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HomeMy WebLinkAboutCBC 11-1991TIC City R-36utiful Commission The Little Rock city Beautiful Commission held its -regular meeting on Tuesday, November 12, 1991 at 10:00 a.m. in the University Conference Center Room 1-D. Chairman Joe Franklin presided. Members Present: Jo Rancifer Shalah Brummett Joe Franklin Ross McCain David Porter Merle Seamon Jim vonTungeln Steve Cato Charlene Hardcastle Also Presents Bill Bunten, Director Parks & Recr:ation Connie Fugedy, Parks & Rec. Design Mgr. Gayle Owens, Admin. Asst., Parka & Rec. Bob Brown, Review Specialist Richard Wood, Neighborbood Planning 1. Roll Call. 9 of 9 members present, 2. Approval of Minutes. Minutes of the Oc'.ober meeting approved as submitted. 3. Reports of Committees, A. Landscape Awards. Delayed until later in the meeting. B. Capitol Avenue. Connie Fugedy distributed copies of the proposed Capitol Avenue RFP document (copy attached) Ross McCain moved that the Commission accept the RFP as written November, 1991, motion was seconded by David Porter. Motion carried 8 ayes - 0 nays. C. Downtown Improvement. Merle Seamon submitted a proposal for an Adopt -A -Block Program to be discussed at a later meeting. (See Attached.) 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 Minutes November 12, 1991 Meeting Page 2 D. WinterFest. Jim vonTungeln said that the WinterFest schedule had been finalized. He told the commissioners that volunteers were needed, and anyone that wanted to volunteer would be welcome. 4. Treasurer's Report. Ross McCain reported that there is in excess of $2,100 in the City Beautiful Budget Account. Ross suggested that $1500 be donated to WinterFest, and the remaining be used for the City Beautiful Awards Program. Merle Seamon moved that $1500 be donated to WinterFest, motion was seconded by Steve Cato, and carried 8 ayes and 0 nays. 5. Election of 1992 officers. Jim vonTungeln reported that the nominating committee (Steve Cato, Jo Rancifer, and himself) had met and recommend the following slate of officers for 1992. Chairman - Merle Seamon Vice Chairman - Steve Cato Treasurer - Ross McCain Joe Franklin thanked the nominating committee and asked if there were any other nominations. There were none. Jim vonTungeln moved that the recommended slate be elected by acclamation. The motion was seconded by Jo Rancifer. Motion carried 8 ayes and 0 nays. 6. Miscellaneous. A. Landscape Awards. Joe Franklin asked the City Beautiful Awards Committee to report on their nominations for the 1991 Awards. Shalah Brummett said that the committee had worked on the nominations submitted the following names as nominees. Jehovah's Witness Kingdom Little Rock Athletic Club, 1200-1206 Main Street Schools for the Blind and St. Vincent's, north side Walnut Valley Neighborhood Chenal Valley Country Club Napa Valley Apartments St. Bartholomew's Catholic Hall, 2119 Wolfe St. 4610 Sam Peck Rd. Deaf, Markham & N. Park Park Bridge Project Church, 1622 Marshall St. Minutes of November 12, 1992 Meeting Page 3 State Capitol Water Fountain, north entry UALR Koger Center, 10809 Executive Center Drive A discussion was held regarding residential awards. Jim vonTungeln mentioned that several years ago the Commission and the Little Rock Water Works ran a contest for the prettiest yard and found that people were reluctant to enter because they neither wanted their names or addresses published. They were afraid of vandalism or worse. Steve Cato reminded members that at the October meeting the Commission voted that the proposed categories that were submitted were to be considered as guidelines and not categories. Gayle Owens reported that she had received several nominations as a result of the mail outs and news releases. KATV, 401 Main Street Briarwood Apartments Harvest Foods Store, 14901 Cantrell Rd., Hwy 10 Joe Franklin nominated the front of the Justice Building,and Jim vonTungeln nominated the Mariott Courtyard. Merle Seamon said that Dillards should receive an award for their new corporate offices. Charlene Hardcastle entered the meeting at this point. A discussion was held regarding Category F, most significant impact on a limited budget. A question regarding limited budget was asked. It was agreed the category should be changed, and made two parts, A. Most professional landscape/maintained, and B. Best landscape by private management and owners. Charlene Hardcastle said that letters had been sent to the neighborhood associations and nominations had been received. Charlene said she thought that recognition should be given in order to encourage the resident to continue to improve their neighborhoods. Minutes of November 12, 1991 Meeting Page 4 Members of the Commission wanted more time to look at the nominees. It was decided that the Commission would meet on Thursday, November 21, at 9:30 a.m. in the 2nd Floor Conference Room at City Hall to make its final decision on City Beautiful Award recipients. B. David Porter said that he had enjoyed serving on the City Beautiful Commission, but felt that he should resign due to his unsettled future in Little Rock. He said he hoped that he would be able to serve on the commission at a later date. 7. Adjournment: The meeting was adjourned at 11:55 a.m. Request for Proposals Capitol Avenue Streetscape WrombW »n The City of Little Rock is seeking the services of design and engineering professionals to create working drawings and specifications for prototype city blocks along Capitol Avenue. Services desired include site design, preparation of plans and specifications, bid documents, contracts, cost estimates, design and construction schedules, and construction management. Project Dmcrinti�r This project, funded through the 1987 Bond Issue and sponsored by City Beautiful, will consist of overall site planning, streetscaping, and preliminary cost estimate for Capitol Avenue from the State Capitol grounds to I-30. Detailed engineering, and construction drawings will be produced for the number of blocks that can be constructed within the existing budget, estimated to be 3-4 blocks near the Capitol grounds. The consulting firm will have demonstrated capability in the following areas: 1. Streetscape design and detailing, including lighting, signals, sidewalks, landscaping, parking, loading zones, and pedestrian amenities. 2. Design, installation, and relocation of utility and drainage components. 3. Traffic design. 4. Construction management of streetscape projects. 