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Home My WebLink AboutCBC 02-01-2007LITTLE ROCK CITY BEAUTIFUL CON! Nf I5510N MEETING NOTICE FEBRUARY 2007 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 1 1 :30 A.M. ON THURSDAY, FEBRUARY 1, 2007, IN THE SISTER CITIES CONFERENCE ROOM ON THE SECOND FLOOR OF CITY HALL. *THE COMMISSIONERS WILL MEET 45 MINUTES EARLIER FOR A SPECIAL LUNCH AND PRESENTATION. LUNCH/PRESENTATION 1 0:45 -- 1 1 :30 AM PRESENTATION - EOB CERTIFICATES TO OUTGOING MEMBERS (KAROL, TROY) _AGENDA CALL TO ORDER: LYNN ROLL CALL: CHRISTY OPEN PUBLIC HEARING: ITEM NO. 1 - C.B.C. 600 Jim IM'S GOLDEN BEAUTY SUPPLY - UPDATE • PRESENTATION BY CITY STAFF • APPLICANTS COMMENTS • COMMENTS FROM OTHER INTERESTED PARTIES • CALL FOR A MOTION CLOSE PUBLIC HEARING APPROVAL OF THE MINUTES: JANUARY 4, 2007 TREASURER'S REPORT: ANN DONATIONS OF GARBAGE BAGS ($50 WAL-MART) & 4 PICKUP TOOLS ($40 WALGREENS) COMMITTEE REPORTS: • PR - WEBSITE UPDATE LYNN • KLRB MARY JANE OLD BUSINESS: LYNN • INTRODUCTION: STEVE • NEW APPLICANTS FOR CBC (6) - BOD VOTE ON FEBRUARY 6TH ■ ENVIRONMENTAL COURT (JANUARY 1 1 TH) - VALUE PLACE HOTEL ■ GARDEN SHOW BOOTH - SIGN UP FOR TIME SLOTS, HANDOUTS NEW BUSINESS: LYNN/CHRISTY • BY-LAWS -AMENDMENT FOR REVIEW (JANUARY 1 2TH -FEBRUARY 1 2TH) • REQUEST TO PURCHASE RONR -PER AMENDED BY-LAWS ($7.47) • ORDER NEW BADGES - AFTER RETREAT FOR ALL NEW MEMBERS (5) ■ INFORMATION ON UPCOMING LANDSCAPE VARIANCE REQUESTS BY CITY STAFF ANNOUNCEMENTS: LYNN RETREAT: SUNDAY, FEBRUARY 25TH ♦ NE}Cf MEETING -THURSDAY, MARCH 1 ST GARDEN SHOW - MARCH 2ND -4TH • LITTER PICKUP - SATURDAY. MARCH 1 OTH ADJOURNMENT CITY BEAUTIFUL COMMISSION ♦ 723 WEST MARKHAM ♦ LITTLE ROCK, AR 72201 ♦ (501) 371-4864 LITTLE ROCK CITY BEAUTIFUL COMMISSION The City Beautiful Commission held its regular meeting Thursday, January 4th, 2007, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Warren called the meeting to order. MEMBERS PRESENT: ALSO PRESENT: Lynn Warren John Beneke Ann Ivey Steve Homeyer Mary Jane Rebick Troy Laha Christy Marvel, Plans Development Administrator, Department of Planning & Development, City of Little Rock OPENING OF PUBLIC HEARING: APPROVAL OF THE MINUTES: Chair Warren noted she'd like to minutes to reflect that she had spoken with Scott Carter, with the City of Little Rock regarding the web -site. Scott Carter referred Chair Warren to Susan Langley who gave her the information to contact and proceed with the web page design through Aristotle. Motion: Commissioner Laha made a motion to approve the minutes as amended. Second: Commissioner Beneke seconded the motion and it passed unanimously. TREASURER'S REPORT: City staff noted the following per Arm Ivey: Little Rock City Beautiful Commission Treasurer's Report 01-04-2007 Beginning Balance as of December 07, 2007 Credits Reimbursement from the City of Little Rock $519.88 Interest on Account .64 Total credits $0.64 Debits Caracella-gift card/retreat facilitation $ 75.00 Office Depot -business card/post card stock $ 38.68 Mary J. Rebick-Membership, Keep L.R. Beautiful $ 25.00 Aristotle-website design and production $1,348.00 $3 0998W•dI $3�53 Olive Branch Restaurant —gratuity, landscape lunch $ 20.00 Oxford Graphics $ 350.27 Total debits $1,856.95 $1�1.58 Ending Balance as of January 04, 2007 $l 7�.58 NEW BUSINESS: Commissioner Warren noted various options for OLD BUSINESS: Orange Vests-12 orange vests were donated to the City Beautiful Commission from the City of Little Rock's Public Works Department, David Hathcock. Silk screening was recommended for the vests so delineate the City Beautiful Commission on the backs of the vests. Motion: Commissioner Rebick made a motion to proceed with the screening of 12 orange vests with the City Beautiful Commission