factors leading to substance abuse, developmental factors leading to habitual drug and alcohol use, effects of drugs and alcohol on the body and mind, and negative consequences of use and abuse. Visual aids are available for facilitation of the program and client attendance is documented. All residents with a drug history or drug aftercare condition are referred to the Bureau of Prisons Transitional Services Manager for screening. Individuals not selected for the Transitional Services Program are reviewed by the facility at a programming planning conference within the first two weeks of arrival. Conference participants include the Probation Officer, the Substance Abuse Counselor, resident, Case Manager, and other applicable facility staff. U.S.P.O participation may be made via teleconference. As applicable, plans are formulated at that time for drug aftercare. Individuals who have a drug history or aftercare condition are provided substance abuse counseling by qualified Substance Abuse Counselors. Residence Development The Federal Case Manager facilitates housing assistance. Federal residents in Firetree, Ltd. programs have always been released to suitable residences. The Case Manager or designated staff member is responsible for conducting a site visit within 30 days of the proposed release to verify the suitability of the proposed address. Documentation of the site visit occurs via completion of an On -Site Verification form or Home Confinement Plan and is forwarded to the USPO for approval, if necessary. Relationships with community resources are maintained to assist residents with housing assistance, housing deposits, food vouchers, medical vouchers, and medication. Specialized Female Program Firetree, Ltd. has implemented specialized female programs dedicated to the rehabilitation of females only. Since the Little Rock RFP states that the female population will account for fourteen percent of the facility population, a major program component at this facility will be the specialized women's program. Abuse Firetree, Ltd. will implement a Women's Group to identify and address the specific female issues that may have lead to errors in thinking and ultimately criminal behavior. These issues include female stereotypes, self-esteem, domestic violence, sexual abuse, sexual identity, and substance abuse. The group will meet on a weekly basis and is presented using a combination of lectures, group exercises, and open discussions. In conjunction with the Women's Group, female residents are encouraged to participate in parenting workshops to allow support and foster progress in family functioning. 15 Volunteers from local community groups are welcomed into the facility for the purpose of providing presentations that focus on domestic abuse, addiction, and other issues directly related to women and crime. Vocational All residents are provided every opportunity to increase his/her job skills and/or education level. Case Managers assist female residents in identifying literacy programs or GED programs or locating community colleges and appropriate funding sources (i.e. grants, scholarships). The Case Manager meets with the female offender on a weekly basis and assist in locating employment and volunteer agencies as needed. Through the life skills curriculum, each resident is taught budgeting skills and is required to create a sample budget that can be used once the offender is released from the CCC. Residents also have an opportunity to practice budgeting skills when developing her financial plan to begin repaying financial obligations. The Case Manager reviews this financial plan and other spending patterns with the resident, at least, on a monthly basis. Counseling Residents are provided individual counseling sessions with her assigned Case Manager each week. During these sessions residents are able to focus on their individual program plan and can address ways in preventing recidivism. In addition, service agreements are maintained with local counseling agencies for providing services in specialized counseling areas such as mental health and sexual, physical, and emotional abuse. Case Managers assist the resident in contacting the agency, establishing appointments, and obtaining transportation to the appointment. Residents are financially responsible for the payment of services. The Little Rock CCC will establish a working relationship with representatives of the local community 12 Step Sober Support organizations that include Alcoholics Anonymous and Narcotics Anonymous to assist in meeting the needs of those offenders who have a history of addiction. Residents with an identified need, who are at the appropriate level of supervision, and who have approved passes may be permitted to attend community based AA/NA meetings throughout the week. Residents are provided opportunities to attend in-house meetings at least one time per week. Cultural Diversity Programs Upon admission residents are evaluated for special needs such as diet, religion, education, 16 and employment skills. Firetree, Ltd. continually strives to provide a culturally diverse and culturally aware staff. All staff members are required to attend a cultural diversity class as part of the New Hire Orientation program. This training draws directly from the information presented by the Pennsylvania Department of Health Office of Drug and Alcohol Programs in a three-day workshop called, "Moving Toward Cultural Competency." The cultural awareness/cultural diversity training presented to each employee focuses on the recognition and acceptance of differences and provides all employees with a solid foundation in different cultures. Firetree, Ltd. understands that the offenders entering the CCC are from various social, cultural, and economic backgrounds. Our employees must be prepared to not only work with culturally diverse clients, but must also be prepared to interact with culturally diverse coworkers. Additionally, Firetree, Ltd. encourages all staff members to attend outside workshops focusing on cultural diversity. Recreation Firetree, Ltd. maintains in-house recreational activities and equipment, including television, table games, and exercise equipment. Resident passes and furloughs are limited in nature and authorized only in accordance with programming applicable to a resident's level of supervision. These will not be used in lieu of recreation or as a recreational option. Religious Activities All residents are provided opportunities to attend in-house religious services and as a part of the pass procedure, may attend community-based religious services. Muslim residents are permitted 5 prayer times per day and are provided an area of the facility in which group prayer may be held. Residents identifying themselves with the Muslim faith are provided special diets built around their spiritual beliefs. The Koran, Bible, and other spiritual and religious material will be made available to the residents. Residents participating in the Life Connections Program will be allowed to attend the religious program where possible, and Firetree, Ltd. will support this program and supply data from the program as requested by the BOP. 17 Facility Firetree, Ltd. will comply with all applicable local, state, and federal regulations pertinent to the operation of the Little Rock CCC, in Pulaski County, Arkansas. Copies of all permits, registrations, and letters of compliance will be maintained on site at the facility. 1. Site and Floor Plans The facility plans and photographs are located in the attachment section of this proposal. Any proposed changes will be submitted for review and approval by the CCM. Individual and group counseling rooms have been included in the design of the floor plan. Sufficient space is available to conduct classes, lectures, counseling sessions, recreation activities, visitation, and other events without overlapping into the general living space (i.e. sleeping quarters, dining area) 2. Location Firetree, Ltd. proposes to use an existing structure located at 3215 Brown Street, Little Rock, Arkansas in the County of Pulaski to fulfill the requirements set forth in RFP 200 -0887 -SC. The proposed property is located within the Federal Bureau of Prisons requirement under the RFP. The proposed structure is located in an industrial/light office area on 6.38 acres of land. The property was formerly used as a warehouse facility, and is well suited for renovating into a residential type program such as a CCC. The area surrounding the proposed facility is comprised of industry and office complexes, mainly for Pulaski County local government. Because of the location of the structure on the relatively large lot, there are "buffer" zones surrounding the property from any other adjacent landowners. The property provides plenty of off street parking spaces in an adjacent paved parking lot. In addition, the facility is located within a half of block of an established bus route stop. The facility is located such that commuting time from the general area of work is no more than one and a half hours each way by either public or Firetree supplied transportation. The proposed structure is a one story building, consisting of 100,097 SF. Renovations will be made to the interior for the purposes of creating the necessary living areas for this coed facility. The building is fully dry sprinklered and has updated electrical and HVAC in the office area. Naturally, new electrical and HVAC will be needed in the newly renovated areas of the building. The proposed facility location is within a reasonable distance of many community resources such as employment agencies, medical clinics and hospitals, mental health as well as many other human service organizations. There are also a multitude of potential employment opportunities around the proposed facility. 18 3. Plant Requirements Air circulation Resident sleeping areas are designed to have adequate air ventilation/circulation. The contractor will ensure that air circulation is at least 15 cubic feet of outside or re -circulated filtered air per minute per person. Lighting Reading and grooming areas are lighted at thirty (30) foot candles. Lighting in other areas meet SOW specified minimums, which include twenty (20) foot candles of light in general areas and ten (10) foot candles in closets and walk-in refrigerators. Space The facility has been designed to allow 25 continuous square feet of unencumbered living space per resident in the sleeping area. A locker is provided for each resident for use as a closet and/or personal storage space. Each resident room will contain a number of lockers equal to that of the number of beds providing each resident with equal closet/metal locker space. The building allows for adequate space to include day rooms, bathrooms, TV rooms, dining rooms, and hall that remain separate from resident rooms. We ensure that residents are afforded a reasonable degree of privacy by limiting the number of residents in each room and by having closing doors on all sleeping rooms and bathrooms. The facility is designed to meet all ADA requirements. Any resident who is physically challenged has access to all necessary amenities. All sleeping rooms and bathrooms are segregated according to gender, where applicable. Lavatory The facility adheres to the minimum requirements for toilets (1:10), wash basins (1:6), and showers (1:8), even at full capacity. Cold and temperature controlled hot water is available. The hot water temperature will be regulated so as not to exceed 120 degrees Fahrenheit (49 degrees Celsius). The hot water temperature control device is only accessible to the Maintenance staff and other staff members as designated by the Facility Director. Laundry The facility will contain three (3) operable washers and dryers for the number of residents specified in the RFP. If the population increases, Firetree, Ltdwill add washers and dryers to maintain a ratio of one operable washer and one operable dryer for every 16 residents. 19 Firetree, Ltd. does incur indigent residents' laundry costs. Telephone Firetree, Ltd. provides for a pay telephone service within the facility. Telephones are accessible to all residents during allotted times. The facility contains at least three (3) pay telephones for use by all residents during allotted times. Firetree, Ltd. maintains a ratio of one payphone for every ten residents. Room temperature Room temperature is maintained at a temperature appropriate for the season. Central heat and air conditioning (if applicable) will be controlled from a thermostat located in a central area within a locked box. General This site does not operate as a hotel or motel. The facility is designated as a non-smoking building. Smoking is permitted in designated areas outside the facility. Drinking fountains One drinking fountain or water cooler is made available for the number of offenders specified in this proposal. Firetree, Ltd. will maintain or exceed the SOW requirement of one drinking fountain for every 100 residents. 120 Day Availability The proposed site was formerly used as a warehouse operation. The building will require renovations to the interior to make it suitable for the co-ed CCC program. Based on the current layout of the building, and the relative straight -forward construction needed, Firetree, Ltd. assures that the 120 day availability will be met. Critical Path Method A three page Critical Path Method diagram has been included in the attachments section of the technical proposal. 20 Personnel Resources Plan Firetree, Ltd. will employ as the key facility personnel a Facility Director, four Case Managers and an Employment Specialist. Since this will be a major use facility, the staff will be 100% devoted to the federal contract. These positions will be hired through the Firetree, Ltd. Corporate Human Resources Department, and will include well qualified individuals, potentially from existing Firetree, Ltd. staff. Employee Recruitmen&Retention Firetree, Ltd. believes that everyone benefits from hiring quality employees. We continue to hire quality people who are ethical, dependable, professional, adaptable to change, and who are team players. Finding employees who possess these characteristics, assists Firetree, Ltd. in carrying out its mission to help others. Firetree, Ltd. has an employee retention program designed to minimize employee turnover. This program includes educational tuition assistance, health and life insurance, meals, quarterly bonuses, holiday social events, and summer picnics. The most emphasized employee benefit is our focus and policy on promoting from within Firetree, Ltd. where possible. This practice of promoting or transferring from within, promotes our overall company mission statement "Together Building a New Way of Life" by providing our staff the opportunity to grow with the company. Staff retention is reviewed at quarterly Director Meetings and Management Retreats with the intent on developing new programs to reduce employee turnover. The company also offers a tuition reimbursement program for those employees furthering their education. For outside hiring, the Director of Human Resources for Firetree, Ltd., will work with the local employment agencies in the Little Rock area to obtain the many support personnel that will be needed to staff the facility. The support staff includes program monitors, on-site maintenance workers and kitchen staff. The facility will have a full complement of staff, which provides coverage 24 hours a day 7 days a week. Newly Hired Employees Firetree, Ltd.'s personnel policy provides for a ninety (90) day probationary period preceding permanent status for new and newly promoted employees who are considered hourly workers. At the end of this period, the employee participates in a written evaluation and review of his/her performance. Supervisory staff and salaried employees are required to perform a six- month probationary period at the end of which they participate in a written evaluation and review of their performance. Background Information All potential employees are required to provide detailed employment histories, arrest records, and references. Each individual signifies his/her understanding and agreement that 21 background checks will be completed by signing a consent, completing an NCIC Background Data Sheet, and providing fingerprints. All appropriate personnel information on all prospective employees is provided to the CCM. Prospective employees may not begin working with Federal residents prior to the NCIC/NYLETS clearance/approval from the CCM. Firetree, Ltd. personnel verify all training, experience, employment references, and credentials. Contractor Training Firetree, Ltd. supports and encourages all of its employees in their pursuit of further education and enhancement of the skills they have attained and are learning while employed with our agency. Training, both New Hire and ongoing, is vital to an employees performance and longevity with the company. By providing ongoing training, employees continue to grow and learn and are better able to perform in their given job responsibilities. Firetree, Ltd., provides a multitude of in-house seminars and training programs tailored to clinical staff, management, support staff, and resident monitors. These include but are not limited to, Gordon Graham's Breaking Barriers, various management training, New Hire Orientation Program, monitor -counselor cooperation and de-escalation techniques. All employees are required to receive 80 hours of training within the first year of employment and 40 hours of additional training for each year thereafter. This training is specific to a Needs Assessment and Staff Development Plan developed with each employee at the time of initial hiring and yearly, thereafter. Within the first six weeks of employment, each employee must attend a 24-hour New Hire Orientation Program, which provides an overview of the agency and identifies the agency's expectations for all of its employees. This program includes topics such as: ♦ Drug free workplace ♦ Professional boundaries ♦ Rules and regulations ♦ Policies and procedures ♦ Sexual Harassment /Abuse / Assault Prevention ♦ Legal issues ♦ Suicide awareness/prevention * Cultural diversity/Cultural lifestyles ♦ Emergency medical procedures ♦ Universal precautions/infectious control ♦ Confidentiality, ethics and integrity ♦ Use of force / verbal de-escalation An additional 40 hours of facility specific training/orientation will be provided by senior supervisory staff during the first week of employment. This initial orientation focuses on offender management, accountability and security, emergency procedures and life safety, universal precautions, crisis intervention, self defense, de-escalation of volatile offender behavior, discipline policies, incident reporting, assessment and development of treatment plans, interpersonal relationships, and both facility and BOP policy and procedure. Throughout the first year of employment all employees are required to obtain six (6) hours of training in Ethics and Confidentiality, four (4) hours of First Aid and CPR training and six (6) 22 hours of HIV related training, and four (4) hours of training in TB and Sexually Transmitted Diseases. The training is mandatory and no exceptions are made for those who do not achieve the required training goals. In-service education is offered one time per month to address the individual and collective needs of the staff. This monthly staff meeting includes training sessions to address new policies and procedures, and again, collective needs as indicated through performance gaps. These training sessions are part of the minutes of the staff meeting and notations are made in the staff member's file. Special training sessions may be identified as the main focus of an in- service training. Professional training, focusing on the needs for achieving and maintaining certification or obtaining degrees for personal and career development is included in the training plan. Assessment of employee's training needs occurs on a yearly basis and by request. Facility key staff at Firetree, Ltd.'s expense will attend and participate in the BOP regional meeting / training session every 24 months and a local CCM session. All professional staff receives at least 20 hours of annual refresher training. The Firetree, Ltd. Training Director works hand in hand with the Facility Director to ensure all necessary topics are covered; and training attendance and completion is fully documented in each employee's personnel file. Employee Standards of Conduct Firetree, Ltd.'s Code of Conduct is included in the personnel handbook, which is provided to each employee upon hire. The employee is required to sign an acknowledgement form indicating that he/she has received, read, and understands the content and expectations outlined in the employee handbook and Code of Conduct. This acknowledgement form is maintained in the employee's personnel file. The Code of Conduct includes all items as outlined in the Statement of Work. All violations or attempted violations of the Code of Conduct are immediately reported to the COTR via telephone. A written report outlining the incident is forwarded to the COTR within 24 hours after the occurrence of the incident or awareness of the incident. Any Firetree, Ltd. employee or resident may report Code of Conduct violations directly to the BOP without being subjected to adverse consequences. Firetree, Ltd. will allow the COTR to conduct an investigation or will follow the CCM's direction for conducting an internal investigation. If allegations are sustained after the investigation, Firetree, Ltd. will submit a written plan of action to the COTR describing the steps that will be taken to ensure that no other employee violates the Code of Conduct rule. The COTR can approve, reject, or modify the plan of action in accordance with the best interests of the BOP. Firetree, Ltd. has a written policy to prevent conflicts of interest, which states specifically that no employee may use his or her official position to secure privileges or advantages. 