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HomeMy WebLinkAbout06-16-20 Little Rock Board of Directors Meeting June 16,2020 6:00 PM Little Rock Board of Directors Meeting June 16, 2020 6:00 PM The Board of Directors of the City of Little Rock, Arkansas, met in a regular meeting with Mayor Frank Scott, Jr., presiding. Deputy City Clerk Allison Segars called the roll with the following Directors present: Hendrix (enrolled at 6:11 PM via telephone); Richardson (via WebEx Teleconferencing); Webb (via WebEx Teleconferencing); Peck; Wright; Kumpuris; Fortson (via WebEx Teleconferencing); Adcock; and Mayor Scott. Directors Absent: Vice-Mayor Wyrick. Directors Absent: Richardson and Hines. Director Joan Adcock delivered the invocation followed by the Pledge of Allegiance. ADDITIONS: M-1 RESOLUTION: To authorize the City Manager to enter into an annual contract with Quality Security Services, Inc., to provide Security Guard Services at various City facilities; and for other purposes. Staff recommends approval. Synopsis: A resolution to authorize the City Manager to enter into an annual contract with Quality Security Services, Inc.,to provide Security Guard Services at various City facilities. M-2 RESOLUTION: A resolution to ratify the appointment of Jim McKenzie to the Central Arkansas Water Board of Commissioners; and for other purposes. Synopsis: Appointment of Jim McKenzie to serve his first full seven (7)-year term, said term to expire on June 30, 2020. Director Adcock made the motion, seconded by Director Wright, to add Items M-1 and M-2 to the Consent Agenda. By unanimous voice vote of the Board Members present, Items M-1 and M-2 were added to the Consent Agenda. CONSENT AGENDA (Items 1 — 6 and Items M-1 & M-2) 1. RESOLUTION NO. 15,235: To authorize the City Manager to enter into a contract with Command Fire Apparatus, for the total amount of $282.500.00, for the purchase of a used 2005 Pierce Mid-Mount Aerial Platform Truck for the Little Rock Fire Department Fire Suppression Rescue Division; and for other purposes. Staff recommends approval. Synopsis: A resolution to authorize the City Manager to enter into a contract with Command Fire Apparatus for the purchase of one (1) used 2005 Pierce Mid-Mount Aerial Platform Truck for the Little Rock Fire Department Fire Suppression Rescue Division. 2. RESOLUTION NO. 15,236: To authorize the City Manager to enter into a contract with J & R Equipment, LLC, in an amount not to exceed $159,010.00, for the purchase of an Asphalt Patching Truck for the Public Works Department Street Operations Division; and for other purposes. Staff recommends approval. Synopsis: A resolution to authorize the City Manager to enter into a contract with J & R Equipment LLC for the purchase of one (1) Asphalt Patching Truck for the Public Works Department Street Operations Division. 1 Little Rock Board of Directors Meeting June 16, 2020 6:00 PM 3. RESOLUTION NO. 15,237: To authorize the City Manager to enter into a contract with Tymco, Inc., in an amount not to exceed $629,775.00, for the purchase of two (2) Street Sweepers for the Public Works Department Street Operations Division; and for other purposes. Staff recommends approval. Synopsis: A resolution to authorize the City Manager to enter into a contract with TYMCO, Inc. for the purchase of two (2) new Street Sweepers for the Public Works Department Street Operations Division. 4. RESOLUTION NO. 15,238: To authorize the City Manager to enter into a contract with Southern Tire Mart, LLC, in an annual amount not to exceed $52,800.00, for Tire Retread Services for the Fleet Services Department; and for other purposes. Staff recommends approval. Synopsis: A resolution to authorize the City Manager to enter into an annual contract (APO) with Southern Tire Mart, LLC, for tire retread services. This APO is for (1)-year, with an option to renew each year up to two (2)additional years. 5. RESOLUTION NO. 15,239: To authorize the City Manager to enter into a Car Wash Service Contract, for a total cost of $140,000.00, to provide Car Wash Services for City Vehicles to be cleaned; and for other purposes. Staff recommends approval. Synopsis: A resolution to authorize the City Manager to enter into a contract with Rue Holdings and Riverfront Detail for the purchase of Car Wash Services for City Vehicles. Director Adcock asked if the car washes would be done onsite, or if individuals would be required to go to the facility located on John Barrow Road. City Manager Bruce Moore stated that it would be a combination of onsite and at the Barrow Road location. City Manager Moore stated that the item was put out for bid, and the service was needed in order to wash the outsides and clean the insides of City vehicles. Fleet Services Director Willie Hinton stated that currently the onsite car wash located at the Landfill did not work, and the company doing the mobile car washes had to bring in water, which was why the cost for the Landfill location was so much more. Director Adcock asked if the two (2) car wash facilities at the J.E. Davis location worked. Mr. Hinton stated that both units worked and were utilized on a daily basis; however, it was a manual car wash and not automated. Mr. Hinton stated that the plan for 2021 was to install an automated car wash at the J.E. Davis location and several additional stations at the Landfill. 