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Home My WebLink AboutCBC 09-06-2007 (3)LITTLE R094 ----------------- ary k3EAU rIFUL COMMISSION MEETING NOTICE SEPTEMBER 2007 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 1 1 :30 A.M. ON THURSDAY, SEPTEMBER 6, 2007, IN THE SISTER CITIES CONFERENCE ROOM ON THE SECOND FLOOR OF CITY HALL. AGENDA CALL TO ORDER: LYNN ROLL CALL: CHRISTY APPROVAL OF THE MINUTES: AUGUST 2, 2007 TREASURER'S REPORT: ANN COMMITTEE REPORTS: UPDATES • LANDSCAPE AWARDS STEVE • POWERPOINT PRESENTATION OF NOMINEES • EYE OF THE BEHOLDER ANN/DEBRA • FUTURE PROJECTS • CITY HALL REAR ENTRY GARDEN LYNN/STEVE • 1-630 TREES JESSICA/CHRISTY • PR - WEBSITE LYNN • LANDSCAPE ORDINANCE JOHN > COMMENTS DUE: SEPT. 3 1ST • KLRB JESSICA • 2008 GARDEN SHOW BOOTH ANN/DEBRA • ADOPT -A -STREET COORDINATOR ANN/LYNN OLD BUSINESS: LYNN • LANDSCAPE AWARDS - UPDATE/VOTING STEVE • BY-LAWS - UPDATE/VOTING LYNN/MARY JANE • OFFICER NOMINATION COMMITTEE- UPDATE/VOTING ANN, STEVE, JESSICA, MJ NEW BUSINESS: LYNN/CHRISTY • INFORMATION ON UPCOMING LANDSCAPE VARIANCE REQUESTS BY CITY STAFF ANNOUNCEMENTS: LYNN LITTER PICKUP - SATURDAY, SEPT. 8TH (MEET AT 8:30 AM) FRIDAY/SATURDAY SEPTEMBER 215T 22N4 - WORLDFEST AT MACARTHUR PARK MONDAY, SEPTEMBER 24T11 - NPS VISITOR CENTER OPENING (BY TICKET) TUESDAY, SEPTEMBER 25TH - CENTRAL HIGH SCHOOL 50TH YEAR ANNIVERSARY EVENT (BY TICKET) AWARD PRESENTATION TO BOD -TUESDAY, OCTOBER 2ND ♦ NEXT MEEnNG -THURSDAY, ❑CTOBER 4TH CITY HALL PR JE - EXCAVATION: MONDAY. OCTOBER 8TH ♦ WORKSHOP: MONDAY. OCTOBER 1 5TH ADJOURNMENT CITY BEAUTIFUL COMMISSION ♦ 723 WEST MARKHAM ♦ LITTLE ROCK, AR 72201 ♦ (501) 371-4864 LITTLE ROCK ri CITY BEAUTIFUL Co MM ISSTON The City Beautiful Commission held its regular meeting Thursday, September 06, 2007, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Lynn Warren called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT Lynn Warren John Beneke Steve Homeyer Debra Redding vacancy Mary Jane Rebick Jessica Watts James Vandenberg Ann Ivey ALSO PRESENT: Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Beth Blevins Carpenter, Deputy City Attorney, City of Little Rock APPROVAL OF THE MINUTES: Motion: Commissioner Rebick made a motion to approve the minutes with minor changes as submitted. Second: Commissioner Vandenberg seconded the motion and it passed unanimously. TREASURER'S REPORT: City staff noted the following per Ann Ivey: Little Rock City Beautiful Commission Treasurer's Report 09-06-2007 Beginning Balance as of August 02, 2007 Credits Reimbursement from the City of Little Rock $251.24 Interest on Account .65 Total credits $251.89 Debits (None) $ 0 Total debits $ 0 Ending Bank Balance as of September 06, 2007 $3,184.83 $32436.72 $3 4W 3�2 $3,436.72 January -June 2007 Expenses Submitted But Not Received due to Clerical Error Oxford Graphics-13 vests for Adopt -A -Street $57.30 Available Funds Annual budgeted amount from the City of Little Rock $2,500.00 Reimbursements received for 2007 $ 251.24 Pending reimbursement -Oxford Graphics $ 57.30 City of Little Rock Budget Balance (disputed) $2,191.46 Bank Balance $3,436.72 Chair Warren noted she had spoken with Ms. Gail Owens, works with the Parks & Recreation Department, she located a tremendous amount of information/data on the CBC. Chair Warren presented an old trophy that was found. Chair Warren noted that Ms. Owens had stated the CBC in the past would have an annual budget/donations from $15,000 to $50,000. Chair Warren noted that she had sent a report updating Mr. Tony Bozynski with the 2007 Action Plan; including expected expenses. COMMITTEE REPORTS: UPDATES: Landscape Awards(Steve)-Commissioner Homeyer has the signs ready for the award presentation. There was no charge for changing(welding) the signs alignment. The Award ceremony is October 2nd at 6:00 p.m. Commissioner Homeyer will speak with Scott Carter regarding media. CBC decided not to cater this years event. All CBC members please arrive by 5:30 so a photo can be taken. An email needs to be sent to Stacy Hurst regarding the roses. We need 3, long-stemmed, dethorned with water plugs. Chair Warren volunteered to notify the award winners. It was suggested the signs be given to the recipients the night of the presentation so they can take them back to the winning site(s). 