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HomeMy WebLinkAboutCBC 06-07-2007 (2)LITTLE ROCK N CITY BEAUTIFUL COM ht ISSIDv MEETING NOTICE JUNE 2007 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 1 1 :30 A.M. ON THURSDAY, JUNE 7, 2007, IN THE SISTER CITIES CONFERENCE ROOM ON THE SECOND FLOOR OF CITY HALL. AGENDA CALL TO ORDER: ROLL CALL: OPEN PUBLIC HEARING: LYNN CHRISTY ITEM NO. I - C.B.C. 604 NEW BUSINESS: PILGRIM REST MISSIONARY BAPTIST CHURCH RON WOODS, ARCHITECT • PRESENTATION BY CITY STAFF o APPLICANTS COMMENTS • COMMENTS FROM OTHER INTERESTED PARTIES a CALL FOR A MOTION APPROVAL OF THE MINUTES: TREASURER'S REPORT: CITY HALL REAR ENTRY GARDEN COMMITTEE REPORTS: UPDATES • LANDSCAPE AWARDS • EYE OF THE BEHOLDER • FUTURE PROJECTS • CITY HALL REAR ENTRY GARDEN • 1-630 TREES • PR - WEBSITE • LANDSCAPE ORDINANCE • KLRB • GARDEN SHOW BOOTH • ADOPT -A -STREET COORDINATOR OLD BUSINESS: • BY-LAWS - UPDATE • BUSINESS CARDS CLOSE PUBLIC HEARING MAY 3, 2007 ANN NOON PRESENTATION: CHRIS KEELING STEVE/JOHN PREZ DATE, NOMINATIONS? ANN/DEBRA SIGNS/NOMS/COVER LTR LYNN/JAN PRESENTATION: CHRIS KEELING J ESSI CA/ C H R ISTY LYNN DEBUT: MAY 3RD/-I-COUNTER JOHN STATUS JESSICA UPDATE ANN/NEW COORDINATOR? ANN/NEW COORDINATOR? LYNN/CHRISTY NEW BUSINESS: LYNN/CHRISTY • INFORMATION ON UPCOMING LANDSCAPE VARIANCE REQUESTS BY CITY STAFF ANNOUNCEMENTS: LYNN NEXT MEETING - THURSDAY, JULY 1 2TH BOWMAN ROAD LITTER PICKUP - SATURDAY, JULY 14TH S.ONGAHM INTERNATIONAL KOREAN GATE & GARDEN: OPENING - JUNE 22ND 1 0:30 AM EAST OF THE STATEHOUSE CONVENTION CENTER HTTP://WWW.LRSISTERCITIES,ORG/ 1 5.HTML ADJOURNMENT CITY BEAUTIFUL COMMISSION ♦ 723 WEST MARKHAM ♦ LITTLE ROCK, AR 72201 ♦ (501) 371-4864 June 7, 2007 ITEM NO. I - C.B.C. 604 - NEW MATTERS Applicant: Address: Description: ORDINANCE RE UIREMENTS: Pilgrim Rest Baptist Church Ron Woods, Architect, Agent Woods Group Architects 3801 Springer Boulevard Lot 56, Block of Replat No. 1 Granite Mountain Light Industrial Subdivision Plat Book 9, Page 6 1. A perimeter planting strip is required along any side of a vehicular use area that abuts adjoining property. This strip shall be at least nine (9) feet wide. 2. Three (3) shrubs or vines for every thirty (30) linear feet shall be planted in the perimeter planting strip. One (1) tree shall be planted every (30) linear feet in the perimeter planting strip. 3. The city official may grant not more than a twenty-five (25) percent reduction of these provisions for developments within mature areas. VARIANCE RE_O UESTED: 1. A reduction of the perimeter landscaping strip along the northern and southern property lines. FINDINGS: Pilgrim Rest Baptist church is located on the R-2 zoned property located at 3810 Springer Blvd. The property contains a one story, brick and frame building. Parking is located on the north and south side of the building. The parking on the north side is partially located within the oversized eighty (80) foot right-of-way of east 38th Street. The parking on the south side consists of shared parking with the City Parks Department and the parking is partially on City Parks property and partially on the church property. The church is now proposing to remove the existing building and to replace it with a new structure. The new building will have a total area of 9,930 square feet, an increase of 1,500 square feet over the existing building. The existing parking located on the north and south sides of the building will be retained. A new drop-off driveway will be added on the south side of the church, with access through the existing shared driveway/parking lot. A letter of approval has been provided by the City's Parks Department to allow continued shared use of the driveway and parking lot. A new, 14- space parking lot is proposed to be located on the east side of the building. The property is located within the Granite Mountain Corridor Design Overlay District and the site plan was designed to comply with the District's design criteria. On February 15, 2007, the Little Rock Planning Commission approved a conditional use permit to allow the church to be built, as proposed, on this R-2 zoned property. The applicant is proposing to install a 6'9" perimeter landscape strip on the east perimeter of the site, adjacent to the new parking lot. Landscape materials