23 ADDITIONAL OPERATIONAL AND PHYSICAL PARAMETERS FOR PROPOSED FIRETREE, LTD. CORRECTIONAL FACILITY, 3215 BROWN ST. Technical Proposal RFP 200 -0887 -SC Little Rock, AR County of Pulaski Site Validity and Suitability Firetree, Ltd. proposes to use an existing structure located at 3215 Brown Street, Little Rock, Arkansas in the County of Pulaski to fulfill the requirements set forth in RFP 200 -0887 -SC. The proposed property is located within the Federal Bureau of Prisons boundary requirement under the RFP. Site SuitabiIioy The proposed structure is located in an industrial/light office area on 6.38 acres of land. The property was formerly used as a warehouse facility, and is well suited for renovating into a residential type program such as a CCC. The area surrounding the proposed facility is comprised of industry and office complexes, mainly for Pulaski County local government. Because of the location of the structure on the relatively large lot, there are "buffer" zones surrounding the property from any other adjacent landowners. The property provides plenty of off street parking spaces in an adjacent paved parking lot. In addition, the facility is located within a half of block of an established bus route stop. The facility is located such that commuting time from the general area of work is no more than one and a half hours each way by either public or Firetree supplied transportation. The proposed facility location is within a reasonable distance of many community resources such as employment agencies, medical clinics, hospitals, mental health providers as well as many other human service organizations. A multitude of potential employment opportunities exist in the nearby areas surrounding the proposed facility from the various industries in the Little Rock area. The overall acreage of the property, close proximity to a public transportation route, and given the fact there are limited "areas of local concern" within a % mile radius, makes this property ideal for the location of a Community Corrections Center. Right to Use Firetree, Ltd. has signed a real estate sales agreement with the owner of the proposed property. A copy of the real estate sales agreement, which satisfies the right to use requirement, is included with this response. znine The subject property is located within the City of Little Rock in a district zoned I-3 (Industrial). The facility will be a conditional use within that district, and will require review and approval by the planning commission. The procedures are not well-defined in the zoning code. Firetree, Ltd. will submit an application to the next meeting of the planning commission. The zoning code does not identify any other definite time periods for additional submissions, continuances, etc. Firetree, Ltd. has secured the services of an attorney in Little Rock to work with the Planning Commission, the City of Little Rock and Firetree, Ltd. to secure and maintain proper zoning for the facility. Firetree, Ltd. has secured the services of Mr. Hal Joseph Kemp, an attorney that specializes in zoning, to meet with elected and planning commission officials and obtain the proper zoning for the property. Firetree, Ltd. realizes that zoning must be secured within 60 days of submission of the RFP and will be involved in the process as it unfolds. At this time, Firetree, Ltd. has no other information available regarding the zoning of this property, but will update the FBOP as to the progress as necessary. 2 Community Relations Plan Community Notification Firetree, Ltd. has sent the required certified notification letters to the City of Little Rock Police, Chief Stuart Thomas; the Mayor of Little Rock, Mr. Jim Daily; and the Pulaski County Chief Clerk, Mr. Pat O'Brien. Copies of the letters and return receipts have been included in the attachments section of the proposal. Community Support Firetree, Ltd. continues to make contact with various city and county officials bolstering support for the proposed facility. Firetree, Ltd. fully expects letters to be received and will forward them to the Contracting Specialist upon receipt. Local parties that have been contacted were advised to send support letters directly to the Contracting Specialist. Community Advisory Board Each of Firetree, Ltd. 's facilities has an established Community Advisory Board, which includes prominent members of the local community. The Boards are composed of various community leaders such as ministers, community volunteers, local public officials, and members of local law enforcement. The members of the Advisory Board meet on a quarterly basis to review any concerns the community may have related to the program or its operations. A Community Advisory Board will be established in Little Rock, Arkansas prior to the facility opening in order to immediately address any safety and security concerns. The board will consist of community leaders, the CCM and the MCA. Firetree, Ltd. will actively solicit the surrounding industries as well, as this will be a vital key in furthering resident employment. As an integral part of our program operations, facility administrative staff will consult the board on various issues and will request their participation with all of our crime prevention initiatives. Bylaws for the Community Advisory Board will be established during the strategic planning process of the Little Rock facility's development. Crime Prevention Initiative Studies have proven that a majority of the crimes committed are a direct result of alcohol and/or drug use, abuse, or addiction. Firetree, Ltd. 's belief is that educating children throughout their school years will aid in reducing crime as well as preventing drug and alcohol use. Therefore, our main focus for community outreach is a crime prevention initiative. This program teaches school age children about the dangers of substance abuse and its associated consequences of becoming involved in crime related activities. The program is geared toward educating parents about substance abuse, peer pressure, and how to communicate with their children about drug and alcohol usage. N Firetree, Ltd. has worked with local school districts for the past several years, in providing crime prevention initiative programs. Staff from selected Firetree, Ltd. facilities provide talks and assemblies to school children about crime awareness and drug and alcohol education. If needed, a series of assemblies targeting identified topics can be developed for specific age groups from elementary through high school. At no time will school children be brought to the facility nor will residents go into the schools as part of the crime prevention initiatives. Firetree, Ltd. works in conjunction with the already established programs to either complement the services provided or to provide speakers, research, creative materials, or other needed services. Because parents are the main influence in a child's development, basic crime prevention and drug and alcohol education seminars may be held for those parents who choose to participate. Firetree, Ltd. stresses the importance of supporting children in positive activities to counteract the potential negative peer influences. Parents and children need to address crime and drug and alcohol use together. Both parents and children will be encouraged to attend an activity class, which will foster family growth and trust. Children will gain self-confidence and the necessary trust to confide in their parents when confronted with these issues. Parents will gain an understanding of their children and will be open to assist them in making appropriate decisions. Additionally, Firetree, Ltd. works with civic and community organizations to organize public or town meetings to address current crime topics, such as school shootings, drug trends, and general personal safety. Firetree, Ltd. also offers its services to local companies, community organizations, local government, and schools to provide crime prevention seminars, drug and alcohol education, informational leaflets, brochures, speakers, and other services. Community Service On an ongoing basis, the Little Rock CCC will provide many organizations with community service workers as needed and requested. These workers may volunteer their time as part of Firetree, Ltd.'s commitment to build ties with the surrounding neighborhood. Organizations benefiting from the Little Rock CCC's volunteer workforce may include the Pulaski County Government complex, adjacent industries, neighborhood soup kitchens, area churches, various human service agencies and businesses in close proximity to the facility. Firetree, Ltd. has been recognized, and has received many awards for its achievements in the communities where our facilities are located. Some of these locations include Philadelphia, Harrisburg and Reading in Pennsylvania; and Syracuse, New York. 4 Offender Accountability Plan Security and Accountability Firetree, Ltd. has written policies and procedures that outline the system of resident accountability, security inspections and reporting. These policies and procedures are located within the computer system for staff s ease of use. Relevant policies pertaining to residents are distributed to each resident via a facility handbook and client rules and regulations. Proper monitoring of residents' movements into and out of the facility provides for documented accountability of residents' whereabouts at all times, and eases the retrieval of movement information. The established policies and procedures serve to protect offenders, staff, and the public. Security searches of residents and visitors are conducted to ensure the safety of the facility and integrity of the program. Documentation of all accountability is maintained and available for inspection. The facility will maintain alarmed entrances and exits. Cameras will be installed in various locations to assist in the security of the facility. Trained employees will monitor these Authorized visitors sign a visitor logbook and are required to present proper identification prior to visitation. An authorized visitation list will be maintained by the program monitors and will be updated by the resident's assigned Case Manager. Visitors are subject to searches upon entering and departing the facility. Electronic Case Management and Accountability RegScan's Enterprise ManagerTM Community Corrections module software has been implemented to provide electronic case management and integrated accountability control for all residents. Enterprise ManagerTM applies positive accountability controls to each resident, no matter where they are: work, leisure, in -transit transfer, or home confinement. Full auditing and transactional tracking is provided, in addition to operational security for the computer system. In the event of business interruption off-site backups, supplemental battery backups and hard copies are maintained to provide a continuation of accountability monitoring. Case files encompass records of phone contacts, searches, drug testing, disciplinary events, employment history, prescriptive programming and case notes, visits and staff contacts. Digital electronic signatures are gathered and locked to each document the resident signs within the electronic system. Resident Movement As a result of the sign-in/sign-out process, facility staff is able to locate and verify the whereabouts of offenders at all times. The offender is contacted at least twice per day either by telephone or in person, at random times. Staff contacts the offender at work, home, or Wi authorized destination to maintain accountability. Residents are not permitted to access their files unless they are being signed in/out by an authorized staff member. Security of all records is essential. Under no circumstances is a resident permitted to access the file of another resident, nor shall any information be given to a resident regarding the whereabouts of another resident. Resident sign-in/out records are separated according to whether the resident is in or out. To ensure accuracy of the sign-in/out file, a "physical census sheet" is maintained. The monitor staff is responsible for conducting a physical census at various times throughout each day. The midnight shift is the exception in that a physical census count is conducted on an hourly basis. Offenders are required to return to the facility from employment before being permitted to sign -out to participate in another approved program activity. The Facility Director may make an exception when travel time or distance is excessive, or when the offender is working unexpected overtime. Under no circumstances is an offender permitted to routinely sign -out for more than 12 consecutive hours daily without returning to the facility. Other than for employment purposes, an offender must be in the facility from 9:OOpm to 6:OOam, unless exceptions are made by the Facility Director. These exceptions are reviewed on a case by case basis. The facility will maintain a curfew of 9:00 pm. Please see specific programs components under Accountability --Program Components for the different levels of telephone accountability checks and on-site accountability visits beyond what is outlined above. Breathalyzer/Urine Drug Tests To ensure resident accountability, breathalyzers are used on a consistent basis. If a breathalyzer test result is positive, a second test is automatically scheduled to occur within fifteen minutes. If the second breathalyzer test result is positive, a lab urine test is scheduled and conducted in a timely manner. Additionally, residents will receive random urine drug tests throughout the month. These tests are sent to an off-site laboratory for processing. The proper chain of custody is followed. These Firetree policies help to maintain resident accountability at all times. Searches and Contraband The introduction of any weapons and other contraband poses a serious threat to the security of the facility, program, and personal well being of employees, residents, and the public. To guard against the introduction of these items, all individuals entering and leaving the facility are subject to search at any time. Pat -down and bag/luggage searches are conducted randomly and upon suspicion. All searches conducted for this purpose are performed in such a way so as to minimize any possible embarrassment to the person being searched. Cel Contraband is defined as any unauthorized items, weapons, and objects that pose a serious threat to the security of the facility or to the personal well being of the staff, other residents, and the public. Firetree, Ltd. considers the following as contraband: weapons, alcoholic beverages, illicit drugs and drug paraphernalia, pornographic material, stolen property, and other items deemed inappropriate by Facility Management and/or the BOP. Items listed are not inclusive of all items that may be considered as contraband. A Narcotic Identification Kit is used to identify any unknown substances found within the facility. At no time will any type of search be used as a tactic to harass, humiliate, embarrass or retaliate against any individual. Authorized Absences Authorized absences are an integral part of the programs offered by Firetree, Ltd. Offenders are provided the opportunity to gradually increase responsibility in the community, based upon their ability to demonstrate an acceptance of responsibility. These absences are designed for the purpose of helping the offender to obtain specific objectives in accordance to the developed individual program plan. Program objectives allow absences for the purpose of seeking employment, strengthening family ties, engaging in religious activities, pursuing educational goals, participating in recreational activities, volunteering for community service, and attending counseling sessions. If an offender's place of employment is more than 100 miles from the facility, or travel time compromises the facility curfew, special arrangements may be made with the CCM. Use of the Pass A Pass is used for overnight or weekend absence and is limited to the local community (up to a 100 mile radius) following SOW guidelines, accountability standards and procedures apply. Furloughs A furlough allows absences from the facility in excess of two consecutive overnight periods or for distances beyond 100 miles as stipulated by a pass. The CCM must approve all furloughs. Furloughs provide offenders with this extension in order to attain identified correctional goals, visit a critically ill relative, attend a relative's funeral, obtain necessary medical treatment, or develop employment or release plans Furlough Request Process A separate furlough application must be executed for each occurrence. A record of all furloughs is maintained in the offender file with the sign-in/sign-out information. The date and time of departure, and the date and time of return is documented by the monitor staff. The Case Manager is responsible for making notes about the resident's adjustment and accomplishment of program goals while on furlough. 