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Home My WebLink About2019-05-24 1426 emial1 Minyard, Brian From:Paul Porter <Paul.Porter@arkansas.gov> Sent:Friday, May 24, 2019 2:46 PM To:sam lewis; Minyard, Brian; Christopher Willis Cc:'sgiles@ddh.law' Subject:RE: Scott Square Condominiums Fence Project Attachments:PU2887 Scott Square-fencing approval.docx Follow Up Flag:Follow up Flag Status:Flagged Good afternoon Chris and Sam, Sam, thank you very much for meeting me at Scott Square this afternoon to show me the landscaping projects you are working on and the proposed fencing project. Chris and Brian, to recap my conversation with Sam about the proposed fencing, he showed me the rotted wood fence on the north side (along with the French drain project) and described the replacement fence would match the existing fence in configuration and materials. We also walked around to the rear of the property and discussed the metal fencing design and the placement of it. I agree with the board vote to run it from the corner of the building north to the lot line, thin out the trees and turn 90 degrees to the left (west) to follow the property line and butt it up to the end of the wooden fence. A key locked gate will be placed where the sidewalk intersects the fence. Not only will this provide security for the residents, it will also protect their HVAC equipment from theft or vandalism. Attached is the approval letter from our office for the project. Hope you all have a great holiday weekend! Cheers, Paul Paul Porter Technical Services Coordinator/Conservation Easement Coordinator Arkansas Historic Preservation Program a division of the Department of Arkansas Heritage 1100 North Street | Little Rock, AR 72201 office: 501.683.6672 fax: 501.324.9154 ArkansasPreservation.com Facebook | Twitter #AuthenticArkansas #ArkansasPreservation From: sam lewis <slewis774@sbcglobal.net> Sent: Friday, May 24, 2019 10:46 AM To: Paul Porter <Paul.Porter@arkansas.gov>; Minyard, Brian <BMinyard@littlerock.gov>; Christopher Willis <ctw02@hotmail.com> Cc: 'sgiles@ddh.law' <sgiles@ddh.law> Subject: Re: Scott Square Condominiums Fence Project ok, look forward to seeing you at 1:00 at scott square sam cell: 501.837.9821 On Friday, May 24, 2019, 8:42:40 AM CDT, Christopher Willis <ctw02@hotmail.com> wrote: 2 Good morning Paul! Thanks for the note and for the offer to meet today! I'm out of town at the moment, however, my fellow owner and association board member, Sam Lewis, is available to meet you this afternoon at Scott Square. Sam coordinated all the landscaping work that has been executed and is responsible for the fencing proposal. He would be just the right individual to walk you through the various project details. Are you available this afternoon between 1-1:30pm? Sam can meet you at the building if so. Many thanks Paul! Chris Willis 479-790-8780 From: Paul Porter <Paul.Porter@arkansas.gov> Sent: Friday, May 24, 2019 8:06 AM To: Christopher Willis; Minyard, Brian Cc: 'sam lewis'; 'sgiles@ddh.law' Subject: RE: Scott Square Condominiums Fence Project Good morning Chris, I’m sorry, I thought I gave you my current email address. If you have some time today, I could stop by with my camera and you can show me the proposed project and I can also see the landscaping work you have been doing there. Brian sent me a copy of the variance from 1979 to put the brick courtyard wall back up that had been there originally. Lots of interesting information in that! Just let me know what works for you timewise. Cheers, Paul Paul Porter Technical Services Coordinator/Conservation Easement Coordinator Arkansas Historic Preservation Program a division of the Department of Arkansas Heritage 1100 North Street | Little Rock, AR 72201 office: 501.683.6672 fax: 501.324.9154 ArkansasPreservation.com Facebook | Twitter #AuthenticArkansas #ArkansasPreservation From: Christopher Willis <ctw02@hotmail.com> Sent: Thursday, May 23, 2019 5:27 PM To: Minyard, Brian <BMinyard@littlerock.gov>; Paul Porter <Paul.Porter@arkansas.gov> Cc: 'sam lewis' <slewis774@sbcglobal.net>; 'sgiles@ddh.law' <sgiles@ddh.law> Subject: Re: Scott Square Condominiums Fence Project Hi Paul, 3 I fear I may have been using an old email address for you. The below email exchange was just returned to me as undeliverable. I was using email address paul@arkansasheritage.org. I just looked on the Arkansas Historic Preservation website and found a new email address for you - paul.porter@arkansas.gov. Hopefully that's the correct address. In any case, could you please review the below email exchange between Brian and myself. Brian has given his approval for the fence project, however, we need your approval prior to initiating the project. Thanks as always for your help and please reach