within this strip will consist of holly shrubs planted 3 feet on center and unspecified trees planted 30 feet on center. AS required by the design overlay district, street trees will be planted along Springer Blvd. The trees will be planted 30 feet on center and will be located 2 feet off back of curb. The trees along the street shall be taken from the list of approved trees as specified by the design overlay district. Additional Landscape beds will be located in front of the church building. Building landscaping is indicated on the north and east side of the new building. Variances are requested to allow a waiver of the required perimeter landscape strips on the north and south perimeters. The existing parking lot on the north side of the property is mostly located in the right-of-way of East 38"' Street. No changes are proposed to this parking lot and there is insufficient space to add new landscaping. The parking lot on the south side of the property is shared by the City Parks Department. The landscaping within the park serves to fulfill the landscape needs for this parking lot. Staff is supportive of the requested variances. Staff believes the applicant has done a good job of addressing landscape requirements as well as can be expected within the constraints of redeveloping this relatively tight site. STAFF RECOMMENDATION: Staff recommends approval of the requested perimeter landscape strip variances for the perimeter landscape strips on the north and south perimeters. IN LITTLE ROCK CITY BEAUTIFUL C0MMIss10N The City Beautiful Commission held its regular meeting Thursday, June 7, 2007, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Lynn Warren called the meeting to order. MEMBERS PRESENT: Lynn Warren Mary Jane Rebick Jan Hicks Jessica Watts Steve Homeyer John Beneke Debra Redding Ann Ivey MEMBERS ABSENT: James Vandenberg ALSO PRESENT: Dana Carney, Zoning & Subdivision Manager, Department of Planning & Development, City of Little Rock Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Ron Woods, Architect with Woods Groups Architects, Agent OPENING OF PUBLIC HEARING: CBC Case 604 3801 Springer Boulevard Staff began the meeting regarding Pilgrim Rest Baptist church which is located on the R-2 zoned property located at 3810 Springer Blvd. The property contains a one story, brick and frame building. Parking is located on the north and south side of the building. The parking on the north side is partially located within the oversized eighty (80) foot right-of-way of east 381h Street. The parking on the south side consists of shared parking with the City Parks Department and the parking is partially on City Parks property and partially on the church property. The church is now proposing to remove the existing building and to replace it with a new structure. The new building will have a total area of 9,930 square feet, an increase of 1,500 square feet over the existing building. The existing parking located on the north and south sides of the building will be retained. A new drop-off driveway will be added on the south side of the church, with access through the existing shared driveway/parking lot. A letter of approval has been provided by the City's Parks Department to allow continued shared use of the driveway and parking lot. A new, 14- space parking lot is proposed to be located on the east side of the building. The property is located within the Granite Mountain Corridor Design Overlay District and the site plan was designed to comply with the District's design criteria. On February 15, 2007, the Little Rock Planning Commission approved a conditional use permit to allow the church to be built, as proposed, on this R-2 zoned property. The applicant is proposing to install a 6'9" perimeter landscape strip on the east perimeter of the site, adjacent to the new parking lot. Landscape materials within this strip will consist of holly shrubs planted 3 feet on center and unspecified trees planted 30 feet on center. AS required by the design overlay district, street trees will be planted along Springer Blvd. The trees will be planted 30 feet on center and will be located 2 feet off back of curb. The trees along the street shall be taken from the list of approved trees as specified by the design overlay district. Additional landscape beds will be