7 Firetree, Ltd. invoices the BOP for one-half the contracted per diem rate for offenders on furlough. Report of Incident Firetree, Ltd. staff is responsible for reporting serious incidents as identified in the Community Corrections Center Statement of Work. Incidents that must be reported include, but are not limited to escapes, "standard of conduct" violations, hazardous materials spills, disturbances, gang activities, work -place violence, civil disturbances or protests, staff use of force, assaults on staff or offenders, fights, fires, suicide attempts, bomb threats, law enforcement visits, deaths, hunger strikes, natural disasters, or adverse weather conditions that impact the daily operation of the facility. Additionally, staff is to report any transportation accidents, offender — victim contacts, offender strip searches, arrest and/or detainment of offenders by law enforcement authorities, and any other adverse incidents that may result in significant publicity. The Facility Director is ultimately responsible for the immediate notification of the incident to the Community Corrections Manager (CCM) by telephone. Immediately following the telephone report, a copy of the information detailing the incident is faxed to the CCM. The incident report includes at a minimum the type of incident, date and time of the occurrence, person(s) involved, notification of "who, what, when, where, why, and how", any media attention, and a brief summary of the incident. This process, as outlined in the Community Corrections Center Statement of Work, includes notification of the CCM in situations when an offender shows evidence of suicidal tendencies, unusual or dangerous behavior indicating harm to self or others, and the conditions as noted above. Accountability -Program Components Currently, Firetree, Ltd. has three contracts with the Federal Bureau of Prison which incorporate the three programming categories: Community Corrections Component, Pre- release, and Home Confinement. Firetree, Ltd. will incorporate these category classifications as specified by the current BOP Statement of Work. All offenders placed at the Little Rock CCC facility will be initially assigned to the Community Corrections Component, unless otherwise directed by the Court or the CCM. The reassignment of Direct Court Commitments must be approved by the CCM. The CCM must also approve all recommendations by the Facility Director for an offender's reassignment to the Home Confinement Component. Each resident sign -out folder and case file contains obvious labeling, specifying his/her level of supervision. Community Corrections Component The Community Corrections Component is the most restrictive component. This placement only allows community access for employment, job search interviews, religious services, and specific treatment programming and community service ordered by the Court. Firetree, Ltd. will utilize the EM system for sign in/sign out accountability and will provide the appropriate supervision with program monitor staff for those residents assigned level one or level two status as per the CCC Statement of Work. Once the offender has demonstrated responsibility within the community, he/she may be reassigned to the Pre -Release Component with the approval of the CCM. Pre -Release Component The Pre -Release Component is normally designed for those persons making a transition back into the community or as a program resource while under supervision. Residents in the pre- release component are granted more access to the community and family through the approval of weekend and evening passes. The Case Manager works closely with offenders assigned to the pre-release component to increase privileges and interaction within the community. As a requirement of advancement to the pre-release component, offenders must demonstrate responsibility and completion of programming, which includes obtaining gainful employment. The pre-release offenders are able to sign out for social purposes and obtain access to passes and furloughs. Those offenders ordered directly to the pre-release component by the court are expected to obtain employment prior to gaining permission for absence from the facility for social purposes. Firetree, Ltd. will utilize the EM system for sign in/sign out accountability and will provide the appropriate supervision with program monitor staff for those residents assigned level three or level four status as per the CCC Statement of Work. • Home Confinement Component The Home Confinement Component is authorized by the CCM after recommendation by the Facility Director, based on the offender's needs and allows the offender the opportunity to reside at an approved residence and work at an approved job while still under the supervision of the facility. Firetree, Ltd. has a copy of the Home Confinement Program Statement and agrees to abide by its instructions for the administration and referral of offenders participating in the Home Confinement Component. A Home Confinement Plan is generated by the Case Manager and is approved by the CCM. Home Confinement for eligible cases is not an option that a resident may decline, and 01 Firetree, Ltd. has each individual sign a Home Confinement Agreement form outlining this stipulation. Conditions of Home Confinement, along with the USPO approved Home Confinement Plan, will be routed to the CCM for final approval. Firetree, Ltd. is responsible for maintaining all documentation of daily staff contacts to Home Confinement residents. Telephone contacts with residents do occur at random times each day at home, at work, or both. Site visits to both the resident's approved home confinement site and employment site are made on a frequency of at least once per week. Firetree, Ltd. assures that residents on Home Confinement return at least twice per week to the facility for urinalysis testing, counseling, bi-weekly program reviews, and other program requirements set forth in the Home Confinement Plan. Firetree, Ltd. staff immediately contacts the CCM if residents are not abiding by the conditions of Home Confinement. Firetree, Ltd. reviews and monitors the telephone bills of offenders on home confinement to ensure that no service is in place that would circumvent the accountability program. Current telephone bills are verified prior to making the home confinement referral. Individuals on home confinement are monitored via telephone and by in-person contacts by facility staff. In the event that the facility implements the use of electronic monitoring equipment for offender accountability, Firetree, Ltd. will absorb the costs of such equipment. 10 Offender Re-entry and Other Programs Firetree, Ltd. re-entry programs develop and utilize a network of community resources and services to assist the offender in his/her transition into the community. The re-entry process begins with the initial intake and assessment at the facility. All programs, services, and opportunities offered by Firetree, Ltd. are provided to all offenders regardless of race, color, religion, sex, national origin, age, or sexual orientation. Intake/Assessment Upon admission into the program, offenders are given an initial intake and assessment by a member of the case management staff. Firetree, Ltd. utilizes information supplied by the BOP referral packet, along with a comprehensive sixteen page Offender Assessment Form. This Assessment Form is reviewed by the case management staff and the Facility Director to determine what area of concentration is needed for each resident. Orientation Offenders are provided an orientation in accordance with written policy and procedure. Orientation, which lasts approximately two weeks, provides the offender with information pertaining to the facility rules and accountability requirements as previously outlined in this proposal. The orientation also provides offenders with an awareness of program opportunities, program components and what they mean, the disciplinary system, universal precautions, sexual abuse/assault intervention, HIV and Hepatitis B & C prevention and suicide prevention. The orientation checklist is completed by staff to ensure that all necessary topics have been covered. Residents will only leave the facility to start seeking employment as part of their program plans. Program Plan Resident Program Plans are completed within the resident's first two weeks of arrival during which sign -outs will only be approved for employment or verified employment interviews. Program Plans include methods and strategies for completing identified objectives and the planned date of completion. Education/vocation/employment, home and family, drug and alcohol education or treatment, medical/dental/mental health, financial planning, release planning and residency, and community adjustment will be addressed in the Program Plan. Firetree, Ltd. facilities consult with the USPO on the tentative program needs of USPO cases. The resident and assigned Case Manager is required to acknowledge/approve the Program Plan by signing the Prescriptive Program Plan Action Sheet. Copies of the plan are provided to the offender and CCM. Another copy is maintained in the offender's file. Review of the Program Plan is conducted by the Federal Case Manager and the resident on a bi-weekly basis. The outcomes of these reviews are documented with the case notes and both the Case 11 Manager and client signing an acknowledgement form. The Case Manager is responsible for documenting quality case notes. Firetree, Ltd. follows the guidelines for case notes as outlined in Attachment C of the Statement of Work. This document requires that all case notes contain basic information, but also allows for facility discretion in standardizing this information for ease of use within our internal system. Following the resident's completion of the program, this analysis and the resident's adjustment to the facility are included in the terminal report. Firetree, Ltd.'s Program Plans are flexible in nature and are specifically designed for each individual during his/her entire placement in the program. Offender's Financial Responsibility Resident financial responsibility is of the highest priority. Offenders are provided assistance and support in the development of a financial plan designed to help them meet legitimate financial obligations. Within the offender's first week at the facility, the Case Manager will attempt to determine all outstanding financial obligations through official records and discussions with the offender. Obligations may arise from local, state, or federal authorities and include special assessment, court ordered restitution, fines and court costs, state or local court obligations, and other Federal government obligations. The Case Manager and the resident develop a financial plan to begin paying on all financial obligations. Residents refusing to comply with the financial plan are served with an incident report. Life Skills Employment Firetree, Ltd.'s employment placement program begins before the resident arrives at the facility. Upon receiving confirmation of a resident's arrival and after reviewing necessary information, the Employment Placement Specialist (EPS) begins to coordinate the individualized employment program that matches the offender's skills and characteristics to specific jobs. The EPS builds relationships with area employers and employment agencies and works closely with the case management staff for immediate placement if possible. Through this network of potential employers, interviews can be arranged before and during the first days of the resident's arrival. Firetree, Ltd. has nearly a one hundred percent job placement rate within the first 15 days of residence. A majority of the offenders are able to obtain full-time employment within six days. The EPS is responsible for coordinating the comprehensive services provided by the CCC. Employment preparation, life skills programming, counseling, and resource identification are utilized to assist the offender in obtaining and retaining gainful employment. The employment preparation curriculum includes topics such as resume writing, job searching, 12 interviewing, appropriate work behaviors, and the work opportunity tax credit. The EPS identifies appropriate job centers and job fairs to utilize throughout the employment preparation workshops. As mentioned earlier in this proposal, Firetree, Ltd.'s EPS identifies the community resources that the offender can utilize once he/she is released from the CCC. These resources may include local libraries, employment agencies, temporary employment agencies, community colleges, public assistance offices, and other agencies as identified. Firetree, Ltd.'s the EPS and Case Managers will maintain close contact with the BOP's personnel including the Inmate Placement Administrator with at least weekly interactions. The CCM is provided an employment status report bi-weekly. An employment information log, including offender's name, register number, date of arrival, employment start date(s) and wages, is included in monthly invoices to the Bureau of Prison, as well as in resident case notes. Residents are required to obtain one or more jobs totaling forty (40) hours per week. In cases when residents are unable to obtain one full time job, they will be required to provide an itinerary and a point of contact for each employment site. Self- employment or employment by a resident's family is not permitted. Exceptions may be evaluated by the CCM on a case-by-case basis. Firetree, Ltd. utilizes an Employment Verification Form to ensure the Facility Director's approval of employment and the employer's knowledge of the resident's legal status. The EPS or designee completes this form during a site visit with the employer at the employment site prior to the offender's start date. During this time the employer is instructed to contact the offender's assigned Case Manager if the offender does not appear for work as scheduled, is terminated, or quits. Residents may not change employment sites without prior authorization. Contacts with the employers are documented in case file notes, as well as on an Employment Contact form. Contacts are made at least weekly via telephone with the employer to discuss all facets of the resident's performance and attendance. Additional random telephone contacts and/or site visits are made at least twice per week to ensure resident accountability. Requests to modify or waive this requirement will only occur in writing by the CCM. Restriction from employment has never been and will not be utilized as a disciplinary sanction. Beepers and cellular telephones needed for legitimate employment purposes must be authorized by the CCM with facility verification of need. Documentation of the requests is maintained in resident case files. Requests approved for supervision cases are maintained in resident case files with a copy forwarded to the CCM. Approval by the USPO is required for supervision cases. Federal residents in Firetree, Ltd. facilities are required to sign Job Search Guidelines and Conditions of Work Release specifying employment requirements. Gainful employment is viewed as a vital component in the offender's successful reintegration into the community and the reduction of recidivism. 13 Money Management The life skills money management component is designed to enhance and promote the resident's fiscal responsibility. The EPS, along with outside resources will instruct residents on such topics as maintaining checking and savings accounts, establishing a family budget and how to obtain or rebuild credit. Parenting/Family Firetree, Ltd. has developed a training program entitled "Home Confinement Counseling". This program is designed to utilize individual and family counseling sessions for the purpose of providing transitional guidance. The program focuses on identifying and exploring methods for reducing anxiety related to home confinement. It also places an emphasis on exploring issues related to basic transitioning needs including the development of communication and decision making skills. Firetree, Ltd. assists residents in identifying resources that provide parenting skills workshops and support. Speakers will be scheduled to discuss parenting skills and how to improve current relationships with family members. This component also deals with the importance of nutritional, well-balanced meals and their economical preparation, developing a menu and general housekeeping concepts. With a family comes stress. Firetree, Ltd. will use existing resources in the Little Rock area to provide stress management workshops to demonstrate to the residents how to properly relieve stress and how everyday stress can be managed. Mental Health Firetree, Ltd. will establish and maintain a network of mental health resources and services through service agreements with treatment providers who offer guidance and counseling in areas of mental health, parenting and family, HIV and AIDS, special offender treatment, and specialized recovery programs from addiction and abuse. Firetree, Ltd. will utilize community resources in the Little Rock area to effectively address the mental health needs of residents. Costs are the responsibility of the resident. In indigent or emergency situations, the Bureau of Prisons pays for these services with advance approval from the CCM. Substance Abuse Counseling, Urine Alcohol Surveillance Firetree, Ltd. has qualified Substance Abuse Counselors who provide a standardized Substance Abuse Education Course of a maximum of eight hours in length. This is a mandatory requirement for residents placed for thirty days or more in the facility. Members 14 of the resident's immediate family and significant others are highly encouraged to attend. The curriculum for the program includes motivation factors leading to substance abuse, developmental factors leading to habitual drug and alcohol use, effects of drugs and alcohol on the body and mind, and negative consequences of use and abuse. Visual aids are available for facilitation of the program and client attendance is documented. All residents with a drug history or drug aftercare condition are referred to the Bureau of Prisons Transitional Services Manager for screening. Individuals not selected for the Transitional Services Program are reviewed by the facility at a programming planning conference within the first two weeks of arrival. Conference participants include the Probation Officer, the Substance Abuse Counselor, resident, Case Manager, and other applicable facility staff. U.S.P.O participation may be made via teleconference. As applicable, plans are formulated at that time for drug aftercare. Individuals who have a drug history or aftercare condition are provided substance abuse counseling by qualified Substance Abuse Counselors. Residence Development The Federal Case Manager facilitates housing assistance. Federal residents in Firetree, Ltd. programs have always been released to suitable residences. The Case Manager or designated staff member is responsible for conducting a site visit within 30 days of the proposed release to verify the suitability of the proposed address. Documentation of the site visit occurs via completion of an On -Site Verification form or Home Confinement Plan and is forwarded to the USPO for approval, if necessary. Relationships with community resources are maintained to assist residents with housing assistance, housing deposits, food vouchers, medical vouchers, and medication. Specialized Female Program Firetree, Ltd. has implemented specialized female programs dedicated to the rehabilitation of females only. Since the Little Rock RFP states that the female population will account for fourteen percent of the facility population, a major program component at this facility will be the specialized women's program. Abuse Firetree, Ltd. will implement a Women's Group to identify and address the specific female issues that may have lead to errors in thinking and ultimately criminal behavior. These issues include female stereotypes, self-esteem, domestic violence, sexual abuse, sexual identity, and substance abuse. The group will meet on a weekly basis and is presented using a combination of lectures, group exercises, and open discussions. In conjunction with the Women's Group, female residents are encouraged to participate in parenting workshops to allow support and foster progress in family functioning. 15 Volunteers from local community groups are welcomed into the facility for the purpose of providing presentations that focus on domestic abuse, addiction, and other issues directly related to women and crime. Vocational All residents are provided every opportunity to increase his/her job skills and/or education level. Case Managers assist female residents in identifying literacy programs or GED programs or locating community colleges and appropriate funding sources (i.e. grants, scholarships). The Case Manager meets with the female offender on a weekly basis and assist in locating employment and volunteer agencies as needed. Through the life skills curriculum, each resident is taught budgeting skills and is required to create a sample budget that can be used once the offender is released from the CCC. Residents also have an opportunity to practice budgeting skills when developing her financial plan to begin repaying financial obligations. The Case Manager reviews this financial plan and other spending patterns with the resident, at least, on a monthly basis. Counseling Residents are provided individual counseling sessions with her assigned Case Manager each week. During these sessions residents are able to focus on their individual program plan and can address ways in preventing recidivism. In addition, service agreements are maintained with local counseling agencies for providing services in specialized counseling areas such as mental health and sexual, physical, and emotional abuse. Case Managers assist the resident in contacting the agency, establishing appointments, and obtaining transportation to the appointment. Residents are financially responsible for the payment of services. The Little Rock CCC will establish a working relationship with representatives of the local community 12 Step Sober Support organizations that include Alcoholics Anonymous and Narcotics Anonymous to assist in meeting the needs of those offenders who have a history of addiction. Residents with an identified need, who are at the appropriate level of supervision, and who have approved passes may be permitted to attend community based AA/NA meetings throughout the week. Residents are provided opportunities to attend in-house meetings at least one time per week. Cultural Diversity Programs Upon admission residents are evaluated for special needs such as diet, religion, education, Irr and employment skills. Firetree, Ltd. continually strives to provide a culturally diverse and culturally aware staff. All staff members are required to attend a cultural diversity class as part of the New Hire Orientation program. This training draws directly from the information presented by the Pennsylvania Department of Health Office of Drug and .Alcohol Programs in a three-day workshop called, "Moving Toward Cultural Competency." The cultural awareness/cultural diversity training presented to each employee focuses on the recognition and acceptance of differences and provides all employees with a solid foundation in different cultures. Firetree, Ltd. understands that the offenders entering the CCC are from various social, cultural, and economic backgrounds. Our employees must be prepared to not only work with culturally diverse clients, but must also be prepared to interact with culturally diverse coworkers. Additionally, Firetree, Ltd. encourages all staff members to attend outside workshops focusing on cultural diversity. Recreation Firetree, Ltd. maintains in-house recreational activities and equipment, including television, table games, and exercise equipment. Resident passes and furloughs are limited in nature and authorized only in accordance with programming applicable to a resident's level of supervision. These will not be used in lieu of recreation or as a recreational option. Religious Activities All residents are provided opportunities to attend in-house religious services and as a part of the pass procedure, may attend community-based religious services. Muslim residents are permitted 5 prayer times per day and are provided an area of the facility in which group prayer may be held. Residents identifying themselves with the Muslim faith are provided special diets built around their spiritual beliefs. The Koran, Bible, and other spiritual and religious material will be made available to the residents. Residents participating in the Life Connections Program will be allowed to attend the religious program where possible, and Firetree, Ltd. will support this program and supply data from the program as requested by the BOP. 17 Facility Firetree, Ltd. will comply with all applicable local, state, and federal regulations pertinent to the operation of the Little Rock CCC, in Pulaski County, Arkansas. Copies of all permits, registrations, and letters of compliance will be maintained on site at the facility. 