5. Public meetings. u m' ion f PropM Respondents will provide six copies of their proposal to Mr. Jerry Paul, Purchasing Officer, 300 City Hall, 500 W. Markham, Little Rock, AR 72201 not later than 5:00 pm local time, December 21, 1991. Submissions must be in a sealed envelope, identified as "Response to the City of Little Rock RFF for Capitol Avenue Streetscape Design and Detailing". Failure to comply with instructions contained in this RFP will constitute grounds for rejecting a respondent proposal. Ouestions For questions concerning content of this proposal, contact Connie Fugedy, Parks Project and Design Manager, at 371-6851. Each proposal received will be reviewed by a committee designated by the City Manager in accordance with provisions of Little Rock Ordinance #15,221 for competitive selection of professional service providers. Each committee member will evaluate the proposals based on the following criteria: a. Overall firm capability for handling a project of this type and size. b. Credentials and experience of professionals to be assigned. C. Experience with similar design and construction projects. d. Knowledge and experience relative to the local construction industry and local utilities. Following a ranking of proposals by the committee, a fee negotiation will ensue with the firm deemed best suited for this project. If negotiation of a fee amount or schedule is not successful within the limits set by the committee, other respondents will be contacted in order of their proposal ranking. Proposal Format The following information should be provided in each proposal: Firm List the name, address, and phone number of the -primary firm submitting the proposal. List all other consulting firms that are a part of this proposal. Current Work Provide a list of all work currently under contract with the City of Little Rock by any member of the project team. Project Leader and Team List the name and qualifications pf the team Ieader. This person shall be the primary contact and must be involved in all phases of the project. List similar projects, including scope of work, extent of involvement, and primary firm for each project. Follow this same format for all other team members if appropriate. Specify the interrelationships of the team, tasks of each team member, and strategy to coordinate work. Each team must have a registered Civil Engineer and a registered Landscape Architect. Schedule Develop a schedule of completion for the project, including Owner review and approval time. Discuss your capacity to schedule this contract within your existing commitments. Fees The City will negotiate fees for the following services after receiving and ranking the proposals. If the City fails to reach an agreement on cost with the number one ranked firm, it will proceed to the number two ranked firm, and so on. The services that will be negotiated are: a. Conceptual site plan for Capitol Avenue from the Capitol grounds to I-30, including traffic design, streetscaping, budget, and materials and amenities which unify the design. b. Engineering and design detailing, including all construction and bidding documents. C. Assistance to the City in bidding and negotiating. d. Construction supervision and inspection. CITY OF LITTLE ROCK ADOPT A BLOCK PROGRAM POLICY STATEMENT PROGRAM PURPOSE: The Adopt -a -Block program is intended to promote public involvement in controlling litter, maintaining landscaping, removing weeds and otherwise visually enhancing -the quulity of our Cities environment_ Businesseo, individuals, non-profit groups or other interested parties will. be allowed to adopt a block or blocks for the purpose of maintaining cleanliness, weed removal, mowing, watering and trimming of plants as well. as other duties deemed appropriate. Participants would receive recognition for their efforts. PROGRAM GUIDELINES o The area for adoption will generally be from 1 to 3 blocks, although larger areas can be adopted if it is determined that the adopting group is capable of successfully maintaining the area. o The adoption period will be a minimum of 1 year, renewable at the request of the adopting group. o The program will begin by working only with the Downtown area as defined 'by the Downtown Improvement Committee. o The city will assist the adopting groups in successfully and safely performing the work. 'Trash bags, barricades and any other needed equipment will be provided on a loan basis. o The city will install an appropriately sized sign on each block adopted. This signs will have a maximum of 34 spaces available for the name of the organization and will be affixed to existing sign poles in locations determined by the traffic engineering dept. o News Media coverage will be encouraged to promote the program and recognize adopting organizations. o Upon successful completion of their commitment, organizations will be recognized by a certificate of recognition. o Minimum commitment required of participants would include monthly litter pick up and weeding with pruning, watering and other activities occurring are needed. CITY OF LITTLE ROCK ADOPT A BLOCK PROGRAM GUIDELINES FOR PARTICIPANTS 1. All activities shall be performed within the right of way excluding the roadway itself. 2. No persons under the age of 11 years old shall be permitted to work within the right of way. All persons between the ages of 11 and 18 shall be under the supervision of an adult. No one under the age of 18 will be allowed to operate any sort of power tools or equipment in the performance of the work. 3. Each adopting organization shall appoint a representative who will serve as the contact person with the city staff. 4. A safety meeting must be attended by all persons participating in the program. This meeting will apprise the participants of accepted safety procedures and rules. 5. No work may be performed without the appropriate safety equipment possibly including warning signs, barricades, safety vests for all participants, etc. 6. Place all bagged litter within the right of way at designated locations and immediately notify the city of the need for a pick up. The city will dispose of all litter and waste. 7. Follow the procedures outlined in the provided "Guide for maintaining the Puiblic Landscape". The City of Little Kock commits to provide the following support and recognition for individuals or organizations participating in the Adopt -a -Block Program. 1. Erect a sign recognizing the contribution on each block adopted. (location to be approved by 'traffic Engineering, existing poles to be used to avoid adding to visual clutter) Z. Furnish warning signs, vests, barricades, and all equipment needed to perform the work. 3. Furnish trash bags. 4. Collect and dispose of all litter and waste collected. 5. Provide safety meetings as needed to insure that participants can attend. 6. Provide -a "Guide for Maintaining the Public Landscape." 7. Provide guidance and assistance as needed to insure the success of the participants.