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HomeMy WebLinkAboutCBC 12-06-2006LITTLE ROCK j . I CITY C ❑ M M TS slo N MEETING NOTICE JANUARY 2007 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 1 1 :30 A.M ON THURSDAY, JANUARY 4TH, 2007, IN THE SISTER CITIES CONFERENCE ROOM ON THE SECOND FLOOR OF CITY HALL. AGENDA CALL TO ORDER: ROLL CALL: OPEN PUBLIC MEETING: APPROVAL OF THE MINUTES: LYNN CHRISTY NONE DECEMBER 7, 2006 TREASURER'S REPORT: ANN ■ FINAL EXPENDITURES FOR REMAINING CBC CITY FUNDS OLD BUSINESS: ■ PRESENTATION OF EOB CERTIFICATES TO OUTGOING MEMBERS (KAROL, TROY) AT THE NEXT MEETING - FEBRUARY 1 sT • CONTACT INFO CORRECTIONS FOR 2007 & CITY CLERK (FINAL PROOF) • WEBSITE UPDATE LYNN • KLRB UPDATE MARY JANE • SHARE BOOTH,AT GARDEN SHOW, SHARE POCKET ASHTRAYS NEW BUSINESS:' • RETREAT LOGISTICS LYNN SUNDAY, JANUARY 1 4TH FROM 1 1 :30-4:00 AT MHP OFFICES ■ BY-LAWS: RECOMMENDED REVISIONS - REVIEW PRIOR TO RETREAT ■ MEETING TIME/LOGISTICS LYNN LYNN ■ INFORMATION ON UPCOMING LANDSCAPE VARIANCE REQUESTS BY CITY STAFF ADJOURNMENT CITY BEAUTIFUL COMMISSION ♦ 723 WEST MARKHAM ♦ LITTLE ROCK, AR 72201 ♦ (501) 371-4864 LITTLE ROCK CITY BEAUTIFUL COMMIssIoN The City Beautiful Commission held its regular meeting Thursday, December the 7th, 2006, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Upcoming Chair Warren called the meeting to order. MEMBERS PRESENT: Lynn Warren Ross Piazza Mary Jane Rebick John Beneke Ann Ivey Troy Laha Steve Homeyer ALSO PRESENT: Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Bryan Christian, Attorney for Jim Im Jim Im, owner of the Golden Beauty Supply Store Barbara Davis, resident near Golden Beauty Supply Mike Berg, owner of Best Car Wash OPENING OF PUBLIC HEARING: C.B.C. Case Number 600, Golden Beauty Supply Staff began the meeting with a presentation of the property in question located at 2901 west 12th street, which houses Golden Beauty Supply. Prior to this beauty supply use, this site housed Chief Auto Parts. Upon relocating to this area the applicant upgraded/renovated the building to both meet the use needs and to meet minimal city requirements. These upgrade requirements included the addition of landscaping. The applicant complied by supplying the city with a landscape plan, installing the landscaping and dumpster enclosure, which allowed the applicant possession of a certificate of occupancy for the building; thus allowing the occupant to open for business. The applicant complied with all the minimum city requirements. Unfortunately, the applicant had the landscaping on the site stolen. The assailant also stole the wood planks surrounding the dumpster. The applicant filed a police report and replaced the landscaping. Again, the material was stolen. Recently, the city cited the applicant for not maintaining the site per the approved landscape plan. Rather than continuing to replace the landscaping and the dumpster enclosure, the applicant has opted to request a written waiver from the City Beautiful Commission. The location of the site is a commercial node for the area. This site is located within a stressed area of the city and the applicant feels his presence helps to stabilize the area and would like to remain. However, the applicant feels that continuing to replace the minimum required landscaping/dumpster enclosure is counter productive, costly, and will simply be stolen again. �i Therefore, the applicant is requesting permission to not be required to plant the site per the approved landscape plan and to not be required the dumpster enclosure. Although sympathetic to the applicant's situation, city staff cannot support a complete waiver of