Loading...
HomeMy WebLinkAboutCBC 08-02-2007ITTLE ROCK -ni CITY BEAUTIFUL cic)MMiSSTOTi MEETING NOTICE AUGUST 2007 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 1 1 :30 A.M. ON THURSDAY, AUGUST 2, 2007, IN THE SISTER CITIES CONFERENCE ROOM ON THE SECOND FLOOR OF CITY HALL. AGENDA CALL TO ORDER: LYNN ROLL CALL: CHRISTY APPROVAL OF THE MINUTES: JULY 12, 2007 OPEN PUBLIC HEARING: ITEM NO. 1 — C.B.C. 598 OLD BUSINESS: CHICK-FIL-A, INC., 6201 W. MARKHAM PBS&,.], INC.; AGENT, TODD ROGERS, P.E., PROJECT MANAGER OCTOeCR2UOE R,-7srli..r.• AF­FROVFl:) w!r%-r rHFAn01"rIc3n•' C)FG`HAIUG!!e/C7 THr" 7"RzE CHC7/C;F r o A ll;c P... SiiffA.!3-LE."TREE f-D!?THE517'}'ANDALL(:)WTHE GROUIVDC.::OV f: TOCASc:ADEOVF" HIALL.S • PRESENTATION BY CITY STAFF • APPLICANTS COMMENTS • COMMENTS FROM OTHER INTERESTED PARTIES • CALL FOR A MOTION CLOSE PUBLIC HEARING TREASURER'S REPORT: ANN COMMITTEE REPORTS: UPDATES • LANDSCAPE AWARDS STEVE/JOHN • EYE OF THE BEHOLDER ANN/DEBRA • FUTURE PROJECTS • CITY HALL REAR ENTRY GARDEN LYNN/JAN ■ 1-630 TREES JESSICA/CHRISTY • PR — WEBSITE LYNN • LANDSCAPE ORDINANCE JOHN • KLRB JESSICA • 2008 GARDEN SHOW BOOTH ANN ■ ADOPT -A -STREET COORDINATOR ANN/LYNN OLD BUSINESS: LYNN • BY-LAWS — UPDATE • VOTING @ SEPT. MEETING: NEW OFFICERS, LANDSCAPE AWARDS & BYLAWS • OFFICER NOMINATION COMMITTEE ANN, STEVE, JESSICA, JAN NEW BUSINESS: LYNN/CHRISTY • INFORMATION ON UPCOMING LANDSCAPE VARIANCE REQUESTS BY CITY STAFF ANNOUNCEMENTS: LYNN NEXT MEETING — THURSDAY, SEPTEMBER 6TH * LITTER PICKUP — SATURDAY, SEPT. 8TH LANDSCAPE AWARDS PRESENTATION: OCTOBER 2ND BOARD OF DIRECTORS MEETING ADJOURNMENT CITY BEAUTIFUL COMMISSION ♦ 723 WEST MARKHAM ♦ LITTLE ROCK, AR 72201 ♦ (501) 371-4864 LITTLC ROCK The City Beautiful Commission held its regular meeting Thursday, August the 2nd, 2007, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Lynn Warren called the meeting to order. MEMBERS PRESENT: Lynn Warren Mary Jane Rebick Ann Ivey James Vandenberg Steve Homeyer Debra Redding John Beneke MEMBERS ABSENT: Jessica Watts One vacancy ALSO PRESENT: Dana Carney, Zoning & Sub -division Manager, Department of Planning & Development, City of Little Rock Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock Beth Blevins Carpenter, Deputy City Attorney, City of Little Rock Kelly Daniels, Landscape Architect, with Manley Land Design, Inc., agent for Chick-fil-A Restaurant. APPROVAL OF THE MINUTES: Motion: Commissioner Rebick made a motion to approve the minutes with minor changes as submitted per Chair Warren. Second: Commissioner Beneke seconded the motion and it passed unanimously. OPEN PUBLIC MEETING: City staff began the presentation for the request located at 6201 West Markham Street which was formerly occupied by a Casual Corner retail store and its associated parking. The proposal includes the removal of the structure and the existing parking surface. Chick-fil-A proposes to redevelop the site for a restaurant with drive through service. The new development will consist of a 3,776 square foot building with a drive -through lane and fifty parking spaces will be provided. The site is relatively small, being 148 feet wide `and 288 +/- feet deep. Due to the narrow width of the site, there are two variances associated with the required perimeter landscape strips. The applicant is proposing a perimeter strip ranging from 2.5 feet to 4.5 feet in width along the eastern, western, and southern perimeters. This minimum city requirement is nine feet along all three perimeters per Section 15-96 of the Code. The site is a total of 0.976 acres and three sides of the property are enclosed by an existing retaining wall. Due to the perimeter restraints of the property the quantity of required trees has been reduced. The landscape ordinance requires a tree every 30 feet along the perimeters of the site. The applicant is proposing the following in conjunction with this approval: 1. To increase the depth of the green space along Markham Street twenty-five feet. 2. To increase the landscaping quantity along Markham Street frontage. 3. To add an automatic irrigation system. 