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HomeMy WebLinkAboutCBC 02-02-2006l� LITTLE ROCK CITY BEAUTIFUL MEETING NOTICE The City Beautiful Commission will hold its regular meeting at 11:15 a.m. on Thursday, February the 2"d, 2006, in the Sister Cities Conference Room on the second floor of City Hall. AGENDA Call to Order: Karol Zoeller, Chair Roll Call: Approval of the Minutes: January 5th, 2006 Treasurer's Report: Ann Ivey Old Business: ■ Ross Piazza Garden Show schedule and update New Business: ■ Landscape awards signage distribution • 2006 CBC Annual Committee Reports Adjournment: City Beautiful Commission ♦ 723 West Markham ♦ Little Rock, Arkansas 72201 ♦ (501) 371-4864 LITTLE ROCK CITY BEAUTTUL C 0 M M IssTON The City Beautiful Commission held its regular meeting Thursday, January 05, 2006, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Karol Zoeller called the meeting to order. MEMBERS PRESENT: Jan Hicks Cita Cobb Ann Ivey Troy Laha Lynn Warren Jan Baker Karol Zoeller John Beneke Ross Piazza ALSO PRESENT: Dana Carney, Zoning & Subdivision Manager, Department of Planning & Development, City of Little Rock Christy Marvel, Interim Plans Development Administrator, Department of Planning & Development, City of Little Rock Jack Castin, Planning Consultant for Affirmative Risk Management, Stuck Associate Architects, agent for Mark & Patricia Pollack, located at 4016 Stannus Road OPEN PUBLIC MEETING: ITEM NO. 1 C. B.C. 592-NEW MATTERS -Affirmative Risk Management, Inc. STAFF REPORT: This property is located at the northwest corner of Stannus Street and West 41st Street. The site currently is occupied by a vacant two-story brick building. The parking lot is in a state of disrepair with grass growing in several locations. There is a narrow drive, which extends from Stannus Road to the rear parking area on both the north and south sides of the building. There is very little landscaping or green space located on the site. As of this writing, staff has received one phone call in opposition from an area resident. On November 10, 2005 this site was reviewed by the Planning Commission as a short -form Planned Office Development (POD). At this public meeting, the plan was required the following conditions in conjunction with the approved site plan: " the applicant has indicated landscaping will be provided along the northern perimeter of the site per ordinance requirements. The site plan shows the required landscaping along West 4 1 " Street to be contained within the public right-of-way. This request will require a waiver of the landscape ordinance requirements to be approved by the City Beautiful Commission." City Beautiful Commission ♦ 723 West Markham ♦ Little Rock, Arkansas 72201 ♦ (501) 371-4864 The applicant is now proposing to delete, in its entirety, the perimeter -planting strip along 41s' Street and to reduce the number of trees and shrubs in the northern planting strip below the ordinance minimum. The proposed site plan does not meet the minimum perimeter landscaping requirements stipulated at the November 10, 2005 public hearing. Therefore, staff recommends denial of this application. COMMISSION ACTION: Interim Plans Development Administrator, Christy Marvel, informed the commission that the applicant had amended his application. The applicant had now agreed to install all required landscaping in the north perimeter of the site. Ms. Marvel, stated the applicant was still requesting a waiver of the landscaping requirements on the south (41 st Street) perimeter. Commissioner Lynn Warren inquired whether or not the site would be automatically irrigated. The applicant stated that it is not proposed at this time. Staff noted that a water source was required within seventy-five feet of the landscaped areas per the landscape ordinance. The applicant stated that current proposal included a hose bib to water all landscaped areas. The applicant, Jack Castin, addressed the commission. Ile stated the variance to allow landscaping in the 41St street right-of-way was necessary due to the required right-of-way dedication. Dana Carney, Zoning and Subdivision Manager, questioned whether it would be more appropriate to approve a deferral of the required