located in front of the church building. Building landscaping is indicated on the north and east side of the new building. Variances are requested to allow a waiver of the required perimeter landscape strips on the north and south perimeters. The existing parking lot on the north side of the property is mostly located in the right-of-way of East 38'' Street. No changes are proposed to this parking lot and there is insufficient space to add new landscaping. The parking lot on the south side of the property is shared by the City Parks Department. The landscaping within the park serves to fulfill the landscape needs for this parking lot. Staff is supportive of the requested variances. Staff believes the applicant has done a good job of addressing landscape requirements as well as can be expected within the constraints of redeveloping this relatively tight site. Initially parking was on the front of the church and we moved all the parking to the rear. The church has tried to be very accommodating. This is located within the Granite Mountain Overlay District. The Architect, designed the church on the old building footprint. There is an additional 14 new on site parking spaces planned also. Commissioner Redding entered. Jan Hicks inquired whether or not the landscaping will be irrigated. Applicant responded no, due to budget constraints they will not be. Vice chair Hicks disagreed with the fact that it will be irrigated by hand. This is a very nice new structure and it would be a minimal additional cost to add irrigation. Suggest allocating some of the budget for an automatic irrigation system. Chair Warren inquired if any extra plants were being planted? The applicant responded they were indeed. Commissioner Beneke entered. Mr. Dana Carney, Zoning and Subdivision Manager for the City of Little Rock, added information regarding the street classification. Previously, the street had been built as a minor arterial, requiring an eighty foot (80') right-of-way. Thus, the applicant was required to move the initial parking lot design to the rear of the property. Vice -chair Hicks noted the application should include an automatic irrigation system since it is located next to residentially zoned property. Chair Warren recommended the addition of evergreen trees every 15 linear foot within this area next to the residential area. With the addition of one tree between what is currently being proposed, this number could easily be reached. Vice -chair Hicks commented that the sod should be labeled on the site plan for clarity. Motion: Commissioner Hicks made a motion to approve the variance request with the following addendums: 1. An automatic irrigation system is installed 2. Five (5) evergreen trees are added to the east side of the property equating to one tree every 15 linear feet. 3. All sod areas are labeled on the plan. Second: Commissioner Ivey seconded the motion and it passed unanimously. APPROVAL OF THE MINUTES: Motion: Vice -chair Hicks made a motion to approve the minutes with minor changes as submitted. Second: Commissioner Watts seconded the motion and it passed unanimously. TREASURER'S REPORT: City staff noted the following per Ann Ivey: Little Rock City Beautiful Commission Treasurer's Report 06-07-2007 Beginning Balance as of May 03, 2007 $1 4493.24 Credits Interest on Account .23 Total credits $0.23 $1,493.47 Debits LynnWarren (excess from Walgreen's donation) $ 2.96 Lynn Warren ("Roberts Rules of Order") $ 7.47 Generation Products (5 name badges) $ 56.00 Community Baker CBC website debut $ 55.02 Total debits $ 121.45 $Y-. 3�2 Ending Balance as of June 7, 2007 $13� 72•02 OLD BUSINESS: It was discussed that it might be to late to pay 2006 invoices. The city may be unable to reimburse from last years budget. Commissioners relayed frustration since they'd turned in original receipts and met all the criteria and deadlines. Chair Warren and Commissioner Ivey will discuss further with the Director of Planning & Development, Tony Bozynski. City Hall Rear Ej t= Garden Chair Warren reported that Chris Keeling wasn't going to be in attendance today but has rescheduled for next month. Chris Keeling has generated an estimate for both a water feature and irrigation. All parts are going to be donated. Including rocks, materials, labor, plumbing, etc. A class will