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HomeMy WebLinkAbout2022-02-02 1138 pollock application and correspondence1 Ratzlaff, Hannah K. From:Linda Pollock <kriley13@verizon.net> Sent:Wednesday, February 2, 2022 11:38 AM To:Ratzlaff, Hannah K. Subject:Re: Meeting with Hannah Ratzlaff CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello Hannah A question for you, if I am replacing the roof to be the same corrugated metal as what was on that portion of the building and the only thing visible to the outside, do I have to submit an application or get some kind of approval? There will be no changes to the outside visible walls. I will not be able to wait on the state for an answer to my claim as it will possibly be March before I have an answer from them. I do have a contractor lined up to replace all interior roofing beams, roof framing support, which is not visible, and corrugated metal same as the original. Regards, Linda Pollock -----Original Message----- From: Linda Pollock <kriley13@verizon.net> To: hratzlaff@littlerock.gov <hratzlaff@littlerock.gov> Sent: Fri, Jan 28, 2022 8:59 am Subject: Re: Meeting with Hannah Ratzlaff I am waiting for a response from the state to my claim. Unless I change my mind, I will not be doing any changes to any of the structures, other than replace the roof. There is a possibility I will consider a teardown, which I know would require an application. Thanks for checking Ratzlaff Fri, Jan 28, 2022 8:45 am Ratzla -----Original Message----- From: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov> To: 'Linda Pollock' <kriley13@verizon.net> Sent: Fri, Jan 28, 2022 8:45 am Subject: RE: Meeting with Hannah Ratzlaff Good morning Linda, 2 I haven’t received an application from you concerning the repair to the roof. I know you were concerned about the timeline and I want to make sure I didn’t miss an email from you or if you needed further assistance with your application. Thanks, Hannah Ratzlaff Urban Designer Planning and Development 723 West Markham Little Rock, AR, 72201 hratzlaff@littlerock.gov 501-371-4789 From: Linda Pollock <kriley13@verizon.net> Sent: Thursday, January 13, 2022 4:33 PM To: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov> Subject: Re: Meeting with Hannah Ratzlaff CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. I appreciate you sending these suggestions. I will work on a drawing and get it to you quickly. Sent from the all new AOL app for iOS On Thursday, January 13, 2022, 3:07 PM, Ratzlaff, Hannah K. <hratzlaff@littlerock.gov> wrote: Hi Linda, If you are concerned about commission approval, I would recommend requesting a pre-application meeting. This is where you can bring your proposal/application to the Design Review Committee, made up of three commissioners, before the formal hearing. This review by committee members in an informal environment is an effort to review conceptual and preliminary plans for a project and share concerns with the future applicant. The next pre-application meeting is February 18 th, with a pre- application deadline of February 14th. If you choose this route, your final application would be heard March 7th, 2022. If you would like to repair the damages to the roof in the meantime, you can submit an application to repair using the same materials and this can be approved quickly at the staff level in the next week. This way, the roof can be repaired promptly, and you can move forward with the wider proposal at the commission level. It is possible to use a substitute material for the tin roof if it is appropriate, but you would need to send me what material you are wanting to use so that I can review it. Please see the Guidelines for how to consider substitute materials. Can you share with me what exactly you are wanting to propose that would improve the structure beyond repairs in-kind? You mentioned using a fence in the place of walls and I requested more information. Regina and I talked about past security issues with the tin panels and them not being secured to the frames, or people pulling them open in order to get into the shed and stay the night. These occurrences will be considered in your application. 3 Thanks, Hannah Ratzlaff Urban Designer Planning and Development 723 West Markham Little Rock, AR, 72201 hratzlaff@littlerock.gov 501-371-4789 From: Linda Pollock <kriley13@verizon.net> Sent: Thursday, January 13, 2022 2:46 PM To: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov> Subject: Re: Meeting with Hannah Ratzlaff CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Thanks for the information. I have a decision to make which I will share: 1. Just get the roof outback on 2. Get the roof and the structural walls repaired in which the outside appearance of walls in that section would be improved and look different. That entails the commission approval and additional cost. It would accomplish having a sound structure. The most cost effective design for me may not get approval. However anything would better that what exists. If I share a possible design idea for the walls, would you be able to look it over and give your opinion as to probability of approval or not. I realize that may not be in the scope of your position, but I would like to improve the structure if possible. Going through the Application process would be problematic from a time perspective especially if it would not get approval. Thanks for your time and help with this situation. Sent from the all new AOL app for iOS On Thursday, January 13, 2022, 2:17 PM, Ratzlaff, Hannah K. <hratzlaff@littlerock.gov> wrote: Good afternoon Linda, 4 I was able to meet with Regina on Tuesday to look at the structure and take photos. Regina was wonderful help! After reviewing the damage, I’m able to provide more feedback. The Little Rock Historic District Commission does not regulate interior work, so what you choose to do with the interior framing of the walls is outside of this review process. Saying this, there are two ways to approach this damage. 1. If you would like to only make repairs to the roof and/or exterior walls using in- kind materials (tin, wood, etc), this could be administratively approved by staff. 