these minimum city requirements. The applicants attorney, Mr. Bryan Christian, stated that the buffer along the streets is the problem area and would like to request the removal of the vegetation. The dumpster enclosure is the exception more than the rule within this area of the city. Representative, Bryan Christian, presented photographs of vicinity businesses that do not have dumpster screens. A waiver in this area seems frequent and Mr. Christian would like the commission to do so on this property as well. The owner, is very frustrated with the situation. The applicant would also prefer the installation of sod only in these areas. The sod is easier to maintain than the shrubs. The applicant has spent both time and monies towards the upgrade of this previously vacated building. Commissioner Rebick stated that unfortunately there is quite a bit of vandalism in this area. However, I have a small business and I have to replace them and it must be looked at as a cost of doing business. Mr. Christian stated that rebuttal is three fold. This building laid dormant and was previously approved as an auto parts store. That business was a corporation and therefore, had the funding to continue replacing the vegetation; however, this applicant does not. Secondly, the applicant feels that he'd be improving the visual appearance by taking out the sporadic shrubs and maintaining a nice sod area. Thirdly, we understand the cost of doing business however, the plan, as is, would not affect property value by the allowance of the elimination of the shrubs. Commissioner Warren inquired about a dumpster enclosure. Commissioner Warren noted that this area is close to Central High School, thus has quite a bit of foot traffic. The applicant noted that his business closes at 7 pm but across the street is a gas station and a liqueur store. There is heavy traffic after hours. The applicant stated the area is bad for flooding. Canopy areas were all dilapidated. Applicant has tried Chinese holly, an obtrusive harsh plant, it too, was stolen. John Beneke, inquired whether it possible to plant large trees that are too big to remove easily? These would be less likely trampled. Commissioner Beneke would be moved to use larger, hardwood trees in lieu of the shrub requirement. Applicant noted power lines located above. The applicant also stated he'd installed yellow caution tape about five foot high around the perimeter of his site and they simply would cut and walk through the area. Commissioner Warren noted the new trees would have guy wire and that should deter foot traffic. Mr. Bryan Christian stated that when the landscape ordinance was applied that it was for an auto parts store. The applicant would prefer a ground cover that is nice, low, and maintainable. Commissioner Warren stated that too, would also be trampled and without the trees it will look very barren. The applicant stated that E-Z Mart across the street and all other businesses in the vicinity have no green space on them. Commissioner Warren noted, more the reason to have some. She explained that if those businesses rehabilitate their building they too will be required to meet the landscape ordinance requirements. Bryan Christian stated, "Then it will end up being another empty building." Rebick, inquired whether a chain link barrier of some kind could be used for dumpster enclosure. Various methods were discussed. John Beneke, suggesting compromise, we don't feel comfortable allowing no landscaping on this site is there a possibility or notion to look at a proposal that comes back to us. Staff stated that it is an option if the commission so chose. The applicant stated