1. Site and Floor Plans The facility plans and photographs are located in the attachment section of this proposal. Any proposed changes will be submitted for review and approval by the CCM. Individual and group counseling rooms have been included in the design of the floor plan. Sufficient space is available to conduct classes, lectures, counseling sessions, recreation activities, visitation, and other events without overlapping into the general living space (i.e. sleeping quarters, dining area) 2. Location Firetree, Ltd. proposes to use an existing structure located at 3215 Brown Street, Little Rock, Arkansas in the County of Pulaski to fulfill the requirements set forth in RFP 200 -0887 -SC. The proposed property is located within the Federal Bureau of Prisons requirement under the RFP. The proposed structure is located in an industrial/light office area on 6.38 acres of land. The property was formerly used as a warehouse facility, and is well suited for renovating into a residential type program such as a CCC. The area surrounding the proposed facility is comprised of industry and office complexes, mainly for Pulaski County local government. Because of the location of the structure on the relatively large lot, there are "buffer" zones surrounding the property from any other adjacent landowners. The property provides plenty of off street parking spaces in an adjacent paved parking lot. In addition, the facility is located within a half of block of an established bus route stop. The facility is located such that commuting time from the general area of work is no more than one and a half hours each way by either public or Firetree supplied transportation. The proposed structure is a one story building, consisting of 100,097 SF. Renovations will be made to the interior for the purposes of creating the necessary living areas for this coed facility. The building is fully dry sprinklered and has updated electrical and HVAC in the office area. Naturally, new electrical and HVAC will be needed in the newly renovated areas of the building. The proposed facility location is within a reasonable distance of many community resources such as employment agencies, medical clinics and hospitals, mental health as well as many other human service organizations. There are also a multitude of potential employment opportunities around the proposed facility. 18 3. ' Plant Requirements Air circulation Resident sleeping areas are designed to have adequate air ventilation/circulation. The contractor will ensure that air circulation is at least 15 cubic feet of outside or re -circulated filtered air per minute per person. Lighting Reading and grooming areas are lighted at thirty (30) foot candles. Lighting in other areas meet SOW specified minimums, which include twenty (20) foot candles of light in general areas and ten (10) foot candles in closets and walk-in refrigerators. Space The facility has been designed to allow 25 continuous square feet of unencumbered living space per resident in the sleeping area. A locker is provided for each resident for use as a closet and/or personal storage space. Each resident room will contain a number of lockers equal to that of the number of beds providing each resident with equal closet/metal locker space. The building allows for adequate space to include day rooms, bathrooms, TV rooms, dining rooms, and hall that remain separate from resident rooms. We ensure that residents are afforded a reasonable degree of privacy by limiting the number of residents in each room and by having closing doors on all sleeping rooms and bathrooms. The facility is designed to meet all ADA requirements. Any resident who is physically challenged has access to all necessary amenities. All sleeping rooms and bathrooms are segregated according to gender, where applicable. Lavatory The facility adheres to the minimum requirements for toilets (1:10), wash basins (1:6), and showers (1:8), even at full capacity. Cold and temperature controlled hot water is available. The hot water temperature will be regulated so as not to exceed 120 degrees Fahrenheit (49 degrees Celsius). The hot water temperature control device is only accessible to the Maintenance staff and other staff members as designated by the Facility Director. Laundry The facility will contain three (3) operable washers and dryers for the number of residents specified in the RFP. If the population increases, Firetree, Ltd. will add washers and dryers to maintain a ratio of one operable washer and one operable dryer for every 16 residents. 19 Firetree, Ltd. does incur indigent residents' laundry costs. Telephone Firetree, Ltd. provides for a pay telephone service within the facility. Telephones are accessible to all residents during allotted times. The facility contains at least three (3) pay telephones for use by all residents during allotted times. Firetree, Ltd. maintains a ratio of one payphone for every ten residents. Room temperature Room temperature is maintained at a temperature appropriate for the season. Central heat and air conditioning (if applicable) will be controlled from a thermostat located in a central area within a locked box. General This site does not operate as a hotel or motel. The facility is designated as a non-smoking building. Smoking is permitted in designated areas outside the facility. Drinking fountains One drinking fountain or water cooler is made available for the number of offenders specified in this proposal. Firetree, Ltd. will maintain or exceed the SOW requirement of one drinking fountain for every 100 residents. 120 Day Availability The proposed site was formerly used as a warehouse operation. The building will require renovations to the interior to make it suitable for the co-ed CCC program. Based on the current layout of the building, and the relative straight -forward construction needed, Firetree, Ltd. assures that the 120 day availability will be met. Critical Path Method A three page Critical Path Method diagram has been included in the attachments section of the technical proposal. 20 Personnel Resources Plan Firetree, Ltd. will employ as the key facility personnel a Facility Director, four Case Managers and an Employment Specialist. Since this will be a major use facility, the staff will be 100% devoted to the federal contract. These positions will be hired through the Firetree, Ltd. Corporate Human Resources Department, and will include well qualified individuals, potentially from existing Firetree, Ltd. staff. Employee Recruitment/Retention Firetree, Ltd. believes that everyone benefits from hiring quality employees. We continue to hire quality people who are ethical, dependable, professional, adaptable to change, and who are team players. Finding employees who possess these characteristics, assists Firetree, Ltd. in carrying out its mission to help others. Firetree, Ltd. has an employee retention program designed to minimize employee turnover. This program includes educational tuition assistance, health and life insurance, meals, quarterly bonuses, holiday social events, and summer picnics. The most emphasized employee benefit is our focus and policy on promoting from within Firetree, Ltd. where possible. This practice of promoting or transferring from within, promotes our overall company mission statement "Together Building a New Way of Life" by providing our staff the opportunity to grow with the company. Staff retention is reviewed at quarterly Director Meetings and Management Retreats with the intent on developing new programs to reduce employee turnover. The company also offers a tuition reimbursement program for those employees furthering their education. For outside hiring, the Director of Human Resources for Firetree, Ltd., will work with the local employment agencies in the Little Rock area to obtain the many support personnel that will be needed to staff the facility. The support staff includes program monitors, on-site maintenance workers and kitchen staff. The facility will have a full complement of staff, which provides coverage 24 hours a day 7 days a week. Newly Hired Employees Firetree, Ltd.'s personnel policy provides for a ninety (90) day probationary period preceding permanent status for new and newly promoted employees who are considered hourly workers. At the end of this period, the employee participates in a written evaluation and review of his/her performance. Supervisory staff and salaried employees are required to perform a six- month probationary period at the end of which they participate in a written evaluation and review of their performance. Background Information All potential employees are required to provide detailed employment histories, arrest records, and references. Each individual signifies his/her understanding and agreement that 21 background checks will be completed by signing a consent, completing an NCIC Background Data Sheet, and providing fingerprints. All appropriate personnel information on all prospective employees is provided to the CCM. Prospective employees may not begin working with Federal residents prior to the NCIC/NYLETS clearance/approval from the CCM. Firetree, Ltd. personnel verify all training, experience, employment references, and credentials. Contractor Training Firetree, Ltd. supports and encourages all of its employees in their pursuit of further education and enhancement of the skills they have attained and are learning while employed with our agency. Training, both New Hire and ongoing, is vital to an employees performance and longevity with the company. By providing ongoing training, employees continue to grow and learn and are better able to perform in their given job responsibilities. Firetree, Ltd., provides a multitude of in-house seminars and training programs tailored to clinical staff, management, support staff, and resident monitors. These include but are not limited to, Gordon Graham's Breaking Barriers, various management training, New Hire Orientation Program, monitor -counselor cooperation and de-escalation techniques. All employees are required to receive 80 hours of training within the first year of employment and 40 hours of additional training for each year thereafter. This training is specific to a Needs Assessment and Staff Development Plan developed with each employee at the time of initial hiring and yearly, thereafter. Within the first six weeks of employment, each employee must attend a 24-hour New Hire Orientation Program, which provides an overview of the agency and identifies the agency's expectations for all of its employees. This program includes topics such as: ♦ Drug-free workplace ♦ Professional boundaries ♦ Rules and regulations ♦ Policies and procedures ♦ Sexual Harassment /Abuse / Assault Prevention ♦ Legal issues ♦ Suicide awareness/prevention ♦ Cultural diversity/Cultural lifestyles ♦ Emergency medical procedures ♦ Universal precautions/infectious control ♦ Confidentiality, ethics and integrity ♦ Use of force / verbal de-escalation An additional 40 hours of facility specific training/orientation will be provided by senior supervisory staff during the first week of employment. This initial orientation focuses on offender management, accountability and security, emergency procedures and life safety, universal precautions, crisis intervention, self defense, de-escalation of volatile offender behavior, discipline policies, incident reporting, assessment and development of treatment plans, interpersonal relationships, and both facility and BOP policy and procedure. Throughout the first year of employment all employees are required to obtain six (6) hours of training in Ethics and Confidentiality, four (4) hours of First Aid and CPR training and six (6) 22 hours of HIV related training, and four (4) hours of training in TB and Sexually Transmitted Diseases. The training is mandatory and no exceptions are made for those who do not achieve the required training goals. In-service education is offered one time per month to address the individual and collective needs of the staff. This monthly staff meeting includes training sessions to address new policies and procedures, and again, collective needs as indicated through performance gaps. These training sessions are part of the minutes of the staff meeting and notations are made in the staff member's file. Special training sessions may be identified as the main focus of an in- service training. Professional training, focusing on the needs for achieving and maintaining certification or obtaining degrees for personal and career development is included in the training plan. Assessment of employee's training needs occurs on a yearly basis and by request. Facility key staff at Firetree, Ltd.'s expense will attend and participate in the BOP regional meeting / training session every 24 months and a local CCM session. All professional staff receives at least 20 hours of annual refresher training. The Firetree, Ltd. Training Director works hand in hand with the Facility Director to ensure all necessary topics are covered; and training attendance and completion is fully documented in each employee's personnel file. Employee Standards of Conduct Firetree, Ltd.'s Code of Conduct is included in the personnel handbook, which is provided to each employee upon hire. The employee is required to sign an acknowledgement form indicating that he/she has received, read, and understands the content and expectations outlined in the employee handbook and Code of Conduct. This acknowledgement form is maintained in the employee's personnel file. The Code of Conduct includes all items as outlined in the Statement of Work. All violations or attempted violations of the Code of Conduct are immediately reported to the COTR via telephone. A written report outlining the incident is forwarded to the COTR within 24 hours after the occurrence of the incident or awareness of the incident. Any Firetree, Ltd. employee or resident may report Code of Conduct violations directly to the BOP without being subjected to adverse consequences. Firetree, Ltd. will allow the COTR to conduct an investigation or will follow the CCM's direction for conducting an internal investigation. If allegations are sustained after the investigation, Firetree, Ltd. will submit a written plan of action to the COTR describing the steps that will be taken to ensure that no other employee violates the Code of Conduct rule. The COTR can approve, reject, or modify the plan of action in accordance with the best interests of the BOP. Firetree, Ltd. has a written policy to prevent conflicts of interest, which states specifically that no employee may use his or her official position to secure privileges or advantages. 23 ADDITIONAL OPERATIONAL AND PHYSICAL PARAMETERS FOR PROPOSED FIRETREE, LTD. CORRECTIONAL FACILITY, 3215 BROWN ST. Technical Proposal RFP 200 -0887 -SC Little Rock, AR County of Pulaski Site Validity and Suitability Firetree, Ltd. proposes to use an existing structure located at 3215 Brown Street, Little Rock, Arkansas in the County of Pulaski to fulfill the requirements set forth in RFP 200 -0887 -SC. The proposed property is located within the Federal Bureau of Prisons boundary requirement under the RFP. Site Suitability The proposed structure is located in an industrial/light office area on 6.38 acres of land. The property was formerly used as a warehouse facility, and is well suited for renovating into a residential type program such as a CCC. The area surrounding the proposed facility is comprised of industry and office complexes, mainly for Pulaski County local government. Because of the location of the structure on the relatively large lot, there are "buffer" zones surrounding the property from any other adjacent landowners. The property provides plenty of off street parking spaces in an adjacent paved parking lot. In addition, the facility is located within a half of block of an established bus route stop. The facility is located such that commuting time from the general area of work is no more than one and a half hours each way by either public or Firetree supplied transportation. The proposed facility location is within a reasonable distance of many community resources such as employment agencies, medical clinics, hospitals, mental health providers as well as many other human service organizations. A multitude of potential employment opportunities exist in the nearby areas surrounding the proposed facility from the various industries in the Little Rock area. The overall acreage of the property, close proximity to a public transportation route, and given the fact there are limited "areas of local concern" within a I/2 mile radius, makes this property ideal for the location of a Community Corrections Center. Right to Use Firetree, Ltd. has signed a real estate sales agreement with the owner of the proposed property. A copy of the real estate sales agreement, which satisfies the right to use requirement, is included with this response. The subject property is located within the City of Little Rock in a district zoned I-3 (Industrial). The facility will be a conditional use within that district, and will require review and approval by the planning commission. The procedures are not well-defined in the zoning code. Firetree, Ltd. will submit an application to the next meeting of the planning commission. The zoning code does not identify any other definite time periods for additional submissions, continuances, etc. Firetree, Ltd. has secured the services of an attorney in Little Rock to work with the Planning Commission, the City of Little Rock and Firetree, Ltd. to secure and maintain proper zoning for the facility. Firetree, Ltd. has secured the services of Mr. Hal Joseph Kemp, an attorney that specializes in zoning, to meet with elected and planning commission officials and obtain the proper zoning for the property. Firetree, Ltd. realizes that zoning must be secured within 60 days of submission of the RFP and will be involved in the process as it unfolds. At this time, Firetree, Ltd. has no other information available regarding the zoning of this property, but will update the FBOP as to the progress as necessary. 2 Community Relations Plan Community Notification Firetree, Ltd. has sent the required certified notification letters to the City of Little Rock Police, Chief Stuart Thomas; the Mayor of Little Rock, Mr. Jim Daily; and the Pulaski County Chief Clerk, Mr. Pat O'Brien. Copies of the letters and return receipts have been included in the attachments section of the proposal. Community Support Firetree, Ltd. continues to make contact with various city and county officials bolstering support for the proposed facility. Firetree, Ltd. fully expects letters to be received and will forward them to the Contracting Specialist upon receipt. Local parties that have been contacted were advised to send support letters directly to the Contracting Specialist. Community Advisory Board Each of Firetree, Ltd. 