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HomeMy WebLinkAboutCBC 01-05-2006LITTLE ROCK CITY BPAUT1FUL COMMISSTON MEETING NOTICE The City Beautiful Commission will hold its regular meeting at 11:30 a.m. on Thursday, January the 51h, 2006, in the Sister Cities Conference Room on the second floor of City Hall. AGENDA Call to Order: Karol Zoeller, Chair Roll Call: Open Public Meeting: ITEM NO. 1 C.S.C. 592-New Matters Affirmative Risk Management, Inc. 4016 Stannus Road Mark & Patricia Pollack, Owner Jack Castin, Agent Scott Carter, CSC Brochure Close Public Meeting: Approval of the Minutes: December 01, 2005 Treasurer's Report: Ann Ivey Old Business: 2006 CBC Annual Retreat 2006 LR Garden Show Update CBC-Pocket Ashtrays Update New Business: Adjournment: City Beautiful Commission ♦ 723 West Markham ♦ Little Rock, Arkansas 72201 ♦ (501) 371-4864 LITTLE ROCK CM BEAUTIFUL COMMISSION The City Beautiful Commission held its regular meeting Thursday, December the 1 st, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Karol Zoeller called the meeting to order. MEMBERS PRESENT: Troy Laha Cita Cobb Ann Ivey Jan Baker Jan Hicks Lynn Mittelstaedt Warren Karol Zoeller Ross Piazza John Beneke ALSO PRESENT: Christy Marvel, Interim Planning Development Administrator, Department of Planning & Development, City of Little Rock Tim Heiple, prior City Beautiful Commission Chair APPROVAL OF THE MINUTES: Motion: Troy Laha moved to approve the minutes from the November 41h, meeting as submitted with the word AND added to the verbiage, as shown below in condition number two. Second: Jan Hicks seconded the motion and it passed unanimously. 2. If/when Asher Avenue is ever widened AND/OR SOLD; the landscape strip must be relocated to meet the city's landscape ordinance requirements. TREASURER'S REPORT: Ann Ivey reported the following: Little Rock City Beautiful Commission Treasurer's Report 12-01-05 Beginning Balance as of November P 2005 Credits Chenal Properties Contribution $2,000.00 Interest on Account .61 Total credits $2,000.61 Debits Correcting Adjustments see attached Total debits $84.87 $2 7754.13 $4,754.74 4 6�69�87 City Beautiful Commission ♦ 723 West Markham ♦ Little Rock, Arkansas 72201 ♦ (501) 371-4864 Ending Balance as of December 1, 2005 PRESENTATION TO TIM HEIPLE: S4 6669.87 The City Beautiful commission presented prior CBC Chair, Tim Heiple, with an Eye of the Beholder Certificate, a card, and a "tree" cake. The CBC appreciates all the hard work and effort put forth by Tim Heiple the past six years. Tim presented information regarding the landscape awardees yard signage. This year, there were a total of eight awardees. The signs used last year were twenty dollars a piece with a flimsy plastic frame costing four dollars each. The company has a metal stand that is more durable and costs twenty-five dollars each. The metal signs would be more durable, thus last longer. Motion: Lynn Warren made a motion to purchase nine of signs and nine of the metal frames. Second: John Beneke seconded the motion. Motion Amendment: Lynn amended the motion to eliminate the date from the signage. Second: John Beneke seconded the motion and it passed unanimously. The approximate cost will be four hundred and thirty dollars, Tim will place the order soon and invoice Ann Ivey prior to the end of the fiscal year. It was also recommended handing out the yard signage to the awardees the evening of the annual landscape awards. Tim Heiple also inquired about the letter concerning the BFI landfill project. Troy Laha composed a letter in opposition to the expansion of the project. Tim agreed to mail the letter. OLD BUSINESS: Pocket Ashtrays -Lynn Warren researched the available data regarding the pocket ashtrays. Two primary issues surfaced. One of which, is the importance of distributing information with the pocket ashtray to educate the recipients. Secondly, is the importance of remaining non- judgmental towards the recipients. If the CBC decides to target hospitals, it is recommended to approach the hospital board and/or upper level administration. It was suggested that the city mayor and the city board might be interested in promoting these pocket ashtrays and should be consulted prior to approaching any entity for distribution. The pocket ashtrays will have the CBC logo on one side. Lynn was given approval to proceed with the ordering of the pocket ashtrays. Invoice needs to be turned in prior to the end of the fiscal year. NEW BUSINESS: 2006 CBC ANNUAL RETREAT: L -f The date for the retreat is going to be Sunday, January 22nd and the location is still undecided. CBC members bring options/ideas to next months meeting for a meeting location. Lynn Warren mentioned the possibility of having a facilitator. Lynn is going to call the University of Arkansas at Little Rock, Extension Office and see if they offer that service and will report back next month. If a facilitator is present, the documents provided by Sharon Vogelpohl should be given to the new facilitator as a reference. INFORMATIONAL BOOTH AT THE 2006 ANNUAL LR GARDEN SHOW: John Beneke discussed the options available for the involvement of the City Beautiful Commission in the 2006 Little Rock Garden Show, March 3`d, 41n, and 5tn Each CBC member can work an allotted amount of time on these three days. The times are Friday and Saturday from 9:00 to 6:00 and on Sunday from 10:00 to 4:00. Ross Piazza agreed to handle the coordination of the garden show booth. It was decided to proceed forward with the commitment. Ann Ivey will issue a check to John Beneke, amount to be for the non-profit booth. John will submit an invoice back to Ann Ivey for the full amount prior to the end of the fiscal