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HomeMy WebLinkAboutCBC 11-06-2014MEETING NOTICE November 6, 2014 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 11:30 A.M. ON THURSDAY November 6, 2014, AT CURRAN HALL, 615 E. CAPITOL AVENUE AGENDA CALL TO ORDER: ROLL CALL: INTRODUCTION OF NEW MEMBERS: APPROVAL OF THE MINUTES: VARIANCE REQUESTS: TREASURER'S REPORT: • EXPENSES REPORT COMMITTEE REPORT: UPDATES • COMMUNITY PROJECTS 0 1-630 TREES o CITY HALL SOUTH YARD ■ PUBLIC RELATIONS o WEBSITE o Communications • KLRB (UPDATE) (4th Wed / Noon) • ADOPT -A -STREET COORDINATORS EYE OF THE BEHOLDER LANDSCAPE AWARDS • Tree Funds NEW BUSINESS: Approvai of next ear`s calendar attached ANNOUNCEMENTS: • NEXT MEETING - • Adopt A Street Pickup - ADJOURNMENT Thursday, December 4th, 2014 To be decided (November 8th2) Ed Peek Tracy Spillman Round Table Intro October 2, 2014 None known at this time WALLY WALLY/ED STEVE/LYNN LYNN CHRIS MORGAN WALLY WALLY CARRIE, ED, WALLY STEVE-CASSIE STEVE LITTLE ROCK CITY I3EAUTIrUL CO M M ISSTON The City Beautiful Commission held its regular meeting at 11:30 a.m. on Thursday, November 06, 2014, at Curran Hall, 615 E. Capitol Avenue. Chairman Ed Peek called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT: Ed Peek Lynn Warren Steve Homeyer Carrie Young Wally Loveless Chris Morgan Two Open Positions Chris Hancock Bob Winchester Ashley Jones ALSO PRESENT: Beth Carpenter, City Attorney's Office D. Tracy Spillman, Plans Development Administrator, Department of Planning and Development, City of Little Rock. INTRODUCTION OF NEW MEMBERS: The commissioners and staff introduced themselves to the new commissioners and briefly discussed how they came to be involved with the City Beautiful Commission. APPROVAL OF THE SEPTEMBER MINUTES: Motion: Chairman Peek entertained a motion to approve the October 02, 2014 Minutes Commissioner Warren made a motion to approve. Second: Commissioner Homeyer seconded the motion and it passed unanimously. TREASURER'S REPORT: Expense Report: In Commissioner Loveless' absence there was no report. Commissioner Peek inquired if a scanned copy of the receipt for the Landscape Award picture frames would be acceptable. City Attorney Carpenter stated that this should be acceptable but will also need to be confirmed with Ms. Venita Harris at the City Planning Department. COMMITTEE REPORTS: UPDATES: Community Pro6ects I-630 Trees: • Chairman Peek stated that that there are no opportunities to plant trees on the War Memorial Golf Course. + After a brief discussion the commissioners agreed that the I-630 Trees would be removed from the agenda. City Hall South Yard: Commissioner Homeyer stated: a He would contact City Maintenance and Development Foreman (Horticulture), Ernie Moix next week to inquire about starting the project. He would also inquire and if there are any plant materials that should be retained. It was noted that the crape myrtles will remain and the overgrown shrubs removed. Public Relations Website: Commissioner Warren stated: • That before the next CBC meeting a time would be scheduled to address the duties of website maintenance. Later it was confirmed that December 02, 2014 at 10:00 am a meeting will be conducted at the office of the Plans Development Administrator, D. Tracy Spillman. Commissioner Warren will demonstrate how to upload the Agenda, Minutes, and any Variance Cases needed prior to the scheduled meetings. Commissioners Hancock and Winchester expressed interest in attending. 9 Google Analytics has not responded to inquiries concerning the site data and statistics. • Next year's Landscape Award nomination form and the list of winners has been updated. Social Media: In Commissioner Morgan's absence there was no report. Commissioner Hancock proposed that the CBC investigate acquiring a Facebook page. It was explained by several commissioners and City Attorney Carpenter that this had been proposed in the past and approval from the City Manager's office was not granted. Upon further discussion it was decided that this request should be revisited and approval again be sought from the City Manager's Office. Commissioner Winchester inquired if we could request the reason for denial of the Facebook page from the City Manager's Office. City attorney Carpenter suggested that Director of Information Technology, Randy Foshee be contacted to inquire