's facilities has an established Community Advisory Board, which includes prominent members of the local community. The Boards are composed of various community leaders such as ministers, community volunteers, local public officials, and members of local law enforcement. The members of the Advisory Board meet on a quarterly basis to review any concerns the community may have related to the program or its operations. A Community Advisory Board will be established in Little Rock, Arkansas prior to the facility opening in order to immediately address any safety and security concerns. The board will consist of community leaders, the CCM and the MCA. Firetree, Ltd. will actively solicit the surrounding industries as well, as this will be a vital key in furthering resident employment. As an integral part of our program operations, facility administrative staff will consult the board on various issues and will request their participation with all of our crime prevention initiatives. Bylaws for the Community Advisory Board will be established during the strategic planning process of the Little Rock facility's development. Crime Prevention Initiative Studies have proven that a majority of the crimes committed are a direct result of alcohol and/or drug use, abuse, or addiction. Firetree, Ltd. 's belief is that educating children throughout their school years will aid in reducing crime as well as preventing drug and alcohol use. Therefore, our main focus for community outreach is a crime prevention initiative. This program teaches school age children about the dangers of substance abuse and its associated consequences of becoming involved in crime related activities. The program is geared toward educating parents about substance abuse, peer pressure, and how to communicate with their children about drug and alcohol usage. 3 Firetree, Ltd. has worked with local school districts for the past several years, in providing crime prevention initiative programs. Staff from selected Firetree, Ltd. facilities provide talks and assemblies to school children about crime awareness and drug and alcohol education. If needed, a series of assemblies targeting identified topics can be developed for specific age groups from elementary through high school. At no time will school children be brought to the facility nor will residents go into the schools as part of the crime prevention initiatives. Firetree, Ltd. works in conjunction with the already established programs to either complement the services provided or to provide speakers, research, creative materials, or other needed services. Because parents are the main influence in a child's development, basic crime prevention and drug and alcohol education seminars may be held for those parents who choose to participate. Firetree, Ltd. stresses the importance of supporting children in positive activities to counteract the potential negative peer influences. Parents and children need to address crime and drug and alcohol use together. Both parents and children will be encouraged to attend an activity class, which will foster family growth and trust. Children will gain self-confidence and the necessary trust to confide in their parents when confronted with these issues. Parents will gain an understanding of their children and will be open to assist them in making appropriate decisions. Additionally, Firetree, Ltd. works with civic and community organizations to organize public or town meetings to address current crime topics, such as school shootings, drug trends, and general personal safety. Firetree, Ltd. also offers its services to local companies, community organizations, local government, and schools to provide crime prevention seminars, drug and alcohol education, informational leaflets, brochures, speakers, and other services. Community Service On an ongoing basis, the Little Rock CCC will provide many organizations with community service workers as needed and requested. These workers may volunteer their time as part of Firetree, Ltd.'s commitment to build ties with the surrounding neighborhood. Organizations benefiting from the Little Rock CCC's volunteer workforce may include the Pulaski County Government complex, adjacent industries, neighborhood soup kitchens, area churches, various human service agencies and businesses in close proximity to the facility. Firetree, Ltd. has been recognized, and has received many awards for its achievements in the communities where our facilities are located. Some of these locations include Philadelphia, Harrisburg and Reading in Pennsylvania; and Syracuse, New York. El Offender Accountability Plan Security and Accountability Firetree, Ltd. has written policies and procedures that outline the system of resident accountability, security inspections and reporting. These policies and procedures are located within the computer system for staff s ease of use. Relevant policies pertaining to residents are distributed to each resident via a facility handbook and client rules and regulations. Proper monitoring of residents' movements into and out of the facility provides for documented accountability of residents' whereabouts at all times, and eases the retrieval of movement information. The established policies and procedures serve to protect offenders, staff, and the public. Security searches of residents and visitors are conducted to ensure the safety of the facility and integrity of the program. Documentation of all accountability is maintained and available for inspection. The facility will maintain alarmed entrances and exits. Cameras will be installed in various locations to assist in the security of the facility. Trained employees will monitor these cameras. Authorized visitors sign a visitor logbook and are required to present proper identification prior to visitation. An authorized visitation list will be maintained by the program monitors and will be updated by the resident's assigned Case Manager. Visitors are subject to searches upon entering and departing the facility. Electronic Case Management and Accountability RegScan's Enterprise ManagerTM Community Corrections module software has been implemented to provide electronic case management and integrated accountability control for all residents. Enterprise ManagerTM applies positive accountability controls to each resident, no matter where they are: work, leisure, in -transit transfer, or home confinement. Full auditing and transactional tracking is provided, in addition to operational security for the computer system. In the event of business interruption off-site backups, supplemental battery backups and hard copies are maintained to provide a continuation of accountability monitoring. Case files encompass records of phone contacts, searches, drug testing, disciplinary events, employment history, prescriptive programming and case notes, visits and staff contacts. Digital electronic signatures are gathered and locked to each document the resident signs within the electronic system. Resident Movement As a result of the sign-in/sign-out process, facility staff is able to locate and verify the whereabouts of offenders at all times. The offender is contacted at least twice per day either by telephone or in person, at random times. Staff contacts the offender at work, home, or E authorized destination to maintain accountability. Residents are not permitted to access their files unless they are being signed in/out by an authorized staff member. Security of all records is essential. Under no circumstances is a resident permitted to access the file of another resident, nor shall any information be given to a resident regarding the whereabouts of another resident. Resident sign-in/out records are separated according to whether the resident is in or out. To ensure accuracy of the sign-in/out file, a "physical census sheet" is maintained. The monitor staff is responsible for conducting a physical census at various times throughout each day. The midnight shift is the exception in that a physical census count is conducted on an hourly basis. Offenders are required to return to the facility from employment before being permitted to sign -out to participate in another approved program activity. The Facility Director may make an exception when travel time or distance is excessive, or when the offender is working unexpected overtime. Under no circumstances is an offender permitted to routinely sign -out for more than 12 consecutive hours daily without returning to the facility. Other than for employment purposes, an offender must be in the facility from 9:00pm to 6:00am, unless exceptions are made by the Facility Director. These exceptions are reviewed on a case by case basis. The facility will maintain a curfew of 9:00 pm. Please see specific programs components under Accountability --Program Components for the different levels of telephone accountability checks and on-site accountability visits beyond what is outlined above. Breathalyzer/Urine Drug Tests To ensure resident accountability, breathalyzers are used on a consistent basis. If a breathalyzer test result is positive, a second test is automatically scheduled to occur within fifteen minutes. If the second breathalyzer test result is positive, a lab urine test is scheduled and conducted in a timely manner. Additionally, residents will receive random urine drug tests throughout the month. These tests are sent to an off-site laboratory for processing. The proper chain of custody is followed. These Firetree policies help to maintain resident accountability at all times. Searches and Contraband The introduction of any weapons and other contraband poses a serious threat to the security of the facility, program, and personal well being of employees, residents, and the public. To guard against the introduction of these items, all individuals entering and leaving the facility are subject to search at any time. Pat -down and bag/luggage searches are conducted randomly and upon suspicion. All searches conducted for this purpose are performed in such a way so as to minimize any possible embarrassment to the person being searched. Co Contraband is defined as any unauthorized items, weapons, and objects that pose a serious threat to the security of the facility or to the personal well being of the staff, other residents, and the public. Firetree, Ltd. considers the following as contraband: weapons, alcoholic beverages, illicit drugs and drug paraphernalia, pornographic material, stolen property, and other items deemed inappropriate by Facility Management and/or the BOP. Items listed are not inclusive of all items that may be considered as contraband. A Narcotic Identification Kit is used to identify any unknown substances found within the facility. At no time will any type of search be used as a tactic to harass, humiliate, embarrass or retaliate against any individual. Authorized Absences Authorized absences are an integral part of the programs offered by Firetree, Ltd. Offenders are provided the opportunity to gradually increase responsibility in the community, based upon their ability to demonstrate an acceptance of responsibility. These absences are designed for the purpose of helping the offender to obtain specific objectives in accordance to the developed individual program plan. Program objectives allow absences for the purpose of seeking employment, strengthening family ties, engaging in religious activities, pursuing educational goals, participating in recreational activities, volunteering for community service, and attending counseling sessions. If an offender's place of employment is more than 100 miles from the facility, or travel time compromises the facility curfew, special arrangements may be made with the CCM. Use of the Pass A Pass is used for overnight or weekend absence and is limited to the local community (up to a 100 mile radius) following SOW guidelines, accountability standards and procedures apply. Furloughs A furlough allows absences from the facility in excess of two consecutive overnight periods or for distances beyond 100 miles as stipulated by a pass. The CCM must approve all furloughs. Furloughs provide offenders with this extension in order to attain identified correctional goals, visit a critically ill relative, attend a relative's funeral, obtain necessary medical treatment, or develop employment or release plans Furlough Request Process A separate furlough application must be executed for each occurrence. A record of all furloughs is maintained in the offender file with the sign-in/sign-out information. The date and time of departure, and the date and time of return is documented by the monitor staff. The Case Manager is responsible for making notes about the resident's adjustment and accomplishment of program goals while on furlough. 7 Firetree, Ltd. invoices the BOP for one-half the contracted per diem rate for offenders on furlough. Report of Incident Firetree, Ltd. staff is responsible for reporting serious incidents as identified in the Community Corrections Center Statement of Work. Incidents that must be reported include, but are not limited to escapes, "standard of conduct" violations, hazardous materials spills, disturbances, gang activities, work -place violence, civil disturbances or protests, staff use of force, assaults on staff or offenders, fights, fires, suicide attempts, bomb threats, law enforcement visits, deaths, hunger strikes, natural disasters, or adverse weather conditions that impact the daily operation of the facility. Additionally, staff is to report any transportation accidents, offender — victim contacts, offender strip searches, arrest and/or detainment of offenders by law enforcement authorities, and any other adverse incidents that may result in significant publicity. The Facility Director is ultimately responsible for the immediate notification of the incident to the Community Corrections Manager (CCM) by telephone. Immediately following the telephone report, a copy of the information detailing the incident is faxed to the CCM. The incident report includes at a minimum the type of incident, date and time of the occurrence, person(s) involved, notification of "who, what, when, where, why, and how", any media attention, and a brief summary of the incident. This process, as outlined in the Community Corrections Center Statement of Work, includes notification of the CCM in situations when an offender shows evidence of suicidal tendencies, unusual or dangerous behavior indicating harm to self or others, and the conditions as noted above. Accountability - Program Components Currently, Firetree, Ltd. has three contracts with the Federal Bureau of Prison which incorporate the three programming categories: Community Corrections Component, Pre- release, and Home Confinement. Firetree, Ltd. will incorporate these category classifications as specified by the current BOP Statement of Work. All offenders placed at the Little Rock CCC facility will be initially assigned to the Community Corrections Component, unless otherwise directed by the Court or the CCM. The reassignment of Direct Court Commitments must be approved by the CCM. The CCM must also approve all recommendations by the Facility Director for an offender's reassignment to the Home Confinement Component. Each resident sign -out folder and case file contains obvious labeling, specifying his/her level of supervision. * Community Corrections Component The Community Corrections Component is the most restrictive component. This placement only allows community access for employment, job search interviews, religious services, and specific treatment programming and community service ordered by the Court. Firetree, Ltd. will utilize the EM system for sign in/sip out accountability and will provide the appropriate supervision with program monitor staff for those residents assigned level one or level two status as per the CCC Statement of Work. Once the offender has demonstrated responsibility within the community, he/she may be reassigned to the Pre -Release Component with the approval of the CCM. • Pre -Release Component The Pre -Release Component is normally designed for those persons making a transition back into the community or as a program resource while under supervision. Residents in the pre- release component are granted more access to the community and family through the approval of weekend and evening passes. The Case Manager works closely with offenders assigned to the pre-release component to increase privileges and interaction within the community. As a requirement of advancement to the pre-release component, offenders must demonstrate responsibility and completion of programming, which includes obtaining gainful employment. The pre-release offenders are able to sign out for social purposes and obtain access to passes and furloughs. Those offenders ordered directly to the pre-release component by the court are expected to obtain employment prior to gaining permission for absence from the facility for social purposes. Firetree, Ltd. will utilize the EM system for sign in/sign out accountability and will provide the appropriate supervision with program monitor staff for those residents assigned level three or level four status as per the CCC Statement of Work. ■ Home Confinement Component The Home Confinement Component is authorized by the CCM after recommendation by the Facility Director, based on the offender's needs and allows the offender the opportunity to reside at an approved residence and work at an approved job while still under the supervision of the facility. Firetree, Ltd. has a copy of the Home Confinement Program Statement and agrees to abide by its instructions for the administration and referral of offenders participating in the Home Confinement Component. A Home Confinement Plan is generated by the Case Manager and is approved by the CCM. Home Confinement for eligible cases is not an option that a resident may decline, and E Firetree, Ltd. has each individual sign a Home Confinement Agreement form outlining this stipulation. Conditions of Home Confinement, along with the USPO approved Home Confinement Plan, will be routed to the CCM for final approval. Firetree, Ltd. is responsible for maintaining all documentation of daily staff contacts to Home Confinement residents. Telephone contacts with residents do occur at random times each day at home, at work, or both. Site visits to both the resident's approved home confinement site and employment site are made on a frequency of at least once per week. Firetree, Ltd. assures that residents on Home Confinement return at least twice per week to the facility for urinalysis testing, counseling, bi-weekly program reviews, and other program requirements set forth in the Home Confinement Plan. Firetree, Ltd. staff immediately contacts the CCM if residents are not abiding by the conditions of Home Confinement. Firetree, Ltd. reviews and monitors the telephone bills of offenders on home confinement to ensure that no service is in place that would circumvent the accountability program. Current telephone bills are verified prior to making the home confinement referral. Individuals on home confinement are monitored via telephone and by in-person contacts by facility staff. In the event that the facility implements the use of electronic monitoring equipment for offender accountability, Firetree, Ltd. will absorb the costs of such equipment. 