landscaping rather than a waiver. Mr. Carney stated that staff could support a variance to allow the landscaping in the public right-of-way, if it were deferred not waived. Applicant amended his request to defer the required landscaping in the public right of way. Motion: Troy Laha made a motion to approve item # 1 CBC —Item number 592 with the changes and to include the requested deferral for the installation of the required landscaping in the public right-of-way; tying the deferral to the street improvements of 4Is' street or 5 years, which ever comes first. Second: Lynn Warren seconded the motion. Dana Carney noted the CBC might want to also tie the addition of the required landscaping strip to any future building addition. Dana explained that if the street improvements do not occur that the applicant is still tied to install the required landscaping at the end of five years, regardless. Troy Laha amended his motion to include any addition to the building or adjoining parking lot. With this approval it is noted the applicant understands that he is to obtain a franchise agreement with the City of Little Rock's Public Works Department. Motion passes unanimously. CLOSE PUBLIC MEETING: APPROVAL OF THE MINUTES: Motion: Troy Laha moved to approve the minutes from the January 5th, meeting as submitted. Second: Lynn Warren seconded the motion and it passed unanimously. TREASURER'S REPORT: City staff noted the following per Ann Ivey: Little Rock City Beautiful Commission Treasurer's Report 01-05-2006 Beginning Balance as of December 01, 2005 Credits Interest on Account .90 Total credits $ .90 Debits Jan Baker-Commu. Bakery(Tim Heiple cake) 29.01 Entry fee -AR Lawn & Garden Show for 03-06 100.00 Custom Trophies -Landscape Award Plaques 487.08 Signatures-1/2 pmt. 1,100 ash trays(litter prevention) 580.00 Signs Etc. Landscape Awards 382.95 Signatures -Final Payment 579.00 U.S. Postmaster-200, 39 cent stamps 78.00 Office Depot -Cartridge for printer 16.65 S4,669.87 S4,670.77 Total debits $2,252.69 $2,418.08 Ending Balance as of January 05, 2006 OLD BUSINESS: $2,418.08 Annual Retreat: The location of the annual retreat was discussed at length. Commissioner Troy Laha commented that he was able to access the Ottenheimer Center out in southwest Little Rock for free. Motion: John Beneke made a motion to have the 2006 annual retreat at the Ottenheimer Center in Southwest Little Rock. Second: no second Motion failed. The Presidential Center at the Holiday Inn, downtown was investigated with the following: $100.00 for the Presidential Board Room, a 10-person room that includes a projection screen, v.c.r., and Internet hook-ups. This price is for 1/2 day and is reserved from the hours of 11:00 a.m. to 4:00 p.m. The CBC discussed individually paying for the buffet brunch. This price for the buffet was $9.95 per person. An 18% gratuity was to be included as well as tax at the rate of 9.5%. The total price coming to approximately $258.42. Commissioner Ann Ivey noted her objection to spending that much money. Commissioner John Beneke noted each City Beautiful Commissioner spends one day of the month giving of their time and this amount is justifiable and currently the CBC has the money. Chairperson, Karol Zoeller, mentioned that each CBC member could pay for his or her own meal to help reduce the amount to be spent. Commissioner Lynn Warren stated she didn't think it was a good idea for CBC members to pay for their own meal. Motion: John Beneke made a motion to have the 2006 CBC annual retreat at the Presidential Center, Holiday Inn. The CBC is to pay for both the room and for the meals. Second: Troy Laha seconded the motion and it passed unanimously. Motion: Motion passed with 8 ayes and one no. Ann Ivey wanted the minutes to reflect that she thought they were spending too much money. Commissioner Lynn Warren informed the group of the facilitator options she'd found. It was decided to see if the City of Little Rock had a facilitator available. Perhaps, Susan Langley could facilitate. Chair Karol Zoeller noted she would try to meet with city staff soon to produce a timeline and an agenda for the 2006 CBC annual retreat. Pocket Ashtray Commissioner Lynn Warren brought a box of the