Logo. Second: Commission Laha seconded the motion and it passed unanimously. The first CBC litter pick up is this upcoming Thursday. Commissioners please try to be in attendance. Chair Warren, has requested various donations from Wal-mart and Walgreen's. Trash bags and pinchers to help pick up litter. Wal-mart has given Lynn a gift card and no response from Walgreen's yet. Commissioner Ivey will do the fiscal report differently in the future. Commissioner Ivey recommends that in the future, voting via email not used. Commissioner Beneke stated that due to the public reaction to the newspaper article the discussion regarding the expenditures of the CBC is not really comparable. Commissioner Beneke feels that the CBC has been careful stewards of the funds they've received. Chair Warren stated that both city staff and herself had been reviewing the CBC by-laws and would be making some recommended changes. Commissioners begin reviewing these and be prepared to review soon. Chair Warren stated that she will check with Nancy, the city clerk regarding the legalities of email discussions and voting. Commissioner Ivey noted that the City of Little Rock had issued a check in the amount of $519.88; however, one amount, $39.42 cannot be paid due to it not being the original receipt. Commissioners please keep all original receipts. The $2,500.00 from Chenal Properties may still be pending. Vice -chair Hicks will check with Chenal Properties and report at the annual retreat. Commissioner Honey needs tee shirt sizes by March. Commissioner Honey will bring samples of the various sizes to the next meeting, can also bring a variety of colors. Presentation of the Certificates -postponed; rescheduled for February the 1St for Commissioners Piazza, Zoeller, and Laha. Commissioners arrive at 10:45. This leaves the CBC with three vacant positions. Commissioner Laha inquired whether or not commissioners had spoken with their respective ward directors, because individuals had been turned down in the past merely due to the fact that no one knew of the applicant. Affective December 22" a, 2006 Ross Piazza resigned. Stacy Hurst will not longer be the liaison for the CBC in 2007. Chair Warren is working on the flyer for CBC. Chair Warren is also investigating various templates for the CBC webpage design. Commissioner Rebick requested that Aristotle print some in color for comparison to show commissioners. KLRB committee meeting, Commissioner Rebick was in attendance. Marketing strategies were discussed; however, the committee has no monies. KLRB plans to share a booth with CBC at the Garden Show 2007. Motion: Commissioner Ivey made a motion for Commissioner Beneke to spend up to $250.00 on catering for the annual retreat. Second: Commissioner Rebick seconded the motion. Amendment: Commissioner Laha amended the motion to $300.00 to allow for unexpected expenses. Motion passed unanimously. Available dates are February the 11th and February the 18th for the new retreat date. By-laws to be discussed at the retreat. Monthly meetings to be one hour in duration. Unless, there is a variance request in which, 30 minutes is to be added per item on the agenda; more if needed. Commissioner Ivey suggests that a reminder still be sent out when a variance request is on the agenda and that all Commissioners are seated and ready to go promptly at 11:30. Next CBC meeting will begin at 10:45; for outgoing presentation of CBC members. Motion: Commissioner Beneke made a motion to reschedule the annual CBC retreat to February the 11 ''. Second: Commissioner Laha seconded the motion and it passed unanimously. Motion: Commissioner Beneke made a motion to adjourn. Second: Commissioner Laha seconded the motion and it passed unanimously. Adjournment: 12:40 p.m.