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HomeMy WebLinkAboutCBC_03 24 2022LITTLE ROCK CITY BEAUTIFUL COMMISSION The City Beautiful Commission held a planned meeting at 4:00 p.m. on Thursday, March 24, 2022, at Little Rock City Hall, 2nd Floor, Board of Directors Chambers, 500 West Markham St. Simultaneously the meeting was virtually held online using the WebEx format. Chairman Sanders-Woods, called the meeting to order. MEMBERS PRESENT: BJ Sanders-Woods Troy Laha PHYSICAL LOCATION Kristian Barre Bob Winchester WEBEX (VIRTUALBeverly Palmer –ONLINE)Robert Walker MEMBERS ABSENT: Kimberly Glover Suzanne Peyton Shelby Linck Kenny A. Stephens Louise Miller ALSO, PRESENT: Beth Carpenter, City Attorney’s Office, via WebEx Jamie Collins, Department Director, Department of Planning and Development D. Tracy Spillman, Plans Development Administrator, Department of Planning and Development, City of Little Rock. APPROVAL OF THE OCTOBER MEETING MINUTES: Commissioner Sanders-Woods entertained a motion to approve the October Minutes. Motion: Commissioner Winchester made a motion that the October 28, 2021, Minutes be approved. Second: Commissioner Laha seconded the motion and it passed unanimously. LITTLE ROCK CITY BEAUTIFUL COMMISSION DEPARTMENT OF PLANNING AND DEVELOPMENT - 723 WEST MARKHAM - LITTLE ROCK, ARKANSAS 72201 PHONE: 501 371-4864, E-MAIL: DSPILLMAN@LITTLEROCK.GOV TREASURER’S REPORT: Expense Report: In the absence of Commissioner Peyton there was no new report. COMMITTEE REPORTS, UPDATES: Public Relations In the absence of Commissioner Miller there was no new report. KLRB: The commissioners generally discussed the committee and its responsibilities. Chairman Sanders- Woods informed the commission that she would not be able to continue as the liaison for the 2022 calendar year and requested a volunteer for this position. The commissioners decided to review this request again at the next regularly scheduled meeting (April) meeting. Adopt-A-Street: There was general discussion concerning this committee and the responsibilities for the benefit of the newly appointed commissioners. Due to the CBC meeting returning to a once-a-month meeting schedule, the commissioners further discussed nullifying the predetermined Adopt-A-Street pickup schedule of the second Saturday of every other month. It was then discussed that the pickup dates and times will be determined at the CBC regularly scheduled monthly meetings. Commissioner Sanders-Woods entertained a motion to nullify the predetermined Adopt-A-Street pickup schedule. Motion: Commissioner Winchester made a motion that the previously determined Adopt-A-Street pick-up be nullified. Second: Commissioner Laha seconded the motion and it passed unanimously. The commissioners then discussed the next pick-up date and decided on Saturday April 9th at 8:00 am. Staff stated that a reminder will be e-mailed to the commissioners. LITTLE ROCK CITY BEAUTIFUL COMMISSION DEPARTMENT OF PLANNING AND DEVELOPMENT - 723 WEST MARKHAM - LITTLE ROCK, ARKANSAS 72201 PHONE: 501 371-4864, E-MAIL: DSPILLMAN@LITTLEROCK.GOV Eye of the Beholder: The commissioners generally discussed the award and for the benefit of the new commissioners. T.R.E.E Fund: Chairman Sanders-Woods presented a brief history of this code function, how funds are obtained, how the funds can be used, and the CBC’s role within this objective. Landscape Awards: Chairman Sanders-Woods presented a summary of the awards and what they represent. The chairman also noted that nominations for this commercial property award will open in May and encouraged the other commissioners to be aware of exceptional commercial landscapes. Staff reminded the commissioners that the 2021 presentation was canceled due to COVID, and the awards need to be presented to the recipients. Staff discussed the presentation of the awards at the Board of Directors meeting and the commissioners decided that the May agenda meeting would give ample time to contact the recipients and make any preparations. Chairman Sanders-Woods entertained a motion to request staff to schedule the Landscape Award presentation at the May Board of Directors Agenda Meeting. Motion: Commissioner Winchester made a motion to request staff to schedule the Landscape Award presentation at the May Board of Directors Agenda Meeting. Second: Commissioner Laha seconded the motion and it passed unanimously. NEW BUSINESS: Bylaw Review: Staff presented two different options for the bylaw revisions addressing the change of the meeting times and dates. After a general discussion and clarification from Staff Attorney, Carpenter it was decided that Option #2 be further revised and reviewed at the next meeting. Motion: Commissioner Winchester made a motion to that the additional change in the bylaws be reviewed at the next meeting. LITTLE ROCK CITY BEAUTIFUL COMMISSION DEPARTMENT OF PLANNING AND DEVELOPMENT - 723 WEST MARKHAM - LITTLE ROCK, ARKANSAS 72201 PHONE: 501 371-4864, E-MAIL: DSPILLMAN@LITTLEROCK.GOV Second: Commissioner Laha seconded the motion and it passed unanimously. Staff agreed to send this additional revision to the commissioners for review. Election of City Beautiful Subcommittee Officers: Vice Chairman After a general discussion it was decided to postpone the election and appointment of committee chairs until the next meeting. 2022 CBC Calendar: Chairman Sanders-Woods entertained a motion to approve the 2022 CBC calendar as present staff. Motion: Commissioner Winchester made a motion to approve the 2022 CBC calendar as presented staff. Second: Commissioner Barre seconded the motion and it passed unanimously. ANNOUNCEMENTS: The next Adopt-A-Street pickup will be held April 9th, at 8:00am. Commissioner Winchester inquired if the Commission would have a retreat in 2022. The commissioners discussed and it was decided that Commissioner Winchester would contact the facilitator of the past CBC retreat to inquire if they could coordinate this annual event again. Commissioner Winchester stated that he would report back to the commission next month. The next meeting will be April 28, at 4:00pm. ADJOURNMENT: Chairman Sanders-Woods entertained a motion to adjourn the meeting. Motion: Commissioner Winchester made a motion to adjourn. Second: Commissioner Walker seconded the motion and it passed unanimously. The meeting was adjourned at 4:57 pm. LITTLE ROCK CITY BEAUTIFUL COMMISSION DEPARTMENT OF PLANNING AND DEVELOPMENT - 723 WEST MARKHAM - LITTLE ROCK, ARKANSAS 72201 PHONE: 501 371-4864, E-MAIL: DSPILLMAN@LITTLEROCK.GOV