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Home My WebLink About06-23-20 Little Rock Board of Directors Special Meeting June 23,2020 4:00 PM Little Rock Board of Directors Special Called Meeting June 23, 2020 4:00 PM The Board of Directors of the City of Little Rock, Arkansas, met in a Special Called Meeting with Mayor Frank Scott, Jr., presiding. City Clerk Susan Langley called the roll with the following Directors present: Hendrix (via WebEx Teleconferencing); Richardson (via WebEx Teleconferencing); Webb (via WebEx Teleconferencing); Peck; Hines (enrolled at 4:03 PM); Wright; Fortson (via WebEx Teleconferencing); Kumpuris; Adcock; Vice-Mayor Wyrick (via WebEx Teleconferencing); and Mayor Scott. Director Kathy Webb delivered the invocation followed by the Pledge of Allegiance. ADDITIONS: M-1 RESOLUTION: To authorize the City Manager to enter into a third renewal of the contract with Metropolitan Life Insurance Company, in an amount not to exceed $520,000.00, for Group Life and AD&D Insurance for a period beginning January 1, 2021, to December 31, 2021; and for other purposes. Staff recommends approval. Synopsis: A resolution to authorize the City Manager to enter into an agreement with Metropolitan Life Insurance Company for Group Life and AD&D Insurance for the period of January 1, 2020, to December 31,2020.This represents year four(4)of the seven (7)-year term. M-2 RESOLUTION: To authorize the City Manager to enter into a contract with Alliant Insurance Company, in the total amount of $756,396.04, for Property and Casualty Insurance for City Buildings and Structures; and for other purposes. Staff recommends approval. Synopsis: A resolution authoring the City Manager to enter into a contract with Alliant Insurance Company to provide Property Insurance for City Facilities for the term of July 1, 2020, to June 30, 2021. M-3 RESOLUTION: To authorize the City Manager to enter into contract with Safety National Casualty Corporation, for excess Workers' Compensation Coverage for one (1)- year effective July 1, 2020; and for other purposes. Staff recommends approval. Synopsis: The City's Excess Workers' Compensation Insurance Broker has solicited quotes for the Excess Workers' Comp Insurance and received a renewal quote. It is the Broker's and Staff's recommendation to bind the renewal quote from Safety National Casualty Corporation for the term of July 1 2020,to June 30,2021.The proposal represents the lowest bid with higher coverage levels. Director Wright made the motion, seconded by Director Hines, to add Items M-1 — M-3 to the Agenda. By unanimous voice vote of the Board Members present, Items M-1 — M- were added to the agenda. AGENDA M-1 RESOLUTION NO. 15,244: To authorize the City Manager to enter into a third renewal of the contract with Metropolitan Life Insurance Company, in an amount not to exceed $520,000.00, for Group Life and AD&D Insurance for a period beginning January 1, 2021, to December 31, 2021; and for other purposes. Staff recommends approval. 1 Little Rock Board of Directors Special Meeting June 23,2020 4:00 PM Synopsis: A resolution to authorize the City Manager to enter into an agreement with Metropolitan Life Insurance Company for Group Life and AD&D Insurance for the period of January 1, 2020, to December 31,2020.This represents year four(4)of the seven (7)-year term. M-2 RESOLUTION NO. 15,245: To authorize the City Manager to enter into a contract with Alliant Insurance Company, in the total amount of $756,396.04, for Property and Casualty Insurance for City Buildings and Structures; and for other purposes. Staff recommends approval. Synopsis: A resolution authoring the City Manager to enter into a contract with Alliant Insurance Company to provide Property Insurance for City Facilities for the term of July 1, 2020, to June 30, 2021. M-3 RESOLUTION NO. 15,246: To authorize the City Manager to enter into contract with Safety National Casualty Corporation, for excess Workers' Compensation Coverage for one (1)-year effective July 1, 2020; and for other purposes. Staff recommends approval. Synopsis: The City's Excess Workers' Compensation Insurance Broker has solicited quotes for the Excess Workers' Comp Insurance and received a renewal quote. It is the Broker's and Staff's recommendation to bind the renewal quote from Safety National Casualty Corporation for the term of July 1 2020,to June 30,2021.The proposal represents the lowest bid with higher coverage levels. Director Adcock asked why the resolutions were being presented at the Special Called Meeting. City Manager Bruce Moore stated that they were all annual renewals; however, receiving the response back to the bids had beendelayed due to the pandemic and the current contracts expired at the end of the month. Director Adcock made the motion, seconded by Director Hines, to approve the resolutions. By unanimous voice vote of the Board Members present, the resolutions were approved. 