they were willing to work something out however, being citied continually by the City of Little Rock wasn't acceptable. John Beneke stated that he'd be willing to move to work out a solution with city staff. It would be optimal for the applicant to work with city staff on a solution and return to the commission at a later date, say two months. Motion: Commissioner Beneke made a motion to give them a 60 day extension; look at using larger trees, that are difficult to remove and to consider other options for the dumpster enclosure. Second: Commissioner Rebick seconded the motion and it passed unanimously. Granted an extension to present a new proposal at the February meeting. Troy Laha left the meeting. OPENING OF PUBLIC HEARING: C.B.C. Case Number 601, Best Car Wash The C-3 zoned lot located at 2801 W. Markham Street is currently occupied by a four -bay, self serve car wash with vacuum islands. The building has reduced setbacks on all perimeters. There is virtually uncontrolled access to the site, with curb cuts onto Woodrow, Pearl and two curb cuts onto Markham. The applicant proposes to completely redevelop the site for a two bay automatic car wash. All of the existing structures will be removed with the exception of the equipment room. The new structure will accommodate two, side -by -side automatic car wash tunnels. A large window on the Markham street fagade will allow viewing into the car wash tunnels. Access to the site will be completely redesigned; with an entry -only driveway off of Markham and an exit -only driveway on to Pearl. New sidewalks and landscaping will be installed on all three street perimeters. New screening fencing and the existing equipment room will provide screening along the south perimeter where the abutting property is also zoned C-3. On November 9, 2006, the Planning Commission approved a conditional use permit to allow the new car wash.. Due to the small size of the property, made even smaller by additional right-of- way dedication required, there are several variance related to driveway spacing, building setbacks and landscaping. All of the street perimeter landscaping is proposed to be located in the right-of-way of the abutting streets. Staff is supportive of the variance request. Due to the small size of the property, it will be virtually impossible to redevelop it without this variance. There is no real on site parking, just the driveway entering and exiting the carwash. The applicant is proposing to install additional landscaping on the north side of the new building, to provide a more pleasing appearance form the main street. All landscape areas will be sodded and an irrigation system will be installed. The spacing between two of the trees on the Markham perimeter is approximately 43 feet, more than the maximum spacing of 30 feet allowed by the Code. As previously mentioned, there is a large window in the front wall of the tunnel building that allows for viewing into the tunnels. The slight increase in the spacing of the trees occurs at this point so that the trees do not block visibility into the car wash. This request was specifically made by the Little Rock Police Department. Sector cars occasionally park across the street from the carwash and with increased visibility, there will likely be less chance of problem activities taking place on the site. There will be no vacuum islands on the property, reducing possible loitering on the site. Staff believes the applicant has done a good job of locating the proposed car wash on a very tight site. Replacing the existing self- serve car wash with the proposed new automatic car wash will, in staff s opinion, benefit