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HomeMy WebLinkAbout2020-08-04 email collins1 Minyard, Brian From:Collins, Gilbert Sent:Tuesday, August 4, 2020 7:06 AM To:Minyard, Brian Subject:FW: FOIA REQUEST 2020-370 Attachments:FOI to Brian Minyard.docx Importance:High From: FOIA <FOIA@littlerock.gov> Sent: Monday, August 3, 2020 4:57 PM To: Collins, Gilbert <gcollins@littlerock.gov>; Harris, Venita <Vharris@littlerock.gov> Subject: FOIA REQUEST 2020-370 Importance: High Please see the attached or below FOI request pertaining to records that your department is the custodian of. You are responsible for pulling the information, redacting as necessary and placing the information in your FOI folder located at \\itfiles1\CLRPublic\FOIA. Please name the folder (2020-370) and notify me when you have completed this process. In order to stay within the time constraints of the FOIA, this information needs to be provided to me by (8/5/2020 by 4:00:00 PM). Upon review please let me know immediately if you feel you may need additional time, please include the reason for the extension so this may be conveyed to the requestor. Most FOI requests are very specific about what information they are requesting. It is your responsibility to review this request and provide ONLY the information that has been requested. Nothing more. Please provide an itemized response to each item. REQ All Documents Of Any Kind Or Nature Relating To HDC2020-015/TDF Revocable Family Trust/1414 Park Lane/Lot 9, Block 157 Any and all text messages, emails, notes, letters, correspondence, phone logs, memorandum, and/or writings of any kind of nature (hereinafter collectively referred to as “documents”) by and between you or any member of the Planning Staff working on the subject COA application and any other person or persons. If you have questions, please contact me. Thank you, City of Little Rock FOIA Coordinator Office (501) 371-4637 From: FOIA Sent: Monday, August 3, 2020 2:48 PM To: 'timfoxsixth' <timfoxsixth@gmail.com> Subject: RE: FOIA Request/HDC2020–015 (2020-370) This email is to let you know that we have received your FOIA Request on Monday, August 3 at 8 AM. The specific request is as follows: 2 REQ All Documents Of Any Kind Or Nature Relating To HDC2020-015/TDF Revocable Family Trust/1414 Park Lane/Lot 9, Block 157 Any and all text messages, emails, notes, letters, correspondence, phone logs, memorandum, and/or writings of any kind of nature (hereinafter collectively referred to as “documents”) by and between you or any member of the Planning Staff working on the subject COA application and any other person or persons. Thank you, FOIA Coordinator City of Little Rock Office (501) 371-4637 An FOIA request may be so large that to capture the data requires the City use a CD, a thumb drive, an external hard drive, or some other device. It is not always reasonable to scan material in response to an FOI request and send the material by email. If it is determined that is the case with your request, the City will use a device that it knows cannot damage the City computer system. The cost of this device will vary. Prior to moving forward to collect the information on such a device, the City will contact you so you can arrange for the cost of the device before the information is downloaded; or, you will be able at that time to direct that the request not be fulfilled. The request will not be fulfilled until the City has an affirmative answer from you on how to proceed, and payment has been received. If it turns out that you are due some refund – for example, it was believed an external hard drive was required, but in fact only a less expensive thumb drive was used – you will be reimbursed for the difference in cost when you pick up the material.