10 Offender Re-entry and Other Programs Firetree, Ltd. re-entry programs develop and utilize a network of community resources and services to assist the offender in his/her transition into the community. The re-entry process begins with the initial intake and assessment at the facility. All programs, services, and opportunities offered by Firetree, Ltd. are provided to all offenders regardless of race, color, religion, sex, national origin, age, or sexual orientation. Intake/Assessment Upon admission into the program, offenders are given an initial intake and assessment by a member of the case management staff. Firetree, Ltd. utilizes information supplied by the BOP referral packet, along with a comprehensive sixteen page Offender Assessment Form. This Assessment Form is reviewed by the case management staff and the Facility Director to determine what area of concentration is needed for each resident. Orientation Offenders are provided an orientation in accordance with written policy and procedure. Orientation, which lasts approximately two weeks, provides the offender with information pertaining to the facility rules and accountability requirements as previously outlined in this proposal. The orientation also provides offenders with an awareness of program opportunities, program components and what they mean, the disciplinary system, universal precautions, sexual abuse/assault intervention, HIV and Hepatitis B & C prevention and suicide prevention. The orientation checklist is completed by staff to ensure that all necessary topics have been covered. Residents will only leave the facility to start seeking employment as part of their program plans. Program Plan Resident Program Plans are completed within the resident's first two weeks of arrival during which sign -outs will only be approved for employment or verified employment interviews. Program Plans include methods and strategies for completing identified objectives and the planned date of completion. Education/vocation/employment, home and family, drug and alcohol education or treatment, medical/dental/mental health, financial planning, release planning and residency, and community adjustment will be addressed in the Program Plan. Firetree, Ltd. facilities consult with the USPO on the tentative program needs of USPO cases. The resident and assigned Case Manager is required to acknowledge/approve the Program Plan by signing the Prescriptive Program Plan Action Sheet. Copies of the plan are provided to the offender and CCM. Another copy is maintained in the offender's file. Review of the Program Plan is conducted by the Federal Case Manager and the resident on a bi-weekly basis. The outcomes of these reviews are documented with the case notes and both the Case 11 Manager and client signing an acknowledgement form. The Case Manager is responsible for documenting quality case notes. Firetree, Ltd. follows the guidelines for case notes as outlined in Attachment C of the Statement of Work. This document requires that all case notes contain basic information, but also allows for facility discretion in standardizing this information for ease of use within our internal system. Following the resident's completion of the program, this analysis and the resident's adjustment to the facility are included in the terminal report. Firetree, Ltd.'s Program Plans are flexible in nature and are specifically designed for each individual during his/her entire placement in the program. Offender's Financial Responsibility Resident financial responsibility is of the highest priority. Offenders are provided assistance and support in the development of a financial plan designed to help them meet legitimate financial obligations. Within the offender's first week at the facility, the Case Manager will attempt to determine all outstanding financial obligations through official records and discussions with the offender. Obligations may arise from local, state, or federal authorities and include special assessment, court ordered restitution, fines and court costs, state or local court obligations, and other Federal government obligations. The Case Manager and the resident develop a financial plan to begin paying on all financial obligations. Residents refusing to comply with the financial plan are served with an incident report. Life Skills Employment Firetree, Ltd.'s employment placement program begins before the resident arrives at the facility. Upon receiving confirmation of a resident's arrival and after reviewing necessary information, the Employment Placement Specialist (EPS) begins to coordinate the individualized employment program that matches the offender's skills and characteristics to specific jobs. The EPS builds relationships with area employers and employment agencies and works closely with the case management staff for immediate placement if possible. Through this network of potential employers, interviews can be arranged before and during the first days of the resident's arrival. Firetree, Ltd. has nearly a one hundred percent job placement rate within the first 15 days of residence. A majority of the offenders are able to obtain full-time employment within six days. The EPS is responsible for coordinating the comprehensive services provided by the CCC. Employment preparation, life skills programming, counseling, and resource identification are utilized to assist the offender in obtaining and retaining gainful employment. The employment preparation curriculum includes topics such as resume writing, job searching, 12 interviewing, appropriate work behaviors, and the work opportunity tax credit. The EPS identifies appropriate job centers and job fairs to utilize throughout the employment preparation workshops. As mentioned earlier in this proposal, Firetree, Ltd.'s EPS identifies the community resources that the offender can utilize once he/she is released from the CCC. These resources may include local libraries, employment agencies, temporary employment agencies, community colleges, public assistance offices, and other agencies as identified. Firetree, Ltd.'s the EPS and Case Managers will maintain close contact with the BOP'S personnel including the Inmate Placement Administrator with at least weekly interactions. The CCM is provided an employment status report bi-weekly. An employment information log, including offender's name, register number, date of arrival, employment start date(s) and wages, is included in monthly invoices to the Bureau of Prison, as well as in resident case notes. Residents are required to obtain one or more jobs totaling forty (40) hours per week. In cases when residents are unable to obtain one full time job, they will be required to provide an itinerary and a point of contact for each employment site. Self- employment or employment by a resident's family is not permitted. Exceptions may be evaluated by the CCM on a case-by-case basis. Firetree, Ltd. utilizes an Employment Verification Form to ensure the Facility Director's approval of employment and the employer's knowledge of the resident's legal status. The EPS or designee completes this form during a site visit with the employer at the employment site prior to the offender's start date. During this time the employer is instructed to contact the offender's assigned Case Manager if the offender does not appear for work as scheduled, is terminated, or quits. Residents may not change employment sites without prior authorization. Contacts with the employers are documented in case file notes, as well as on an Employment Contact form. Contacts are made at least weekly via telephone with the employer to discuss all facets of the resident's performance and attendance. Additional random telephone contacts and/or site visits are made at least twice per week to ensure resident accountability. Requests to modify or waive this requirement will only occur in writing by the CCM. Restriction from employment has never been and will not be utilized as a disciplinary sanction. Beepers and cellular telephones needed for legitimate employment purposes must be authorized by the CCM with facility verification of need. Documentation of the requests is maintained in resident case files. Requests approved for supervision cases are maintained in resident case files with a copy forwarded to the CCM. Approval by the USPO is required for supervision cases. Federal residents in Firetree, Ltd. facilities are required to sign Job Search Guidelines and Conditions of Work Release specifying employment requirements. Gainful employment is viewed as a vital component in the offender's successful reintegration into the community and the reduction of recidivism. 13 Money Management The life skills money management component is designed to enhance and promote the resident's fiscal responsibility. The EPS, along with outside resources will instruct residents on such topics as maintaining checking and savings accounts, establishing a family budget and how to obtain or rebuild credit. Parenting/Family Firetree, Ltd. has developed a training program entitled "Home Confinement Counseling". This program is designed to utilize individual and family counseling sessions for the purpose of providing transitional guidance. The program focuses on identifying and exploring methods for reducing anxiety related to home confinement. It also places an emphasis on exploring issues related to basic transitioning needs including the development of communication and decision making skills. Firetree, Ltd. assists residents in identifying resources that provide parenting skills workshops and support. Speakers will be scheduled to discuss parenting skills and how to improve current relationships with family members. This component also deals with the importance of nutritional, well-balanced meals and their economical preparation, developing a menu and general housekeeping concepts. With a family comes stress. Firetree, Ltd. will use existing resources in the Little Rock area to provide stress management workshops to demonstrate to the residents how to properly relieve stress and how everyday stress can be managed. Mental Health Firetree, Ltd. will establish and maintain a network of mental health resources and services through service agreements with treatment providers who offer guidance and counseling in areas of mental health, parenting and family, HIV and AIDS, special offender treatment, and specialized recovery programs from addiction and abuse. Firetree, Ltd. will utilize community resources in the Little Rock area to effectively address the mental health needs of residents. Costs are the responsibility of the resident. In indigent or emergency situations, the Bureau of Prisons pays for these services with advance approval from the CCM. Substance Abuse Counseling, Urine Alcohol Surveillance Firetree, Ltd. has qualified Substance Abuse Counselors who provide a standardized Substance Abuse Education Course of a maximum of eight hours in length. This is a mandatory requirement for residents placed for thirty days or more in the facility. Members 14 of the resident's immediate family and significant others are highly encouraged to attend. The curriculum for the program includes motivation factors leading to substance abuse, developmental factors leading to habitual drug and alcohol use, effects of drugs and alcohol on the body and mind, and negative consequences of use and abuse. Visual aids are available for facilitation of the program and client attendance is documented. All residents with a drug history or drug aftercare condition are referred to the Bureau of Prisons Transitional Services Manager for screening. Individuals not selected for the Transitional Services Program are reviewed by the facility at a programming planning conference within the first two weeks of arrival. Conference participants include the Probation Officer, the Substance Abuse Counselor, resident, Case Manager, and other applicable facility staff. U.S.P.O participation may be made via teleconference. As applicable, plans are formulated at that time for drug aftercare. Individuals who have a drug history or aftercare condition are provided substance abuse counseling by qualified Substance Abuse Counselors. Residence Development The Federal Case Manager facilitates housing assistance. Federal residents in Firetree, Ltd. programs have always been released to suitable residences. The Case Manager or designated staff member is responsible for conducting a site visit within 30 days of the proposed release to verify the suitability of the proposed address. Documentation of the site visit occurs via completion of an On -Site Verification form or Home Confinement Plan and is forwarded to the USPO for approval, if necessary. Relationships with community resources are maintained to assist residents with housing assistance, housing deposits, food vouchers, medical vouchers, and medication. Specialized Female Program Firetree, Ltd. has implemented specialized female programs dedicated to the rehabilitation of females only. Since the Little Rock RFP states that the female population will account for fourteen percent of the facility population, a major program component at this facility will be the specialized women's program. Abuse Firetree, Ltd. will implement a Women's Group to identify and address the specific female issues that may have lead to errors in thinking and ultimately criminal behavior. These issues include female stereotypes, self-esteem, domestic violence, sexual abuse, sexual identity, and substance abuse. The group will meet on a weekly basis and is presented using a combination of lectures, group exercises, and open discussions. In conjunction with the Women's Group, female residents are encouraged to participate in parenting workshops to allow support and foster progress in family functioning. 15 Volunteers from local community groups are welcomed into the facility for the purpose of providing presentations that focus on domestic abuse, addiction, and other issues directly related to women and crime. Vocational All residents are provided every opportunity to increase his/her job skills and/or education level. Case Managers assist female residents in identifying literacy programs or GED programs or locating community colleges and appropriate funding sources (i.e. grants, scholarships). The Case Manager meets with the female offender on a weekly basis and assist in locating employment and volunteer agencies as needed. Through the life skills curriculum, each resident is taught budgeting skills and is required to create a sample budget that can be used once the offender is released from the CCC. Residents also have an opportunity to practice budgeting skills when developing her financial plan to begin repaying financial obligations. The Case Manager reviews this financial plan and other spending patterns with the resident, at least, on a monthly basis. Counseling Residents are provided individual counseling sessions with her assigned Case Manager each week. During these sessions residents are able to focus on their individual program plan and can address ways in preventing recidivism. In addition, service agreements are maintained with local counseling agencies for providing services in specialized counseling areas such as mental health and sexual, physical, and emotional abuse. Case Managers assist the resident in contacting the agency, establishing appointments, and obtaining transportation to the appointment. Residents are financially responsible for the payment of services. The Little Rock CCC will establish a working relationship with representatives of the local community 12 Step Sober Support organizations that include Alcoholics Anonymous and Narcotics Anonymous to assist in meeting the needs of those offenders who have a history of addiction. Residents with an identified need, who are at the appropriate level of supervision, and who have approved passes may be permitted to attend community based AA/NA meetings throughout the week. Residents are provided opportunities to attend in-house meetings at least one time per week. Cultural Diversity Programs Upon admission residents are evaluated for special needs such as diet, religion, education, 16 and employment skills. Firetree, Ltd. continually strives to provide a culturally diverse and culturally aware staff. All staff members are required to attend a cultural diversity class as part of the New Hire Orientation program. This training draws directly from the information presented by the Pennsylvania Department of Health Office of Drug and Alcohol Programs in a three-day workshop called, "Moving Toward Cultural Competency." The cultural awareness/cultural diversity training presented to each employee focuses on the recognition and acceptance of differences and provides all employees with a solid foundation in different cultures. Firetree, Ltd. understands that the offenders entering the CCC are from various social, cultural, and economic backgrounds. Our employees must be prepared to not only work with culturally diverse clients, but must also be prepared to interact with culturally diverse coworkers. Additionally, Firetree, Ltd. encourages all staff members to attend outside workshops focusing on cultural diversity. Recreation Firetree, Ltd. maintains in-house recreational activities and equipment, including television, table games, and exercise equipment. Resident passes and furloughs are limited in nature and authorized only in accordance with programming applicable to a resident's level of supervision. These will not be used in lieu of recreation or as a recreational option. Religious Activities All residents are provided opportunities to attend in-house religious services and as a part of the pass procedure, may attend community-based religious services. Muslim residents are permitted 5 prayer times per day and are provided an area of the facility in which group prayer may be held. Residents identifying themselves with the Muslim faith are provided special diets built around their spiritual beliefs. The Koran, Bible, and other spiritual and religious material will be made available to the residents. Residents participating in the Life Connections Program will be allowed to attend the religious program where possible, and Firetree, Ltd. will support this program and supply data from the program as requested by the BOP. 17 Facility Firetree, Ltd. will comply with all applicable local, state, and federal regulations pertinent to the operation of the Little Rock CCC, in Pulaski County, Arkansas. Copies of all permits, registrations, and letters of compliance will be maintained on site at the facility. 1. Site and Floor Plans The facility plans and photographs are located in the attachment section of this proposal. Any proposed changes will be submitted for review and approval by the CCM. Individual and group counseling rooms have been included in the design of the floor plan. Sufficient space is available to conduct classes, lectures, counseling sessions, recreation activities, visitation, and other events without overlapping into the general living space (i.e. sleeping quarters, dining area) 2. Location Firetree, Ltd. proposes to use an existing structure located at 3215 Brown Street, Little Rock, Arkansas in the County of Pulaski to fulfill the requirements set forth in RFP 200 -0887 -SC. The proposed property is located within the Federal Bureau of Prisons requirement under the RFP. The proposed structure is located in an industrial/light office area on 6.38 acres of land. The property was formerly used as a warehouse facility, and is well suited for renovating into a residential type program such as a CCC. The area surrounding the proposed facility is comprised of industry and office complexes, mainly for Pulaski County local government. Because of the location of the structure on the relatively large lot, there are "buffer" zones surrounding the property from any other adjacent landowners. The property provides plenty of off street parking spaces in an adjacent paved parking lot. In addition, the facility is located within a half of block of an established bus route stop. The facility is located such that commuting time from the general area of work is no more than one and a half hours each way by either public or Firetree supplied transportation. The proposed structure is a one story building, consisting of 100,097 SF. Renovations will be made to the interior for the purposes of creating the necessary living areas for this coed facility. The building is fully dry sprinklered and has updated electrical and HVAC in the office area. Naturally, new electrical and HVAC will be needed in the newly renovated areas of the building. The proposed facility location is within a reasonable distance of many community resources such as employment agencies, medical clinics and hospitals, mental health as well as many other human service organizations. There are also a multitude of potential employment opportunities around the proposed facility. 18 3. Plant Requirements Air circulation Resident sleeping areas are designed to have adequate air ventilation/circulation. The contractor will ensure that air circulation is at least 15 cubic feet of outside or re -circulated filtered air per minute per person. Lighting Reading and grooming areas are lighted at thirty (30) foot candles. Lighting in other areas meet SOW specified minimums, which include twenty (20) foot candles of light in general areas and ten (10) foot candles in closets and walk-in refrigerators. Space The facility has been designed to allow 25 continuous square feet of unencumbered living space per resident in the sleeping area. A locker is provided for each resident for use as a closet and/or personal storage space. Each resident room will contain a number of lockers equal to that of the number of beds providing each resident with equal closet/metal locker space. The building allows for adequate space to include day rooms, bathrooms, TV rooms, dining rooms, and hall that remain separate from resident rooms. We ensure that residents are afforded a reasonable degree of privacy by limiting the number of residents in each room and by having closing doors on all sleeping rooms and bathrooms. The facility is designed to meet all ADA requirements. Any resident who is physically challenged has access to all necessary amenities. All sleeping rooms and bathrooms are segregated according to gender, where applicable. Lavatory The facility adheres to the minimum requirements for toilets (1:10), wash basins (1:6), and showers (1:8), even at full capacity. Cold and temperature controlled hot water is available. The hot water temperature will be regulated so as not to exceed 120 degrees Fahrenheit (49 degrees Celsius). The hot water temperature control device is only accessible to the Maintenance staff and other staff members as designated by the Facility Director. Laundry The facility will contain three (3) operable washers and dryers for the number of residents specified in the RFP. If the population increases, Firetree, Ltd. will add washers and dryers to maintain a ratio of one operable washer and one operable dryer for every 16 residents. 