the neighborhood. Staff recommends approval of the requested variances. Mike Berg, the owner, presented photographs of the current conditions of the site. Mr. Berg explained that he had worked closely with city staff, the local neighborhood association, the city police department, city public works, and had received approval from the planning commission for this project. The current site is a drug trafficking area and the City of Little Rock, police force has requested more visibility of this site from an adjoining piece of property. This will be a huge improvement for this site. Mr. Berg is trying to help the welfare of the area. There have been murders in this area. This car wash will have garage doors thus eliminating the "drive through ease of drug trafficking." Mr. Berg, presented a conceptual design that uses native stone on the facade of the new building. Mike Berg, will try, to use spiral juniper trees to frame the building. This car wash is open 24 hours a day, 7 days of week but has garage doors that will not open unless payment has been made. Sixty percent of the market is women. Safety lighting is also being used on the site. Motion: Commissioner Ivey moved to grant the variance. Second: Commissioner Rebick seconded the motion and it passed unanimously. APPROVAL OF THE MINUTES: Motion: Commissioner Piazza made a motion to approve the minutes as written. Second: Commissioner Ivey seconded the motion and it passed unanimously. TREASURER'S REPORT: City staff noted the following per Ann Ivey: Little Rock City Beautiful Commission Treasurer's Report 12-07-2006 Beginning Balance as of November 02, 2006 $3_ ,197^38 Credits Interest on Account .63 Total credits $0.63 $3,198.01 Debits Registration Fee -AR Flower & Garden Show $100.00 Total debits $100.00 $3 098.01 Ending Balance as of December 07, 2006 53,098.01 Ann passed out a statement of funds and remaining balances for each were noted it will be lost if it is not used by 12-31-2006. OLD BUSINESS: Presentation of the Certificates -postponed Adoption of the 2007 Calendar Motion: Commissioner Ivey made a motion to adopt the Calendar of 2007. Second: Commissioner Beneke seconded the motion and it passes unanimously. Garden show March 2-4; booth fee has been paid. Keep Little Rock Beautiful could share our booth, that would allow collaboration and more bodies to man the booth. Commissioner Rebick is heading up this event. Contact Information Corrections City clerk changes presented, Commissioners were allowed to make changes, will be submitted back to the City Clerk for the web site. Expenditure Choices Two items to purchase, idea of website seemed optimal. City can make the changes but they are slow. The other alternative is to pay someone as a consultant. Site -Sage, Aristotle, has an option where we, the commission, do it ourselves, cut and paste basically. This package, level one, provides 10 pages. Lynn feels like this one is the best one for the current Commissions needs. This includes one hour a month of assistance with changes. $1250.00, includes set-up. Then $900.00 a year afterwards. $150 for a year of hosting. Sign a one year contract and we can get out at that time. The total is $1400.00. This will also include links back to the cities site. Lynn Warren will be in charge of this website and work with Aristotle on this project. Aristotle has a good reputation.. A website is something that the Commission has wanted for quite some time. This transaction can be completed prior to the end of the fiscal year 2006. Motion: Commissioner Beneke made a motion to allow Lynn spend $1,400.00 with Aristotle to begin building a CBC Webpage. Second: Commission Piazza seconded the motion and it passed unanimously. Commissioner Ivey inquired whether or not a web site is a good use of the remaining funds. Commissioner Warren stated absolutely and for a variety of reasons. For example, individuals will be able to nominate businesses and residential homes for a landscape award which will cut out the expenditure of the brochure. The monthly minutes/agenda/variance requests/and accompanying maps can be easily uploaded onto the site for ease of viewing and downloading. Other city commissions have also recently paid for a web page design. Name for Web Page A web page will be higher on the goggle list whenever a frill name is written out as apposed to abbreviations. i.e. LRCBC, etc. Motion: Commissioner Ivey made a motion to go with the following: W W W . LRC IT Y BEAUTIF ULC OMM I5 S I ON. ORG Second: Commissioner Beneke seconded the motion and it passed unanimously. Commissioner Warren will check on payment methods. An invoice is needed and is approximately $150.00. Rest of the monies allocation Discussed were<approximately $900.00> Shirts were discussed. Orange vests for the litter pickup were also discussed. Perhaps, bright orange t-shirts with the CBC logo on the back. Embroidery collared shirts for public events would be optimal. Steve Homeyer will handle the shirts and contact members with the information via email. Steve will check on 12-vests, reflective with black writing. 9 polo shirts for CBC members. Cardstock for CBC cards Give the monies to the newly formed Keep Little Rock Beautiful Bumper Stickers with Adopt a Street Program Motion: Commissioner Piazza made a motion to use the remainder of monies for bumper stickers and card stock. Second: Commissioner Ivey seconded the motion and it passed unanimously. Lynn Warren will check on the bumper stickers and Ann Ivey will check on the purchase of inkj et cardstock. Ann Ivey will need invoices for any purchase by 12-31-2006. Lynn Warren has sent letters out for pick up tools and garbage bags from various companies. Retreat for annual luncheon Dates/time discussed. The 14th or the 21 st Motion: John Beneke made a motion to have the retreat on the 215t Second: Failed no second on the motion Motion: Ross Piazza made a motion to have the retreat on the 14tn Second: Ann Ivey seconded the motion and it passed unanimously. Catering for Luncheon Tip of $20.00 still needs to be sent to the Olive Branch. Ann will issue a check. John Beneke will check on using a restaurant and will have a report at the January meeting. Food for eleven people. As a courtesy to the facilitator for the free services; a gift should be given. Options discussed. Motion: John Beneke made a motion to get the facilitator a gift certificate for $75.00. Second: Ross Piazza seconded the motion and it passed unanimously. Eye of the Beholder Certificates will be issued to local churches. Open space and War Memorial Re -development comments see the Parks & Recreation Department. Adjournment: 1:14 p.m. LITTLE ROCK. r CITY sr_AUTIFUL COMN4I55ION THE CITY BEAUTIFUL COMMISSION HELD ITS REGULAR MEETING THURSDAY, JANUARY 4, 2007, AT 1 1 :30 A.M. IN THE SISTER CITIES CONFERENCE ROOM ON THE SECOND FLOOR OF CITY HALL. CHAIR WARREN CALLED THE MEETING TO ORDER. MEMBERS PRESENT: LYNN WARREN MARY JANE REBICK JOHN BENEKE TROY LAHA ANN IVEY STEVE HOMEYER ALSO PRESENT: CHRISTY MARVEL, PLANS DEVELOPMENT ADMINISTRATOR, DEPARTMENT OF PLANNING & DEVELOPMENT, CITY OF LITTLE ROCK NO PUBLIC HEARING APPROVAL OF THE MINUTES: CHAIR WARREN NOTED SHE'D LIKE TO MINUTES TO REFLECT THAT SHE HAD SPOKEN WITH SCOTT CARTER, WITH THE CITY OF LITTLE ROCK REGARDING THE WEB -SITE. SCOTT CARTER REFERRED CHAIR WARREN TO SUSAN LANGLEY WHO GAVE HER THE INFORMATION TO CONTACT AND PROCEED WITH THE WEB PAGE DESIGN THROUGH ARISTOTLE. MOTION: COMMISSIONER LAHA MADE A MOTION TO APPROVE THE MINUTES AS AMENDED. SECOND: COMMISSIONER BENEKE SECONDED THE MOTION AND IT PASSED UNANIMOUSLY. TREASURER'S REPORT: CITY STAFF NOTED THE FOLLOWING PER ANN IVEY LITTLE ROCK CITY BEAUTIFUL COMMISSION TREASURER'S REPORT 01-04-2007 BEGINNING BALANCE AS OF DECEMBER 07, 2007 $3,098.01 CREDITS REIMBURSEMENT FROM THE CITY OF LITTLE ROCK $51 9.88 INTEREST ON ACCOUNT 0•�4 TOTAL CREDITS $ 51 9.88 $3,618.53 DEBITS CARACALLA-GIFT CARD/RETREAT FACILITATION OFFICE DEPOT -BUSINESS CARD/POST CARD STOCK MARY J. REBICK-MEMBERSHIP, KEEP L.R. BEAUTIFUL ARISTOTLE-WEBSITE DESIGN AND PRODUCTION OLIVE BRANCH -GRATUITY FOR AWARD TOUR LUNCH OXFORD GRAPHICS TOTAL DEBITS ENDING BALANCE AS OF JANUARY 04, 2007 $ 75.00 $ 38.68 $ 25.00 $1 ,348.00 $ 20.00 $ 350.27 $1 ,856.95 $1 ,761.58 $1,761.58 CITY BEAUTIFUL COMMISSION ♦ 723 WEST MARKHAM ♦ LITTLE ROCK, AR 72201 ♦ (501) 371-4864 CBC LOGO SHIRTS ORDER COMMISSIONER HOMEYER NEEDS T-SHIRT SIZES BY MARCH. COMMISSIONER HOMEYER WILL BRING SAMPLES OF THE VARIOUS SIZES TO THE NEXT MEETING TO HELP COMMISSIONERS PICK OUT THEIR SIZE. CHAIR WARREN RECEIVED 13 ORANGE VESTS FROM THE CITY OF LITTLE ROCK'S PUBLIC WORKS DEPARTMENT (DAVID HATHCOCK) FOR CITY BEAUTIFUL COMMISSION'S USE DURING LITTER PICKUPS. SILK SCREENING WAS RECOMMENDED FOR THE VESTS TO IDENTIFY THE CITY BEAUTIFUL COMMISSION ON THE BACKS OF THE VESTS. MOTION: COMMISSIONER REBICK MADE A MOTION TO PROCEED WITH THE SCREENING OF 13 ORANGE VESTS WITH THE CITY BEAUTIFUL COMMISSION NAME. SECOND: COMMISSION LAHA SECONDED THE MOTION AND IT PASSED UNANIMOUSLY. OTHER FINANCIAL DISCUSSION CHAIR WARREN, HAS REQUESTED VARIOUS DONATIONS FROM WAL-MART (FOR TRASH BAGS) AND WALGREEN'S (FOR PINCHERS) TO HELP PICK UP LITTER. WAL-MART HAS GIVEN CBC A $50 GIFT CARD BUT THERE IS NO RESPONSE FROM WALGREEN'S YET. COMMISSIONER IVEY WILL DO THE FISCAL REPORT DIFFERENTLY IN THE FUTURE. COMMISSIONER IVEY RECOMMENDS THAT IN THE FUTURE, VOTING VIA EMAIL NOT USED. CHAIR WARREN STATED THAT SHE WILL CHECK WITH NANCY, THE CITY CLERK REGARDING THE LEGALITIES OF EMAIL DISCUSSIONS AND VOTING. COMMISSIONER IVEY NOTED THAT THE CITY OF LITTLE ROCK HAD ISSUED A CHECK IN THE AMOUNT OF $5 1 9.88; HOWEVER, ONE AMOUNT, $39.42 CANNOT BE PAID DUE TO IT NOT BEING THE ORIGINAL RECEIPT. COMMISSIONERS PLEASE KEEP ALL ORIGINAL RECEIPTS. THE $2,500.00 FROM CHENAL PROPERTIES MAY STILL BE PENDING. VICE -CHAIR HICKS WILL CHECK WITH CHENAL PROPERTIES AND REPORT AT THE ANNUAL RETREAT. COMMISSIONER BENEKE STATED THAT DUE TO THE PUBLIC REACTION TO THE NEWSPAPER ARTICLE THE DISCUSSION REGARDING THE EXPENDITURES OF THE CBC IS NOT REALLY COMPARABLE. COMMISSIONER BENEKE FEELS THAT THE CBC HAS BEEN CAREFUL STEWARDS OF THE FUNDS THEY'VE RECEIVED. OLD BUSINESS: STATUS OF MEMBERS/BOD LIAISON CHAIR WARREN ANNOUNCED THAT AFFECTIVE DECEMBER 22, 2006 ROSS PIAZZA RESIGNED DUE TO WORK CONFLICTS. NOW THERE ARE THREE POSITIONS OPEN FOR CBC AND CHAIR WARREN THINKS THAT ONLY ONE PERSON HAS APPLIED TO DATE AND SHE WILL CHECK AFTER THE MEETING WITH THE CITY CLERK'S OFFICE. CHAIR WARREN ALSO MENTIONED THAT THE CBC BOD LIAISON, STACY HURST DOESN'T THINK THAT SHE WILL BE ABLE TO CONTINUE AS THE LIAISON FOR THE CBC IN 2007 DUE TO HER CONCENTRATION ON MID -TOWN ISSUES. PRESENTATION OF EOB CERTIFICATES TO OUTGOING MEMBERS PRESENTATION OF THE POSTPONED CERTIFICATES IS RESCHEDULED FOR FEBRUARY 1 ST FOR COMMISSIONERS PIAZZA, ZOELLER, AND LAHA. COMMISSIONERS SHOULD ARRIVE AT 1 0:45 FOR LUNCH AND PRESENTATION PRIOR TO