4. The interior islands have been increase to 300 square feet in area; 150 is the requirement and shrubs have been added to these interior islands. Staff is supportive of the requested variances. The proposed redevelopment of this infill site as a new restaurant within the Mid -town District is a substantial improvement to the area. The new building is substantially smaller thus allowing for the addition of permeable green space. The previous applicant was approved. Since the construction of the new building and associated parking the applicant is now requesting a change be made to the initial approval. Due to an existing retaining wall and existing vegetation, the site is very limited on the installation of the previously approved landscape material. Along the eastern perimeter of the site the applicant has decided to make use of existing vegetation and simply supplement in the areas needing additional screening. The applicant has also decided to use a vine that would grow down the existing retaining wall for additional year around screening along this eastern property line. The applicant has installed all of the previously agreed amenities including an automatic irrigation system and additional landscaping, other than the required landscaping along this eastern perimeter as per previously agreed. Staff feels like the applicant is both meeting and exceeding the landscape ordinance overall and the recently adopted Mid -Towne requirements for this area; therefore, we recommend approval. Staff feels the applicant is both meeting and exceeding the intent of the landscape ordinance and the Mid -Towne overlay requirements; therefore, we recommend approval of this change to the previously approved landscape plan. COMMISSION ACTION: Kelly Daniels, Landscape Architect for the applicant explained the various limiting factors that was impeding the company from putting the landscaping materials in per the previously agreed upon plan. In addition to the increase in plant sizes and quantities the use of the existing vegetation and the intention to leave this area in its nature vegetative state. The proposed plan also includes the onsite trees to remain undisturbed. The area in question also includes a drip irrigation system. Motion: Commissioner Rebick made a motion to approval the revision(s) to the landscape plan as proposed. Second: Commissioner Ivey seconded the motion and it passed unanimously. Commissioner Beneke recommends the removal of any/all evasive plant material while also applauding the use of existing vegetation. TREASURER'S REPORT: Ann Ivey Little Rock City Beautiful Commission Treasurer's Report 08-02-2007 Beginning Balance as of July 11, 2007 $3,184.21 Credits Interest on Account .62 Total credits .62 $3,184.83 Debits None $ 0 Total debits $ 0 $3$3 1� 8 Ending Balance as of August 02, 2007 $3,184.83 January -June 2007 expenses submitted 07-11-2007 Oxford Graphics-13 vests for Adopt -A -Street $ 57.30 Community Bakery-lunch/annual retreat $140.22 Generation Products Co./5 new CBC badges $ 56.00 Community Bake-Website debut % 55.02 $251.24 Available Funds Annual budgeted amount from the City of Little Rock $2,500.00 Previous reimbursements received for 2007 0 Pending reimbursements $ 251.24 City of Little Rock budget balance $2,248.76 Bank Balance $3,_184.83 -TOTAL FUNDS AVAILABLE FOR 2007 $5,433.59 *see current issue with the City of Little Rock below: "Ms. Ivey I have submitted your request to have you reimbursed for the total of $251.24. this account has been depleted for 2007 until further notice due to budget financial expenses, please do not make any further expenditure for the City Beautiful unless prior approval has been given by Tony Bozynski. If you have questions or need additional information, please let me know. Thank you Venita Young. Administrative Assistant, Department of Planning & Development, 501-371-4562; fax 501-399-3435, yyoung@littlerock.or_." COMMITTEE REPORTS: LANDSCAPE AWARDS: Steve Homeyer; contacted Custom Trophies about pricing and ordering this years plaques. Community Bakery can provide box lunches. Commissioner will take everyone's order via email and have the bill sent directly to the City of Little Rock. The sign company has made the correction to the signage and will email the changes upon completion. Commissioner Homeyer will contact Scott Carter regarding the PR for the 2007 Landscape Awards. Chair Warren can produce another award pamphlet similar to last years. Director Hurst has provided 3 long stem roses for the event in the past. Staff will provide a list and PowerPoint presentation of the possible awardees at the September CBC meeting. The election of officers and the adoption of the by-laws to commence at the September CBC meeting also. BUSINESS CARDS: Commissioner Rebick; no report. EYE OF THE BEHOLDER: Ann Ivey and Debra Redding; All the