out with any questions. Regards, Chris Willis Scott Square Condominiums 479-790-8780 From: Minyard, Brian <BMinyard@littlerock.gov> Sent: Thursday, May 23, 2019 2:53 PM To: 'Christopher Willis'; 'paul@arkansasheritage.org' Cc: 'sam lewis'; 'sgiles@ddh.law' Subject: RE: Scott Square Condominiums Fence Project All, After a conversation with Chris a few minutes ago, I was mistaken in the earlier email. The new north south fence is to be ornamental metal 6’ tall to match the property at 1015 Scott. I will sign off on that installation. Again, I will need AHPP to sign off on the conservation easement before permits are issued. Brian Minyard, AICP Urban Designer City of Little Rock 723 West Markham Little Rock, AR 72201 bminyard@littlerock.gov Phone 501-371-4789 Fax 501-399-3435 From: Minyard, Brian Sent: Thursday, May 23, 2019 9:11 AM To: 'Christopher Willis'; paul@arkansasheritage.org Cc: sam lewis; sgiles@ddh.law Subject: RE: Scott Square Condominiums Fence Project All, I visited the site yesterday and took photos. I will sign off on repair of the existing fence on the north side of the property as maintenance. I will sign off on the addition of a fence that runs north south from the northeast corner of the south building as shown on the attached drawing with the fence shown with a red line since it is not visible from the street. All of the fence will need to be same 6’ tall dog ear style wood fence as before. You can use the survey that I found in the zoning file for your permit. You will need to get a building permit for the fence. 4 The HDC does not review the cutting of trees, but I do not know why they would be cut if the fence could be installed around or behind them. The area is shaded because of the building in addition to the trees. Cutting the trees will not make grass grow if that is your aim. There are different types of shade loving groundcovers that could be planted to assist in the prevention of mud covering your sidewalks. All of this will need to be approved by AHPP since you have a conservation easement on the property. I will not sign off on a permit being issued until a letter from AHPP is received stipulating they have approved the work. Brian Minyard, AICP Urban Designer City of Little Rock 723 West Markham Little Rock, AR 72201 bminyard@littlerock.gov Phone 501-371-4789 Fax 501-399-3435 From: Christopher Willis [mailto:ctw02@hotmail.com] Sent: Tuesday, May 21, 2019 5:02 PM To: Minyard, Brian; paul@arkansasheritage.org Cc: sam lewis; sgiles@ddh.law Subject: Scott Square Condominiums Fence Project Dear Brian and Paul, It was very nice chatting with you both today. We greatly appreciate your efforts in maintaining the historical integrity of our neighborhood. In that spirit, thank you for your guidance in ensuring we meet the necessary requirements for our proposed fencing improvements. As I shared, we are looking to repair the dilapidated wooden fence that runs east-west along the north side of our building. The fence divides our property and our neighboring property (1015 Scott St). The wooden fence has become unstable and unsightly due to much of the fence becoming rotten. Our proposal includes replacing the rotten wood with the same type of wooden planks that are currently in place. The estimated cost of the repair is $289 as reflected on the attached work estimate. As I learned during our conversation today, this falls below the $500 threshold which should eliminate the need for a building permit. We will await your confirmation and guidance on this component of the project. Separately, we are also looking to install black metal security fencing in an effort to prevent unwelcomed foot traffic from entering the alleyway that runs along the north side of our building. This area is commonly misused and desperately needs to be secured. Our proposal includes using the same fence design that is currently utilized by our neighbors to the north (1015 Scott St). As you will see on the attached work estimate, there are currently 3 fencing options under consideration (cost of each is detailed on the attachment). Our association would like to advance with option # 3. This includes running the security fence from the corner of the north building to connect to the wooden fence (tie in with our neighbors security fence). The fence would include a matching gate that can be operated by key. To confirm, this alleyway only services our building residents and is in no way a pathway utilized by municipal workers or other service companies i.e. garbage collection, etc. Please reach out with any additional questions you may have. We will await your feedback prior to beginning either project. 5 Many thanks to you both, Chris Willis Scott Square Condominiums (1023 Scott Street) 479-790-8780