THE 1 1 :30 START OF THE SCHEDULED MEETING. THE CBC NOW HAS THREE VACANT POSITIONS. COMMISSIONER LAHA INQUIRED WHETHER OR NOT COMMISSIONERS HAD SPOKEN WITH THEIR RESPECTIVE WARD DIRECTORS, BECAUSE INDIVIDUALS HAD BEEN TURNED DOWN IN THE PAST MERELY DUE TO THE FACT THAT NO ONE KNEW OF THE APPLICANT. CONTACT iNF❑ CORRECTIONS FOR 2007 & CITY CLERK FINAL PROOF) CHAIR WARREN PASSED AROUND THE FINAL SHEET FOR CONTACT INFORMATION FROM THE CITY CLERK'S OFFICE AND FOR THE CBC. THE FINAL REVISIONS WILL BE SENT TO THE CITY CLERK'S OFFICE FOR THE CITY WEBSITE UPDATES. WEBSITE UPDATE CHAIR WARREN IS WORKING ON THE FLYER FOR CBC. CHAIR WARREN IS ALSO INVESTIGATING VARIOUS TEMPLATES FOR THE CBC WEBPAGE DESIGN. COMMISSIONER REBICK REQUESTED THAT ARISTOTLE PRINT SOME IN COLOR FOR COMPARISON TO SHOW COMMISSIONERS. KLRB UPDATE KLRB COMMITTEE MEETING, COMMISSIONER REBICK WAS NOT IN ATTENDANCE. MARKETING STRATEGIES WERE DISCUSSED; HOWEVER, THE COMMITTEE HAS NO MONIES. KLRB PLANS TO SHARE A BOOTH WITH CBC AT THE GARDEN SHOW 2007. CHAIR WARREN WILL CONTACT KLRB CHAIR ABRAMS ABOUT THE DETAILS. THEY DO NOT WANT TO ORDER ASHTRAYS AT THIS TIME DUE TO LACK OF FUNDING. NEW BUSINESS: RETREAT LOGISTICS CHAIR WARREN SUGGESTED THAT WE RESCHEDULE THE CBC PLANNING RETREAT FROM SUNDAY, JANUARY 1 4TH FROM 1 1 :30-4:00 AT MHP OFFICES TO FEBRUARY TO ACCOMMODATE OUR NEW MEMBERS. BEST AVAILABLE DATES ARE FEBRUARY THE 1 1 TH AND FEBRUARY THE 1 8TH FOR THE NEW RETREAT DATE. CHAIR WARREN WILL CONTACT THE FACILITATOR TO CHECK ON DATES AND COMMISSIONERS WILL CHECK THEIR CALENDARS AS WELL. MOTION: COMMISSIONER BENEKE MADE A MOTION TO RESCHEDULE THE ANNUAL CBC RETREAT TO FEBRUARY THE 1 1 TH. SECOND: COMMISSIONER LAHA SECONDED THE MOTION AND IT PASSED UNANIMOUSLY. COMMISSIONER BENEKE PRESENTED THE QUOTE FOR CATERED FOOD FROM LOCA LUNA FOR THE RETREAT WHICH WAS DISCUSSED. MOTION: COMMISSIONER IVEY MADE A MOTION FOR COMMISSIONER BENEKE TO SPEND UP TO $250.00 ON CATERING FOR THE ANNUAL RETREAT. SECOND: COMMISSIONER REBICK SECONDED THE MOTION. AMENDMENT: COMMISSIONER LAHA AMENDED THE MOTION TO $300.00 TO ALLOW FOR UNEXPECTED EXPENSES. MOTION PASSED UNANIMOUSLY. BY-LAWS: RECOMMENDED REVISIONS - REVIEW PRIOR TO RETREAT CHAIR WARREN STATED THAT SHE AND CITY STAFF HAD BEEN REVIEWING THE CBC BY- LAWS AND WOULD BE MAKING SOME RECOMMENDED CHANGES. THE REVISED BY-LAWS WILL BE GOING OUT FOR REVIEW LATER THIS MONTH AND COMMISSIONERS HAVE ONE MONTH TO REVIEW THE CHANGES. THE BY-LAWS WILL BE DISCUSSED AND CHANGES VOTED ON AT THE RETREAT IN FEBRUARY. MEETING TIME/LOGISTICS CHAIR WARREN TALKED ABOUT MEETING LOGISTICS AND RECOMMENDED THAT ALL MONTHLY MEETINGS TO BE ONE HOUR IN DURATION AND START AT 1 1 :30AM REGARDLESS OF SCHEDULED VARIANCE HEARINGS. FOR A MEETING WITHOUT VARIANCE HEARING, THE MEETING SHOULD LAST FROM 1 1 :30AM TO 1 2:30PM. AND FOR A MEETING WITH A VARIANCE REQUEST, THE MEETING MAY RUN UNTIL 1 :OOPM OR LATER. CITY STAFF RECOMMENDED THAT CBC PLAN FOR 15 MINUTES EXTRA TIME PER ITEM ON THE AGENDA; MORE IF NEEDED. COMMISSIONER IVEY SUGGESTS THAT A REMINDER STILL BE SENT OUT WHEN A VARIANCE REQUEST IS ON THE AGENDA AND THAT ALL COMMISSIONERS ARE SEATED AND READY TO GO PROMPTLY AT 1 1 :30. INFORMATION ON UPCOMING LANDSCAPE VARIANCE RE UESTS BY CITY STAFF THE DECEMBER CASE (ITEM NO. 1 - C.B.C. 600; Jim IM'S GOLDEN BEAUTY SUPPLY) WILL BE RETURNING TO THE NEXT MEETING WITH THEIR RECOMMENDED ALTERNATIVES FOR A VARIANCE AS REQUESTED. ANNOUNCEMENTS LITTER PICKUP: THIS SATURDAY / 8:30 AM THE FIRST CBC LITTER PICK UP IS THIS UPCOMING SATURDAY STARTING AT 8:30, MEETING AT SENOR TEQUILAS. COMMISSIONERS PLEASE TRY TO BE IN ATTENDANCE. NEXT CBC MEETING - WILL BEGIN AT 