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HomeMy WebLinkAboutCBC 12-05-2013N:wsf,�sSS: Nark_ wn _(C MEETING NOTICE DECEMBER 5, 2013 THE CITY BEAUTIFUL COMMISSION WILL HOLD ITS REGULAR MEETING AT 11:30 A.M. ON THURSDAY DECEMBER 5, 2013, AT CURRAN HALL, 615 E. CAPITOL AVENUE AGENDA CALL TO ORDER: ROLL CALL: APPROVAL OF THE MINUTES: VARIANCE REQUESTS: NONE TREASURER'S REPORT: CHRIS DANA OCTOBER 3, 2013 • EXPENSES REPORT WALLY COMMITTEE REPORT: UPDATES • COMMUNITY PROJECTS 0 1-630 TREES CHRIS o CITY HALL SOUTH YARD STEVE/LYNN • PUBLIC RELATIONS 0 WEBSITE LYNN o LIBRARY EXHIBIT/ HISTORY EXHIBIT ??? • KLRB (UPDATE) (4th Wed / Noon) WALLY • ADOPT -A -STREET COORDINATORS CHRIS • INFORMATION / COMMUNICATION JENNIE • EYE OF THE BEHOLDER CARRIE, ED, WALLY • LANDSCAPE AWARDS STEVE NEW BUSINESS: • APPROVAL OF 2014 CALENDAR ANNOUNCEMENTS: • NEXT MEETING - THURSDAY, JANUARY 2, 2013 ADJOURNMENT I -/ LIT'rLL"• ROCK tl'! CITY BEAUTIFUL C O M M IsSToN The City Beautiful Commission held its regular meeting Thursday, December 5, 2013, at 11:30 a.m. at Curran Hall. Chair Wiedower called the meeting to order. MEMBERS PRESENT: MEMBERS ABSENT Bill Wiedower Chris Minor Carrie Young Wally Loveless Chris Morgan Two open positions Steve Homeyer Lynn Warren Ed Peek Cassie Toro ALSO PRESENT: Beth Carpenter, City Attorney's Office Dana Carney, Zoning and Subdivision Manager, Department of Planning & Development, City of Little Rock Tracy Spillman, Plans Development Administrator, Department of Planning & Development, City of Little Rock Truman Tolefree, Director of Parks and Recreation, City of Little Rock Robbie Hudson, Urban Forester, Parks Department, City of Little Rock APPROVAL OF THE OCTOBER MINUTES: The minutes were approved as presented. It was noted that there were no November minutes. There was no quorum and no meeting was held in November. T.R.E.E. FUND PRESENTATION: Deputy City Attorney Beth Carpenter presented copies of the recorded ordinance incorporating the changes to the T.R.E.E Fund procedures. Parks Department Director Truman Tolefree addressed the Commission and stated his department had a potential project for usage of some of the funds. He introduced the City's Urban Forester Robbie Hudson to present the plan. Mr. Hudson stated his department was working on a plan to replace the streetscaping along the south side of W. Markham Street, between Monroe Street and the War Memorial pro -shop building. He stated the plan would involve the removal of about seventy-five (75) Hackberry trees and replacing them with eighty - ninety (80-90) Chinese Pistache trees, intermingled with Golden Raintrees. In response to questions, Mr. Hudson stated the funds would be used to purchase the trees that would then be installed by city staff. He stated he felt it would be possible to tap into the existing irrigation system to water the new trees. Ms. Carpenter stated she would like to see a definite proposal, including materials and costs, submitted to the Commission for their review and consideration. Mr. Hudson stated he would prepare that information and would submit it to Planning Staff for dispersal to the Commission prior to the January 2014 meeting. TREASURER'S REPORT: Commissioner Loveless stated he had the Commission's check book and copies of the bank statements. He stated all was in order and the address on the account was changed to his. He stated he and Chairman Minor would be the two signatories on the account. He stated there was $1,297.05 in the account and there had been no expenditures for several months. Zoning and Subdivision Manager Dana Carney stated any requests for expenses from the City's CBC account would have to be submitted soon since the end of the year was approaching. At Commissioner's request, a motion was made, seconded and approved to spend $307.38 from that account for the purchase of landscape award signs for 2014. COMMITTEE REPORTS: UPDATES: I-630 —Chairman Minor stated there was no update. It'was suggested that the Parks Department be asked to look at possible plans for enhancements to the south side of the War Memorial Park property adjacent to I-630 which could then become a new or different I-630 plan. It was also suggested that signs be installed in the areas where T.R.E.E. Fund projects occur, similar to the Bond Issue or Tax project signs currently used by the City. Staff was asked to look into the issue. City Hall- Commissioner Homeyer stated the project was still in the works. Public Relations -Commissioner Warren stated the web site had been updated but the minutes of several meetings were missing. Staff stated the available minutes would be provided to her. Commissioner Loveless stated he had the library exhibit materials. It was suggested that a discussion about the future of the exhibit take place at the Commission retreat. It was mentioned that a permanent home could be found at City Hall utilizing a display case that is currently at the Robinson Center. Assistant City Manager Bryan Day is to be contacted about that process. KLRB —Commissioner Loveless reported that the City was working to get the adopt -a -street signs up quicker and KLRB was continuing to reach out to get more people and organizations involved. Adont-A-Street -Chairman Minor stated a discussion about the next clean-up date would take place at the January meeting. Communications- no report Eve of the Beholder -Commissioner Young stated there had been no submittals in a couple of months. She asked for approval to spend $75.00 to purchase new EOB cards. A motion was made, seconded and approved to spend the $75.00. Landscape Awards- The 2013 awards were summarized for new Commissioner Chris Morgan. New Business: A draft of the proposed 2014 