pocket ashtrays and discussed ways in which to provide informational data to accompany the ashtrays. Commissioner Warren showed two examples; one of which was circular the other, rectangular. The rectangular would be easier to produce in large quantities. Commissioner Warren will store the boxes of ashtrays with city staff. The design of the informational data will be investigated further and be reported at next months meeting. NEW BUSINESS: The meeting time was discussed. Dana Carney explained that the meeting is to always open to the public. However, an agenda meeting is optional that would allow city staff to update commissioners on the factual information of the proposal. The advertised time for the City Beautiful Commission would need to be changed and would require a motion. Motion: Troy Laha made a motion to move the regular City Beautiful Commission time from 11:30 a.m. to 11:15 a.m., allowing for an agenda meeting. Second: John Beneke seconded the motion and it passed unanimously. ADJOURNMENT: 12:47 4 LITTLE ROCK CITY BEAUTIFUL COM M tSSION MEETING NOTICE The City Beautiful Commission will hold its regular meeting at 11:15 a.m. on Thursday, March the 2"d, 2006, in the Sister Cities Conference Room on the second floor of City Hall. AGENDA Call to Order: Karol Zoeller, Chair Roll Call: Approval of the Minutes: February 02, 2006 Open Public Meeting: ITEM NO. 1 C.B.C. 593-New Matters Children's Hospital -Parking Deck Dave Roberts, ASLA, agent With Roberts & Williams Associates 1902 Maryland Avenue Presentation by City Staff: Applicants Comments: Comments from other interested parties: Call for a motion: Close Public Meeting: Treasurer's Report: Ann Ivey Old Business: • 2006 LR Garden Show New Business: Informative meeting on upcoming landscape variance requests by city staff Adjournment: City Beautiful Commission ♦ 723 West Markham ♦ Little Rock, Arkansas 72201 ♦ (501) 371-4864 LITTLE ROCK CITY BEAUTIFUL C 0 M M ISSIDN The City Beautiful Commission held its regular meeting Thursday, February 02, 2006, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Karol Zoeller called the meeting to order. MEMBERS PRESENT: Jan Hicks ✓ Cita Cobb ✓ Ann Ivey ✓ Troy Laha Lynn Warren ✓ Jan Baker ✓ Karol Zoeller ✓ John Benekev/ Ross Piazza V ALSO PRESENT: Stacy Hurst, Board of Director, City of Little Rock Dana Carney, Zoning & Subdivision Manager, Department of Planning & Development, City of Little Rock Christy Marvel, Interim Plans Development Administrator, Department of Planning & Development, City of Little Rock APPROVAL OF THE MINUTES: Motion: Lynn Warren moved to approve the minutes from the January 5t', meeting as submitted. Second: Ann Ivey seconded the motion and it passed unanimously. TREASURER'S REPORT: City staff noted the following per Ann Ivey: Little Rock City Beautiful Commission Treasurer's Report 02-02-2006 Beginning Balance as of January 05, 2006 $4,669.87 Credits City of L.R. Jul -Dec expense reimbursement 1231.91 Interest on Account •90 Total credits $1,231.91 $3,650.44 Debits Generation Products Inc. Sad e-Piazza 13.37 Total debits $13.37 $3,637.07 Ending Balance as of February 2, 2006 $3,637.07 OLD BUSINESS: Ann Ivey -New CBC Banner -Ann coordinated with Sharon Vogelpohl, prior CBC member, and has possession of a new CBC banner, costing approximately $98.00, For proper care of the banner, it should be rolled up, lettering out. It was agreed that the banner needed to be contained in a hard plastic case, John Beneke, stated he would purchase one and be reimbursed later. 2006 Garden Show: Ross Piazza Ross Piazza stated the mini -committee has worked out most of the issues regarding the upcoming 2006 Garden Show. Lynn Warren will be the first to arrive to work the shift and Ann Ivey will be the last to work the shift. Extra help may be needed during set-up and takedown of the space and any additional help would be greatly appreciated. A personal thank you goes out to Troy Laha for taking 3 separate slots to work the weekend of the garden show and Ann Ivey for taking an additional time slot, too. Lynn Warren handed out an informational sheet on Jack Singleton, with Keep America Beautiful, whom has retired. Although he is retired, he will continue to help