6. RESOLUTION NO. 15,240: To authorize the Mayor and City Clerk to execute any documents necessary to accept a donation of property from F. Schuman — R. Kaye Company, a Partnership, and Rebecca J. Kay Trust, for future trail development near Rose Creek in Capitol View Stifft Station; and for other purposes. Staff recommends approval. Synopsis: A resolution to authorize the Mayor and City Clerk to execute appropriate documents to accept donation of property from Schuman Trust located near Rose Creek in Capital View Stifft Station. M-1 RESOLUTION NO. 15,241: To authorize the City Manager to enter into an annual contract with Quality Security Services, Inc.. to provide Security Guard Services at various City facilities; and for other purposes. Staff recommends approval. Synopsis: A resolution to authorize the City Manager to enter into an annual contract with Quality Security Services, Inc., to provide Security Guard Services at various City facilities. M-2 RESOLUTION NO. 15,242: A resolution to ratify the appointment of Jim McKenzie to the Central Arkansas Water Board of Commissioners; and for other purposes. 2 Little Rock Board of Directors Meeting June 16,2020 6:00 PM Synopsis: Appointment of Jim McKenzie to serve his first full seven (7)-year term, said term to expire on June 30, 2020. Director Adcock made the motion, seconded by Director Wright, to approve the Consent Agenda. By unanimous voice vote of the Board Members present, the Consent Agenda was approved. GROUPED ITEMS (Items 7 — 10) 7. ORDINANCE NO. 21,872; A-337: To accept the 17201 Kanis Annexation, to add certain lands to the City of Little Rock, Arkansas; and for other purposes. Planning Commission: 10 ayes;0 nays;and 1 absent. Staff recommends approval. Synopsis: Accept the annexation of approximately 0.7 acres,at 17201 Kanis Road. 8. ORDINANCE NO. 21,873: To condemn a certain structure in the City of Little Rock, Arkansas, as a structural fire and health hazard; to provide for summary abatement procedures; to direct City Staff to take such action as necessary to raze and remove said structure; to declare an emergency; and for other purposes. Staff recommends approval. Synopsis: One (1) residential structures is in a severely dilapidated, deteriorated and/or burned condition causing a negative environmental impact on the residential neighborhoods in which they are located. All Notices have been mailed in accordance with Arkansas State Law. Robert Walsh: Stated that he was the owner of the property in question and that the structure had experienced a fire on December 26, 2019. Mr. Walsh stated that the house had special meaning to him; however, it was not insured due to the fact that it was paid for. Mr. Walsh stated that he had worked diligently to reconstruct the structure and was approximately three (3) to four (4) days away from it being 'in the dry.' Mr. Walsh stated that the house was previously located in North Little Rock and in 1999, he had moved it to the present located on Schiller Street. Mr. Walsh stated that during the move, the roof had to be removed in order to pass under the power lines. Mr. Walsh stated that following the fire, the City had denied him the ability to obtain a Building Permit. Mr. Walsh asked the Board to deny the demolition. Housing & Neighborhood Programs Code Enforcement Manager Ed Garland stated that staff had been in contact with Mr. Walsh since December 2019 concerning the structure. Mr. Garland stated that Mr. Walsh had previously told Code Enforcement Staff that he planned to demolish the structure by hand, by himself. Mr. Garland stated that the owner contended that the fire was arson; therefore, the Little Rock Fire Department was called in to investigate. Mr. Garland stated that once the investigation was completed, staff notified Mr. Walsh that they would be moving forward with an Emergency Demolition to remove the structure. Mr. Garland stated that they provided Mr. Walsh with the required seventy-two (72)-hour notification; however, a dumpster was moved onto the property, which prevented the City's contractor from proceeding. Mr. Garland stated that an opinion was sought from the City Attorney's Office, which resulted in the ordinance that was on that evening's agenda. Director Webb stated that she had received e-mails from the neighbors and that after looking at the structure herself, she agreed that it was unsafe and asked that the Board proceed with approving the demolition. Director Fortson asked for staff to clarify the reasoning behind denying the Building Permit. Planning & Development Director Jamie 3 Little Rock Board of Directors Meeting June 16,2020 6:00 PM Collins stated that when a structure was deemed unsafe and vacant, Building Permits were not issued for rehabilitation. Mr. Collins stated that his staff had conducted a site visit and concurred with Housing Staff that the structure was unstable and needed to be demolished. Director Wright asked if a Rehabilitation Plan had been submitted to the City. Mr. Walsh stated that he was a builder and knew what he was doing and had simply told Mr. Garland that he wanted to rehabilitate the structure. Mr. Garland stated that he lived in Fayetteville; however, he was currently living behind the structure in a tent. City Manager Moore stated that he had visited the site and spoke with Mr. Walsh concerning the expected cost of rehabilitation. City Manager Moore stated that Mr. Walsh estimated that the cost for rehabilitation would be approximately $25,000.00. 