1. ORDINANCE: To extend the existing contract with Waste Management of Arkansas to provide Curbside Recycling Services within the corporate limits of the City of Little Rock, Arkansas; to declare it impractical and unfeasible to bid for an additional three (3) years on the contract; to authorize entry into a contract with Waste Management of Arkansas to provide Curbside Recycling for solid waste customers until March 31, 2024; to declare an emergency; and for other purposes. 2. ORDINANCE: To amend portions of provisions of Little Rock, Ark., Rev. Code Chapter 28, Article 1, § 28-28 (1988), as to the collection of fees; and for other purposes. The ordinances were read the first time. Director Richardson made the motion, seconded by Director Wright, to suspend the rules and place the ordinances on second reading. By roll call vote, the vote was as follows: Ayes: Richardson; Webb; Hines; Wright; and Fortson. Nays: Peck; Kumpuris; Adcock; and Vice-Mayor Wyrick. Present: Hendrix. When asked if she would like to change her Present vote, Director Hendrix indicated that she would like to change her vote from Present to Aye. The final roll call vote was as follows: Ayes: Hendrix; Richardson; Webb; Hines; Wright; and Fortson. Nays: Peck; Kumpuris; Adcock; and Vice-Mayor Wyrick. By a vote of six (6) ayes and four (4) nays, the motion failed and the ordinances were held on first reading. Public Works Assistant Director Ronny Loe stated that should the City not extend the contract with Waste Management, the City's Recycling Program would cease and all 2 Little Rock Board of Directors Special Meeting June 23,2020 4:00 PM items collected would be placed in the landfill. Mr. Loe reported that the City currently recycled approximately 7,700 tons of material per year, and approximately 48,000 tons of Class 1 Waste was picked-up from residents per year. Mr. Loe stated that if all the recycling material was taken to the landfill, it would result in an increase of approximately 15%, which would decrease the life expectancy of the landfill. George Wheatley, Waste Management: Mr. Wheatley stated that Waste Management was asked by the Regional Solid Waste Management District Board of Directors to prepare a proposal to continue the curbside recycling for the municipalities of Little Rock, North Little Rock and Sherwood. Mr. Wheatley stated that the request did not specify a certain number of years; however, Waste Management opted to prepare a proposal for a three (3)-year extension. Mr. Wheatley stated that later, Waste Management was asked to prepare a proposal that would include the recycling of glass, which was the proposal on the agenda that evening. Mr. Wheatley stated that when glass was previously included in the program, Waste Management had a tough time selling the glass to outside vendors. Director Adcock asked with the increase in rates, what additional items would be included in the Curbside Recycling Program. Mr. Wheatley stated that in addition to glass, gable-top containers (milk cartons) and aseptic containers (juice boxes) would be included. Mr. Wheatley stated that he had been associated with the recycling program for the past twenty-four (24) years and that the market for recycling had been down since late 2017/early 2018. Mr. Wheatley stated that in the past twenty- four (24) years, commodities had gone up and down; however, after China opted to not take any more recycling from the United States, the markets had gone down. Director Kumpuris asked why there was a push to get the contract completed by July when the current agreement didn't expire until April 2021. Mr. Loe stated that with any request for proposals, the invitation to bid needed to be out for at least forty-five (45) to sixty (60) days, and once the bids were received, the various municipalities needed time to review the bids in order to negotiate a contract. Mr. Loe stated that once the bid was awarded, the successful company needed time to successfully secure any equipment, such as trucks, carts, etc., necessary in order to adequately deliver the service to be provided. Courtney Little, Ace Glass: Stated that he represented Ace Glass and they had been offering a recycling program for glass for the past year. Mr. Little stated that in the recycling heyday of single-stream, or mixed materials, approximately 150 tons of glass would be pulled out. Mr. Little stated that in the past year that they had been offering glass recycling, they had picked up approximately 1,300 tons of glass. Mr. Little stated that Waste Management had done a great job with their recycling program; however, single-stream was not a good way to recycle glass. City Manager Bruce Moore stated that due to the fact that Items 1 and 2 were held on second reading, they would both be placed on the July 7, 2020, Board of Directors Agenda. Director Adcock made the motion, seconded by Director Hines to adjourn the meeting. By unanimous voice vote of the Board Members present, the meeting was adjourned. 3 Little Rock Board of Directors Special Meeting June 23,2020 4:00 PM Ai APPROVED: usan • •ley, City Clerk Frank Scott, Jr., Afir 4