awards and signs have been distributed for a total of 21 certificates being mailed last month. It is an annual year around event; therefore, nominations can be taken at anytime. Commissioner Redding as a television show Master Gardener Monday, that broadcasts at noon on Channel 11. Commissioner Redding expressed her intention to visit the local nurseries about the Eye of the Beholder Award. CBC is very appreciative of Commissioner Homeyer for the distribution of the signage. FUTURE PROJECTS: CITY HALL REAR ENTRY GARDEN; Chair Warren and Commissioner Homeyer; They met with City Manager, Bruce Moore and Assistant City Manager, Bryan Day regarding the garden at 10:00 this morning. They were both very receptive �J and are working with the building maintenance working out some of the logistics to move forward. I-630: Jessica Watts and city staff; no report. Beth Carpenter, City Attorney, reported that she'd checked on any requirements to advertise for projects such as the water feature. Since all of the services are being denoted, then no bid process is necessary. The City of Little Rock has agreed to handle all of the electrical needs. Currently, the City of Little Rock is very involved in the Central High School project and thus is very busy. Jessie Trigleth, building services manager for the City of Little Rock will be handling the bulk of the project. In the future any projects will require a memorandum of understanding to memorialize the agreements. Chris Keeling will work with The city to work up a schematic, and will tweak the project so a decision can be made. The CBC has obligated themselves to provide lunch and drinks. Perhaps, that too, is something that can be donated. Mulch can be donated from the parks department. Commissioner Redding will inquire about the desire for water plant use in the pond. Especially since it seems that there may not be water standing in the feature at all times. Motion: Commissioner Beneke made a motion to proceed with the water garden project. Second: Commissioner Ivey seconded the motion and it passed unanimously. PRIWEBSITE: Lynn Warren; Chair Warren reported with accompanying documentation the latest statistics on the user(s) of the CBC website. LANDSCAPE ORDINANCE: John Beneke; Commissioner Beneke didn't see the CBC pushing the issue for ordinances changes until such time that the Planning & Development Department can allocate sufficient time to the project. Commissioner Beneke recommends that CBC set this aside until such time that Planning & Development wants to move forward on the revision of the landscape ordinance. Chair Warren inquired whether or not the CBC would be involved in the process or revision to the landscape ordinance. Mr. Dana Carney responded he would like for each CBC member to begin reviewing and giving staff feedback on changes they'd like to see. Currently, the P & D department is understaffed. However, our intent is to work with the CBC when the time arises. KLRB: Jessica Watts; Commissioner Watts is working on the KLRB meeting today; therefore, the CBC feels like her absenteeism should be excused. Ms. Carpenter, the city attorney, feels like it would constitute an excused absence; however, there currently is not a provision for absence such as this one. GARDEN SHOW BOOTH -Ann Ivey; The CBC may check into advertising in the Gazette newspaper for $200.00. Commissioner Beneke recommended having a real generic board to display information about the CBC. ter' ADOPT -A -STREET -Ann Ivey; Recently LR Waste Water recently volunteered to pick up two areas within the City of Little Rock. OLD BUSINESS: BYLAWS: City Attorney, Beth Carpenter, in section 2-262, general city code and suggests in the meetings to merely make reference to this section. Currently, it states either/or ... is missing more than 3 or..... Our recent commissioner Jan Hicks may chose to be reinstated. Basically, she was removed automatically due to absences. Voting electronically is not allowed. Section nine should be eliminated. Ms. Carpenter feels like it's best that a subcommittee be formed to review these bylaws further. Commissioner Rebick volunteered to review the bylaw changes but requests that Chair Warren submit the original bylaws for comparison. Chair Warren stated she would send Commissioner Rebick a copy. NEW BUSINESS: No new business ANNOUNCEMENTS: Litter Pickup -Saturday, September Bch Landscape Award Presentation -October 02, Board of Directors Meeting Adjournment: 1:12 p.m.