9. ORDINANCE NO. 21,874: To declare it impractical and unfeasible to bid; to authorize the City Manager to extend a one (1)-year Sole-Source Agreement with City Year, Inc., and the City Year AmeriCorps Members, in an amount not to exceed $100,000.00, relative to the City's Educational Initiative for use by the Little Rock School District; to declare an emergency; and for other purposes. Staff recommends approval. Synopsis: To authorize the City Manager to enter into an agreement with City Year, Inc., to provide funding support for the Whole School Whole Child Model to establish an educational program whereby City Year AmeriCorps Members provide single-point solutions to address a school or student's needs and designed to meet students' academic and social-emotional needs by providing support at the individual student, classroom, and whole-school levels and to create school-wide learning environments. 10. ORDINANCE NO. 21,875: To declare it impractical and unfeasible to bid; to authorize the City Manager to dispense with the requirements of competitive selection and to award a contract to Central Arkansas Library System, in an an amount not to exceed $75,000.00, to coordinate the 2020 Be Mighty Program and to provide certain services for the Summer Meal Program; and for other purposes. Staff recommends approval. Synopsis: To authorize City Manager to enter into an agreement with Central Arkansas Library System to provide coordination of programming, meetings, applying for the Summer Meals Program, and other related activities to sustain the Be Mighty Program. The ordinances were read the first time. Director Adcock made the motion, seconded by Director Wright, to suspend the rules and place the ordinances on second reading. City Manager Moore reported that they were having technical difficulties getting Director Hendrix online; however, she was on the telephone. City Manager Moore asked Director Hendrix to verify that she was on the telephone so that she could register her vote. Director Hendrix verified that she was in fact on the telephone. By unanimous voice vote of the Board Members present, the rules were suspended and the ordinances were read a second time. Director Adcock made the motion, seconded by Director Wright, to suspend the rules and place the ordinances on third reading. By unanimous voice vote of the Board Members present, the rules were suspended and the ordinances were read a third time. By unanimous voice vote of the Board Members present, the ordinances were approved. By unanimous voice vote of the Board Members present, the emergency clause for Item 8 was approved. By unanimous voice vote of the Board Members present, the emergency clause for Item 9 was approved. 4 Little Rock Board of Directors Meeting June 16,2020 6:00 PM UPDATES (Item 11) 11. UPDATE: Waste Management Recycling Program. Public Works Director Jon Honeywell stated that the City had received an extension proposal from Waste Management, the current provider for curbside recycling. Mr. Honeywell stated that the current contract expired in April 2021, and the proposed contract was developed through the Pulaski County Regional Solid Waste District (PCRSWMD) in cooperation with the municipalities of North Little Rock and Sherwood. Mr. Honeywell stated that Waste Management had provided a proposal for the extension of the current contract for three (3) additional years. Mr. Honeywell stated that PCRSWMD felt that the extension was beneficial for all the municipalities involved in the current contract and that the submitted pricing was competitive for the market. Mr. Honeywell stated that the extension could be accepted, or a Request for Proposal could be put out through the District to receive proposals; however, those proposals would be considerably higher. Mr. Honeywell stated that the current cost for recycling was $4.29/month per household without glass. Mr. Honeywell reported that Waste Management's proposed rates were as follows: Without Glass: 1st Year: $4.90 per household/month and $3.00 per month for extra carts. 2nd Year: $5.07 per household/month and $3.11 per month for extra carts. 3rd Year: $5.25 per household/month and $3.00 per month for extra carts. With Glass: 1st Year: $5.39 per household/month and $3.00 per month for extra carts. 2nd Year: $5.58 per household/month and $3.11 per month for extra carts. 3rd Year: $5.78 per household/month and $3.00 per month for extra carts. Mr. Honeywell stated that after review, staff's recommendation was to proceed with the contract renewal and include glass back into the Recycling Program. Mr. Honeywell stated that the new Recycling Rate would be $5.58 per month, and the overall Solid Waste Fee would be $30.19 per month, which was an increase of $1.29 per month. Director Kumpuris stated that over the years, Waste Management had scaled back on the number of items that they would recycle, including several types of plastics and glass due to the fact that it was not profitable; however, now they were proposing to charge .51¢ more a month to recycle glass. Director Kumpuris stated that all Waste Management would be doing would be collecting the glass, crushing it up and putting it in their landfill. Mr. Honeywell stated that unless Waste Management recycled the glass, or they passed it on to a vendor that recycled glass, that could be a possibility. Director Kumpuris stated that residents were being asked to pay more money to recycle less and asked if there was a way to ensure that Waste Management would actually recycle the glass. Vice-Mayor Wyrick asked how viable the Waste Management Recycling Program would be with the other municipalities, should the City of Little Rock opt out. Mr. Honeywell stated that if the City were not involved, the contract would not move forward. 