19 Firetree, Ltd. does incur indigent residents' laundry costs. Telephone Firetree, Ltd. provides for a pay telephone service within the facility. Telephones are accessible to all residents during allotted times. The facility contains at least three (3) pay telephones for use by all residents during allotted times. Firetree, Ltd. maintains a ratio of one payphone for every ten residents. Room temperature Room temperature is maintained at a temperature appropriate for the season. Central heat and air conditioning (if applicable) will be controlled from a thermostat located in a central area within a locked box. General This site does not operate as a hotel or motel. The facility is designated as a non-smoking building. Smoking is permitted in designated areas outside the facility. Drinking fountains One drinking fountain or water cooler is made available for the number of offenders specified in this proposal. Firetree, Ltd. will maintain or exceed the SOW requirement of one drinking fountain for every 100 residents. 120 Day Availability The proposed site was formerly used as a warehouse operation. The building will require renovations to the interior to make it suitable for the co-ed CCC program. Based on the current layout of the building, and the relative straight -forward construction needed, Firetree, Ltd. assures that the 120 day availability will be met. Critical Path Method A three page Critical Path Method diagram has been included in the attachments section of the technical proposal. 20 Personnel Resources Plan Firetree, Ltd. will employ as the key facility personnel a Facility Director, four Case Managers and an Employment Specialist. Since this will be a major use facility, the staff will be 100% devoted to the federal contract. These positions will be hired through the Firetree, Ltd. Corporate Human Resources Department, and will include well qualified individuals, potentially from existing Firetree, Ltd. staff. Employee Recruitment/Retention Firetree, Ltd. believes that everyone benefits from hiring quality employees. We continue to hire quality people who are ethical, dependable, professional, adaptable to change, and who are team players. Finding employees who possess these characteristics, assists Firetree, Ltd. in carrying out its mission to help others. Firetree, Ltd. has an employee retention program designed to minimize employee turnover. This program includes educational tuition assistance, health and life insurance, meals, quarterly bonuses, holiday social events, and summer picnics. The most emphasized employee benefit is our focus and policy on promoting from within Firetree, Ltd. where possible. This practice of promoting or transferring from within, promotes our overall company mission statement "Together Building a New Way of Life" by providing our staff the opportunity to grow with the company. Staff retention is reviewed at quarterly Director Meetings and Management Retreats with the intent on developing new programs to reduce employee turnover. The company also offers a tuition reimbursement program for those employees furthering their education. For outside hiring, the Director of Human Resources for Firetree, Ltd., will work with the local employment agencies in the Little Rock area to obtain the many support personnel that will be needed to staff the facility. The support staff includes program monitors, on-site maintenance workers and kitchen staff. The facility will have a full complement of staff, which provides coverage 24 hours a day 7 days a week. Newly Hired Employees Firetree, Ltd.'s personnel policy provides for a ninety (90) day probationary period preceding permanent status for new and newly promoted employees who are considered hourly workers. At the end of this period, the employee participates in a written evaluation and review of his/her performance. Supervisory staff and salaried employees are required to perform a six- month probationary period at the end of which they participate in a written evaluation and review of their performance. Background Information All potential employees are required to provide detailed employment histories, arrest records, and references. Each individual signifies his/her understanding and agreement that 21 background checks will be completed by signing a consent, completing an NCIC Background Data Sheet, and providing fingerprints. All appropriate personnel information on all prospective employees is provided to the CCM. Prospective employees may not begin working with Federal residents prior to the NCIC/NYLETS clearance/approval from the CCM. Firetree, Ltd. personnel verify all training, experience, employment references, and credentials. Contractor Training Firetree, Ltd. supports and encourages all of its employees in their pursuit of further education and enhancement of the skills they have attained and are learning while employed with our agency. Training, both New Hire and ongoing, is vital to an employees performance and longevity with the company. By providing ongoing training, employees continue to grow and learn and are better able to perform in their given job responsibilities. Firetree, Ltd., provides a multitude of in-house seminars and training programs tailored to clinical staff, management, support staff, and resident monitors. These include but are not limited to, Gordon Graham's Breaking Barriers, various management training, New Hire Orientation Program, monitor -counselor cooperation and de-escalation techniques. All employees are required to receive 80 hours of training within the first year of employment and 40 hours of additional training for each year thereafter. This training is specific to a Needs Assessment and Staff Development Plan developed with each employee at the time of initial hiring and yearly, thereafter. Within the first six weeks of employment, each employee must attend a 24-hour New Hire Orientation Program, which provides an overview of the agency and identifies the agency's expectations for all of its employees. This program includes topics such as: ♦ Drug free workplace ♦ Professional boundaries ♦ Rules and regulations ♦ Policies and procedures ♦ Sexual Harassment /Abuse / Assault Prevention ♦ Legal issues ♦ Suicide awareness/prevention ♦ Cultural diversity/Cultural lifestyles ♦ Emergency medical procedures ♦ Universal precautions/infectious control ♦ Confidentiality, ethics and integrity ♦ Use of force / verbal de-escalation An additional 40 hours of facility specific training/orientation will be provided by senior supervisory staff during the first week of employment. This initial orientation focuses on offender management, accountability and security, emergency procedures and life safety, universal precautions, crisis intervention, self defense, de-escalation of volatile offender behavior, discipline policies, incident reporting, assessment and development of treatment plans, interpersonal relationships, and both facility and BOP policy and procedure. Throughout the first year of employment all employees are required to obtain six (6) hours of training in Ethics and Confidentiality, four (4) hours of First Aid and CPR training and six (6) 22 hours of HIV related training, and four (4) hours of training in TB and Sexually Transmitted Diseases. The training is mandatory and no exceptions are made for those who do not achieve the required training goals. In-service education is offered one time per month to address the individual and collective needs of the staff. This monthly staff meeting includes training sessions to address new policies and procedures, and again, collective needs as indicated through performance gaps. These training sessions are part of the minutes of the staff meeting and notations are made in the staff member's file. Special training sessions may be identified as the main focus of an in- service training. Professional training, focusing on the needs for achieving and maintaining certification or obtaining degrees for personal and career development is included in the training plan. Assessment of employee's training needs occurs on a yearly basis and by request. Facility key staff at Firetree, Ltd.'s expense will attend and participate in the BOP regional meeting / training session every 24 months and a local CCM session. All professional staff receives at least 20 hours of annual refresher training. The Firetree, Ltd. Training Director works hand in hand with the Facility Director to ensure all necessary topics are covered; and training attendance and completion is fully documented in each employee's personnel file. Employee Standards of Conduct Firetree, Ltd.'s Code of Conduct is included in the personnel handbook, which is provided to each employee upon hire. The employee is required to sign an acknowledgement form indicating that he/she has received, read, and understands the content and expectations outlined in the employee handbook and Code of Conduct. This acknowledgement form is maintained in the employee's personnel file. The Code of Conduct includes all items as outlined in the Statement of Work. All violations or attempted violations of the Code of Conduct are immediately reported to the COTR via telephone. A written report outlining the incident is forwarded to the COTR within 24 hours after the occurrence of the incident or awareness of the incident. Any Firetree, Ltd. employee or resident may report Code of Conduct violations directly to the BOP without being subjected to adverse consequences. Firetree, Ltd. will allow the COTR to conduct an investigation or will follow the CCM's direction for conducting an internal investigation. If allegations are sustained after the investigation, Firetree, Ltd. will submit a written plan of action to the COTR describing the steps that will be taken to ensure that no other employee violates the Code of Conduct rule. The COTR can approve, reject, or modify the plan of action in accordance with the best interests of the BOP. Firetree, Ltd. has a written policy to prevent conflicts of interest, which states specifically that no employee may use his or her official position to secure privileges or advantages. 23 OFFICE OF THE CITY MANAGER LITTLE ROCK, ARKANSAS BOARD OF DIRECTORS COMMUNICATION JUNE 6, 2006 AGENDA Subject Resolution Rescinding The Planning Commission's Action in denying a Conditional Use Permit to allow Firetree, Ltd. to operate a Correctional Facility at 3215 Brown Street (Z-8021) SYNOPSIS FISCAL IMPACT RECOMMENDATION CITIZEN PARTICIPATION J Action Required Ordinance 4Resolution Approval Information Report Submitted By Bruce Moore The applicant is appealing the Planning Commission's Action in denying a Conditional Use Permit to allow Firetree, Ltd. to operate a Correctional Facility at 3215 Brown Street. None Staff recommends approval of the Resolution; approval of the Conditional Use Permit. At its April 13, 2006 meeting, the Commission voted 5 ayes, 4 noes and 2 absent to deny the application. All property owners located within 500 feet of the site, all residents within 300 feet who could be identified and the Midway, LOVE, Goodwill, Wright Avenue and South End Neighborhood Developers Neighborhood Associations were notified of the Commission hearing. There were three objectors present. Those same parties will be notified of the Board of Directors' hearing. BACKGROUND Firetree, Ltd. is requesting approval of a conditional use permit to operate a correctional facility utilizing 24, 250 square feet of an existing, 100,097 square foot, I-3 zoned building. Correctional facilities are one of the uses that require a conditional use permit in all zoning districts. Section 36- 107(13) of the Code of Ordinances establishes the development standards and review guidelines for correctional facilities. Firetree proposes to renovate the existing structure into a facility housing up to 80 male and 16 female clients. At its April 13, 2006 meeting, the Commission voted 5 ayes, 4 noes and 2 absent to deny the application. The applicant has appealed that action. Please see the attached Planning Commission minutes for a full description of the proposal and the Commission's action. City of Little Rock Department of Planra ng and Development 723 West Markham Street Little Rock, Arkansas 72201-1334 Phone: (501) 371-4790 Fax: (5p1> 399-3435 or 371-6863 May 15, 2006 Christopher Parker Eichenbaum, Liles & Heister, P _A, 124 West Capitol Ave., Suite 1400 Little Rock, AR 72201 Re: Appeal of Planning Commission denial of Conditional Use Permit Dear Mr. parker: I have :received your letter is which you state your desire to appeal the planning Commission's denial of a conditional use permit to allow a correctional faility at 3215 Brown Street (File No. Z-8021). c The item will be placed on the $0ard of Directors', June 6, 2006 agenda to set the date of public hearing for June 20, 2006_ Board of Directors, meetings are held in the Board Chamber located on the second floor of City HaII, located at 500 West Markham Street. The meetings begin at 6:00 p.m. As the appellant, you are responsible for notification of the public hearing. You must send a notice to all parties who were notified of the planning included a notice form for your use. In addition to the list yuCommneaom�aelrs have you need to notify the neighborhood associations and retard objectors. I have attached that additional list. Do not seed the notice until after the June 6, 2006 Board meeting to be sure that the public hearing is set for June 20, 2006, The notices do need to be sent no later than 10 days prior to the public hearing and proof of notice Commission meeting, must be returned to the City Clerk, , as for the If you have any questions, please contact me at 371-6817 or dcarne littlerock.or . Sincerely: Dana Carney, Zoning • } tbdivisioi, Manager CC: Tony Bozynski, Director of Planning and Development Nancy Wood, City Clerk Planning Zoning and Subdivision ADDITIONAL PERSONS TO BE NOTIFIED OF APPEAL: Judy Green 2708 State Street Little Rock, AR 72206 Sarah Facen 3003 S. Cross Street Little Rock, AR 72206 Erma Hendrix P. O. Box 2644 Little Rock, AR 72203 Georgia O'Neal Goodwill Neighborhood Assoc. 2616 Allis Street Little Rock, AR 72204 Victor Johnson LOVE Neighborhood Assoc. 2308 S. Valentine Little Rock, AR 72204 Donna Stone Midway Neighborhood Assoc. 4623 West 25th Street Little Rock, AR 72204 Robert Whitfield South End Neighborhood Developers 3023 S. Battery Street Little Rock, AR 72206 James Floyd Wright Avenue Neighborhood Assoc. 1710 West 19th Street Little Rock, AR 72202 MITCHELL BERRY PETER B. HEISTER GARY F. LILES MARTHA JETT McALISTER CHARLES D. MCDANIEL CHRISTOPHER O. PARKER JAMES H. PENICK, III JOE A. POLK RICHARD L. RAMSAY CHRISTOPHER D. BELL EICHENBAUM, LILES & HEISTER, P.A. ATTORNEYS AT LAW 1 24 WEST CAPITOL AVENUE, SUITE 1 400 LITTLE ROCK, ARKANSAS 72201 -3736 POST OFFICE BOX 70 LITTLE ROCK, ARKANSAS 72203-0070 TELEPHONE 501-376-4531 FACSIMILE 501-376-8433 May 4, 2006 Vice flan d Delivery The Honorable Jim Dailey Mayor 500 West Markham, Room 203 Little Rock, Arkansas 72201 Little Rock Board of Directors Joan Adcock Brad Cazort Barbara Graves Willie Hinton Stacy Hurst Michael Keck Dr. Dean Kumpuris Johnnie Pugh Genevieve Stewart B.J. Wyrick c/o Nancy Wood City Clerk 500 West Markham Little Rock, AR 72201 RE: Appeal of Planning Commission Denial of Conditional Use Permit, Case No. Z8021/3215 Brown Street Our File No: 1519-1 Dear Mayor Dailey and Members of the Board: E. CHARLES EICHENBAUM (1907-1993) I hereby request an appeal to the City Board of the Planning Commission's denial of the enclosed Application for a Conditional Use Permit on behalf of my clients, Fletcher Realty No. 2, LLC, and Firetree, Ltd. Mayor/Board of Directors/City Clerk Letter Firetree, Ltd. - Page 2 of 2 I am attaching a copy of the action of the Planning Commission at its meeting on April 13, 2006, as well as the Application and supporting documents filed therein. I would appreciate you notifying me when this matter is set for the public hearing and review by the Board. If I need to do anything else to perfect this appeal, please let me know. Thank you very much. Yours very truly, 9stop4her O. Parker /Cc. Dana Carney Zoning and Subdivision Manager Department of Planning & Development Enclosures Received by: Date: Et City of Little Rock Department of Planning and Development 723 West Markham Street Little Rock, Arkansas 72201-1334 Phone: (501) 371-4790 Fax: (501) 399-3435 or 371-6863 Chris Parker Eichenbaum, Liles and Heister 124 West Ca itol Suite 1400 Little Rock, AR 72201 Date: Aril 14 2006 Dear Mr. Parker: Case No. Z-8021 Location: 3215 Brown Street Planning Zoning and Subdivision This is to advise you that in connection with your application for a conditional use permit, the Planning Commission at its meeting on April 13, 2006, Approved your application as submitted. X Denied your application as submitted. Deferred action to the Approved your application with the following conditions: Meeting. Appeals to the Board of Directors must be filed with the City Clerk's Office, City Hall, 500 West Markham Street, Little Rock, AR 72201within 30 days of the Planning Commission's action. If you have any questions, please call me at 371-6817. Sincerely, Dana Carney, Zoning and St Department of Planning and DC:aa Manager Mar 03 2006 11:56RM EICHENBRUM LILES HEISTER 501-376-8433 p.4 cup.doc 2 0'7/21/03 APPLICATION FOR CONDITIONAL USE PERMIT Zoning Case File No. Z__ ' l Planning Commission Meeting docketed for at 4:00 p.m. Application is hereby made to the Little Rock Planning Cormnission pursuant to tprovisions of Act he T Sb of 1957, Acts of Arkansan, as emended, and Chapter 36 of Little Rock, Ark. Rev. Code (1988), as amended, requesting a Conditional Use Permit on the following property. Address: 3215 Brown Street OeneralLocation: Behind Pulasdi-Gounty Jail at 32nd and Br)wn �Lr2et_ Legal Description Two parcels bisected by railroad right-of-way See attached Exhibit for legal description Title to this property is vested in: Fletcher Realty No. 2, LLC (Name) 5922 Warden Road,'Sherwood, AR 72120 (Address) (Telephone) If sin indiAdnal other than the title-holder axles this application, attachment of a completed affidavit is required authurixing this person to act on behalf of the title-holder. Subject property is presently zoned: 1-3 A Conditiopal Use Permit is requested to allow use of thera for: community correcti onal facility under contract with the Federa. ureau 01 Prisons There (are) (are not) private restrictions pertaining to the proposed use, It is hereby agreed that the required filing fee will be paid immediately and the posting of the si famished will be accomplished as required. gn Applicant (owner or authorized agent): Thomas W, Roy, 111 (Signator d printed name) Address: 5922 �4arden Road Sherwood, AR 72120 Telephone: Planning Commission App ved: Conditions ofApprov 30ard of Directors Approved: )rdinaace Number: onditions of Approval: EXHIBIT : That part ofthe S %Z ofthe NE 1/4 of Section 17, Township 1 North, Range 12 West, in the City of Little Rock, in Pulaski County, Arkansas, mor4articularly described as follows: Commence at an Iron Pin at the Northwest Corner of the SE 1/4 of the NE 1/4 of said Section 17; Then run North 89 Degrees 49 Minutes East along the North Boundary Line of said SE 1/4 of the NE 1/4 of Section 17 a distance of 37 feet to an Iron Pin, which is the Point of Beginning of the Tract being described; From the point of Beginriuig, thus established, run North 89 Degrees 49 Minutes East alongthe North Boundary Line of said SE 1/4 of the NE 1/4 of Section 17 a distance of 312.7 Feet to an Iron Pin; Then run South a distance of 429.6 Feet, more or less, to an Iron Pin on the North Boundary Line of a Strip of Land 40 Feet in width (said Strip of Land being 20 Feet Wide on each side of the Center Line of the existing "Arkansas Brick and Manufacturing Company Spur" Tract of the Missouri Pacific Railroad Company which runs from East to West through the aforesaid S '/: of the NE 1/4 of Section 17, and said Strip of Land being further identified as the Strip of Land described in Paragraph "First" of that certain Warranty Deed executed by Arkansas Brick and Manufacturing Company, as Grantor, to St. Louis, Iron Mountain and Southern Railway Company, as Grantee, which Deed is Dated January 19,1909, and is Recorded in the Office ofthe Recorder ofPulaski County, Arkansas, in Deed Record Book 96, Page 361); Then run North 88 Degrees 18 Minutes West along the North Boundary Line of the aforesaid Strip of Land 40 Feet in Width a Distance of 360.2 Feet to an Iron Pin; Then run North a distance of 345.5 Feet to an Iron Pin; Then run North 45 Degrees East