CBC calendar was presented by staff. Three changes were made by the Commission. The meetings were moved to the second week of the month for January 2014, July 2014 and January 2015. A motion was made, seconded and approved to adopt the calendar, with those changes. Chairman Minor stated the Commission's annual retreat would be near the middle of January. He stated he would finalize a date and location. ADJOURNMENT: The meeting was adjourned at 1:06 p.m. LITTLE ROCK CITY BEAUTIFUL C0MMTS810N The City Beautiful Commission held its regular meeting Thursday, December 5, 2013, at 11:30 a.m. at Curran Hall. Chair Wiedower called the meeting to order. MEMBERS PRESENT: Bill Wiedower Steve Homeyer Chris Minor Lynn Warren Carrie Young Ed Peek Wally Loveless Cassie Toro Chris Morgan MEMBERS ABSENT: Two open positions ALSO PRESENT: Beth Carpenter, City Attorney's Office Dana Carney, Zoning and Subdivision Manager, Department of Planning & Development, City of Little Rock Tracy Spillman, Plans Development Administrator, Department of Planning & Development, City of Little Rock Truman Tolefree, Director of Parks and Recreation, City of Little Rock Robbie Hudson, Urban Forester, Parks Department, City of Little Rock APPROVAL OF THE OCTOBER MINUTES: The minutes were approved as presented. It was noted that there were no November minutes. There was no quorum and no meeting was held in November. T.R.E.E. FUND PRESENTATION: Deputy City Attorney Beth Carpenter presented copies of the recorded ordinance incorporating the changes to the T.R.E.E Fund procedures. Parks Department Director Truman Tolefree addressed the Commission and stated his department had a potential project for usage of some of the funds. He introduced the City's Urban Forester Robbie Hudson to present the plan. Mr. Hudson stated his department was working on a plan to replace the streetscaping along the south side of W. Markham Street, between Monroe Street anti the War Memorial pro -shop building. He stated the plan would involve the removal of about seventy-five (75) Hackberry trees and replacing them with eighty - ninety (80-90) Chinese Pistache trees, intermingled with Golden Raintrees. In response to questions, Mr. Hudson stated the funds would be used to purchase the trees that would then be installed by city staff. He stated he felt it would be possible to tap into the existing irrigation system to water the new trees. Ms. Carpenter stated she would like to see a definite proposal, including materials and costs, submitted to the Commission for their review and consideration. Mr. Hudson stated he would prepare that information and would submit it to Planning Staff for dispersal to the Commission prior to the January 2014 meeting. TREASURER'S REPORT: Commissioner Loveless stated he had the Commission's check book and copies of the bank statements. He stated all was in order and the address on the account was changed to his. He stated he and Chairman Minor would be the two signatories on the account. He stated there was $1,222.05 in the account and there had been no expenditures for several months. Zoning and Subdivision Manager Dana Carney stated any requests for expenses from the City's CBC account would have to be submitted soon since the end of the year was approaching. At Commissioner's request, a motion was made, seconded and approved to spend $307.38 from that account for the purchase of landscape award signs for 2014. COMMITTEE REPORTS: UPDATES: I-630 —Chairman Minor stated there was no update. It was suggested that the Parks Department be asked to look at possible plans for enhancements to the south side of the War Memorial Park property adjacent to I-630 which could then become a new or different I-630 plan. It was also suggested that signs be installed in the areas where T.R.E.E. Fund projects occur, similar to the Bond Issue or Tax project signs currently used by the City. Staff was asked to look into the issue. City Halm- Commissioner Homeyer stated the project was still in the works. Public Relations -Commissioner Warren stated the web site had been updated but the minutes of several meetings were missing. Staff stated the available minutes would be provided to her. Commissioner Loveless stated he had the library exhibit materials. It was suggested that a discussion about the future of the exhibit take place at the Commission retreat. It was mentioned that a permanent home could be found at City Hall utilizing a display case that is currently at the Robinson Center. Assistant City Manager Bryan Day is to be contacted about that process. KLRB —Commissioner Loveless reported that the City was working to get the adopt -a -street signs up quicker and KLRB was continuing to reach out to get more people and organizations involved. Adopt -A -Street -Chairman Minor stated a discussion about the next clean-up date would take place at the January meeting. Communications- no report Eve of the Beholder -Commissioner Young stated there had been no submittals in a couple of months. She asked for approval to spend $75.00 to purchase new EOB cards. A motion was made, seconded and approved to spend the $75.00. Landscape Awards- The 2013 awards were summarized for new Commissioner Chris Morgan. New Business: A draft of the proposed 2014 CBC calendar was presented by staff. Three changes were made by the Commission. The meetings were moved to the second week of the month for January 2014, July 2014 and January 2015. A motion was made, seconded and approved to adopt the calendar, with those changes. Chairman Minor stated the Commission's annual retreat would be near the middle of January. He stated he would finalize a date and location. ADJOURNMENT: The meeting was adjourned at 1:06 p.m.