year. Motion: Troy Laha made a motion to purchase a non-profit booth. Second: John Beneke seconded the motion. Amendment to the motion: Lynn Warren amended the motion to invite the Keep Arkansas Beautiful Committee to share in the booth space with no financial obligation. Second: John Beneke seconded the amended motion and it passed unanimously. KEEP ARKANSAS BEAUTIFUL: Lynn Warren made a suggestionlinquiry regarding the newly formed, Keep Arkansas Beautiful Commission. Soon the group will be doing a citywide litter index. It was suggested to pay for a luncheon upon completion of the citywide tour. Lynn Warren plans to ask Karol Zoeller what other options may be available for the CBC to help the new group, financially. Lynn Warren requested that another City Beautiful Commissioner replace her on the Keep Arkansas Beautiful Committee. It was included in the by-laws for the newly formed group that one of the seats on the committee is to be occupied at all times by at least one City Beautiful Commissioner. Lynn Warren, has been that representative thus far but would like to step down. Jan Baker voiced interest in the position and would like additional information. Lynn Warren stated she would get all the relevant information to Jan Baker via email. CBC BROCHURE: A mock-up for a City Beautiful Commission Brochure was handed out to each commissioner. Please, review the document and bring all suggestions and comments to next months meeting. ADJOURNMENT: 12:30 January 5, 2006 ITEM NO. 1- C.B.C. 592 - NEW MATTERS Applicant: Address: Description: ORDINANCE REQUIREMENTS: Affirmative Risk Management, Inc. Mark & Patricia Pollack, Applicant Jack Castin, Agent 4016 Stannus Road Long Legal 1. A perimeter planting strip is required along any side of a vehicular use area that abuts a right-of-way of any street or highway. 2. One (1) tree and ten (10) evergreen shrubs every thirty (30) linear feet shall be planted in the perimeter planting strip. 3. A perimeter planting strip is required along any side of a vehicular use area that abuts adjoining property. 4. One (1) tree and four (4) shrubs every forty (40) linear feet shall be planted in the perimeter planting strip. VARIANCE REQUESTED: 1. Deletion of the perimeter landscaping strip and associated trees and shrubs or vines along 41 st street. 2. Reduction of the number of trees and shrubs within the planting strip along the northern property line. FINDINGS: This property is located at the southeast corner of Stannus Street and West 41s' Street. The site currently is occupied by a vacant two-story brick building. The parking lot is in a state of disrepair with grass growing in several locations. There is a narrow drive, which extends from Stannus Road to the rear parking area on both the north and south sides of the building. There is very little landscaping or green space located on the site. As of this writing, staff has received one phone call in opposition from an area resident. On November 10, 2005 this site was reviewed by the Planning Commission as a short -form Planned Office Development (POD). At this public meeting, the plan was required the following conditions in conjunction with the approved site plan: " the applicant has indicated landscaping will be provided along the northern perimeter of the site per ordinance requirements. The site plan shows the required landscaping along West 41 st Street to be contained in within the public right-of-way. This request will require a waiver of the landscape ordinance requirements to be approved by the City Beautiful Commission." The applicant is now proposing to delete, in its entirety, the perimeter planting strip along 41s' Street and to reduce the number of trees and shrubs in the northern planting strip below the ordinance minimum. The proposed site plan does not meet the minimum perimeter landscaping requirements stipulated at the November 10, 2005 public hearing. Therefore, staff recommends denial of this application. STAFF RECOMMENDATION: Staff recommends denial of the application. If the City Beautiful Commission requires the perimeter planting strip to be planted in the public right-of-way, then it is the responsibility of the applicant to obtain a Franchise Agreement through the City of Little Rock's, Public Works Department. Edward Lofton Englncering Survey1n(; 15415 Oak, reel' Lillie Rock, Arkansis 72206 PI(one :)00-5232 Fax 000-5232 I I T r /0 ,EatrlAJ 1 _- 5 f r, I' f Jv Lam_ L D j, 01 CLe,--tesSPu-. 1' ri l I I )i 0.,t1D _ �— - C, CoTfoo P'C.r\< I- C ( li,) \E�•cj.a f E �7 ut N\ OF e AAIS .t`15.45 a •' �'l�.l�j 7� /"ii l A 1 sic !A.1utn. �0�� 4.0 nr - E )-1 l �7 . v • q •.:, cs•�}�.- Co r) hZ-� �-o --3- -EGAL DESCRIPTION: Part 0; (Ile SW1!• , SW- 14 section 13, and part a tho SE1f4, Fri 111 /," :action 14, T-1-N, IZ-!::-W, PuLlskl Count; , Arkansas, more particularly described a- .Ito: leginning at a ;,ol.,; <.:i.7 It Ear A anq 170.: ft South of Ilia Nnrlhwost coiner of said,' I/•l, W114 •f Section 13, lh-in: • ';nuth 1!'0.0 It, lher .o West 205.3 ft, thence North 150.0 It, that . E; ..t 205.3 II to Ilia point of ho.;i,wing, cvntalnfng 0. 102 acres morn or lass. Dale of Surdey 20 Pay 200N Ti is property is In Florid Zone_:_. It is no! Scale: ' 1" = 30' _ w thin the limits of the 400 year Flood Plan ; :r Properly Address: S Lanmu:, :• I : P• •Hale i f lo[ 1�11. C3a It ck Arkana; Libtlo b;.: ' Art<',' C.IppmunilyFanet�`-11- I- ,piled, o' -1'. t For Use &'Benefit of,� lies twon•' This is to -,I,ty Ihal the above described pnq., . 1... Lean siubey A and comers am malked M�d I!tiC°'d,Ma wlal ¢al np hl• w.n_ls In tin—11,1Y. This cerhhcahon is for and hnnn .r'. parllcs Mho— herein. o _ o,: 1 - n�m . n._ 14-- -Z-6 u _ 1„0- 0,'.