a distance of 67.1 Feet to an Iron Pin; Then run North 25 Feet, more or less to the Point ofBeginning hereinabove established for the Land being described. Less and Except the West 20 Feet thereof Deeded to Pulaski County, Arkansas by Warranty Deed Recorded in Book 522, Page 256, more particularly described as follows: From the Northwest Corner of the SE 1/4 of the NE 1/4 of Section 17, Township 1 North, Range 12 West; Run North 89 Degrees 49 Minutes East 37 Feet to an Iron Pin which is the Northwest Comer of a Tract of Land which is owned by Essick Manufacturing Co. described on Plat 455 of Deed Record Book No. 363 of Pulaski County, Arkansas thence South 25 Feet; Thence South 45 Degrees West 38.8 Feet to an Iron Pin which is the Point of Beginning; Thence run South 367 Feet to an Iron Pin; Thence in a Westerly Direction 20 Feet, more or to an Iron Pin on the WestBoundary Line ofthe Property Owned by Essick Manufacturing Co. Described on Page 455 of Deed Record Book No. 363 of Pulaski County, Arkansas, thence run North 345.5 Feet to an Iron Pin; Thence run in a Northeasterly Direction 28.3 Feet, more or less to the Point of Beginning. Exhibit A-2 Part of the N 2/3 of the S1/2 of the NE 1/4 of Section 17, T -1-N, R -12-W, Little Rock, Pulaski County, Arkansas described as: Begbmig at the intersection of the South line of the 40' R/W of the Missouri Pacific Railroad Spur and the East R/W line of Brown Street, said point being N87' 20'30"W, 56' more or less from the West line of the SE 1/4 NE 1/4 of said Section 17; thence S 67' 20'30"E along said South Railroad R/W line, 638.37; thence SO1°39'E 155.5'; thence S85° 11' 10"W 4107; thence SOO' 09'45"W 30.35'; thence S89' 58'W 235.75' to said East R/W of Brown Street; thence NOV 03' 10"E along said East R/W, 243.1' to the Point of Beginning. Containing 2.96 acres, more or less. R2 Ai Zoning Case: Z-8021 Location: 3215 Brown St N Ward: 1 PD: 9 CT: 12 0 250 500 1,000 Feet TRS: T1NR12W17 �C1111� Hit �� ■ R2 Ai Zoning Case: Z-8021 Location: 3215 Brown St N Ward: 1 PD: 9 CT: 12 0 250 500 1,000 Feet TRS: T1NR12W17 z 0 ry m CD z 0 J_ m U LL u- 0 WEST 32ND STREET WAREHOUSE AREA OF RENNOVATION WAREHOUSE PARKING Z-8021 FIRETREE, LTD. CONDITIONAL USE PERMIT CORRECTIANEL FACILITY RESOLUTION NO. A RESOLUTION RESCINDING THE LITTLE ROCK PLANNING COMMISSION'S ACTION IN DENYING A CONDITIONAL USE PERMIT TO ALLOW A CORRECTIONAL FACILITY TO BE LOCATED ON THE I-3 ZONED PROPERTY AT 3215 BROWN STREET (Z-8021) WHEREAS, an application was filed on behalf of Firetree Ltd. for a conditional use permit to allow a correctional facility to be located on the I-3 zoned property located at 3215 Brown Street; and, WHEREAS, at its April 13, 2006 meeting, the Little Rock Planning Commission denied the conditional use permit application with a vote of 5 ayes, 4 noes and 2 absent; and, WHEREAS, the applicant has appealed the Planning Commission's action to the Board of Directors of the City of Little Rock; and, WHEREAS, the Board of Directors of the City of Little Rock, Arkansas has determined the action of the Little Rock Planning Commission in denying said conditional use permit to be inappropriate. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS. SECTION 1. The action of the City of Little Rock Planning Commission in denying a conditional use permit to allow Firetree, Ltd. to operate a correctional facility at 3215 Brown Street is hereby rescinded. SECTION 2. Said conditional use permit is hereby approved subject to compliance with all comments and conditions recommended by staff in zoning case Z- 8021 as presented to the Planning Commission on April 13, 2006. SECTION 3. This resolution shall be in full force and effect from and after its adoption. ADOPTED: ATTEST: City Clerk APPROVED: Mayor Jun 1S 2006 4:25PM EICHEh1HHUM LILES HEISTER 501-376-9433 P.1 EICHENBAUM, LILES 1& HEISTER, P.A. PET"B Hfl6T61 ATTORNEYS AT LAW GARY RT r' was 124 WAST CAPiTOI AVINUE, SUrr! 1404 CKARMO.McCANK LilneRoelt,ARKANUS 72241-3736 CHNITOPMV, PARKER JAMU H, P(MICK H TELEPHONE 501.3764531 d0!ALPOCti PAC61MILE 601-3766433 E. CHARLES EIGTiaN�UA1 RICKWL RAM$AY (ini-im) V-T£11CLL L e-mVF C ro-570"It 0. act; Date:q- Ttr. � Fax Non- f-35' From Total Pages (including cover sheet): File No.: RE: Message: Ifyou do not receive till pages, please call (50 1) 376-4531 as soon s , possible. ImPORTAM1T;,Thu momms � hieea&-d.zn th I re a n d y L&AgUjjWSiptr. Ii the readtr of th1is notlTs:ntxded reelpieal ar tits crrsployef or agent respomble far dahverinv this rnessgge to th6 inrended rec#picni. you ue flmr y nollifif tbstsnyput)Hatio7,dissemination,distrfbulionorcupyingofthisronnunignion isstrlwt yprohibited. IfyouhsvervwLmd Ih 0ow mwimlcr.. in error, place notify us immediately by IelephoCiC(Dplleet). end irnim the ❑ng:nal mcstags to ut tl thoabnre xWrm via the United Stats Postal Service at our expense. Thank you 10, Jun 18 2006 4:25PM EICHEMBRUM LILES HEISTER 501-376-8433 P.2 Page 1 of 1 Chris Parker From: "Chne Parker" <cparker0elhlaw.com� To: <dcamet®Ir.orp Sent: Monday, June 19, 2006 3:59 PM Subject: Flretree CUP Dana I spoke with my ollent Pretree and they will not be pursuing the appeal from the LR Planning Commission of their previous request for a conditional use permit.. Chris Parker 64`vin C, 1 6119106 RESOLUTION NO. A RESOLUTION RESCINDING THE LITTLE ROCK PLANNING COMMISSION'S ACTION IN DENYING A CONDITIONAL USE PERMIT TO ALLOW A CORRECTIONAL FACILITY TO BE LOCATED ON THE I-3 ZONED PROPERTY AT 3215 BROWN STREET (Z-8021) WHEREAS, an application was filed on behalf of Firetree Ltd. for a conditional use permit to allow a correctional facility to be located on the I-3 zoned property located at 3215 Brown Street; and, WHEREAS, at its April 13, 2006 meeting, the Little Rock Planning Commission denied the conditional use permit application with a vote of 5 ayes, 4 noes and 2 absent; and, WHEREAS, the applicant has appealed the Planning Commission's action to the Board of Directors of the City of Little Rock; and, WHEREAS, the Board of Directors of the City of Little Rock, Arkansas has determined the action of the Little Rock Planning Commission in denying said conditional use permit to be inappropriate. NOW, THEREFORE, BE IT.RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS. SECTION 1. The action of the City of Little Rock Planning Commission in denying a conditional use permit to allow Firetree, Ltd. to operate a correctional facility at 3215 Brown Street is hereby rescinded. SECTION 2. Said conditional use permit is hereby approved subject to compliance with all comments and conditions recommended by staff in zoning case Z- 8021 as presented to the Planning Commission on April 13, 2006. SECTION 3. This resolution shall be in full force and effect from and after its adoption. ADOPTED: ATTEST: City Clerk Mayor OFFICE OF THE CITY MANAGER LITTLE ROCK, ARKANSAS BOARD OF DIRECTORS COMMUNICATION JUNE 6, 2006 AGENDA Subject I Action Required I Submitted By Resolution Rescinding The Planning Commission's Action in denying a Conditional Use Permit to allow Firetree, Ltd. to operate a Correctional Facility at 3215 Brown Street (Z-8021) Ordinance gResolution Approval Information Report Bruce Moore City Manager SYNOPSIS The applicant is appealing the Planning Commission's Action in denying a Conditional Use Permit to allow Firetree, Ltd. to operate a Correctional Facility at 3215 Brown Street. FISCAL IMPACT None RECOMMENDATION Staff recommends approval of the Resolution; approval of the Conditional Use Permit. CITIZEN At its April 13, 2006 meeting, the Commission voted 5 ayes, PARTICIPATION 4 noes and 2 absent to deny the application. All property owners located within 500 feet of the site, all residents within 300 feet who could be identified and the Midway, LOVE, Goodwill, Wright Avenue and South End Neighborhood Developers Neighborhood Associations were notified of the Commission hearing. There were three objectors present. Those same parties will be notified of the Board of Directors' hearing. BACKGROUND Firetree, Ltd. is requesting approval of a conditional use permit to operate a correctional facility utilizing 24, 250 square feet of an existing, 100,097 square foot, 1-3 zoned building. Correctional facilities are one of the uses that require a conditional use permit in all zoning districts. Section 36-107(13) of the Code of Ordinances establishes the development standards and review guidelines for correctional facilities. BACKGROUND CONTINUED Firetree proposes to renovate the existing structure into a facility housing up to 80 male and 16 female clients. At its April 13, 2006 meeting, the Commission voted 5 ayes, 4 noes and 2 absent to deny the application. The applicant has appealed that action. Please see the attached Planning Commission minutes for a full description of the proposal and the Commission's action. 2 Mar 03 2006 11:56RM EICHENBRUM LILES HEISTER 501-376-8433 p.4 cup.doc 2 07/21/03 APPLICATION FOR CONDITIONAL, USE PERMIT Toning Case File No. Z__K f Planning Commission Meeting docketed for at 4:00 p.m Application is hereby made to the Little Rock Planning Conunission pursuant to the provisions of Act 186 of 1957, Acts of Arkansas, as amended, and Chapter 36 of Little Rock, Ark, Rev. Code (1988), as amended, requesting a Conditional Use Permit on the following property; Address: 3215 Brown Street General Location: Behind Pulaski County Jail at 3ndd brnwri Straa Legal Description Two parcels bisected by railroad right-of-way See attached Exhibit for legal description Title to this property is vested in: Fletcher Realty No. 2, LLC (Name) 5922 Warden Road, Sherwood, AR 72120 (Address) (Telephone) 1f an individual other than the title-holder 61es this afapplication, attachment of a completed tidar�it is required autlrorixiitrg this person; to act on behalf of the title-holder. Subject property is presently zoned: 1-3 A Conditional use Permit is requested to allow use of thero rty for: Community correctional facility under contract with the Federal bureau 01 rNsons There (are) (are not) private restrictions pertaining to the proposed use, It is hereby agreed that the required filing fee will be paid immediately and the posting of the sign furnished will be accomplished as required. Applicant (owner or authorized agent): rr Thomas W, Roy, III (Signator d printed name) Address: _5922 Harden Road Sl�erw oo d AR 72120 Telephone: Planning Commission App ved. Conditions ofApprov Board of Directors Approved: Ordinance Number.- Conditions umber: Conditions of Approval: F;XHIBL A - � That part of the S %Z ofthe NE 1/4 of Section 17, Township 1 North, Range 12 West, in the City of Little Rock, in Pulaski County, Arkansas, moreparticularly described as follows: Commence at an Iron Pin at the Northwest Corner of the SE 1/4 of the NE 1/4 of said Section 17; Then run North 89 Degrees 49 Minutes East along the North Boundary Line of said SE 1/4 of the NE 1/4 of Section 17 a distance of 37 feet to an Iron Pin, which is the Point of Beginning of the Tract being described; From the Point of Beginning, thus established, run North 89 Degrees 49 Minutes East along the North Boundary Line of said SE 1/4 of the NE 1/4 of Section 17 a distance of 312.7 Feet to an Iron Pin; Then run South a distance of 429.6 Feet, more or less, to an Iron Pin on the North Boundary Line of a Strip of Land 40 Feet in width (said Strip of Land being 20 Feet Wide on each side of the Center Line of the existing "Arkansas Brick and Manufacturing Company Spur" Tract of the Missouri Pacific Railroad Company which runs from East to West through the aforesaid S '/: of the NE 1/4 of Section 17, and said Strip of Land being further identified as the Strip of Land described in Paragraph "First" of that certain Warranty Deed executed by Arkansas Brick and Manufacturing Company, as Grantor, to St. Louis, Iron Mountain and Southem Railway Company, as Grantee, which Deed is Dated January 19,1909, and is Recorded in the Office of the Recorder of Pulaski County, Arkansas, in Deed Record Book 96, Page 361); Then run North 88 Degrees 18 Minutes West along the North Boundary Line of the aforesaid Strip of Land 40 Feet in Width a Distance of 360.2 Feet to an Iron Pin; Then run North a distance of 345.5 Feet to an Iron Pin; Then run North 45 Degrees East a distance of 67.1 Feet to an Iron Pin; Then run North 25 Feet, more or less to the Point of Beginning hereinabove established for the Land being described. Less and Except the West 20 Feet thereof Deeded to Pulaski County, Arkansas by Warranty Deed Recorded in Book 522, Page 256, more particularly described as follows: From the Northwest Corner of the SE 1/4 of the NE 1/4 of Section 17, Township 1 North, Range 12 West; Run North 89 Degrees 49 Minutes East 37 Feet to an Iron Pin which is the Northwest Comer of a Tract of Land which is owned by Essick Manufacturing Co. described on Plat 455 of Deed Record Book No. 363 of Pulaski County, Arkansas thence South 25 Feet; Thence South 45 Degrees West 38.8 Feet to an Iron Pin which is the Point of Beginning; Thence run South 367 Feet to an Iron Pin; Thence in a Westerly Direction 20 Feet, more or to an Iron Pin on the West Boundary Line of the Property Owned by Essick Manufacturing Co. Described on Page 455 of Deed Record Book No. 363 of Pulaski County, Arkansas, thence run North 345.5 Feet to an Iron Pin; Thence run in a Northeasterly Direction 28.3 Feet, more or less to the Point of Beginning. Exhibit A-2 Part of the N 2/3 of the S1/2 of the NE 1/4 of Section 17, T -1-N, R -12-W, Little Rock, Pulaski County, Arkansas described as: Beginning at the intersection of the South line of the 40' R/W of the Missouri Pacific Railroad Spur and the East R/W line of Brown Street, said point being N87' 20'30"W, 56' more or less from the West line of the SE 1/4 NE 1/4 of said Section 17; thence S 67' 20'30"E along said South Railroad R/W line, 638.37; thence S01°39'E 155.5; thence S85° 11' 10"W 410.7; thence SOO' 09'45"W 30.35'; thence S89° 58'W 235.75' to said East R/W of Brown Street; thence NO1 ° 03' 10"E along said East R/W, 243.1' to the Point of Beginning. Containing 2.96 acres, more or less. CONDITIONAL USE PERMIT STREET RIGHT-OF-WAY DEDICATION AGREEMENT LOCATION -ADDRESS: 3215 Brown Street, Little Rock, Arkansas (the "Property") DATE: March 0 2006 DOCKETED FOR MEETING ON: April 13, 2006 Fletcher Realty No. 2, LLC, an Arkansas limited liability company (the "Owner"), the record owner of the above described Property, subject to the terms of this Agreement, does hereby agree to dedicate to the public any needed right-of-way as required by the Master Street Plan for a public street abutting property owned by it adjacent to the property required for a conditional use permit. Fletcher Realty No. 2, LLC, or its successors in interest, subject to the terms of this Agreement, does hereby agree to provide at its expense (not to exceed $500.00) an easement deed and/or other documents as necessary conveying such right-of-way to the public. Automatic Termination of Agreement if Permit Not Approved or Contemplated Sale does not Close. Owner has entered into an agreement to sell the above described Property to Firetree, Ltd. (the "Applicant"). In turn, Applicant has applied for a Conditional Use Permit (the "Permit"). If either the Permit is not issued in a form and substance acceptable to Applicant or the contemplated sale between Owner and Applicant does not close on or before October 1 , 2006, this Agreement, and all terms and provisions herein, shall be null and void and of no further legal effect. OWNER: FLETCHER REALTY NO. 2, LLC, an Arkansas Limited Liability Company By: Authorized Representp 've Date: March _(0—, 2006 Fletcher Realty No. 2, LLC 5422 Warden Road Sherwood, AR 72120 March 6, 2006 Department of Plaming and Development City of Little Rock 723 W. Markharn Little Rock, Arkansas 72201 RE: Conditional Use Application / 3215 Brown Street Requested Community Correction Center To whom it may concern: I am the ownerto the real property located at 3215 Brown Street, more particularly described on the application for a conditional use pernnit. I appoint Chzistopher O. ParkerEichenbaum, Liles & Heister, P.A. 124 West Capitol Avenue, Suite 1400, Little Rock, Arkansas 72201, as my agent to provide additional information required to secure a conditional use permit on anis property for the purpose of operating a community conroclions facility. If you need anything else from me regarding Mr. Parker's authority to pursue this matter, please let me know, Vcry truly yours, Tom Roy cc: Rick Freeling Christopher O. Parker, Esq. tFk City of Little Rock Department of Planning and Development 723 West Markham Street Little Rock, Arkansas 72201-1334 Phone: (501) 371-4790 Fax: (501) 399-3435 or 371-6863 Chris Parker Eichenbaum Liles and Heister _ 124 West Ca itol Suite 1400 Little Rock, AR 72201 Date: Aril 14 2006 Dear Mr. Parker: Case No. Z-8021 Location: 3215 Brown Street Planning Zoning and Subdivision This is to advise you that in connection with your application for a conditional use permit, the Planning Commission at its meeting on April 13, 2006, Approved your application as submitted. X Denied your application as submitted. Deferred action to the Approved your application with the following conditions: Meeting. Appeals to the Board of Directors must be filed with the City Clerk's Office, City Hall, 500 West Markham Street, Little Rock, AR 7220lwithin 30 days of the Planning Commission's action. If you have any questions, please call me at 371-6817. Sincerely, Dana Carney, Zoning and Sub ivx 'on Manager Department of Planning and Development DC:aa Chris Parker From: "Chris Parker" <cparker@elhlaw.com> To: <Imchope@aol.com> Sent: Wednesday, April 12, 2006 2:40 PM Attach: 20060412132251938. pdf Subject: Fw: Adcock Letter ----- Original Message ----- From: "Scott Snyder" <ssnyder@firetree.com> To: <cWker@elhlaw.cam> Sent: Wednesday, April 12, 2006 1:26 PM 'Subject: Adcock Letter > Chris, > Attached is the letter signed by Mr. Brown. > Scott > -----Original Message----- > From: fax@frretree.com [mailto:fax@firetree.com] > Sent: Wednesday, April 12, 2006 2:23 PM > To: Scott Snyder > Subject: > This E-mail was sent from "FiretreeRicoh" (Aficio 2238C). > Scan Date: 04.12.2006 13:22:51 (-0500) > Queries to: fax@firetree.com Page 1 of 1 4/13/06 Cit.ilpilnl Pavilion rill \`n,^h riun'rh.SIrrer -17 C: '01IV14?crg0 Place -1'-1 A`rc R„arl NmIII! rrhrn,rn. 1'.A I'!'3!i OC'oneuago- lierneecrille /h,? ;,juin .Slay; lFi rnr•rv'illr, P-1 1965 Ph., fa.t 610-68 -.1.731 OLrcoudng Nouse 1.12-1 'l.!'Poir+r llree.-.e Are. Phihrdelphiu, M 1914,? Pic ?1 `-165-_'97 06enesi.e Hnrr3e'. Inc. 800 Ri,f rnrrrrh S?reer So h” C:..O r ti rllianl yor. P'1 1::01 Ph: x70.322-0520 OGenesis Nouse- Harrisburg /S26 !\`Orth Secoim .1rr4'[Y Hrrrrishur;;. l'•1 171()' /S CiSYrerc•usc Pavilion 7W 1Ci'ir Noah'rarr! Last ti'rruru.2i•, a 1`1.,';10-101 11h. 15•4-11-5949 I,; v: i1? -11_'- NW) OAl/ento n Dqv Reponing Center H-0 W. llunrihnn Street. .Slria•3(i.S . Allentown. R-1 JX/014025 Ph: 610--1j'5-4:1Y6 FIRE TREE , LTD. T o g e t h e r B u i l d i n g a N e w W a y o f L i f e 800 Vilest Fourth Street • Suitt: 202 • Williamsport, Pennsylv.tnia 177.111 Ph., 570-:601-0877 Fax:=570-325-1050 - www.liretrooxoni - firetreeCiPfiretrecxonr Ms. Jean Adcock Via E -Mail: lnichope(aaol.com Dear Ms. Adcock: . I am the President of Firetree, Ltd. First of all, I want to thank you for your interest in our application for a conditional use permit for the property we have under contract at 3215 Brown Street for potential renovation into a community corrections center operated under contract with the Federal Bureau of Prisons. I also want to thank you for your offer Monday to work with us (in the even that Firetree secures the contract) in establishing a community advisory board, utilizing persons from the adjacent neighborhood association that could operate similar to the system you helped develop over the years on behalf of the City of Faith facility and the neighborhood associations in proximity to that facility. As I understand it, that system calls for: (1) Short and to -the -point monthly meetings, including the Board members, the Director of the facility, and a Little Rock police officer from the precinct monitoring the facility area, (2) The meetings are taped. (3) There is both a report of the current census and any problems or concerns that have arisen in the previous month. (4) In the event that a resident is ever not accounted for, at the time reports by facility personnel are made to the authorities, and notice is also given to a designated member of the Commuiuty Advisory Board who transmits the notice via alerts to the other members by a pre -arranged "telephone tree"'. Whenever the resident is located, information is also disseminated through this system. I want to assure you that such a system is consistent with our federal contract and will be implemented for any Little Rock facility if one is established. 0 I