5 Little Rock Board of Directors Meeting June 16,2020 6:00 PM City Attorney Tom Carpenter stated that Waste Management had brought forth a proposal and the City had to justify why it was impractical and unfeasible to bid and if negotiations of the proposal began, than that by definition stated that it was impractical and that it could be negotiated. Mayor Scott stated that the municipalities within the District had until July 8, 2020, to approve the proposed contract extension. Mayor Scott stated that the Special Called Meeting would be held on June 23, 2020, along with the Agenda Meeting that would set the meeting for July 7, 2020. City Manager Moore stated that they would ask a representative from Waste Management to be present in order to answer the various question posed by the Board. EXECUTIVE SESSION (Item 12) Director Wright made the motion, seconded by Director Adcock for the Board to go into Executive Session for the purpose of Board and Commission appointments. By unanimous voice vote of the Board Members present, the Board went into Executive Session. 12. RESOLUTION NO. 15,243: A resolution to make appointments and reappointments to various City of Little Rock Boards and Commissions; and for other purposes. (Deferred from May 19, 2020) Synopsis: Arts&Culture Commission (3 Positions); Board of Adjustment(1 Position); City Beautiful Commission (1 Position); Housing Board of Adjustment and Appeals (3 Positions); Land Bank Commission (8 Positions); Little Rock Sustainability Commission (1 Position); Little Rock Zoo Board of Governors (1 Position); and Racial &Cultural Diversity Commission(2 Positions). Arts and Culture Commission: Appointment of Teresa Carlisle to serve her first three (3)-year Cultural Institution Representative term, said term to expire on April 2, 2023. Appointment of Steven Young to serve his first three (3)-year At-Large term, said term to expire on April 2, 2023. By unanimous voice vote of the Board Members present, the appointments were approved. Board of Adjustment: Appointment of Katherine Lashley to serve her first three (3)-year term, said term to expire on February 19, 2023. By unanimous voice vote of the Board Members present, the appointment was approved. City Beautiful Commission: Appointment of Zachary Renfro to fill the unexpired At-Large term of Michael Harvey, said term to expire on October 19, 2021. By unanimous voice vote of the Board Members present, the appointment was approved. Housing Board of Adjustments and Appeals: Appointment of Colin Boyd to serve his first four (4)-year term, said term to expire on August 1, 2024. By unanimous voice vote of the Board Members present, the appointment was approved. Land Bank Commission: Appointment of Deniccia Bell to serve her first four (4)-year At- Large term, said tem to expire on March 19, 2024. Appointment of Karyn Coleman to serve her first four (4)-year Community Housing Advisory Board Representative term, said tern to expire on March 19, 2024. Reappointment of Mark Leggett to serve his second four (4)-year Housing Industry Representative term, said tern to expire on March 19, 2024. Appointment of Al B. Moore, Jr., serve his first four (4)-year At-Large term, said tem to expire on March 19, 2024. Appointment of Ken Wade to serve his first four (4)-year Low/Moderate Income Representative term, said tern to expire on March 19, 2024. By unanimous voice vote of the Board Members present, the appointments 6 Little Rock Board of Directors Meeting June 16,2020 6:00 PM were approved. Little Rock Sustainability Commission: Appointment of Katharine De Rossette to serve her first three (3)-year At-Large term, said term to expire on February 5, 2023. By unanimous voice vote of the Board Members present, the appointment was approved. Little Rock Zoo Board of Governors: Appointment of Shane Carter to serve his first three (3)-year term, said term to expire on February 16, 2023. By unanimous voice vote of the Board Members present, the appointment was approved. Racial & Cultural Diversity Commission: Appointment of Matthew Ramsey to serve his first three (3)-year term, said term to expire on March 31, 2023. By unanimous voice vote of the Board Members present, the appointment was approved. Little Rock Port Authority: Reappointment of Melissa Hendrix to serve her second five (5)-year term, said term to expire on July 6, 2024. By unanimous voice vote of the Board Members present, the appointment was approved. CITIZEN COMMUNICATION There were no cards received from individuals wanting to speak during Citizen Communication. Director Wright made the motion, seconded by Director Adcock, to approve the appointment. By unanimous voice vote of the Board Members present, the meeting was adjourned. ATTEST: APPROVED: 16thWal Allison Segars, , - • A City Clerk Frank Scott,