about the Cities Facebook policies. Commissioner Hancock agreed to compile this information so further discussion could be conducted at next month's meeting. KLRB: In Commissioner Loveless' absence there was no report. Adopt -A -Street: In Commissioner Loveless' absence there was no report. Eye of the Beholder: Commissioner Young stated: • That there is nothing new to report. Landscape Awards: Chairman Peek stated: • That he had delivered the award and the yard sign to Salon Nichelle. He also stated that the recipient did not receive the notice informing of the award ceremony due to the wrong address on the envelope. a That the Downtown Marriott on Markham has improved their landscape and may be worthy of a nomination for next year's Landscape Awards. • Commissioner Homeyer explains the Landscape Awards to the new commissioners. He also requested that the signs for next year's Landscape Awards be purchased before the end of this year. In addition the commissioner requested that Mizell Signs be used again since they produced the sign templets and have them on file from past Landscape Awards. The commissioners discussed the cost of the signs and the benefits of using the same contractor as used in the past. Motion: Commissioner Young made a motion that up to $400.00 be used to purchase the 2015 Landscape Award signs and that Mizell Signs be used as a sole source. Second: Commissioner Warren seconded the motion and it passed unanimously. The commissioners discuss other expenses that will be incurred and note that business cards and name tags will be needed for the new commissioners. Motion: Chairman Peek entertained a motion that $150.00 be allotted for Adopt -A Street pickup supply's. Commissioner Young made a motion to approve. Second: Commissioner Homeyer seconded the motion and it passed unanimously. • Commissioner Hancock inquired if CBC funds can be used to purchase promotional items. City Attorney Carpenter explained how the CBC funds are to be used. T.R.E.E Fund: Commissioner Homeyer stated: ■ There has been no change. NEW BUSUINESS: Chairman Peek stated: • He had forwarded to the commissioners a copy of the proposed 2015 CBC Meeting and Filing Date Calendar for review. Motion: Chairman Peek entertained a motion that the 2015 CBC Calendar be approved. Commissioner Homeyer made a motion to approve. Second: Commissioner Young seconded the motion and it passed unanimously. ANOUNCEMENTS: Chairman Peek stated: ■ The next meeting will be Thursday December 0, 2014. The next Adopt -A- Street cleanup is tentatively set for November 15th at 8:30am. Chairman Peek explained Adopt -A- Street pickup to the new commissioners. Commissioner Homeyer requested that the CBC involvement in the 2015 Arkansas Flower & Garden Show be added to the Agenda and discussed at the next meeting. Commissioner Jones inquired how to become involved with the various CBC committees. Commissioner Homeyer explained. Commissioner Jones volunteered to be on the Landscape Awards Committee. ADJOURNMENT: Motion: Chairman Peek entertained a motion to adjourn. Commissioner Winchester made a motion to adjourn. Second: Commissioner Homeyer seconded the motion and it passed unanimously. The meeting was adjourned at 12:28 pm LITTLE ROCK CITY BEAUTIFUL COMMISSIOM DEPARTMENT OF PLANNING AND DEVELOPMENT - 723 WEST MARKHAM - LITTLE ROCK, ARKANSAS 72201 PHONE: 501 371-4864 FAX: 501371-6863 E-MAIL: DSPIL AN c TTL RO K.OR WEBSITE: WWW.LRCITYBEAUTIFULCOMMISSION.ORG MEETING NOTICE November 6, 2014 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 1 1:30 A.M. ON THURSDAY November 6, 2014, AT CURRAN HALL, 615 E. CAPITOL AVENUE AGENDA CALL TO ORDER: Ed Peek ROLL CALL: Tracy Spillman INTRODUCTION OF NEW MEMBERS: Round Table Intro APPROVAL OF THE MINUTES: October 2, 2014 VARIANCE REQUESTS: None known at this time TREASURER'S REPORT: EXPENSES REPORT WALLY COMMITTEE REPORT: UPDATES • COMMUNITY PROJECTS o 1-630 TREES WALLY/ED o CITY HALL SOUTH YARD STEVE/LYNN • PUBLIC RELATIONS o WEBSITE LYNN o Communications CHRIS MORGAN • KLRB (UPDATE) (4th Wed / Noon) WALLY • ADOPT -A -STREET COORDINATORS WALLY • EYE OF THE BEHOLDER CARRIE, ED, WALLY • LANDSCAPE AWARDS STEVE-CASSIE • Tree Funds STEVE NEW BUSINESS: Approval of next ear's calendar (attached ANNOUNCEMENTS: • NEXT MEETING - • Adopt A Street Pickup - ADJOURNMENT Thursday, December 4th, 2014 To be decided (November 8th2)