with various activities concerning both Keep America Beautiful and Keep Arkansas Beautiful. The CBC may want to consider Mr. Singleton as a possible recipient of an Eye of the Beholder Award. Commissioner Warren presented various samples of things to hand out at the 2006 Garden Show. Bob Phelps, with Keep America Beautiful, has offered a variety of things for the CBC to hand out at the show. Due to other obligations, Keep America Beautiful will not have a booth nor representation at this year 2006 Garden Show. Commissioner Warren will bring some of all the samples for the show. Commissioner Hicks offered her personal trade show display board if the commission is interested; however, she will be unavailable to take down after the show on Sunday and would need someone to learn how to disassemble, if they decided to use it. The CBC can have the following for the tables: Adopt -A -Street brochures, Eye of the Beholder nomination forms, pocket ashtrays, pencils, clip boards, baskets, new CBC informational brochure, new 2006 Landscape Award nomination form, and all the items donated from Keep America Beautiful, Bob Phelps. Commissioner Warren presented a selection of mock-ups of the informational card to accompany the pocket ashtrays she'd designed. The CBC was very pleased, made a few minor adjustments and it is ready for mass production. It was determined that the production and the cutting of the product could be done via a print shop; however, putting the final product together would require the work of the commissioners. This work could be done during next months meeting and while manning the booth at the 2006 Garden Show. Motion: Cita Cobb made a motion to have the informational cards, four to a page, double sided, and to produce enough for the 1100 ashtrays. Second: John Beneke seconded the motion and it passed unanimously. Commissioner Warren stated that she would take a copy of the rough draft to Bob Phelps for his approval prior to mass production. IM Commissioner Ivey suggested that the CBC keep a logbook for the show to record participation and amounts of items passed out. E e of the Beholder- Commissioner Cobb and Commission Ivey. Commissioner Cobb spoke with the Janet Jones Company and they offered to purchase/donate more signs if they are needed. However, currently CBC feels they are not needed. Commissioner Ivey noted that spring was approaching and inquired about ways in which to get more nominations. The CBC needs to also get with the City regarding various advertising on all CBC ongoing projects. Chair Zoeller noted she had the landscape award signs in the trunk of her car today and requests that each CBC member take them as they leave today. Landscape Awards: Commissioner Warren. Commissioner Warren presented the CBC with the itinerary for the 2006 Landscape Awards. The Board of Directors were reallocated among the group. Commissioner Warren gave city staff the mock up for the 2006 brochure with the changes to be made. If possible, perhaps the brochure could be produced and ready for the 2006 LR Garden Show. Commissioner Warren will attempt to reserve the Board of Directors meeting date of October 3rd, and will let the commission know accordingly. Ado t-A-Street: Commissioner Hicks Jan Hicks will meet with Steve Haralson soon for the plans for 2006. NEW BUSINESS: Commissioner Ivey stated that city staff was normally aware of the upcoming landscape variance requests and could give information regarding the site so CBC members would have more time to go visit each site prior to the hearing. The 2006 CBC contact list was distributed for changes. Dana Carney, Zoning and Subdivision Manager, Ci of Little Rock Mr. Carney presented each CBC member with a copy of the Freedom of Information Act (FOI); generated by the city attorney. Mr. Carney read the document in its entirety and entertained questions. It was noted that since the CBC is meeting at 11:15 a.m. prior to any/all hearings that it must be publicized and open door; allowing all people to attend. During this informal meeting it is a time for city staff to present factual information only; no discussion of cases should be conducted outside of the confines of the room. Adjournment: 12:45 p.m.