be taught in conjunction with this project on how to install water features planned tentatively for September or October. Chair Warren suggested providing lunch to the class participants that day. The fee for the class that day is fifty dollars ($50.00). Chair Warren shared brochures and photos of examples of water feature/work. Whether bidding was required in connection with donations since it's a public project was questioned. Chair Warren relayed that Tony Bozynski had made the comment that he isn't certain that all the paperwork and approvals could be processed within that time frame. Question was asked who would maintain the water feature after its installation. Chair Warren stated that the City of Little Rock, Parks and Recreation Department, would be responsible for maintenance. Chair Warren has been in contact with the Parks Department, including the Parks Director. It was discussed the projects entirely could be broken up into various phases. It was mentioned that exterior water features tend to have problems such as the homeless bathing within. A security system being installed was suggested, perhaps either motion detectors or security after hours. It needs to be stressed that no smoking will be allowed near the water feature. Landsca e Awards Commissioner Homeyer is awaiting a call back from City Hall regarding a date for the 2007 Landscape Awards. The city staff presentation of the nominees to the CBC is tentatively scheduled for September the 6t". The new 2007 Landscape Award Brochure is complete and available online. Lunch options were discussed. Karol Zoeller catering the luncheon was mentioned. Commissioner Homeyer and Commissioner Beneke plan to discuss an infomercial about the landscape awards with the City of Little Rock, Public Relations Coordinator, Scott Carter. Commissioner Homeyer discussed the use of the CBC logo on the signage and the year needing changed. Eve of the Beholder Please make and distribute nominations to Ann or Debra. Debbie inquired about the total number of signs. There may be some located within the staff office. Future Projects -see above PR-Website-Calendar, minutes, agendas, and variance requests will be posted in this area as they are available. Landscape Ordinance -no report. KLRB-Membership letter being written. If interested in receiving a copy let Commissioner Watts know and she can add you to the recipient list. May has been designated Keep Arkansas Beautiful month. Garden Show Booth -In need of another coordinator for 2008. Ado t-A-Street Coordinator -next pick up in July the 141n By -Laws Update -Chair Warren has submitted the latest revised version of the CBC bylaws to the City Attorney, Bill Mann, for review. Business Cards -Chair Warren will contact Mangan Holcomb & Partners for a copy of the CBC logo. NEW BUSINESS: The CBC requests information for variance requests is sent to them a least a week prior to the meeting. Mr. Carney explained the applicant was late in getting all of the information to staff this month. With the city being understaffed, it will continue to do the as best as they are able. Upon more than 3 absentees of a commissioner, reappointment from the Board of Directors is mandatory. Mr. Carney explained, currently, there are no provisions for excuses. They may need to be changed; however, the city is merely mirroring the policy set forth by the federal government. According to Chair Warren, military leave will be regarded as an excused absence to comply with City Policy. If a commissioner finds themselves in a situation such as this, merely send a letter to the board explaining the circumstances. The Sister Cities & American Taekwondo Association will have a grand opening of the Korean Gate and Garden on June 22°a on the east side of the Statehouse at 10:30 a.m. attendance is recommended. The City of Little Rock's Zoo will be the new home of the newly restored of the historic carousel will be located at the entryway of the zoo. Completion is expected in mid July. An Eye of the Beholder sign is needed at 2303 S. Taylor. Commissioner Homeyer volunteered to install. Currently, no landscape variance requests applied for next month. Motion: Vice chair Hicks made a motion to adjourn. Second: Commissioner Ivey seconded the motion and it passed unanimously. Adjournment: 12:30 p.m.