2007 Landscape Awards Winners follow: 1. Heifer International 2. Woodlands Edge Subdivision 3. Historic Arkansas Museum Eye of the Beholder(Ann & Debra)--CBC members continue sending in your nominations. Commissioner Homeyer suggested investigating a disposable award sign that wouldn't have to be picked back up at the residents home. Commissioner Ivey inquired on ideas for trying to hit the city more thoroughly. Future Proiects City Hall Rear Entry Garden(Lynn & Steve)- The project will begin with excavation to commence on October the 8th. The workshop is scheduled for October the 15th and is expected to last until noon. Mr. Chris Keeling has worked up a press release and will meet with Mr. Scott Carter next week. The individuals involved in its inception and installation will be mentioned in the press release. I-630 Trees(Jessica & Christy) -no report. PR-Website L nn -no report. Landscape Ordinance John - no report. KLRB(Jessica)-Commissioner Watts recently attended the Midyear forum for KAB in Memphis Tennessee. Soon the Executive director will retire. Sponsorship and donation ideas were a hot topic. Chair Warren ask if there was anything the CBC could help with or be involved in currently. 2008 Garden Show Booth(Ann & Debra) -The CBC needs to pay $100 fee for the booth now or the price increases to $125 later. Commissioner Redding stated she would check into the options. Ado t-A-Street Coordinator -Pick-up scheduled for this coming Saturday. Planning to be in attendance follow: Jessica, Steve, Ann, Lynn, and Debbie. OLD BUSINESS: Landscape Awards-UpdateNoting(Steve)-see awardees listed above. By-Laws-UpdateNoting (Lynn, Mary Jane, and Beth) -City Attorney Beth Carpenter distributed copies of the bylaws that had been redlined and went over changes/ideas on the bylaws. Motion: Commissioner Beneke made a motion to accept all the changes in red with alternate changes noted. Second: Commissioner Homeyer seconded the motion and it passed unanimously. Officer Nomination Committee-UpdateNoting(Ann, Steve, Jessica, Mary Jane) —Whether or not BJ Wyrick was still our Board member was inquired. Staff responded, yes as far as we know. The nomination committee presented the following recommendation for the 2008 slate of officers: Chair -Lynn Warren Co -Chair -Steve Homeyer Treasurer -Debra Redding Discussion regarding the current chair, Lynn Warren not being renominated to the CBC commenced. It was decided to proceed with the current nominated slate of officers with the contingency that the Co-chair would simply become Chair should Ms. Warren not be renominated to the CBC. Motion: Commissioner Beneke made a motion to accept the current slate of officers as presented. Second: Commissioner Vandenberg seconded the motion and it passed unanimously. NEW BUSINESS: Commissioner Vandenberg submitted his resignation due to overseas deployment. ANNOUNCEMENTS: Litter Pickup -Saturday, September 8d' (meet at 8:30 am) Friday/Saturday, September 21"-22nd-Worldfest at Macarthur Park Monday, September 24th-NPS Visitor Center Opening (by ticket) Tuesday, September 25`h-Central High School 50"' Year Anniversary Event (by ticket) Award Presentation to BOD-Tuesday, October 2nd Next Meeting -Thursday, October 4"' City Hall Project -Excavation: Monday, October 8 h Workshop: Monday, October 15th Motion: Commissioner Vandenberg made a motion to adjourn. Second: Commissioner Watts seconded the motion and it passed unanimously. Adjournment: 1:35 p.m.