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Home My WebLink AboutCBC 05-03-2007 (2)L TTLE FLOCK CITYBEAUTIFUL Cam M ISSION MEETING NOTICE MAY 2007 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 1 1 :30 A.M. ON THURSDAY, MAY 3, 2007, IN THE SISTER CITIES CONFERENCE ROOM ON THE SECOND FLOOR OF CITY HALL. AGENDA CALL TO ORDER: LYNN ROLL CALL: CHRISTY OPEN PUBLIC HEARING: NONE APPROVAL OF THE MINUTES: APRIL 5, 2007 TREASURERS REPORT: ANN COMMITTEE REPORTS: UPDATES DISCUSS/CHANGES: 2007 ACTION PLAN -TASK/PERSON/DEADLINES/BUDGET • PR - WEBSITE LYNN • KLRB JESSICA • GARDEN SHOW BOOTH ANN/2008 COORDINATOR? • LANDSCAPE AWARDS STEVE/JOHN • LANDSCAPE ORDINANCE JOHN • EYE OF THE BEHOLDER ANN/DEBRA • ADOPT -A -STREET COORDINATOR ANN/NEW COORDINATOR? ■ FUTURE PROJECTS • 1-630 TREES JESSICA/CHRISTY • CITY HALL GARDENS LYNN/JAN OLD BUSINESS: LYNN/CHRISTY • BY-LAWS--- DISCUSSION * ISSUES TO DISCUSS: PRE -APPROVAL FOR EXPENDITURES OVER $200, MILITARY LEAVE/OVERSEAS WORK (EXTENDED REVIEW TO INCLUDE CITY ATTORNEY: UNTIL MAY 1 3TH) • BADGES FOR NEW MEMBERS (COLOR CORRECT)/ LOGO SHIRTS / BUSINESS CARDS • EARTH DAY AT CLINTON LIBRARY HTTP://WWW.ARKANSASEARTHDAY.ORG/ • KLRB CLEANUP ON THE RIVER, 4-6 PM NEW BUSINESS: LYNN/CHRISTY • INFORMATION ON UPCOMING LANDSCAPE VARIANCE REQUESTS BY CITY STAFF ANNOUNCEMENTS: LYNN BOWMAN ROAD LITTER PICKUP - SATURDAY, MAY 5TH ♦ NEXT MEETING -THURSDAY, JUNE 7TH ADJOURNMENT CITY BEAUTIFUL COMMISSION ♦ 723 WEST MARKHAM ♦ LITTLE ROCK, AR 72201 ♦ (501) 37 1-4864 LITTLE RO k [" ! xi 1y I'; s i ( ti The City Beautiful Commission held its regular meeting Thursday, May the 4th, 2007, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Lynn Warren called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT: Lynn Warren Ann Ivey Steve Homeyer Jan Hicks John Beneke James Vandenburg Mary Jane Rebick Jessica Watts Debra Redding ALSO PRESENT: Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock APPROVAL OF THE MINUTES: Motion: Commissioner Watts made a motion to approve the minutes with minor changes as submitted per Chair Warren. Second: Commissioner Ivey seconded the motion and it passed unanimously. TREASURER'S REPORT: Ann Ivey Little Rock City Beautiful Commission Treasurer's Report 04-05-2007 Beginning Balance as of March 1, 2007 $1 4�92.,75 Credits Interest on Account •23 Total credits Debits None $1.,492.98 Total debits $ 0 $ 0 Ending Balance as of A ril S 2007 $1,492.98 Ann Ivey is still trying to reach Venita Young, Planning Administrative staff, in regards to the reimbursement of the funds and will continue her efforts. Tony Bozynski, Director of the Planning & Development Department, requests the City Beautiful Commission get prior permission to spend more than $200.00; so noted by city staff and Chair Lynn Warren. Chair Warren noted that this requirement is now included in the CBC bylaws. Chair Warren will be putting all the previous landscape variance requests, minutes, and agendas on the website as able. COMMITTEE REPORTS: PR-WEBSITE-Lynn Warren; Scott Carter, composed a news release with channel 4 on the CBC new web page. Lynn will put a copy of the new release on the webpage. Handed city staff small changes from last months minutes. KLRB-Jessica Watts; the Executive Director, Stephanie, if they cannot pay here she cannot continue, she is currently working 25-30 hours a week. Jessica Watts is now the chair of the fundraising. Earth Day, had 75 people sign up to volunteer. The children's coloring art is currently down in the City Hall Rotunda. They also picked up the street from the Peabody Hotel to the Clinton Library. The KLRB inquired whether or not to ask CBC for a donation. It was decided that the CBC cannot give city funding to another city