1 0:45; FOR OUTGOING PRESENTATION OF CBC MEMBERS _ADJOURNMENT 1 2:40 P.M. MOTION: COMMISSIONER BENEKE MADE A MOTION TO ADJOURN SECOND: COMMISSIONER LAHA SECONDED THE MOTION AND IT PASSED UNANIMOUSLY 5 ec.ierk - - -ZI/ \Z /-k 1! - . J,- e ;3:ti - ,� ( UZ4 oc X14— OL 5 -e -G c v wo w — J� 6(0 tq A-y�- (-a4ee T73 -1-2-car w L °. . ^ G)8]t �- W � 0� A14D ----------- �/ ~- / _------� ' - --_--_ ----- __ ' ----------_- - ---'~- --_ � December 07, 2006 ITEM NO. 1 - C.B.C. 600 - NEW MATTERS Applicant: Address: Description: ORDINANCE REQUIREMENTS: Jim B. Im, Owner Golden Beauty Supply Agent, Bryan P. Christian, Attorney at Law 2901 West 12th Street SW Corner of 12th Street and Woodrow Street A perimeter planting strip is required along any side of a vehicular use area that abuts the public right-of-way. One (1) tree shall be planted for every seven hundred fifty (750) square feet of required landscape or buffer area with an average linear spacing of not less than thirty (30) feet. Three (3) shrubs or vines for every thirty (30) feet. Three (3) shrubs or vines for every thirty (30) feet shall be planted in the perimeter planting strip. 2. Dumpsters, loading docks, hvac units, external storage of materials, communications equipment and similar outside activities and appurtenances shall be screened from abutting properties and streets. This site is located within the designated mature area of the city; however, this site is not meeting the minimum city requirements even with the reductions allowed by ordinance. VARIANCE RE UESTED: 1. The elimination of the required landscaping along the street. 2. The elimination of the dumpster enclosure. 3. A reduction in the minimum city landscape ordinance requirements exceeding amount allowed at staff level. FINDINGS: The property in question is located at 2901 west 12th street, which houses Golden Beauty Supply. Prior to this beauty supply use, this site housed Chief Auto Parts. Upon relocating to this area the applicant upgraded/renovated the building to both meet the use needs and to meet minimal city requirements. These upgrade requirements included the addition of landscaping. The applicant complied by supplying the city with a landscape plan, installing the landscaping and dumpster enclosure, which allowed the applicant possession of a certificate of occupancy for the building; thus allowing the occupant to open for business. The applicant complied with all the minimum city requirements. 11� Unfortunately, the applicant had the landscaping on the site stolen. The assailant also stole the wood planks surrounding the dumpster. The applicant filed a police report and replaced the landscaping. Again, the material was stolen. Recently, the city cited the applicant for not maintaining the site per the approved landscape plan. Rather than continuing to replace the landscaping and the dumpster enclosure, the applicant has opted to request a written waiver from the City Beautiful Commission. The location of the site is a commercial node for the area. This site is located within a stressed area of the city and the applicant feels his presence helps to stabilize the area and would like to remain. However, the applicant feels that continuing to replace the minimum required landscaping/dumpster enclosure is counter productive, costly, and will simply be stolen again. Therefore, the applicant is requesting permission to not be required to plant the site per the approved landscape plan and to not be required the dumpster enclosure. STAFF RECOMMENDATION: Although sympathetic to the applicant's situation, city staff cannot support a complete waiver of these minimum city requirements.