2. If you would like to make repairs as well as alterations (in material or otherwise), this would need to be submitted for a Certificate of Appropriateness and be heard at a public hearing by the HDC. Either way, you can fill out a COA application and email it to me to get the process started. Applications can be found on our website at littlerock.gov. Click on Government > Planning & Development On the right-hand menu find Boards & Commissions Scroll down to Historic District Commission Here you will find the links to the design guidelines, application, and HDC calendar. The next deadline for COA submissions to be heard by the HDC is January 31st. Thanks, Hannah Ratzlaff Urban Designer Planning and Development 723 West Markham Little Rock, AR, 72201 hratzlaff@littlerock.gov 501-371-4789 From: Linda Pollock <kriley13@verizon.net> Sent: Monday, January 10, 2022 12:40 PM To: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov> Subject: Re: Meeting with Hannah Ratzlaff CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Tuesday afternoon would be great. Please call Regina Sanders to set an appointment time 501 791 4590. She is the back tenet who has been there 17 years. 5 The address is 1116 Rock Street. When you arrive and park out front give Regina a call to know you arrived. She will meet you at the gate south side of the house. She will take you to the building and unlock the door to the original building. You can get a good idea of this structure from inside the yard. She will go inside with you and unlock the inner door which will get you in the damage roof area. -----Original Message----- From: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov> To: 'Linda Pollock' <kriley13@verizon.net> Sent: Mon, Jan 10, 2022 10:44 am Subject: RE: Meeting with Hannah Ratzlaff Good morning Linda, I am now back in the office and reviewing the information and estimate/photos you sent over. Thank you for your patience. According to the records I have access to, the southern ancillary structure (the one that is damaged) seems to have always had a building on it, whether a wood frame building with a shake roof, (c. 1897-1938) or a wood frame, metal (tin) clad structure with metal roofing (c. 1939-1959). Any changes between 1958 and now will need to do some digging to uncover. It’s possible that the building was removed at some point and rebuilt but looking at the similarities between the 1959 Sanborn map and what we see now, if it was rebuilt, it was rebuilt in-kind to mimic the original. The historic district commission will consider repairs or alteration proposals according to what currently there, observable and documented. The design concept presented by the contractors is difficult to picture, especially with the use of the word “fence”. Are they able to provide a drawing of the proposed repairs with dimensions and material descriptions? That is the best way for me to get an idea of what you are considering. If you are having a difficult time sending photos via email, your contractors are welcome to email me directly. To clarify, is the fence idea a consideration to demolish the three walls and roof of the damaged southern structure and then build a fence in its place to connect the current fence and the undamaged northern structure? Ideally, the HDC would like to see the repairs of the structure using materials in-kind or similar to the original. The HDC will see how your proposal meets the standards and goals outlined in the Design Guidelines. You can access the guidelines at this direct link: https://www.littlerock.gov/business/planning-and-development/boards-commissions/local- ordinance-district/. Section III A. and B. should be helpful to review for this type of work. I’d like to take a look at the structure and take photos to better understand what is currently there. I can make a visit Tuesday and Wednesday afternoon, Thursday morning, or anytime Friday. Let me know what day and time work well for your tenant. Thanks, Hannah Ratzlaff Urban Designer Planning and Development 723 West Markham Little Rock, AR, 72201 hratzlaff@littlerock.gov 501-371-4789 6 From: Hannah Ratzlaff <hannah.k.ratzlaff@gmail.com> Sent: Monday, January 10, 2022 9:02 AM To: Ratzlaff, Hannah K. <hratzlaff@littlerock.gov> Subject: Fwd: Meeting with Hannah Ratzlaff CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. ---------- Forwarded message --------- From: Linda Pollock <kriley13@verizon.net> Date: Mon, Jan 10, 2022 at 8:46 AM Subject: Re: Meeting with Hannah Ratzlaff To: hannah.k.ratzlaff@gmail.com <hannah.k.ratzlaff@gmail.com> We have been able to meet with the two contractors we are considering. I do have some questions if you can provide information that would influence our decision process as it pertains to the extent of the repairs. 1. Do you have access to information to be able to tell if the 1939 addition was just a concrete pad or had a building on it. Our family knowledge of that addition is that in the 1980s my brother added a structure to that concrete which is what exists today and was damaged. He added the tin roof attached to the older building. The walls he built were a fence-type enclosure on three sides as he was in the process of building a kiln to do pottery. Those three walls were not constructed with studs 16 inches on center as is a wall meant to be finished on the interior. Jim, my brother built a sliding door at the location of the concrete which we plan to keep. I can text you a picture of that which shows how the concrete pad extends into the alley. (Until I find out the problem with pictures transferred using Windows 11 I cant email pictures)' We have a design recommended by the contractors that replaces the three walls as a 12- foot fence with lattice on top. The fence can be constructed in a board and batten design that looks like what is on the original building. The question we need to be answered in order to finalize the design is that would we get approval to construct the wall as a fence. Certainly, any improvements will be an improvement over what is there now. Thanks for any information you can provide on this situation. I am now back in Austin. I can arrange for my tenant to give you access to the interior of the damaged section. Regards, Linda Pollock Sent from the all new AOL app for iOS 7 On Thursday, January 6, 2022, 10:55 AM, Hannah Ratzlaff <hannah.k.ratzlaff@gmail.com> wrote: Good morning Linda, I will need to reschedule an on-site meeting with you this week. I am quarantining until next week. I know you are in town for a short period of time and I apologize for the inconvenience. How long are you in town? I’m having to use my personal email because the City of Little Rock does not have ppl xx c Dane get it to s working from home capabilities for my department. Thanks, Hannah Ratzlaff