funded group. Perhaps, the CBC can work on joint ventures together 50/50. The Rock as a tourist attraction was discussed. Chair Lynn informed the group on the latest information regarding the history of "The Rock" and plans. GARDEN SHOW BOOTH -Ann Ivey; if anyone wants to be coordinator Ann Ivey's term expires in the fall. It was decided to participate. CBC needs to consider what small items might be given out at the 2008 Garden Show. Primarily, is the coordination of the schedules and filling out the forms. It was recommended to coordinate with the KLRB next year. It was suggested tree seedlings and magnets would be a nice gift to give out to the public. Chair Warren passed around a brochure generated by Jonesboro, regarding tree data. LANDSCAPE AWARDS -Steve Homeyer; Commissioner Homeyer pulled up the brochure from the web -site and handed city staff changes needed. Commissioner Homeyer also handed out a 2007 calendar and a list of objectives and forecasted dates of completion. City staff noted that the 3 page layout my not be the optimal format since it wont be mailed out in the future and will merely be available online. Therefore, a one page format will be optimal. Commissioner Homeyer will call regarding the date, October 2"d or the 161h of the month for the 2007 landscape awards. Commissioner Homeyer suggested various ways to publicize the nomination period is open. The yard signage may need to be updated to reflect the 2007 year. Metal frames would be more optimal than the cardboard signage. City Staff has the signage stored in the office. Commissioner Homeyer will pick one up from city staff for an example This year no sponsor will be on the sign. Jan Hicks arrived. LANDSCAPE ORDINANCE -John Beneke; no report. EYE OF THE BEHOLDER -Ann Ivey and Debra Redding; Commissioner Rebick volunteered to print some Eye of the Beholder certificates for the commission and deliver to city staff. Commissioner Ivey requests nominations. ADOPT -A -STREET -Ann Ivey; the public works department sent a document for the CBC to sign regarding the intention of continuing to pick up the Bowman Street area. Motion: Commissioner Watts made a motion to continue with the Adopt -A -Street program. Second: Commissioner Redding seconded the motion and it passed unanimously. FUTURE PROJECTS -Jessica Watts and city staff; Commissioner Watts and city staff discussed plans to implement and begin the Interstate 630 project. OLD BUSINESS: BYLAW DISCUSSION: Attendance and absenteeism was discussed. Commissioner Hicks expressed concern regarding come of the proposed changes to the bylaws. Commissioner Rebick pointed out the more information in the bylaws the less flexibility the commission will have overall. Commissioner Hicks called director, Tony Bozynski, to request information and a presentation of all the changes that are being proposed. It was discussed that a subcommittee might be optimal at this time prior to the finalization of the bylaws. Chair Warren noted that she'd spoken with Mr. Dana Carney, Subdivision and Zoning Manager for the City of Little Rock, and he recommended the following: since the City does not have a specific policy to address a circumstance such as deployment to Iraq, it was probably best the commissioner resign, rather than have an absent position for such a protracted time.. Chair Warren decided to visit with the city attorneys office to see if there is currently a precedent or rule mandating things of this nature. NEW BUSINESS: Currently, there are no landscape variances requests applied for the month of June. NEW BUSINESS: Motion: Commissioner Rebick made a motion to adjourn. Second: Commissioner Hicks seconded the motion and it passed unanimously. Adjournment: 1:05 p.m.